HomeMy WebLinkAboutFAIR ADVANCEKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 2019--______
Resolution Establishing Kittitas County Fair and Event Center
Revolving Fund/Petty Cash Accounts
WHEREAS, the Kittitas County Fair is August 29th through September 2rd, 2019 and;
WHEREAS, The Kittitas County Event Center is sponsoring two events on June 29th and July 4th, and
WHEREAS, the Kittitas County Fair needs a revolving fund/petty cash to start up the County Fair and for
the special events, and;
WHEREAS, the Board of County Commissioners authorize the County Auditor to authorize an advance of
up to $25,000 to establish as revolving fund/petty cash.
NOW, THEREFORE BE IT RESOLVED that an advance of up to $25,000 be established for the County
Fair and Event Center from the General Fund. This account will allow immediate payment of premiums, and many
other items needed during the period the fair and special events are being conducted without going through the
formality of a warrant issue.
NOW, THEREFORE BE IT FURTHER RESOLVED the $25,000 is to remain at that balance at all
times: the money in the account and any receipts that have not been reimbursed. There will be no other monies
other than the reimbursement deposited into this account. Invoices paid from this account will be reimbursed in a
timely manner through the normal voucher run. All requirements apply except that a paid receipt or properly
executed invoice voucher will not be required for premiums or prizes disbursed. A list of premium or prizes
winners, supplemented by entry record and certified by the Fair board will suffice to evidence expenditures for this
purpose. Any single payment to a specific vendor of $600 or more shall be issued by a separate voucher and is not
to be paid from this revolving fund, to meet IRS requirements. At the end of the County Fair period, or within 60
days thereafter, the revolving fund/petty cash shall be closed and the authorized amount shall be remitted to the
county auditor, which will be before November 1st, 2019.
APPROVED this 18th, day of June, 2019.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
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Chairman
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Vice-Chairman
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Commissioner
ATTEST
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Clerk of the Board/Deputy Clerk of the Board
Kittitas County
Board of County Commissioners
Agenda Staff Report
Agenda Date: June 18th, 2018
Action Requested: Request the Board approve the Resolution authorizing $25,000 for advance
funds for the County Fair and sponsored events.
Background:
Each year the Board of County Commissioners authorizes an advance for the
County Fair in the amount of $25,000. Also in 2019, the Event Center is
sponsoring two events which will be in need of the advance funds, also. These
funds are used to set up the till accounts and to pay the premiums after the fair.
The $25,000 has to be paid back by November 1st, 2019.
Recommendation: Request the Board sign the Resolution authorizing the $25,000 advance funds
for the County Fair and Event Center.
Handling: Original to Judy Pless
Attachments: Resolution authorizing $25,000 for the County Fair
Lead Staff Judy Pless – Budget & Finance Manager
Kittitas County Auditor’s Office