HomeMy WebLinkAboutEaston M Day Parade Applicationr4K1,[71F16AS_" urr
Kittitas County, Washington
MAR 2 8 Al'
BOARD OF COUNTY COMMISSIONERS
EVENT APPLICATION PROCESS
1. Submit a completed Event Application and materials to the Kittitas County
Commissioners Office at least 6o days prior to the event. There are several
departments who review the Event Applications and make their determination based
upon the application, written plans and documentation that has been provided. Please
note that additional permits may be required in addition from individual departments
including: the Fire Marshal, Public Health, Environmental Health, Community
Development Services, and the Public Works Department. A $200.00 permit fee is to be
submitted at the time of application for each event. Applications will not be processed
until the permit fee has been received.
2. Once a special event has been approved by the County Commissioners, the site and
facilities may need to be inspected by County officials (including but not be limited to the
Fire Marshal, Sheriffs Department, and Public Health Department) up to five days in
advance prior to opening to the general public. This is to ensure that you are complying
with the stated plans upon which the approval was made. If you fail to comply with those
requirements, your permit may be revoked and the event closed.
3. Depending upon the nature and scope of the proposed event, other permits may be
required as determined through the application process (liquor license, etc.). Some
events may require approval from other agencies or jurisdictions.
4. Permittee covenants and agrees to indemnify, defend and hold harmless the County, its
officers, agents and employees from any and all claims actions, damages, liability, cost
and expense, including reasonable attorney fees in connection with or occasioned, in
whole or in part by any act or omission of Permittee, its officers, agents, employees,
customers or licenses, or arising from or out of Permittee's failure to comply with any
provision of the Event Permit granted as a result of this application, regardless of
whether it is alleged or proven that the acts or omissions of the County, its officers,
agents or employees caused or contributed hereto.
5. Insurance Requirement: A Certificate of Insurance and endorsements specifically
naming "Kittitas County" as an additional insured in the minimum amount of
$1,000,000.00 per occurrence and a$2,000,000.00 aggregate coverage must be
included with the Event Application. This insurance must apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to
Kittitas County. The County Prosecutor's office may require a greater amount if it is
determined to be necessary for the proposed event.
6. Written statements signed by the applicant and property owner allowing permission to
enter the event site for inspections and stating responsibility for the event and
compliance with the codes is required as part of the written documentation to be
submitted at the time of application.
7. Before applying for an event it is encouraged that you schedule a time to meet with
County departments so they may assist with questions you may have prior to submitting
your application.
KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 - FAX (509) 962-7679
www.co.kittitas.wa.us
Kittitas County Contact Information
www.co.kittitas.wa.us
Board of County Commissioners — (509) 962-75o8
Community Development Services — (509) 962-75o6
Environmental Health — (509) 962-7005
Fire Marshal — (509) 962-7000
Prosecutor — (509) 962-7520
Public Health — (509) 962-7515
Public Works Department — (509) 962-7523 Sheriffs
Office — (509) 962-7525
Solid Waste Department — (509) 962-7542
KITTITAS COUNTY COURTHOUSE • 205 WEST 5h, SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.colittitas.wa.us
Admissions Tax
Kittitas County Ordinance 2016-003
Ordinance amending Ch.3.22 Kittitas County Code to impose an Admissions Tax
"Admissions charge," in addition to its usual and ordinary meaning includes but shall not be
limited to a charge for participation in an event or activity; a charge made for season tickets or
subscriptions, or a charge made for use of seats and tables, reserved or otherwise, and other
similar accommodations; and a charge made for rental or use of equipment or facilities for
purpose of recreation or amusement, and where the rental of the equipment or facilities is
necessary to the enjoyment of the privilege for which a general admission is charged, the
combined charges shall be considered as an admission charge. A donation for admittance
shall also be deemed an admission charge. Admission charge includes any money paid
within or without of Kittitas County for any of the kinds of admission charges defined herein so
long as the facilities, entertainment, recreation or amusement privilege derived from such
admission charge occurs in Kittitas County.
The tax imposed shall be collected at the time admission charge is paid by the person seeking
admission to any place and shall be reported and remitted by the person receiving the tax to
the Treasurer in quarterly installments on or before the last day of the month next succeeding
the end of the quarterly period in which the tax is collected or received.
Any person conducting or operating any activity for which an admission charge is made
shall register with the Auditor.
In order to complete the registration process, you will need to register online.
Any questions, please contact the Treasurer's office at 509-962-7535; Auditor's office at 509-
962-7502 or email at admissionstax@co.kittitas.wa.us.
