Loading...
HomeMy WebLinkAboutRFQ 2019 limited purpose airspace and Financial assuranceKittitas County Page 1 of 7 RFQ Limited Purpose Landfill REQUEST FOR QUALIFICATION FOR UPDATING AND REVIEW OF THE RYEGRASS LIMITED PURPOSE LANDFILL PLAN AND FINANCIAL ASSURANCE RFQ Due: July 10, 2019 at 2:00pm At 925 Industrial Way Ellensburg, WA 98926 Kittitas County Page 2 of 7 RFQ Limited Purpose Landfill TABLE OF CONTENTS ITEM PAGE I GENERAL INFORMATION ........................................................................................ 3 II GENERAL REQUIREMENTS ..................................................................................... 4 III PURPOSE OF THE REQUEST FOR QUALIFICATIONS & PROPOSAL ............... 5 IV SCOPE OF WORK ........................................................................................................ 6 TASK 1.0 ....................................................................................................................... 6 TASK 2.0 ....................................................................................................................... 6 TASK 3.0 ....................................................................................................................... 6 TASK 4.0 ....................................................................................................................... 6 TASK 5.0 ....................................................................................................................... 6 TASK 6.0 ....................................................................................................................... 6 TASK 7.0 ....................................................................................................................... 6 TASK 8.0 ....................................................................................................................... 6 TASK 9.0 ....................................................................................................................... 6 V PROPOSAL FORMAT ................................................................................................. 6 VI PROPOSAL EVALUATION ........................................................................................ 7 Kittitas County Page 3 of 7 RFQ Limited Purpose Landfill REQUEST FOR QUALIFICATION FOR UPDATING AND REVIEW OF THE RYEGRASS LIMITED PURPOSE LANDFILL PLAN AND FINANCIAL ASSURANCE The Kittitas Solid Waste Department is requesting Qualifications and Proposals from qualified consultants to provide a comprehensive review and recommendations for the limited purpose landfill in accordance with WAC 173-350-400. The major components for the Scope of Work (described in detail under Section IV) are: 1. In consultation with Kittitas County Solid Waste Staff Develop a review the existing permit and, applicable operating, environmental monitoring, closure and post closure planning, and financial assurance requirements per WAC 173-350-030(2)(a), and update the plan as necessary and 2. Conduct public meetings and participate in hearings on permit application changes if necessary. 3. Prepare a SEPA checklist for the plan and follow through with mailings, proper response and/or incorporation of additional facts and recommendations. 4. Final plan preparation. The plan must meet, as appropriate, all requirements as set forth in: • Chapter 173-350Washington Administrative Code (WAC), Solid Waste Handling Standards • Limited purpose landfill checklist for Review of Solid Waste permit Application 173-350- 400. I. General Information A. Extra copies of this Request for Qualifications and Proposals (RFQ&P) maybe obtained by contacting: Kittitas County Solid Waste Department 925 Industrial Way, Ellensburg, Washington 98926 Attn: Patti Johnson, Solid Waste Director Phone: (509) 962-7542 E-Mail: patti.johnson@co.kittitas.wa.us B. Kittitas County as an Equal Opportunity Employer and affirms that it does not discriminate against individuals of firms because of their race, color, marital status, religion, age, sex, national origin, or handicap. Kittitas County Page 4 of 7 RFQ Limited Purpose Landfill C. Any proposals submitted will become public information and may be reviewed by anyone requesting to do soonce opened.. D. Kittitas County reserves the right to reject any and all proposals if the submissions are not responsive to its needs. E. In the event it is necessary to revise any part of this RFQ&P, addenda shall be provided to all proposers who receive the original RFQ&P. F. A site visit will be held at the Ryegrass facility located at 25900 Vantage Hwy, Ellensburg, WA, on June 4, 2019 at 1:00pm. G. All questions regarding this RPQ&P should be addressed to Patti Johnson at the address and telephone number noted in Section A above. All factual responses will be published as addenda to these proposal documents, and shall be made a part thereof. II. General Requirements A. Proposals Three copies of the Statement of Qualifications and Proposal must be received at the Kittitas County Solid Waste Department, 925 Industrial Way, Ellensburg, WA 98926, by 2:00 p.m. on July 10, 2019. All envelopes must be plainly marked on the outside, “Proposal: Limited Waste Landfill”. B. Nondisclosure Clause If a proposal contains any information that the proposer does not wish disclosed to the public or used for any purpose other than evaluation, and which the County would not be required to disclose under public disclosure laws, all such information must be indicated with the following statement: The information contained on pages ________ shall not be duplicated or used in whole or in part for any purpose other than to evaluate their proposal; provided that if a contract is awarded to this office as a result of or in connection with the submission of such information, Kittitas County shall have the right to duplicate, use, or disclose this information to the extent provided in the contract. This restriction does not limit Kittitas County’s right to use information contained herein if obtained from another source. This information is exempt from public disclosure pursuant to __________ ___________________________________________________________________. C. Incurred Costs Kittitas County is not liable for any costs incurred by the proposer prior to the issuance of a contract. Kittitas County Page 5 of 7 RFQ Limited Purpose Landfill D. Rejection of Proposals A Contract may be negotiated with the consultant whose proposal would be most advantageous to Kittitas County, and the Kittitas County Solid Waste Department, all factors considered. Kittitas County reserves the right to reject any or all proposals submitted. E. Type of Contact If a consultant is selected as a result of this RFQ&P a consultant services contract with a “not-to- exceed price” clause will be negotiated. Negotiations may be undertaken with the proposer who is considered to