HomeMy WebLinkAboutStaff Report Gran Fondo (2) KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 2, 2019
ACTION REQUESTED: Consider a Special Event Application request to hold the
Gran Fondo Ellensburg (88 mile bicycle ride).
BACKGROUND: The Commissioner’s office received a Special Event
application to hold the Gran Fondo Ellensburg on Saturday
June 16th, 2019.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant WILL provide proof of
insurance & endorsements contingent upon the Board’s
approval of the event.
The applicant does not need a waiver to the following:
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 8:00 a.m. and
according to the County Code, events shall not be open to
the public before the hour of 7:00 a.m. so they will not need
a waiver.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments:
Sheriff, Public Health, Public Works, and Fire Marshal &
Solid Waste. The County Prosecutor cannot make a
recommendation until the County has received the
Certificate of Liability Insurance & Endorsements. No
comment had been received from the Auditor’s Office
relating to admissions tax at the time of drafting the Staff
Report.
County Sheriff’s Office asked that approval from the State
Department of Transportation and Washington State Patrol
be obtained for any requirements for the legs of the race
occurring on State Highways and the Cities of Cle Elum
and South Cle Elum for the legs going through their
jurisdictions. Also note that for emergencies they call
Kittcom Dispatch and for non-emergencies they can call
the KCSO.
Public Works:
1) Required traffic control techniques must be
implemented for the event which may include large
orange “bikes on the roadway” signs placed along the
route and at intersections. The safety of both the event
participates, and the traveling public would benefit
from these traffic control strategies being implemented
as the risk of bicycle and motorized vehicle conflicts
would be reduced.
2) Local advertisement in the Daily
Record/Radio/physical posting two weeks in advance
to inform the traveling public of the upcoming event in
order to give them the choice to plan a different route
during this time period.
County Prosecutor: Certificate of Liability Ins. must
be submitted no later than 6-3-2019 @ 5:00 p.m.
County Auditor: Jake Maedke needs to report/remit
2019 Admissions Tax at the end of his event. Mr.
Maedke is current for 2017 & 2018.
RECOMMENDATION: Approve the Event Application to hold the Gran Fondo
Ellensburg (88 mile bicycle ride), contingent upon Mr.
Maedke (applicant), complying with the Public Works &
Sheriff recommendations. Approve a request to waive the
Penal Bond-Bond of Indemnity and continue to comply
with the reporting and remitting requirements for the
County Admissions Tax for 2019 .
Also note that the Certificate of Liability Insurance and
Endorsements are to be submitted no later than 6/3/2019
@ 5:00 p.m.
HANDLING: BoCC staff to send letter to the applicant of the Board’s
decision and notify Kittcom.
ATTACHMENTS: Special Event Application w/additional information
Memos from County Departments with recommendations
Treasurer’s Receipt for Event Permit Fee.
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II