Kittitas County, Washington
BOARD of COUNTY COMMISSIONERS
EVENT APPLICATION
Thank you for your interest in holding a special event in Kittitas County. Please
complete and return this application along with any other materials to the Kittitas
County Board of Commissioners at least 60 days prior to the day upon the event is
scheduled. Any misrepresentation in the application materials or deviation from the
final agreed upon route and/or method of operation described may result in the
immediate revocation of an issued permit. Specifics outlining Event Permits can be
viewed at http_l/www.co.kittitas.wa.uslboc /www.co.kittitas.wa.us/boc/countycodeZtitleO5.a§p
Event Information
Name of event: Easton Memorial Day Celebration
Date(s) of event: 25 May 2019
Hours of operation: 0800 - 1600
Description of the event: Parade, Street Vendors Motorcycle Show
Has this event taken place before? 'thy No
Estimated attendance: 4000
Dates: 26 May 2018
How is your event being publicized? Radio, Newspaper, Flyers, on line sites
Please attach any flyers, posters, etc. with your application submission.
Contact Information
Name of the organizer/ contact person: Teresa Kartes
Address: PO Box 698 Easton Wa 98925
Phone number(s): 206-501-5268
Email address: eastonmemorialda grade mail.com
Date of birth of applicant: 11/11/61
KITTITAS COUNTY COURTHOUSE • 205 WEST 5° , SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
wwwxolittitas.wa.us
If the application is made on behalf of a partnership, please submit full names with their
residence and post office address for a period of six months prior to the date of
application together with the location of principal office or place of business of such
corporation.
Emergency contact name(s) and phone number(s) that can be contacted during the
event:
Teresa Ka rtes 206-501-5268
Name Phone Number
Cindy McLaughlin 509-656-4177
Name Phone Number
WRITTEN PERMISSION TO ENTER EVENT SITE
I/We hereby permit law enforcement and/or County officials to enter the site for which
the Event Application has been granted at the time of the event and up to five days
prior to the event for the purposes of inspecting and enforcement of County Code and
other applicable laws, and pursuant to my agreement and representations made in
connection with this Event Application.
SWORN STATEMENT OF COMPLIANCE
NC'E
I/ We hereby acknowledge that I/ We have read Kittitas County Code, have
familiarized myself with County requirements. I/ We agree that either my designated
agent or I/we shall be on site at all times and shall be responsible for the operation of
the event and for compliance with all legal requirements in connection with this event.
I/ We understand that failure to comply with the rules, regulations and conditions set
forth in Code may be deemed a gross misdemeanor and that drug or narcotics
v�olat.ons are crimes under R(,`Al
Teresa Kartes
Applicant Name (Print)
Cynthia McLaughlin
Applicant Name (Print)
KITTITAS COUNTY COURTHOUSE • 205 WEST S', SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.co.kittitasma. Lis
q—h A .441"S K S
Kittitas County, Washington
BOARD of COUNTY COMMISSIONERS
Fire Safety and Protection
If more than 50 people are expected at your event, you must complete a separate
application process which can be obtained through the Kittitas County Fire Marshal's
office. You may contact the Fire Marshal's office at 509-962-7000.
Will there be a temporary structure erected for the event? Yes W
If yes, you must attach a drawing including the dimensions. The structure may
require an inspection by County staff prior to the event.
Public Health/Environmental Health
Will there be food served at the event? Yes We
If no food will be served at the event then, no permit or application is required.
If yes, is the food and beverage that you intend on preparing and serving at the event
exempt from permit requirements htt www.co.kittitas.wa.us health food. asp?
- If yes, please submit an application for exemption from permit and proof of food
handlers training to the Kittitas County Public Health Department (KCPHD).
If ves. and the food or beverage is not considered exempt from permit, then does the
Person or organization preparing and serving the food have a food service permit,
temporary food service permit, or catering permit From KCPHD?
- If yes, please provide a list of Foods and beverages that you intend on having
prepared and served at the event along with the name and phone number(s) of
the permitted person or organization.
If yes, and the person or organization preparing and serving the food does not already
have a food service permit.
- Then a temporary food service permit or catering permit will need to be acquired
from KCPHD prior to the event.
Please allow at least 2 weeks to complete the food service permitting process.
KITTITAS COUNTY COURTHOUSE • 205 WEST 5'', SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
w w w. cu. iciUAas. wa. us
Are there permanent or fixed bathroom facilities already available at the location of
the event?
Yes
If yes, please provide an estimated attendance for the event, a detailed map that
identifies the name and address of the physical facility that will provide lavatory
facilities for the event, quantity of toilette facilities available for each gender, and the
distance from the event that patrons must walk.
