Loading...
HomeMy WebLinkAboutRSVP Manastash MetricApril 19, 2019 r s V PC. -a i reo ,► n +- o e -I - RSVP and Volunteer Center of Kittitas County 1206 N. Dolarway Rd Suite 219 Ellensburg, WA 98926 509-962-4311 Fax 509-925-1730 Kittitas County Commissioners 205 W. 5t" Suite 108 Ellensburg, Wa. 98926 Dear Commissioners, Attached is our application for the Manastash Metric Bike Ride scheduled for October 5, 2019. Attached is our $200.00 application fee. You will see that we have TWO NEW ROUTES for this year's event. Please see attached. Please note that we also ask to have Kittitas County Code Chapter 5.20.100 for the $5,000.00 bond waived for this event. We would also like to Kittitas County Code Chapter 5.20.160 waived so that we may have our set up crew at the school at 6:00am with an event start time of 7:30am. If you have any questions, please let me know. Thank you for your consideration. Sincerely, Carol Findley, Director rwiit uI I Central Washington University Sponsored by N F APR 2 2 2019 1 St 6— 3rd, I E;r15 C3UNTY BOARD OF CONJ[Vjl ,moi q6v Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS EVENT APPLICATION PROCESS i. Submit a completed Event Application and materials to the Kittitas County Commissioners Office at least 6o days prior to the event. There are several departments who review the Event Applications and make their determination based upon the application, written plans and documentation that has been provided. Please note that additional permits may be required in addition from individual departments including: the Fire Marshal, Public Health, Environmental Health, Community Development Services, and the Public Works Department. A $200.00 permit fee is to be submitted at the time of application for each event. Applications will not be processed until the permit fee has been received. 2. Once a special event has been approved by the County Commissioners, the site and facilities may need to be inspected by County officials (including but not be limited to the Fire Marshal, Sheriffs Department, and Public Health Department) up to five days in advance prior to opening to the general public. This is to ensure that you are complying with the stated plans upon which the approval was made. If you fail to comply with those requirements, your permit may be revoked and the event closed. 3. Depending upon the nature and scope of the proposed event, other permits may be required as determined through the application process (liquor license, etc.). Some events may require approval from other agencies or jurisdictions. 4. Permittee covenants and agrees to indemnify, defend and hold harmless the County, its officers, agents and employees from any and all claims actions, damages, liability, cost and expense, including reasonable attorney fees in connection with or occasioned, in whole or in part by any act or omission of Permittee, its officers, agents, employees, customers or licenses, or arising from or out of Permittee's failure to comply with any provision of the Event Permit granted as a result of this application, regardless of whether it is alleged or proven that the acts or omissions of the County, its officers, agents or employees caused or contributed hereto. 5. Insurance Requirement: A Certificate of Insurance and endorsements specifically naming "Kittitas County" as an additional insured in the minimum amount of $1,000,000.00 per occurrence and a$2,000,000.00 aggregate coverage must be included with the Event Application. This insurance must apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to Kittitas County. The County Prosecutor's office may require a greater amount if it is determined to be necessary for the proposed event. 6. Written statements signed by the applicant and property owner allowing permission to enter the event site for inspections and stating responsibility for the event and compliance with the codes is required as part of the written documentation to be submitted at the time of application. 7. Before applying for an event it is encouraged that you schedule a time to meet with County departments so they may assist with questions you may have prior to submitting your application. KITTITAS COUNTY COURTHOUSE . 