HomeMy WebLinkAboutEaston Memorial Day staff reportKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: May 7, 2019
ACTION REQUESTED: Request to Approve a Special Event Application – 2019
Easton Memorial Day Celebration (May 25, 2019).
BACKGROUND: The Commissioners office received a Special Event application to
hold the annual Easton Memorial Day Parade on Saturday May 25,
2019.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant will provide proof of
insurance & endorsements and believes that it should be adequate
coverage, since their parade has proven to have no effect on the
roads in the past.
The applicant will NOT need a waiver to Kittitas County Code
Chapter 5.20.160 – Closing Hours since their event is
scheduled to begin at 8:00 a.m. and according to the County Code,
events shall not be open to the public before the hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the application
and received a recommendation of approval from the following
departments & attached memos with specifics: Sheriff, Public
Health, Public Works, Solid Waste, Auditor and Fire Marshal. The
County Prosecutor was unable to provide feedback at the time of
drafting the Staff Report since we hadn’t received the Certificate
of Liability Insurance & Endorsements to review.
RECOMMENDATION:
Approve the Event Application to hold the 2019 Easton Memorial
Day Celebration on Saturday May 25, 2019.
Public Works Department: 1. Local advertisement of event
and detours in the local paper (NKC Tribune and Daily record) two
week in advance to inform the traveling public of the upcoming
event.
2. Certified traffic control personnel at intersection and any other
area of concern to insure the safe movement of pedestrian and the
motoring public.
3. Clearly marked detour routes and advanced warning signs of
detours and traffic control personnel.
Sheriff’s Department: recommendation of approval, noting
three Reserve Deputies will be assigned to the traffic control and
the recommendation that the organizers contact the Washington
State Patrol and the Department of Transportation for possible
signage warning of backups that may occur on the ramps, due to
traffic volume exiting.
Auditor’s Office: Need to apply for Admissions Tax Exemption
for 2019.
Contingent upon Insurance & Endorsements being provided and
approved by the County Prosecutor by no later than 5-17-
2019.
Approve the request for a waiver to KCC 5.20.100.
HANDLING: BOCC staff to send letter to applicant of the Board’s decision &
notify Departments of the outcome.
ATTACHMENTS: Special Event Application & Materials, receipt from Co. Treasurer.
Memos from County Departments w/recommendations.
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II