If no, please provide an estimated attendance for the event, specific information
related to the number of portable rest rooms that will be provided, the distance from
the event that patrons must walk, and a service plan to ensure that sani-cans remain in
a sanitary condition. You must include the location of the portable restrooms on a
map/ diagram of the event.
KITTITAS COUNTY COURTHOUSE • 205 WEST P, SUITE 108 ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.co.kittitasma.us
Kittitas County, Washington
BOARD of COUNTY COMMISSIONERS
Law Enforcement SecurftyfEme!:gency Medical Services
Will there be security on site during the event? Yes V
If yes, please provide a complete list of names and contact information for who will be
providing the security.
Will Emergency Medical Services (EMS) be on site during the event? Yes PW
If yes, please provide written verification from the providers.
Will there be music, sound amplification or any other noise impacts? Vs No
If yes, Kittitas County has a noise ordinance in effect (see County Code for details). If
your event is scheduled for outside of the allowed time, you must submit a written
letter to the Board of County Commissioners requesting a waiver and it must be
included with your application materials.
Will you have traffic control? �s No
If yes, please provide documentation on how the traffic control will be addressed.
Will there be off-site parking? V No
If yes, please provide the location and a parking plan.
Will there be shuttle buses provided for attendees? Yes V6
If yes, provide a map of their route.
Will there be alcohol served at the event? Yes
If yes, a State permit is required from the WA State Liquor Control Board and must
submitted with your application materials.
KITTITAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX(509)962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD of COUNTY COMMISSIONERS
Public Roads
Will the event obstruct, interfere or require the closure and free use of any public
road, street or right-of-way? 0 No
If yes, please provide a detailed adequate traffic and detour plans at the time of
submission of the application.
Will there need to be road closure or detour signs posted? 44 No
KITTITAS COUNTY COURTHOUSE • 205 WEST $h , SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.co.kittitas.wa.us
Kittitas County, Washington
BOARD of COUNTY COMMISSIONERS
Garbage/Recycling
Do you have a plan for garbage and recycling? Vs No
A written plan for garbage and recycling must be attached to your application
materials. For questions or assistance contact the Kittitas County Solid Waste
Department at 509-962-7542.
Insurance
Have you obtained a Certificate of Insurance and endorsements, specifically
naming "Kittitas County" as an insured? Yes V
A copy of the Certificate of Insurance amd endorsements must be included with your
application materials. Kittitas County must be named as an additional insured in the
amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This
insurance must apply first and on a primary non-contributing basis in relation to any
other insurance or self-insurance available to Kittitas County.
Penal Bond - Bond of Indemnity
A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the
County Treasurer to save and protect the streets, pavements, bridges, etc. from
damage. The deposit or its balance will be returned once the event has been held and
the Board of County Commissioners has certified no damage has been done and that
the County has not incurred additional expenses
Are you submitting a $5,000.00 Penal Bond - Bond of Indemnity with your Event
Application? Yes Va
If no, you must request a letter in writing to the Board. of County Commissioners
requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific
reasons why it should not be required of your event.
County Filings and Registration
Is there a cost to attend the event? Yes 6V0
How much are you charging to attend your event?
KITTITAS COUNTY COURTHOUSE - 205 WEST P, SUITE 108 • ELLENSBURG, WA 98926
(509) 962-7508 • FAX (509) 962-7679
www.colittitas.wa.us
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KC Board of Commissioneers:
Sheriff Gene Dana:
ro Box 698
Easton, WA 98925
castomnemoriaidayparade@gmail.com
www.eastortmemorialdaycelebration.com
This is our traffic control plan for this year's Memorial Day Celebration on 25 May. Railroad street will be
closed at Cross Street to Kachess Ave from 8:00 am until 4:00pm. There will be detour signs routing the
traffic through 1St street. The parade route is down Railroad Street from Cross Street to the west end of 1St
street starting at 12:00pm to 1:00pm. We will have some volunteers to handle parking, but are requesting
county support for 2 uniformed personnel to control traffic from 10:00am to 1:00pm at the intersection of
exit 71 overpass, Railroad street, and Cabin Creek road plus an additional 2 uniformed personnel for crowd
control during the parade. Please let me know if this is possible.
See attached map.
Let me know if you have any questions.
Cindy McLaughlin
EMDC Treasurer
(509) 656-4177
Tk.a*%.k yo -w !