205 WEST 5", SUITE 108 ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 www,co kittitas.wa us Kittitas County Contact Information www.co.kittitas.wa.us Board of County Commissioners — (509) 962-75o8 Community Development Services — (509) 962-75o6 Environmental Health — (509) 962-7005 Fire Marshal — (509) 962-7000 Prosecutor — (509) 962-7520 Public Health — (509) 962-7515 Public Works Department — (509) 962-7523 Sheriffs Office — (509) 962-7525 Solid Waste Department — (509) 962-7542 KITTITAS COUNTY COURTHOUSE 205 WEST 5", SUITE 108 ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co,kittitas.wa us Admissions Tax Kittitas County Ordinance 2016-003 Ordinance amending Ch.3.22 Kittitas County Code to impose an Admissions Tax "Admissions charge," in addition to its usual and ordinary meaning includes but shall not be limited to a charge for participation in an event or activity; a charge made for season tickets or subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other similar accommodations; and a charge made for rental or use of equipment or facilities for purpose of recreation or amusement, and where the rental of the equipment or facilities is necessary to the enjoyment of the privilege for which a general admission is charged, the combined charges shall be considered as an admission charge. A donation for admittance shall also be deemed an admission charge. Admission charge includes any money paid within or without of Kittitas County for any of the kinds of admission charges defined herein so long as the facilities, entertainment, recreation or amusement privilege derived from such admission charge occurs in Kittitas County. The tax imposed shall be collected at the time admission charge is paid by the person seeking admission to any place and shall be reported and remitted by the person receiving the tax to the Treasurer in quarterly installments on or before the last day of the month next succeeding the end of the quarterly period in which the tax is collected or received. Any person conducting or operating any activity for which an admission charge is made shall register with the Auditor. In order to complete the registration process, you will need to register online. Any questions, please contact the Treasurer's office at 509-962-7535; Auditor's office at 509- 962-7502 or email at admissionstax@co.kittitas.wa.us. C.cs�C;n tOv�s be wg1��gci#� lc -s -f Kcar . Kittitas County, Washington BOARD of COUNTY COMMISSIONERS tiS [iii $e EVENT APPLICATION Thank you for your interest in holding a special event in Kittitas County. Please complete and return this application along with any other materials to the Kittitas County Board of Commissioners at least 60 days prior to the day upon the event is scheduled.. Any misrepresentation in die application materials or deviation from the final agreed upon route and/or method of operation described may result in the immediate revocation of an issued permit. Specifics outlining Event Permits can be viewed at littp: / / www.co.kitti.tas.wa.usl boc/coun!ycodel titleO5.asl2 Event Information Name of event: M Ca WA 5 &s -2- 3rd A- Y) n Loil- Date(s) of event: Qc-A. I-, 4 Hours of operation: _Lv: a0 Wy+'+- b : W g rn Description of the event: M&+v'% g. c gnkur W M4 c a YA-r "y r Has this event taken place before? Yes No Dates: `_y rnr Nc%�e_ 'ta Y- z_3 J eO-x s Estimated attendance: Z S C '� s How is your event being publicized? ' c ` >n rr�: ■ter +t . . +. - - % "�' --�• • Please attach any flyers, posters, etc. with your application submission. Contact Information Cw[.t -�%gc& 1 Aeie-e l 4-61 tZ s v Name of the organizer/ contact person: C,QLn� � I r Address. %2.6� 7Q. 3h � v �, M .. YZ�i 4 Z I i E I hn ki s 6 L rn Lilt j 10 �. Phone number(s): S CSI 96 Z - y 31 L Email address: v' s r Date of birth of applicant; KITTITAS COUNTY COURTHOUSE • 205 WEST 5`I' , SUITE 108 - ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kjtfitas.wa.us If the application is made on behalf of a partnership, please submit full names with their residence and post office address for a period of six months prior to the date of application together with the location of principal office or place of business of such corporation. Emergency contact name(s) and phone number(s) that can be contacted during the event: Na-ne I Phone Number Name Phone Number WRITTEN PERMISSION TO ENTER EVENT SITE I/We hereby permit law enforcement and/or County officials to enter the site for which the Event Application has been granted at the time of the event and up to five days prior to the event for the purposes of inspecting and enforcement of County Code and other applicable laws, and pursuant to my agreement and representations made in connection with this Event Application. SWORN STATEMENT OF COMPLIANCE I/ We hereby acknowledge that I/ We have read Kittitas County Code, have familiarized myself with County requirements. I/ We agree that either my designated agent or I/we shall be on site at all times and shall be responsible for the operation of the event and for compliance with all legal requirements in connection with this event. I/ We understand that failure to comply with the rules, regulations and conditions set forth in Code may be deemed a gross misdemeanor and that drug or narcotics violations are crimes under RCW. � Kt1]1�7-f� ''C