HomeMy WebLinkAboutResolutionBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2019-
A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT TO LODGING TAX
GRANT AND PROFESSIONAL SERVICES AGREEMENT LT -2019-01.
WHEREAS, The Kittitas County Board of Commissioners and Kittitas County
Chamber of Commerce had previously entered into a Lodging Tax Program Grant and
Professional Services Agreement, and
WHEREAS, the Parties had inadvertently neglected to include a provision
regarding administration of the Micro Grant program in the Statement of the Work
included as part of that Agreement, and
WHEREAS, The Kittitas County Board of Commissioners and the Chamber of
Commerce wish to correct that oversight, and
WHEREAS, amendment of LT -2019-01 to incorporate the corrected statement of
the work and budget will reflect the intent of the parties,
NOW, THEREFORE, BE IT RESOLVED AND IT IS HEREBY ORDERED, that the
Agreement related to Grant LT -2019-01 is hereby adopted upon signature by the Board
of County Commissioners.
ADOPTED this day of
RESOLUTION
2019.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Chairman
Vice -Chairman
Commissioner
ATTEST: APPROVED AS TO FORM
Douglas R. Mitchell, Deputy Prosecuting Attorney
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
RESOLUTION
EXHIBIT A
SCOPE OF WORK
Amended 5-2-19
The Chamber agrees to provide the following services and engage in the following activities in support of the
Kittitas County tourism development effort:
1. Marketing Overhead
a. To serve as a direct report to the Lodging Tax Advisory Committee, attending monthly
meetings to provide updates and reports on marketing activities and where promotions are
being done.
b. Prepare an annual marketing plan to present to the LTAC at the beginning of each year.
c. Serve as liaison to members of the tourism industry and event organizations.
d. Submit a monthly accounting of expenses incurred.
e. Obtain, analyze and apply data related to tourism -related activities in such a manner as to aid
the review of the effectiveness of Kittitas County's tourism development efforts.
g. Submit quarterly reports to the County about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at least twice during the year,
present such reports in person to the Board of County Commissioners.
2. Website Maintenance and Social Media
a. Maintain, including periodic updates as needed, a public web site that promotes Kittitas
County tourism and provides information for visitors
b. Manage, maintain and update on a regular basis, social media used for tourism purposes.
c. Track web site traffic statistics including, but not limited to, page views, unique visitors,
search terms, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
,i. Brochures
ii. Maps
iii. Press Kits
iv. Video Clips
v. Photo Library
b. Distribute County tourism information and literature in the county and in other markets
c. Maintain stock and periodically review the effectiveness of county racks and rack locations.
4. Marketing and Advertising
a. Administer and oversee County tourism promotion efforts to promote the County's events,
attractions, facilities, and destination downtown, including
i. marketing campaigns,
ii. advertising,
iii. brochures,
iv. solicitation of conventions and meetings,
v. participation in trade shows, and
vi. other activities agreed to by the parties from time to time.
Administer and oversee County Micro Grant program in efforts to support small events/new
events outside of the annual consolidated grant cycle.
BUDGET
Option C — 2019
Amended 5-2-2019
....
Work Item
2019
Budget
CONTRACT OF SERVICES — CHAMBER OF COMMERCE
OPERATION EXPENSES (includes salaries, supplies,
utilities, furniture, fixtures, equipment, subscriptions, etc.
$20,664.40
ADMINISTRATION FEE (so%of award amount)
$24,931.60
WEBSITE
$15,800.00
ONLINE/DIGITAL MARKETING
$110,600.00
Micro Grant Funding
PRINT ADVERTISING
TRVL, LODGING, MILEAGE, CONF EXPENSE
$10,000.00
$10,000.00
` $3,000.00
BRANDING
$12,000.00
EVENT CENTER PROMOTIONS
$18,170.00
..............
ROSLYN CAMPAIGN
.
$24,150.00
$45,596.00/YR
TOTAL OPERATIONS
TOTAL ADVERTISING
$203,720.00/YR
TOTAL CONTRACT
$249,316.00/YR