HomeMy WebLinkAboutAmendment 5 CH2MK ittitas County Solid Wa ste Prog ram s
925 Industrial Way, Ellensburg, WA 98926
Telephone: (509) 962-7542
March 8, 2019
CH2M/Jacobs
Attention: Tom Parker, PE, Project Manager
1100 5th Ave NE
Suite 500
Bellevue, WA 98425
Fax: (509) 962-7087
RE: Amendment No. 5 to Professional Service Agreement
This Amendment will add Phase 5 task 1-11, Site Permitting Services per the scope attached .
Original Professional Service Agreement and
Phase 2-4
Phase 5
Total Adjust Service Contract Amount
$456,548.50
$347,582 .00
$804,130.50
I have enclosed two copies of this change, please sign and return .
Approval
Kittitas County B.oard
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Name: D re.,f.l-~CA.! l,.5/A,\.;fl__
TITLE: Chair~V/4:e_.
DATE: ) I 1rlza1Cf (I
CH2M HILL Engineers, Inc.
BY : f._ .,.a.C: .
Name: Terry A. DeBiase
TITLE: Manager of Projects
DATE: March 19, 2019
Phase 5 -Scope of Work
Additional rezoning and permitting work is needed as follow-on to the Professional Service Agreement,
executed on October 18, 2018. This effort will provide additional permitting assistance to support
Kittitas County to site, design, and build the proposed Kittitas County Solid Waste Transfer Station at
the US 97 /Old Highway 10 site.
The following is a new scope and level of effort to perform Phase 5. It is divided into 11 Tasks. This work
will be performed in accordance with the October 16, 2016 Professional Service Agreement and
Amendments No. 1-4.
There will be other permits required that are associated with construction at the site including
construction and operating permits. As they will occur after the environmental and land use permits
described in this phase, a future scope of work to support this permitting effort will be developed under
separate task.
Phase 5 -Site Permitting
Phase 5 site permitting duration is anticipated to continue for approximately 12 months (February 2019
through February 2020). This phase is designed to support Kittitas County in obtaining permits for
completing a majority of zoning/permitting and conceptual design for the proposed solid waste transfer
station located within Ellensburg's urban growth area near Highway 97.
Task 1: Project Management
Project management tasks will maintain the continuity of the project during the site permitting phase. It
will include project administration including monthly invoicing and invoice project status reporting,
monthly coordination meetings with the County Solid Waste Director and weekly Jacobs' team
meetings throughout the duration of Phase 5.
Deliverables
• Communication call/meeting agendas and high-level summaries (up to 6)
• Progress reports and invoices (6 reports/invoices)
Task 2: Field Work
Subtask 2.1 Boundary and Topographic Survey
The Engineer will obtain the services of a Professional Land Surveyor (PLS) registered in Washington (Cruse and
Associates , Ellensburg) to perform survey services . Jacobs will coordinate with Cruse and Associates to obtain an
updated topographic map of the proposed transfer station project on the estimated 55-acre site. The topographic
survey will include above ground and underground utilities, overhead electrical powerlines, drainage structures, and
water meter and valves .
Cruse and Associates will perform an American Land and Title Association (AL TA) survey that would identify both
the boundaries and all encumbrances that show up on the title of this property. This will provide all easements and
other restrictions that may limit development of the property. Cruse and Associates will subdivide the property into
3 individual properties for potential future sale by the County.
Cruse and Associates will set 3 site bench marks and establish baseline controls for inclusion in the design drawings.
Topographic mapping will be prepared to provide the following:
• Topographic map will be prepared with 1-foot contours at an accuracy of+/-0.1-foot.
• Surveyor shall produce electronic submittals of the triangulated surfaces in:
• AutoCAD and Civil 3D software platforms (Version 2017).
• The surface model's triangles must be displayed in 3D format. Softdesk or Land
Development *.tin files will not be accepted. If Civil 3D software is used, submit LandXML
files of all COGO and triangulated surfaces.
• All triangulated surfaces shall include an exterior 3D boundary at surface elevations.