LQ u34� Applicant Name (Print) Applicant Name (Pri KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co. kittitas.wa.us WR'4171> Arm' , ;t jjj Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Fire Saf etX and Protection If more than 50 people are expected at your event, you must complete a separate application process which can be obtained through the Kittitas County Fire Marshal's office. You may contact the Fire Marshal's office at 509-962-7000. _ Will there be a temporary structure erected for the event? Qis No 1O gc lU G�vvv1 �nG�5 c>-4 e --s-+ s Tv?5 If yes, you must attach a drawing including the dimensions. The structure may require an inspection by County staff prior to the event. Public Health&nvironmental Health Will there be food served at the event? es No If no food will be served at the event then, no permit or application is required. If yes, is the food and beverage that you intend on preparing and serving at the event exempt from permit requirements http:l l www.co.kittitas.wa.us/liealtli/`­food.aSI2? - If yes, please submit an apylication for exemption from permit and proof of food handlers training to the Kittitas County Public Health Department (KCPHD). If yes, and the food or beverage is not considered exempt from permit, then does the person or organization preparing and serving the food have a food service permit, temporary food service permit, or catering permit from KCPHD? - If yes, please provide a list of foods and beverages that you intend on having prepared and served at the event along with the name and phone number(s) of the permitted person or organization. If yes, and the person or organization preparing and serving the food does not already have a food service permit. - Then a temporary food service permit or catering permit will need to be acquired from KCPHD prior to the event. Please allow at least 2 weeks to complete the food service permitting process. KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co.kitfitas.wa.us Are there permanent or fixed bathroom facilities already available at the location pf the event? yy\-} , es No If yes, please provide an estimated attendance for the event, a detailed map that identifies the name and address of the physical facility that will provide lavatory facilities for the event, quantity of toilette facilities available for each gender, and the distance from the event that patrons must walk. If no, please provide an estimated attendance for the event, specific information related to the number of portable restrooms that will be provided, the distance from the event that patrons must walk, and a service plan to ensure that sari -cans remain in a sanitary condition. You must include the location of the portable restrooms on a map/ diagram of the event. a tt oc.�+sicic, KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitasma.us lecx��., m+ G,J}�rpvr, l RECEIVED, APR 042019 Application for exempt on.from permi. t This application is based on WAC 246-215-08305 (bides and Regulations of ihr y'"'" " ctit Food items that may be exempted from permit. • Popcorn (including kettle corn) ■ Cotton candy • Dried herbs and spices (if processed in an approved facility) • Machine -crushed ice drinks (if made with noupotential ly hazardous ingredients and ice from an approved source) ■ Corn on the cob (if roasted for immediate service) • Whole roasted peppers (if roasted for immediate service) Roasted nuts and peanuts (including candy -coated) • Chocolate -dipped ice cream bars (if made with commercially packaged ice cream bars) Chocolate -dipped bananas (if made with bananas peeled and frozen in an approved facility) • Sliced fruits and vegetables for sampling (if used for individual samples of nonpotentially hazardous produce) +s+tTiia� county Public Health Kitritas Coun& Public Health 507 X. Nanion St. Suite 102 Ellensburg, W4 98926 (509) 962-7515 f c► (509) 962-7-581 hrrp, -1ru,r. co.Aatrtas.0 a. us,'healrlr J,, -6. Applicant and Event Information: (1 cre use only; -approved ❑ Denied ❑ Plans and specifications requested t} r 50q 9c� z - 3 11 Applicant Name ll Daytime Contact Phone P —16 a U 1. 0. ri l 1C1L°. gve?01 Business Name, if applicable Z h.l . 1 11 Zlo kJoilitig .4ddrese 15.r�s vro�a eats CL -t- O'Y4- SA- CI ern Scvrtpci) Cit) , Stott; zip Uvenl Location Cxla,riol !olJ 4ellY V 1C+e Ys + S zo, Dale ofEi nt t Food Items, check all that apply: ❑ Popcorn ❑ Whole peppers ❑ Cotton candy ❑ Roasted nuts ❑ Herbs and spices ❑ Chocolate -dipped ice cream bars ® Iced drinks i? at+lc wc,, ❑ Chocolate -dipped bananas [] Corn on the cob © Fruit and vegetable samples -wow 1r_ Food Safety Requirements: nn-ew60 ` haw►a.raxa 1 0yo.r,gr S t � , Food handlers are required to make sure that foo safety mules are f I1 w d abar5 Read the statements below and mark Yes (Y), No (N), or Not Applicable (N/A). Y N N/A 911111. At least one person in the establishment will have a valid Washington State Food Worker Card. ® ❑ ❑ 2. You will enforce an illness and handwashing policy and provide a hand►washing facility during food preparation. ® ❑ ❑ 3. You will provide water, ice and food from approved sources. Home storage or preparation is not allowed. 