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Home My WebLink AboutGranFondo DH Feedback (2)W��A CflG ON February 25, 2019 KITTITAS COUNTY FIRE MARSHAL'S OFFICE 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 Office (509) 962-7657 Fax (509) 962-7682 Mandy Bucholz Deputy Clerk Board of County Commissioners Office Re: Gran Fondo Special Event Permit on 06/16/2019 Upon review of the above permit application, I have the following comments: An event permit is not required from the Fire Marshal's Office for this event. • After review of the event permit, I have found no life safety/fire code issues that need to be addressed. Sincerely, Patrick Nicholson Fire Marshal 1 Public Health To Protect and Promote the Health and the Environment of the People of Kittitas County Memo To: Kittitas County Board of County Commissioners From: Kittitas County Public Health Department, Jesse Cox, Environmental Health Supervisor Date: Mar 25, 2019 RE: Gran Fondo Ellensburg Application If the information stated in the application by Gran Fondo Ellensburg event is true, accurate, and there is stewardship in following through with such statements then the applicant, Jake Maedke, has at this time met all the requirements of the Kittitas County Public Health Department including: Bathroom Facilities d Solid waste plan Please feel free to contact me if you have any questions or concerns. Sincerely, _ Jesse Cox, Environmental Health Supervisor CC: Kittitas County Board of Commissioners Mandy Buchholz, Kittitas County Board of Commissioners Deputy Clerk e. ii•�� o�HlY 507 N, Nanum Street, St. 102 • Ellensburg, WA 98926 T: 5o9.962.7515 • F: 509.962.7581 www.co.kittitas.wa.us/health/ . 4'r• �I i i I i �� L/��i� .i SC r�7 DEPARTMENT OF PUBLIC WORKS rrrrrr�sc��hrY Mark R. Cook, Director MEMORANDUM TO: Kittitas County Board of County Commissioners CC: Candie Leader, Administrative Assistant FROM: Road Forman (Ryan Berge) DATE: 03/15/19 SUBJECT: Gran Fondo Special Event Application After review of the special event application for the Gran Fondo scheduled for June 16, 2019, 1 have found that the applicant has identified that this event will not obstruct, interfere or require the closure and free use of public roads and rights of way. Although this event does not require closures or roadway detours, this is unordinary road use that the traveling public is not routinely exposed to. This amount of bicycle traffic would however obstruct and interfere with normal motorized vehicle use. Public Works requires traffic control techniques be implemented for this event. This may include large orange "Bikes on the Roadway" signs placed along the route and intersections. The safety of both the event participants, and the traveling public would benefit from advanced warning signs being implemented as the risk of bicycle and motorized vehicle conflicts would be reduced. Additionally the applicant will be required to issue advanced notification for the event and any traffic impacts in the Daily Record and the Northern Kittitas County Tribune two weeks in advance to inform the traveling public. Public Works recommends approval of this event based on these conditions being upheld. Please feel free to contact Kittitas County Public Works with any questions you may have at 509-962-7523. 411 N. Ruby St., Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Kittitas County Solid Waste Programs 925 Industrial Way, Ellensburg, WA 98926 Telephone: (509) 962-7542 Fax: (509) 962-7087 DATE: 3/14/19 TO: Kittitas County Commissioners Office FROM: Bryan Nass RE: Event Application — Gran Fondo The Solid Waste Programs department is satisfied with the applicants' proposed handling of solid waste (garbage and recyclables), as per below. I contacted Jake Maedke, on 3/13/19 to clarify aspects of the application and obtain additional information. The event starts at Mt. Stuart elementary and timing ends at the Iron Horse trail @ Gladmar Rd, although the bikers will continue back to the school parking lot as the final destination. This is important only insofar as bikers will not be racing any longer on the last leg back as a traffic safety precaution. The application includes a location use agreement with Goldendale School, however this was supposed to be the agreement the organizer has with Mt. Stuart elementary (correct letter is available upon request). There are two Aid Stations on the route; one located at approximately mile 27 & 67 (single location passed twice), and a second at mile 56 (Taneum Campground). A garbage/recycling bin will be available at each Aid Station, as well as the Start/Finish area. Recyclables will be separated from garbage as needed. A follow vehicle will tag behind the riders and pick up any materials dropped by the riders (which is expected to be zero). Garbage and recycling will be consolidated for disposal at Mt. Stuart school. A revised map from the organizer is attached to illustrate the Aid Station. railrr,Iwuy = Lekedale Communify Liberty Five Ronald Pine Glen Roslyn Lavender soa 25 v S 70, ti. �—r 20 1 C: it) Tom V 751 _ ,^ 65 �� 40 95 ' B0 f . 1. 45 , 50 Gran Fondo Ellensburg - 90 mile bicycle ride June 16, 2019 Ellensbu Start time: 8:00 am Location: Mt Stuart Elementary School Aid station 1/3 (Mile 27/67), Westside Rd/FS3300. Aid station 2 (Mile 56) FS3300 Taneum Campground Produced in Cooperation with: City of Ellensburg, City of Cle Elum, City of So Cle Elum, Kittitas County, WSDOT, WSDA, The Nature Conservancy, WA State Parks Course can be viewed online at: https://ridewithgps.com/routes/27697567 Produced by Vicious Cycle Events Inc. GENE DANA, SHERIFF ¢� KITTITAS COUNTY SHERIFF'S OFFICE 307 W. Umptanum Rd • Ellensburg, WA 98926 (509) 962-7525 • (509) 674-2584 FAX (509) 962-7599 February 21, 2019 FEB Board of County Commissioner's Kittitas County Sheriff's Office 205 West 5th Ave., Room 108 Ellensburg, WA 98926 RE: Recommendation for Gran Fondo Ellensburg on 06/16/2019 Dear Board of County Commissioners, The Sheriff's Office has no concerns on the county