• All survey data points shall be submitted in an Excel spreadsheet or delimited text file
formatted with point number, northing, easting, elevation, and description .
• All submitted survey information shall include the ties to the survey control points.
• Maintain complete accurate log of survey Work as it progresses and submit survey log book
in PDF format.
• Roadways: Survey grid points at 20-foot intervals and 0.25 foot cord height intervals on
horizontal curves . Survey superelevation application stations, horizontal and vertical
alignment points of curvature, and points of tangent locations .
• Open Areas: Survey grid points at 25-foot intervals and breaklines on 25-foot intervals.
• Ditches: Survey ditch cross-section at 20-foot intervals, including top of bank and flowline.
The survey information will be utilized into three-dimensional format by Jacobs using the AUTOCAD Civil
3-D for grade development and quantity take-offs.
The site mapping will be used to update the preliminary layout of the facility including onsite grading
contours, buffers (and setbacks), traffic flow patterns and travel lane requirements for customer and
operations traffic, civil grading around structures, tanks and fuel areas, and facility floor grades.
Assumptions:
• One boundary plat survey of the approximately 55-acre site
• One topographic survey of approximately 65 acres -assuming a 50' buffer around the site
• One Amerititle Report
• One Auditors recording fee
Deliverables :
• One topographic survey in AUTOCAD format
• One boundary plat survey
Subtask 2.2 Geotechnical Investigation
Geotechnical site characterization is needed to support development of geotechnical recommendations for the
proposed facilities and earthwork . Jacobs will complete an initial geotechnical field investigation consisting of test
pits and shear wave velocity measurements in projected areas of structure foundations, material borrow areas,
pavements, and fill placement areas to characterize subsurface conditions. Subsequent monitoring of groundwater
levels at the site will be performed .
The initial geotechnical investigation includes the excavation of approximately 10 test pits to evaluate surface soils
and determine depth to groundwater at the site. The County will provide a backhoe (Case 580 or similar) and
operator for an estimated two 10-hour days for the test pits. Field direction, oversight, sampling, and documentation
for the task will be performed by a Jacobs geotechnical engineer. Prior to test pit excavation, Jacobs will perform
subsurface utility locations by filing a public "One-Call" 811 utility location ticket and by hiring a private subsurface
utility location subcontractor to complete utility locations on the site. Jacobs' survey subcontractor will stake out the
test pit locations. Actual investigation locations will be modified in the field to accommodate backhoe access and to
avoid subsurface utilities, if present. Following test pit excavation, the test pits will be backfilled with compacted
excavation spoils. Jacobs will furnish 1.5-inch-diameter PVC pipe for each test pit to facilitate future groundwater
monitoring at the site. The survey subcontractor will also collect the "as-drilled" locations and elevations for
incorporation into final reporting and for monitoring of groundwater levels.
Jacobs will hire a geophysical subcontractor to collect shear wave velocity profile data at the site using Multi-
channel Analysis of Surface Waves (MASW) technology-a surface-based method. Shear wave velocity data is
expected to be completed in 1 day and concurrent with the test pit investigation. The shear wave velocity data will be
used in combination with the subsequent Phase 2 geotechnical investigation data (to be performed at a later date).
A Geotechnical Data Technical memorandum will be prepared summarizing the field activities.
Assumptions
• 10 test pits to a maximum depth of 10 feet each, or as deep as practical if groundwater is encountered;
• Installation of PVC pipe in each test pit to facilitate future groundwater monitoring. Three additional rounds of
groundwater measurements following the field investigation.
• County provides site access permissions for investigation activities;
• County provides backhoe and operator for one test pit (I) event -estimated two (2) days.
• Some minor and repairable damage to existing site surface will occur as a result of the field investigation (ruts,
disturbed areas, etc)
• Test pit locations can be accessed using a rubber-tire backhoe (Case 580 or similar).
• Weather and site conditions at the time of geotechnical investigation are reasonable for work;
• Site conditions can be reasonably characterized by the proposed investigation. Depending on results of an initial
literature review and findings, the actual scope of the investigation may be expanded, or reduced, to be
appropriate for the conditions onsite;
• Site soils are generally coarse grained sands, gravels, and cobbles.