23 ❑ ❑ 4. You will use approved barriers including utensils, paler ►wraps, and gloves (which must be changed when contatninatcd. ripped, or after changing tasks) to prevent bare hand contact with all ready -to -eat foods. Q3 ❑ ❑ 5. You will make sure that your employees have accessible restrooms. All employees must wash their hands after using the restroom. ❑ ❑ ® 6. You will provide all adequate number of clean utensils or a 3 basin dish - wash facility. All utensils will be washed in hot, soapy water (basin 1), rinsed ill clean water (basin 2). sanitized (basin 3), and air dried before use. 9� ❑ ❑ 7. You will store all food. ice and single -service products off the ground and away from sources of contamination. You will only use food -grade containers for food storage and transport. ®❑ ❑ 8. You will make sure 911 food -contact surfaces are sanitized prior to, and during, food preparation. After receiving your application, an inspector will review your plan with you. You may be asked to provide additional information. Once the Appilo ton is approved. NO changes inay be made without approval from this pienamne„ii l e7 P 3 17 Sil;r.ta_4e of pplicanl Dale 5 e -r v', (wl pr, (Aa c I is cin ct- ' Signature of Regulatory Authority Date rsv From: Pat Nicholson <pat.nicholson@co.kittitas.wa.us> Sent: Friday, April 5, 2019 7:32 AM To: 'rsvp@fairpoint.net' Subject: Manashtash Metric Bike Ride Good Morning, I've received your letter regarding your planned bike ride event for October 5th, 2019. There is insufficient information in your letter for me to completely review your event. My office is involved in the approval process for all special event applications submitted to the County Commissioners. With the information from that packet, I am better able to determine if a Fire Marshal permit is required for the event or if any conditions will be established. I will need to review your plan for Emergency Medical Services and a map of the route, which are included in the special event packet. I appreciate your proactive effort and will review the packet when it arrives. Respectfully, Patrick Nicholson Fire Marshal Kittitas County 411 N Ruby ST, Suite 2 Ellensburg WA 98926 (509) 899-3554 (Cell) (509)962-7000 (Office) at.nicholson co.kittitas.wa.us Notice: Email sent to Kittitas County may be subject to public disclosure as required by law message id: 38eb45916c6dcbdac24bb8719d004a14 4i�,dVNI-1 S 0 + --�-+0 W% r." � ►� >o ,rv.G.►� a r. Kittitas County, Washington BOARD of COUNTY COMMISSIONERS �r��:C4'il?67Yi Law Enforcement/Securft&mergency Medical Services Will there be security on site during the event? Yes cw 1 [s.+_.] �an,1t]re�me - �i 1c 51ne.r %% jj C► `t' ►�►�►rtl �'► ►1 fc� asps-�Ir..l o n If yes, please provide a complete list of names and contact information for who will be rcju-'�-- % . providing the security. Will Emerencyy Medical ervices (EMS) be onsite during the event? Yes If yes, please provide written verification from the providers. Will there be music, sound amplification or any other noise impacts? Yes No If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Commissioners requesting a waiver and it must be included with your application materials. Will you have traffic control? Yes No �v1 �hr road �aA� -1 'S �r r ► 4.eY S If yes, please provide documentation on how the traffic control will be addressed. Will there be off-site parking? Yes RCL'(IUv1o� a.A yyM'k Si -S-.1no61 5+C' 1 0-rca- If yes, please provide the location and a parking plan. Will there be shuttle buses provided for attendees? Yes h1a3 If yes, provide a map of their route. Will there be alcohol served at the event? Yes No If yes, a State permit is required from the WA State Liquor Control Board and must submitted with your application materials. KITTITAS COUNTY COURTHOUSE - 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitas.wa.us Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS CUM AS t 5 Public Roads Will the event obstruct, interfere or require the closure and free use of any public road, street or right-of-way? Yesi (� If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? Yes No N14- KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.colittitas.wa.