Ea,gv v M e m.m-i,al. Day Czl e l ra4i,Pw
www.eastonmemorialdaycelebration.com
KC Board of Commissioneers:
Restroom Availability:
PO Box 698
Easton, WA 98925
eastonmemorialdayparade@gmaii.com
www.eastownemoriaidayeelebration.com
This is our restroom plan for this year's Memorial Day Celebration on 25 May. We will have 7 standard
and 1 ADA port -a -potties spread along Railroad Street. There will be hand sanitizers in each and an
additional hand wash station located next to the ADA unit. There are also permanent restrooms located at
the Easton Saloon and The Hitching Post. Please see map for port-a-pottie locations.
Let me know if you have any questions.
Cindy McLaughlin
EMDC Treasurer
(509)656-4177
Tk4w.k yOIV!
Ea,54n Me m,&rri al. Day CeAz a4i oi�
www.eastonmemorialdaycelebration.com
KC Board of Commissioners,
eW 04�1
PO Box 698
Easton, WA 98925
castonmemoriaidayparade@gmaii.com
www.castomnemorialdaycelebration.com
We are requesting a waiver for the Penal Bond -Bond of Indemnity. During our event, vendors are
positioned on the shoulders of Railroad Street which is primarily gravel. The parade route is only three
blocks on the same street and is mainly rolling vehicles and foot traffic. To the best of my knowledge, there
has not been any damage to the street or pavement in the past nor do we expect any during this event.
Cindy McLaughlin
EMDC Treasurer
(509)656-4177
-rkz1*%.G yo -w !
Ea aw M U -V . i aL Day
www.eastonmemorialdaycelebration.com
KC Board of Commissioneers:
Solid Waste Department:
PO Box 698
Easton, WA 98925
eastonmemoriaidayparade@gmail.com
www.eastomneinorialdaycelebration.com
This is our waste and recycle plan for this year's Memorial Day Celebration on 25 May. We will have a 6
yard dumpster positioned behind Easton Saloon, 1360 Railroad Street. This will be used for the trash clean-
up the day before and all trash collected during the event. We will also place recycle containers at both ends
of the event area and one in the middle. The dumpster will be removed the following work day and recycles
will be taken to Cle Elum transfer station.
Please let me know if you have any questions.
Cindy McLaughlin
EMDC Treasurer
(509)656-4177
-rk4*%.k. yo -w
Me w,,vri a 1. Day cztz waji,Qw
www.eastonmemorialdaycelebration.com
_• ; Kittitas County Office Of The Treasurer
/. Amy Cziske, Treasurer
N�-
- 205 W Stk Aveitue, Suite IU3
Ellensburg, Wa 98926
Phone (509) 962-7535 Fax (509) 933-8212
Cash Receipts
Receipt Number: 2019-1527 Date:
Received From: MANDY BUCHHOLZ - DEPUTY CLERK OF THE BOARD II -
Check Amount:
$200.00
Cash Amount:
$0.00
Other Amount:
$0.00
Total Amount:
$200.00
Deputy: KATHYM
Receipt Type: CHK
Template:
Comments:
CSR #2019-1070
EASTON MEMORIAL DAY COMMITTEE SPECIAL EVENT APPLICATION FEE
03/28/2019
FundCode G1Code Description Amount
001 1632171 SPECIAL EVENTS FEE $200.00
Total Amount: $200.00
Kittitas County Treasurer's Office
Submitted By: KATHY MARKWELL
(c) 2002 Cashtax All Rights Reserved www.balancedaction.com
I
Easton " r
/Memorial Day Celebration
SaturdaV. MaV 25, 2019 10:00 am -4:00 pm
PARADE AT NOON!
Exit 71 off I-90, Easton, WA
'Kid Zone "Car Show *MotorcUcle Show
"Rale Prizes 'Parade 'LUall of Heroes
*Fire Dept. Pancake Breakfast (8-io:3o)
*Street Fair
1
LIVE LIFE IN COLOR
CEUTRALWASHI NGTONCOLOR.COM
w w w.easto n memo rLa LdaVceLeb ratio n.co m
IL� Vou're Invited!
Come to Easton...
Be a Parade Participant for FREE!
� Be a Vendor X20.00 fora 10'x10'
Sign up online:
space
eastonmemor[aLdaVceLebratLon.comI
or mail:
EMOC, PO Box 698, Easton, WA 98925
Donations & Sponsors Welcome!
"I,et us be dart of dour
mar%eting budget"
Volunteer hours; required?
Have fun while fulfilling Uour volunteer requirements
LIVE LIFE IN COLOR
CENTRALWASHiNGiONCOLOR.COM