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IPPR - 3 <br />144 <br />VINTAGE FARM <br />To: Kittitas County Board of County Commissioners Date: April 3, 2019 <br />Re: Special Event Permit for small gathering of 100 to 130 guests at our Farm <br />Dear County Commissioners, <br />Attached please find the completed paperwork so that we may host a small gathering at our Farm Venue on <br />Tuesday, May 21st from 5 to 8pm. The date was moved up by the group, and we are hopeful you can grant us <br />the permit for their gathering which is now 7 weeks away ... <br />This will be a low-key gathering of kids and their parents to celebrate their year with pie and ice cream, and <br />presentation of awards and inspirational stories and testimonies in a slide show. <br />The group is called Fellowship of Christian Athletes and this is their 5th year of having an end of year gather- <br />ing, it is by invitation to their participants and they will have RSVPs, again expecting between 100 and 130 peo- <br />ple to attend and they will come 3 or 4 people in each car, so 30 to 40 cars are expected. We have plenty of <br />parking in our pasture and have parked more than 85 cars in the past. <br />RE: Written Plan for Garbage? We will have 4 garbage cans, and expect very little garbage as they are only <br />serving pie and ice cream. We will recycle any water bottles or pie tins. Their dessert plates, cups and silver- <br />ware are being brought to our Farm by their Board of Directors, two members have their food servers permits. <br />RE: Waiver of Penal Bond? We are requesting exemption from the $5,000.00 Penal Bond to "save & protect <br />streets, pavements, bridges, etc. from damage" as this small amount of cars is within a normal range of normal <br />traffic along Brick Mill Road to our farm and certainly won't cause any damage to streets. <br />RE: Restrooms, we have a portable Executive Restroom trailer with flushing toilets, sinks, lights, heating & A/C <br />that is located approximately 25 feet from the Party Tent. We have hard -surface walkways for ADA compli- <br />ance and a ramp to access one of the end bathrooms in the restroom trailer. Heidi Bright, farm owner will <br />keep the bathrooms stocked with toilet paper, hand sanitizer, soap & paper towels. A diagram as requested <br />on this County Commissioner paperwork is attached. <br />RE: Insurance naming Kittitas County as an additional insured "primary, non-contributory" as required, the <br />Certificate of Insurance is attached here. <br />Re: Fire Marshall Event Application, that has also been submitted to Fire Marshall Nicholson and he knows <br />that our Tent is being installed by Bear Event Rentals, a professional installer with many years experience. <br />Blessings &Best Wishes, 0�_ - s <br />Heidi Bright, Owner—Brightside Vintage Farm LLC—cell: 425-417-4716 <br />Joe Done, General Manager—Brightside Vintage Farm LLC—cell: 425-677-5381 <br />ADDRESS: 511 Moreau Road, Ellensburg, WA 98926 <br />