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Garbage/Recycling Do you have a plan for garbage and recycling? No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Kittitas County Solid Waste Department at 509-962-7542. Insurance Have you obtained a Certificate of Insurance d endorsements, specifically naming "Kittitas County" as an insured? Ye No A copy of the Certificate of Insurance amd endorsements must be included with your application materials. Kittitas County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000:00 a.ggrega to coverage. This insurance must apply first and on a primary non-contributing basis in relation to any other insurance or self-' surance available to Kittitas County. Penal Bond - Bond of Indemni A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses Are you submitting a $5,000.00 Pe&ial Bond - Bond of Indemnity with your Event Application? Yes No s k�, ,-)y 4'e y c_� i V r e- lf no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal B'ond - Bond of Indemnity and outline the specific reasons why it should not be required of your event. Counttr Filings and Registration Is there a cost to attend the event? (fes:> No How much are you charging to attend your event? S0. D6 C� �eYso►1 A C) . O (U Ci t?+®j-\G-1 -6r S \n N i t KITTITAS COUNTY COURTHOUSE • 205 WEST 5"', SUITE 108 • ELLENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 www.co.kittitas.wa.us rsvp From: Sent: To: Cc: Subject: Hi Carol, I apologize for the delay. Bryan Nass <bryan.nass@co.kittitas.wa.us> Thursday, April 11, 2019 12:34 PM rsvp' Clinton Van De Venter RE: Manastash Metric Bike Ride Event October 5, 2019 It looks like Mt Stuart school and New Life Church are providing the appropriate infrastructure, trash collection and recycling, presumably with pickup by Waste Management or drop off at the transfer station. Further, you will have volunteers picking up litter and recyclables along the route. Therefore, your plan is satisfactory for Solid Waste to approve. Please feel free to contact me if you need any further information. Thank you. Bryan Nass Kittitas County Solid Waste Household Hazardous Waste 509-962-7577 From: Clinton Van De Venter Sent: Thursday, April 11, 2019 6:01 AM To: 'rsvp' Cc: Bryan Nass Subject: RE: Manastash Metric Bike Ride Event October 5, 2019 Carol Sorry no one got back to you yet I had forwarded this onto Bryan, the person that completes these now on 4/3/2019. 1 have include Bryan on this email so hopefully you can get you answer quickly. Sorry for any inconvenience Have a great day Clinton From: rsvp [mailto:rsvp@fairpoint.net] Sent: Wednesday, April 10, 2019 11:00 AM To: Clinton Van De Venter Subject: FW: Manastash Metric Bike Ride Event October 5, 2019 Did you get this and is it ok? Carol From: rsvp <rsvp@fairpoint.net> Sent: Tuesday, April 2, 2019 9:44 AM To: 'clinton.vandeve nter@co.kittitas.wa.us' <clinton.vandeventer@co.kittitas.wa.us> Subject: Manastash Metric Bike Ride Event October 5, 2019 Hello, I am working on the county application for the Manastash Metric Bike Ride scheduled for October 5, 2019. Listed below is our trash and recycling plan for the event. Please look it over and respond to my email with your approval so that I may include it with the application. If you have any questions, please contact me. And thanks you for your help ahead of time! Carol Manastash Metric Bike Ride October 5, 2019 Trash and recycling plan TRASH Trash cans will be provided for us at Mt. Stuart Elementary School and at the New Life Church in Kittitas. They will provide a dumpster as well for our use. Trash at both locations will be taken care by them. We will be providing heavy duty trash bags at all of the other locations along the routes. All trash will be hauled back to Mt. Stuart School for their dumpster. All rest stops areas will have portable restrooms and they will be kept clean by our RSVP volunteers to avoid trash buildup. Volunteers will wear disposable gloves when handling trash and garbage. Disinfectant wipes and sanitary gel is provided at each rest stop for the volunteers and riders. RECYCLING We promote and encourage recycling at all of our events. The school and church have recycling containers and will take care of these items to be recycled. We will provide the other rest stop locations with boxes and bags for items that can be recycled. These items will be hauled back to Mt. Stuart School staging area and then taken by volunteers and staff to the transfer station and placed in appropriate bins. We will have 4 SAG wagons out on the routes all day long and will pick up any litter that we see that might have been left by the riders. This has never been an issue during the past years events. Carol Findley, Director RSVP and Volunteer Center of Kittitas County CWU 1206 N. Dolarway Road # 219 Ellensburg, WA 98926 509 962-4311 "You were given two hands .... one to help yourself and one to help others" Notice: Email sent to Kittitas County may be subject to public disclosure as required by law. messageid:38eb45916c6dcbdac24bb8719d004a14 2 CERTIFICATE OF LIABILITY INSURANCE Issue Date 713/2018 ISSUED BY: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY State of Washington AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS Department of Enterprise Services CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE STATE OF WASHINGTON SELF INSURANCE Office of Risk Management LIABILITY PROGRAM. PO Box 41466 Olympia WA 98504-1466 COVERAGE AFFORDED BY State of Washington Self Insurance Liability Program INSURED: THE STATE OF WASHINGTON, INCLUDING ALL ITS AGENCIES AND DEPARTMENTS, IS SELF-INSURED FOR TORT LIABILITY CLAIMS. ALL State of Washington CLAIMS MUST BE FILED WITH THE STATE OFFICE OF RISK Central Washington University MANAGEMENT FOR PROCESSING IN ACCORD WITH STATUTORY REQUIREMENTS. ATTN: Toni Burvee 400 E University Way Ellensburg, WA 98926 COVERAGES THIS IS TO CERTIFY COVERAGE DESCRIBED BELOW IS PROVIDED TO THE INSURED NAMED ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE COVERAGE AFFORDED BY THE SELF-INSURANCE LIABILITY PROGRAM IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH PROURAIVI. POLICY EFFECTIVE EXPIRATION TYPE OF COVERAGE NUMBER DATE DATE LIMITS GENERAL LIABILITY Self-Insured Continuous Continuous BODILY INJURY, PROPERTY $5,000,000 ® GENERAL LIABILITY DAMAGE & PERSONAL INJURY ® OCCURRENCE COVERAGE COMBINED EACH OCCURRENCE AUTOMOBILE LIABILITY BODILY INJURY & PROPERTY $5,000.000 ❑ DAMAGE COMBINED EACH ANY AUTO ® ALL OWNED AUTOS ACCIDENT ❑ SCHEDULED AUTOS ❑ HIRED AUTOS ❑ NON-OWNED AUTOS WORKERS COMPENSATION AND L & I Continuous Continuous WC — STATUTORY EMPLOYERS LIABILITY OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESISPECIAL ITEMS: Coverage applies as respects tort liability claims against the State of Washington as covered by the Tort Claims Act (RCW 4.92 et seq.) The Certificate Holder is named as additional insured, but only as respects the negligence of the State of Washington. CERTIFICATE HOLDER: CANCELLATION SHOULD THE SELF INSURANCE LIABILITY PROGRAM BE CANCELLED, THE KITTITAS COUNTY STATE OF WASHINGTON WILL ENDEAVOR TO MAIL 4g DAYS WRITTEN SPECIAL EVENTS REPRESENTATIVE NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE 205 WEST 5TH, SUITE 108 TO MAIL SUCH NOTICE SHALL NOT IMPOSE ANY OBLIGATION OR LIABILITY UPON THE STATE OF WASHINGTON, ITS OFFICIALS, EMPLOYEES, AGENTS ELLENSBURG, WA 98926 OR REPRESENTATIVES. MANASTASH METRIC BIKE RIDE OCTOBER 6, 2018 A ORIZED REPR' NTATIVE: e__4 l =-u_t _ CERTIFICATE NUMBER CRT 19-05 son Sisins. State Manager .011► Washington State v7AiDepartment of Transportation South Central Region 2809 Rudkin Road Union Gap, WA 98903-1648 509-577-16001 FAX: 509-577-1603 TTY: 1-800-833-6388 www.wsdot.wa.gov Letter of Acknowledgement For Event Operation on State Highway #661097100519 Carol Findley CWU-RSVP & Volunteer Center of Kittitas County 1206 N. Dolarway Road, Suite 219 Ellensburg, WA 98926 Manastash Metric Century / Half Century Bike Ride Dear Carol Findley, Thank you for your recent inquiry regarding your proposed Manastash Metric Century and Half Century Bike Ride from Ellensburg to Cle Elum and back. This Event route utilizes numerous county and city roads along with a portion of State Route 97 (MP 136.85 — MP 137.10), to stage. Please see Exhibit J when referencing the route description. This Event is scheduled for October 5TH 2019 from 7:00 am to 6:00 pm. Participants should be reminded before the Event that they are to follow the "Rules of the Road" as outlined in state law RCW 46.61, (see enclosed Exhibit D). In addition, you are reminded that support vehicles are to be kept separate from the bicycles and may not travel on the roadway shoulders. A Letter of Acknowledgement will permit this Event since minimal traffic impacts to the traveling public are expected. Special traffic control efforts will not be anticipated with this event. If you need to make any marks on the roadway (Dan Henry's) please see enclosed Exhibit G for information on the chalk -based paint that we allow. If you have not already done so, I suggest that you provide an event itinerary to all local authorities having jurisdiction where the Event traverses county roads or city streets. For these areas, the local authorities determine if special traffic control and permits will be required. Best wishes for a successful Manastash Metric Bike Ride. Silt rely, Jai es Todd Daley, P.E. South Central Region Traffic Engineer JTD: bnc Enclosure Cc: Harry Nelson, Michael Krahenbuhl, Kirk Cresto, Jim Henderson, Kerry Jorgenson, Dan Floyd, Robb Huss, Meagan Lott, Summer Derrey, WSDOT SC Area 1 WSDOT SC Area 1 WSDOT SC Area 1 WSDOT SC Spec. WSDOT TMC