roads portion of this event provided that all traffic laws are followed and no special traffic control is being utilized. I would suggest contacting the State Department of Transportation and Washington State Patrol for any approvals required for the legs of the race occurring on State Highways and the Cities of Cle Elum and South Cle Elum for the legs going through their jurisdiction's. Also note that for emergencies they call Kittcom dispatch (509)-925-8534 and for non -emergencies they can call our office at 509-962-7525. Sincerely, Gene Dana, Sheriff Mandy Buchholz From: no- rep ly_Service Requests@ co.kittitas.wa.us Sent: Friday, February 22, 2019 9:28 AM To: Mandy Buchholz Subject: Prosecutor Service Request 1455811 Please review the 4 Special Event Applications/Ins. Requirements Mandy Buchholz, We have made an update to your service request. A copy is displayed below. As we continue to work on your request you will receive additional notifications. Please review the issue fields as they may contain a request for something necessary to continue working on the request. Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service request on CAMAS using the link below. Request #45581 - Please review the 4 Special Event Applications/Ins. Requirements Initial request: Good Afternoon Deputy Horner, Attached you will find 4 Special Event Applications. Please review them and provide feedback at your earliest convenience. — YAKIMA RIVER CANYON MARATHON - Our office received a Special Event application from Bob & Lenore Dolphin who host the Annual "Yakima River Canyon Marathon" to be held this year on March 30, 2019. 1 will be placing this request on the March 19, 2019 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than March 8, 2019 by noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. Judy any feedback you have regarding this group and their compliance with Admissions Tax would be helpful. — GRAN FONDO - Our office received the attached Special Event Application & Application fee from Jake Maedke to host the Gran Fondo Ellensburg, to be held on June 16, 2019. 1 will be placing this request on the April 2, 2019 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than March 25, 2019 by noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. Judy any feedback you have regarding this group and their compliance with Admissions Tax would be helpful. — YAKIMA COUNTY CRIME STOPPERS - Our office received the attached Special Event Application & Application fee from Crime Stoppers Yakima County to host the 2019 Your Canyon for a Day, to be held on May 19, 2019. 1 will be placing this request on the April 2, 2019 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than March 25, 2019 by noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. Judy any feedback you have regarding this group and their compliance with Admissions Tax would be helpful. — BUDU RACING — Our office received a Special Event Application from BuDu Racing for the "Ellensburg Triathlons" — Carey Lake 5K & 10K with an Olympic distance course to be held on July 13, 2019. 1 will be placing this request on the May 7, 2019 Commissioner Agenda for the Board's consideration. Please submit your departments recommendation to me no later than April 23, 2019 at noon. If there are still outstanding issues, please indicate those in writing as well. For specific questions regarding the event I would ask that you contact the applicant directly. Judy any feedback you have regarding this group and their compliance with Admissions Tax would be helpful. Latest update: The Gran Fondo application does not contain an endorsement or insurance certificate, so I am unable to recommend approval at this time. Christopher Horner 2/22/2019 9:28:13 AM Status: Open Assigned to: Christopher Horner Priority: Soon Due date: 3/8/2019 5:00:00 PM Update or Cancel your request Notice: Email sent to Kittitas County may be subject to public disclosure as required by law. messageid:38eb45916c6dcbdac24bb8719d004a14 hl I Ill. S -Y February 22, 2019 Jake Maedke 139 East SW Ephrata, WA 98823 Kittitas County, Washington BOARD OF COUNTY COMMISSIONERS District One District Two District Three Cory Wright Laura Osiadacz Brett Wachsmith Re: Event Application — "Gran Fondo Ellensburg" Dear Mr. & Mrs. Maedke, Thank you for your Event Application and permit fee for the Gran Fondo Ellensburg 88 Mile Bicycle Ride. I will be placing your Event Application on the Tuesday April 2, 2019 Commissioner Agenda for the Board's consideration. However, I would ask that either you or a member of your committee be in attendance at the Commissioners Agenda Study Session on Monday April 1, 2019 at 10:30 a.m. in the Commissioners Auditorium (Room 109 — Kittitas County Courthouse) to answer any questions the Board may have, we have a brand new Board who is new to the process and it would be to everyone's benefit to have you or a member of your committee attend. Please note that the Board & County Prosecutor's Office will need a copy of the Certificate of Liability Ins. and endorsements spec ifica111, naming Kittitas County as an addi(i()naI Insured in the minimum amount of $1,000,000.00 per occurrence and a $2,000,000.00 aggregate coverage. This information must be included with the Event Application. This insurance must apply first and on a primary non-contributing basis in relation to any other insurance or self- insurance available to Kittitas County. The County Prosecutor's office may require a greater amount if it is determined to be necessary for the proposed event. Also please make sure you have registered on-line with the County for Admissions Tax reporting, which is located at http:llwww.co.kittitas.wa.us/a_dmissions/default.aspx. In the meantime, if you have any questions please feel free to contact our office at your convenience. Thank you. Sincerely, ) rj �.Cati. tJJ4�.t Mandy Buchholz Deputy Clerk of the Board II Kittitas County Courthouse • 205 West 5'h Avenue, STE 108 Ellensburg, WA 98926 (509) 962-7508 -FAX(509)962-7679