• Site soils are uncontaminated. If contaminated soils are encountered, Jacobs will stop work and coordinate with
the County on next steps;
Deliverables:
• Draft and Final Geotechnical Technical Memorandum (electronic submission)
Task 3: Joint Agency Pre-Application Meetings
Jacobs will prepare an agenda and meeting notes for one (1) joint onsite meeting with the United States Corps of
Engineers (USACE), the Washington State Department of Ecology (Ecology), and the City of Ellensburg Planning
(City Planning) to review wetlands and floodplains at the proposed transfer station property. Information gathered
from the joint agency meeting will be useful for preparation of a Joint Aquatic Resources Permit Application
(JARPA).
Assumptions:
• The JARPA Meeting will be performed in one IO-hour day including travel. If the three agencies can't meet
jointly and separate meetings are required, this would be additional scope of work and would need additional
budget.
• This meeting will be attended by Jacobs' permit Manager and a permitting assistant along with the County's
Solid Waste Director.
Deliverables:
• One agenda and meeting notes
Task 4: FEMA Floodplain Mitigation and Stormwater Analysis
Jacobs will conduct a frequently flooded areas assessment that will be incorporated into the Critical Areas Report
(Task 5) for the City of Ellensburg. As part of this work, a Hydraulics Analysis will be conducted to show no net rise
in base flood elevation resulting from the proposed development. The Hydraulic Analysis will determine sizing and
design requirements for replacement of the D-1 ditch with a perimeter ditch for flood control and flood storage/net
rise mitigation. Task 4 will also include a stormwater pond analysis specific to floodplain storage benefits.
Assumptions:
• Jacobs will use the 2018 Kittitas County/FE MA mapped floodplain for this analysis.
• Revising the mapped floodplain through a Conditional Letter of Map Revision (CLOMR), will not
be required. As per ECC 15.630.040.C, compensatory mitigation for base flood storage volume will
be provided on-site.
Deliverables
• Draft and Final Floodplain and Hydraulic Analysis in support of the Critical Areas Report (Task 4)
• Preliminary Floodplain Perimeter Ditch and Stormwater Pond Design for floodplain mitigation and
Master Plan Map Update (Task 5)
Task 5: Critical Areas Report
Jacobs will prepare a Critical Areas Report to submit to the City of Ellensburg as specified in Ellensburg City Code
(ECC), Draft Critical Area Revisions Section 15.610.090 Critical Areas Report -Requirements. The Critical Areas
Report will include identification and characterization of all critical areas, water bodies, and buffers within and
adjacent to the proposed transfer station. It will reference the Wetlands Delineation Report for information on
existing onsite wetlands and buffers. The report will identify anticipated wetlands and buffer impacts caused by
implementation of the transfer station design and describe measures made to apply mitigation sequencing pursuant to
ECC 15.610.120 including efforts made to avoid, minimize, and mitigate impacts to wetlands and buffers. The
Critical Areas Report will describe existing onsite floodplain information, identify impacts to the floodplains, and
describe mitigation that will result in a no net rise in flood elevation. The report will incorporate results of the
analysis described in Task 4 to describe the proposed stormwater management plan for the project and consideration
of impacts to drainage alternations. The Critical Areas Report will include an assessment of probable cumulative
impacts to critical areas resulting from the proposed project. Proposed mitigation to offset any impacts will be
described in accordance with ECC 15.610.130.
Deliverables
• Draft and Final Critical Areas Report with mapping, figures and hydraulic analysis
Task 6: Master Plan Map Update
The Draft Master Plan Map prepared under Phase 4 will be revised to show:
1) Wetlands that will be disturbed or removed and buffer areas ofremaining wetlands on the property.
2) Stormwater ponds that will be designed for wetlands mitigation based on impacts to wetlands identified
above.
3) Floodplain modifications, which includes filling in floodplain ditch "D-1" and constructing a new ditch
around the perimeter of the site to handle flood flows.