WSDOT SC ARA WSP Communications Communications Manastash Metric — The Drier Ride Bike Ride Century and Half Century Tour October 5, 2019 Ellensburg, Washington Event Information The Manastash Metric -The Drier Ride Bike Ride sponsored by the RSVP and Volunteer Center of Kittitas County will be held on October 5, 2019. Central Washington University serves as the fiscal agent. Route We have designed TWO NEW ROUTES for 2019 that will be safer for the riders and volunteers. There will be two routes going on at the same time, a half century and century ride. The routes will take riders on the north and east side of Kittitas County. The routes will utilize back roads in Kittitas County. Please see the enclosed map and route detail. You may also visit the ride website at http://www.drier-ride.gM. The staging area/event start and finish will be held at Mt. Stuart Elementary School. The route will be marked with Dan Henry chalk signs on the pavement. RSVP and Volunteer Center will notify and will work with the Washington State DOT office as well as the County Commissioners, City of Ellensburg and City of Kittitas. All riders will check in at the staging area between 7:30-9:00 am October 5, 2019 at the same location. All riders will be given a numbered bib to wear for identification. The event will conclude at approximately 6:00 p.m. The riders will not be on any major freeways during the event and we do not anticipate any congestion as riders will be spread out during the ride. The only major intersections riders will cross are controlled by stop lights and or stop signs. No roads will need to be closed or traffic diverted for this noncompetitive bike ride. Parking Parking for participants and volunteers will be located at the Mt. Stuart School parking lot. There is adequate and safe off the road parking for volunteers at all of the rest stop locations. Alcohol and Amplification This is a non alcohol event and no amplification of music. Garbage and Recycling Garbage cans will be provided at the staging area and all rest stop areas. All garbage will be picked up and hauled away after the event. Recyclable materials will be recycled. The follow end car will look for and pick up any garbage left by riders on the route immediately following the last rider. Rest Stops Rest stops will be provided for all riders with at least 3 volunteers at each rest stop. The rest stop will have a restroom provided, packaged food and bottled water, first aid and other supplies for the riders. All volunteers will wear gloves when handling food. Hand sanitizer will be available for volunteers and riders at the stops and in the portable potty units. Each rest stop that is located outside will have a 10 foot by 10 foot tent awning covering a table and supplies. All rest stop volunteers will have a cell phone and be in constant contact with event coordinators, SAG wagons and have emergency phone numbers. The rest stops will be located at the following areas: Corner of Thomas Road and Wilson Creek Road Fire station by Fairview Hall Wind Ridge sub -station -Puget Power owned New Life Assembly Church in Kittitas Permission has been granted from KV Fire and Rescue to use the fire station, Puget Power for the sub -station, New Life Assembly to use their church. Event Support The event director will be out on the routes all day to ensure safety. Two volunteers will be on the route to pick up riders needing assistance. The Recycle Shop will have two bike doctors on the routes continuously throughout the day. There will be an end car to follow the last rider until he/she completes the ride. Another follow truck will tear down rest stops as the ride progresses and make sure garbage is picked up along the route. Participant Safety Safety for the participants and volunteers is our number one priority. We will work with all law enforcement departments, EMS and the Washington State DOT to discuss the route and anticipate any issues a head of time. There will be first aid kits at all rest stops and in the Sag Wagon. All local media will have a press release to announce the event and to look out for bikes on the roadway. Both routes will be well marked with chalk Dan Henry signs on the roadway. Riders will be given the course route map prior to the ride and be aware of any last minute changes. Staff and volunteers will be on the route throughout the day to ensure safety. All riders will be assigned a numbered bib to wear for identification for the event. Staff and volunteers will have cell phone numbers and know what to do in the case of an emergency by attending an event training session prior to the event. All participants will fill out a registration form and pay the entry fee. They will abide by the Washington Rules of the Road and wear approved