be the most suitable for performing the work. This RFQ&P is primarily designed to identify the most qualified firms. Price and schedule will be negotiated with the “first choice” proposer. Negotiations may be also initiated with the “second choice” and subsequent proposers until the project is cancelled or an acceptable contract is executed. F. Acceptance of Proposal Contract The contents of the proposal of the selected consultant will become the contractual obligation if a contract ensues. Failure of the consultant to accept these obligations may result in cancellation of their selection. G. Consultant Responsibilities The Consultant will be required to assume responsibilities for all services offered in the proposal whether or not performed by the consultant. Furthermore, the consultant will be the sole point of contact for Kittitas County with regard to contractual matters, including payment of any and all charges resulting from the contract. There will be no changes in the contract without approval of Kittitas County. H. Termination for Default The contract may be terminated at the County’s election if for any cause the consultant shall fail to fulfill in a timely manner and prompt manner their obligations under this agreement. The County may, upon five (5) calendar days written notice to the consultant, terminate the right of the consultant to proceed under this agreement until a cause to cure the deficiency has been fully developed by the consultant within ten (10) days of the County’s notification default. If no satisfactory cure is proposed by the consultant as determined by the Solid Waste Department, the County will terminate this agreement. In the event of such termination, any work prepared by the consultant under this agreement shall, at the option of the County, become the County’s property and consultant shall be entitled to receive reasonable compensation for any work completed to the satisfaction of the County. III. Purpose of the Request for Qualifications & Proposal Pursuant to 173-350 WAC Solid Waste Handling Standard: Kittitas County Page 6 of 7 RFQ Limited Purpose Landfill The contracted consultant will work with the Kittitas County Solid Waste Department staff to develop recommended changes and perform the tasks outlined in the Scope of Work. The applicable operating, environmental monitoring, closure and post closure planning, and financial assurance requirements must be to the jurisdictional health department for review by March 1, 2019 IV. Scope of Work The following Scope of Work is a potential outline of the tasks and process necessary to complete the. Consultants may propose an alternative Scope of Work if it will meet the requirements of 173-350 WAC, and is acceptable to Kittitas County. Kittitas County will require the consultant’s services through the entire update process, including public hearings, comment periods, revisions, and adoption of the final draft plan. In order to accomplish the goal of complying with 173-350 WAC the consultant will undertake the following tasks: Task 1.0 Location Requirements 173-350-400(2) WAC. Review of Phase 3 as shown in existing plan and determine if a Phase 4 and 5 are possible. Task 2.0 Design Standards173-350-400(3) WAC . Alternative designs pursue option of unlined facility. For Phase 3 as shown in existing plan. Task 3.0 Plan of Operations 173-350-400(4)(f) WAC Review and update as needed. Task 4.0 Ground Water Monitoring 173-350-400(5) WAC Task 5.0 Closure Plan 173-350-(6)(d) WAC Review and update Task 6.0 Post Closure Plan 173-350-400(7)(b) WAC Task 7.0 Financial Assurance Plan 173-350-400(8) WAC Task 8.0 Environmental Checklist Complete an environmental checklist in accordance with the State Environmental Policy as provided in applicable laws and regulations. Task 9.0 Health Department and Department of Ecology Final Approval Submit the updated Plans for final approval. V. Proposal Format Consultants submitting proposals are requested to provide the following information, which will serve as the basis for evaluation: A. A description of the consultant’s credentials and experience in the area of Landfill development specifically Inert and Construction debris, including work in the Eastern Washington Climate and geology. List projects similar to this proposal that the consultant Kittitas County Page 7 of 7 RFQ Limited Purpose Landfill has performed in the last three (3) years. Provide the client’s name, address, telephone number, and contact person. B. A description of the approach to be used in accomplishing the project. It is expected that varied approaches exist to accomplish the overall scope of the project, and consequently it is encouraged that each consultant employs their experience to describe an approach achieving the intended results. The approach shall be summarized in a proposed scope of services format. C. Cost of Services and a budget of the working hours anticipated to complete the project. The hourly breakdown shall be denoted by Task, Function, and Personnel involved. D. A resume of key personnel, including subconsultants to be assigned to the work, and a statement of respective areas of responsibility. E. Provide a proposed timeline for the project and schedule availability. F. A statement of any special conditions that is determined by the consultant to be appropriate. G. A demonstration of the consultant’s understanding of the public policy implications of intergovernmental cooperation on solid waste issues. H. A demonstration of the consultant’s understanding and knowledge of the Washington State Laws and regulations related to solid waste. I. A demonstration of the consultant’s ability to facilitate and direct public meetings and meetings with government officials. VI. Proposal Evaluation Representatives of Kittitas County Solid Waste will review proposals. The proposals will be rated in accordance with the following weighted criteria: 1. Specific experiences (25 percent) 2. Project approach (25 percent) 3. Project staff (15 percent) 4. Project implementation schedule (15 percent) 5. Budget of work hours (20 percent) Three proposers obtaining the highest scores will be invited to an interview before a selection committee to determine the best proposer who will be recommended for selection to the Kittitas County Board of Commissioners. Kittitas County will then begin negotiation of a contract Kittitas County Page 8 of 7 RFQ Limited Purpose Landfill agreement. If a satisfactory contract cannot be negotiated, negotiations will be conducted with the next best-rated proposer. This process will continue until a contract is negotiated or the project is cancelled. The schedule and format of the interviews and/or oral presentations will be provided at a later date. All consultants will be informed in writing of the decision by the Board of Commissioners. Kittitas County reserves the right to reject any and all proposals.