HomeMy WebLinkAboutStaff Report - Secretary of State Archives
KITTITAS COUNTY
COMMISSIONER’S OFFICE
AGENDA STAFF REPORT
AGENDA DATE: April 16, 2019
ACTION REQUESTED: Approve a Service Level Agreement & Statement of Work
No. 1 between the Kittitas County Commissioners and the
State of Washington, Office of the Secretary of State,
Archives & Records Management Division.
BACKGROUND: The Kittitas County Commissioners office is required to have their
Minutes, Ordinances and Resolutions microfilmed for
preservation. The original records from 2011 – 2017 are ready to
be transferred to the State Archives where they will be converted
from digital image to microfilm from scanned documents
performed by the Commissioners Records Clerk. The proposed
Agreement is in the amount of $927.96.
INTERACTION: Deputy Prosecutor Neil Caulkins (CAMAS #45932) has reviewed
and approved the Agreement.
RECOMMENDATION:
Approve and authorize signature on the Service Level Agreement
OSOS No. 818K-1464 and Statement of Work No. 1 for Document
Preparation and Imaging Services for the 2011-2017 Kittitas
County Board of Commissioners Minutes, Ordinances and
Resolution.
HANDLING: 2 originals for signature – Office of the Secretary of State,
Archives & Records Management Division.
Upon receipt of the fully executed agreement a copy to the
Auditor’s Office.
ATTACHMENTS: Service Level Agreement OSOS No. 818K-1464
Statement of Work No. 1
LEAD STAFF: Julie Kjorsvik, Clerk of the Board