bike helmets. They will read and sign the Acknowledgement of Risk, Hold Harmless Agreement and Rules and Regulation form. Participants 18 years and younger will have a parent or guardian sign the forms for them. Event Coordinators: Carol Findley, RSVP and Volunteer Center Director, Bike Ride Director Karen Schock, Advisory Council Chairperson, Assistant Bike Ride Director RSVP Office 1206 N. Dolarway Suite # 219 Ellensburg, WA. 98926 Phone: 509 962-4311 Fax: 509 925-1730 Email: rsvp@faiMoint.net Website: www.rsyV-wa.org-/elIcnsburgj Carol Cell: 509 899-0307 Karen Cell: 509 557-8242 Manastash Metric Century Route Watch for Dan Henry chalk markings on pavement and blue directional signs Miles Kilo Mt Stuart Elementary School (705 W. 15th Ave., Ellensburg, WA 98926) 0 0 R out of parking lot onto Dry Creek Road .08 1.2 Cross Reecer Creek Road 3.2 5.1 R onto Hwy 97 3.6 5.7 R onto Hungry Junction Road 4.3 6.9 Cross Faust Road 5.3 9.5 Cross Reecer Creek Road 7.9 12.7 L onto Look Road (turns into Alford Rd) 10.3 16.5 L onto Wilson Creek Road 12.2 19.6 REST STOP Corner of Wilson Creek Road and Thomas Road Continue on Wilson Creek Road 12.9 20.7 R onto Charlton Road 14.0 22.5 R onto Naneum Road 18.8 30.2 L onto Brick Mill Road 20.5 32.9 REST STOP - Fire station by Fairview Hall Continue on Brick Mill Road 21.3 34.2 L onto Schnebly Road - deciding point for century or half century routes 23.8 38.3 R onto Lester Road 24.8 39.9 L onto Brick Mill Road 25.3 40.7 L onto Cooke Canyon Road 27.4 44.0 R onto Gage Road 28.1 45.2 R onto Clockum Road 30.2 48.6 L onto Venture Road 31.8 50.1 L onto Lyons Road 32.9 52.9 R onto Fox (road turns into Fox) 33.1 53.2 L onto Christenson Road 34.1 54.8 R onto Parke Creek Road 35.1 56.4 Cross Vantage Road - (Caution crossing) 36.3 58.4 L onto Stevens Road Stay on Stevens Road 49.4 REST STOP -Wind Ridge Substation on your left 39.8 64.0 R on Boylston Road 43.1 69.3 R onto Prater Road Cross over freeway 43.4 69.8 L onto Parke Creek Road 43.7 70.3 R on Clerf 45.9 73.5 L on Hemingston 46.3 74.5 R on Park Creek Road Enter the City of Kittitas on 1s' street 47.0 75.6 Cross Clark Road Cross Lewis Road 47.1 75.8 R onto Main Street 75.9 REST STOP R into church parking lot (New Life Assembly) R out of parking lot onto Main Street 47.3 76.1 R onto Kittitas Hwy 47.5 76.4 L onto #81 Road 48.5 78.0 Cross Vantage Road (caution crossing) 50.1 80.6 L onto Lyons Road 51.1 82.2 Cross Fairview Road (caution crossing) 52.6 84.6 Cross Naneum Road (Caution crossing) 54.1 87.0 L onto Wilson Creek Road (caution crossing) 54.6 87.7 R onto Game Farm Road 55.6 89.4 R onto Brick Road -turns into Sanders Road 56.0 90.1 Cross Look Road 57.0 91.7 R onto Airport Road (caution crossing) 57.5 92.5 L onto Bowers Road 59.0 94.9 L onto Reecer Creek Road 60.0 96.5 L onto Dry Creek Road 61.0 99.0 L into Mt Stuart School parking lot -End of Ride! Manastash Metric Bike Ride Half Centur-v Route Watch for Dan Henry chalk markings on payment and blue directional signs Miles Kilo Mt Stuart Elementary School (705 W.15th Ave., Ellensburg, WA 98926) 0 0 R out of parking lot onto Dry Creek Road 0.8 1.2 Cross Reecer Creek Road 3.2 5.1 R onto Hwy 97 3.6 5.7 R onto Hungry Junction Road 4.3 6.9 Cross Faust Road 5.3 8.5 Cross Reecer Creek Road 7.9 12.7 L onto Look Road -turns into Alford Road 10.3 16.5 L onto Wilson Creek Road 12.2 19.6 REST STOP Corner of Wilson Creek Road and Thomas Road Continue on Wilson Creek Road 12.9 20.7 R onto Charlton Road 14.0 22.5 R onto Naneum Road 18.8 30.2 L onto Brick Mill Road 20.5 32.9 REST STOP Fire Station by Fairview Hall Continue on Brick Mill Road 21.5 34.6 R onto # 81 Road 23.1 37.1 R onto Lyons Road 24.1 38.7 Cross Fairview Road (caution crossing) 25.6 41.1 Cross Naneum Road (Caution crossing) 27.1 43.6 L onto Wilson Creek Road (caution crossing) 27.6 44.4 R onto Game Farm Road 27.8 44.7 R onto Brick Road 30.0 48.2 R onto Airport Road (caution crossing) 30.5 49.0 L onto Bowers Road 32.0 51.4 L onto Reecer Creek Road 33.0 53.1 L onto Dry Creek Road 33.8 54.3 L into Mt Stuart School parking lot -End of the ride! Kittitas County Office Of The Treasurer !', ; Amy Cziske, Treasurer 205 W 5th Avenue, Suite IU2 Ellensburg, Wa 98926 Phone (509) 962-7535 Fax (509) 933-8212 Cash Receipts Receipt Number: 2019-2049 Date: Received From: MANDY BUCHHOLZ - DEPUTY CLERK OF THE BOARD-MANDY Check Amount: $200.00 Cash Amount: $0.00 Other Amount: $0.00 Total Amount: $200.00 Deputy: KATHYM Receipt Type: CHK Template: Comments: CSR # 2019-1435 RSVP Manastash Metric Bike Ride October 5, 2019 04/22/2019 FundCode G1Code Description Amount 001 1632171 SPECIAL EVENTS FEE $200.00 Total Amount: $200.00 Kittitas County Treasurer's Office Submitted By: KATHY MARKWELL (c) 2002 Cashtax All Rights Reserved www.balancedaction.com