HomeMy WebLinkAboutStaff Report 2019-04-02 (2)KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 2, 2019
ACTION REQUESTED: Request to Approve a Special Event Application to hold the
Annual “Your Canyon for a Day” event on May 19, 2019.
BACKGROUND: The Commissioners office received a Special Event
application from Crime Stoppers of Yakima County, to hold
the 15th annual “Your Canyon for a Day” event on May 19,
2019.
INTERACTION: The applicant is also requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance/endorsements and believes that it should be
adequate coverage, since their past events have proven to
have no effect on the roads in the past.
The applicant will NOT need a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours since their event
is scheduled to begin operation/set-up at 8:00 a.m. (May 19,
2019). According to the County Code 5.20.160, events shall
not be open to the public before the hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval or
contingent approval from the following departments (memos
attached for your review): Public Health, Solid Waste,
Sheriff, Fire Marshal, Public Works & Prosecutor. Note at
the time of drafting the Staff Report there had been no
comment received from the Auditors Office.
Public Works Department submitted a recommendation to
approve with the following condition: The applicant issues
advanced notification of the Event in the Daily Record two
weeks in advance in conjunction to the 48 hour advanced
road closure sign posting to inform the traveling public.
Sheriff’s Office submitted a recommendation to approve the
special event permit with the following contingency: persons
doing traffic control allow local access to residences,
fishermen, hikers and recreationalist attempting to access the
area.
Prosecutor’s Office stated that the Certificate of Liability
Insurance was submitted however the Endorsement is still
needed for approval.
RECOMMENDATION: Approve holding the annual “Your Canyon for a Day” event
on May 19, 2019 and to grant a waiver of Kittitas County
Code Chapters 5.20.100, noting they must comply with
County department recommendations and criteria. Including
the Public Works Department, Sheriff’s Office and
Prosecutor’s recommendations (by no later then 5-10-2019).
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy of the notification going out to the Applicant to the
Sheriff, Public Works, Public Health, Solid Waste, Fire
Marshal, Prosecutor, Auditor, Treasurer, Code Enforcement
and KITTCOM.
ATTACHMENTS: Special Event Application & Proof of Insurance.
Memo’s from County Departments
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II