4) Revisions to access roads and facility locations .
In addition, the Pre-development comments received from the City on January 23, 2019 will be addressed in a
Comment Response Table and submitted with the final Master Plan Map and drawings.
Deliverables:
• Comment Response Table
• Develop one Draft and Final Updated Master Plan Map and supporting engineering drawings
• Pre-Development Conference --Response Comments Review Table
Task 7: Traffic Impact Analysis
Jacobs will conduct a traffic impact analysis (TIA) and prepare a technical memorandum that
summarizes the traffic evaluation of the proposed Kittitas County Transfer Station. The purpose of the
TIA is to evaluate the traffic impacts of the proposed facility, at the study intersection of West
University Way/US 97/N Dolarway Road (Roundabout) and the proposed site access driveway(s) along
us 97.
The TIA will review existing 2019 and projected 2046 No Build and Build peak hour traffic volumes
(utilizing trip generation estimated in the Basis of Design report) along US 97 accessing the proposed
facility and at the study intersection. The analysis will identify needed improvements including off-site
road and entrance way improvements. The site access driveway analysis will help determine if
southbound left turn and/or northbound right turn channelization is needed along US 97 to manage
queuing at the site and determine if additional turn pockets are needed at the proposed site access
driveway. If queuing impacts to US 97 are expected with the proposed development, the TIA will
recommend mitigation measures. The TIA will also review the Comprehensive Plan Transportation
Section, evaluate the need for connector roads in the project's vicinity and recommend revisions to the
Transportation section of the Comprehensive Plan.
The results of this traffic analysis will be documented in a technical memorandum with
recommendations. Recommended improvements will be presented as part of the project's proposed
site plan redevelopment review process. Draft copy of the technical memorandum will be submitted to
the County for review and comments. The final technical memorandum will incorporate comments
received as appropriate and will be used for in the application for the City's site plan approval.
Assumptions
• One meeting with City of Ellensburg staff and up to two meetings with WSDOT to discuss site access and
TIA. One Jacobs engineer will travel for these meetings.
• The analysis will be conducted for Saturday peak hour that is expected to see the higher number of inbound
trips to the proposed facility.
• Existing 2019 peak hour turning movement counts at the Roundabout study intersection and along US 97
near the site, will be provided by the County.
• Trip generation estimates, scale house operations, vehicle classification information, and other relevant
information will be based on the December 2016 Basis of Design document prepared for the site.
• Any available relevant traffic study reports or trips from pipeline projects in the area, will be provided by
the County.
• A 2% background growth along US 97, to be confirmed by the County, will be used to estimate future 2046
traffic volumes.
• Synchro traffic model will be used to evaluate traffic operations (delay/LOS) at the proposed site access
driveway(s) and Sidra traffic model will be used to evaluate Roundabout operations at W University
Way/US 97/N Dolarway Road. VISSIM microsimulation tool (2D) will be used to assess queuing impacts
within the site and determine if the queues spillback onto US 97 with the proposed facility.
• The analysis will evaluate up to 2 Build alternatives.
Deliverables:
• Draft and final Traffic Impact Analysis Technical Memorandum
• Three (3) meeting agendas and notes
Task 8: SEPA Update
Jacobs will update the State Environmental Policy Act SEPA Environmental Checklist based on the
information gathered at the January 2018 Pre-Development Conference and Tasks 3-7. Also,
information gathered from the WSDOT M~etings.
Assumption
• Only one (1) SEPA Environmental Checklist will be needed for all siting and facility permitting.
Deliverables:
• Draft and Final SEPA Environmental Checklist
Task 9: Joint Aquatic Resources Permit Application
Jacobs will prepare a Joint Aquatic Resources Permit Application (JARPA) to obtain wetlands and floodplain
permits. This includes preparation of an application form, vicinity map, profile/elevation map, plan view map, and
appropriate site layout drawings showing mitigation features and impacted resources.
A draft and final Wetland Mitigation Plan and a draft and final floodplain Mitigation Plan will also be prepared as a
part of the JARPA application package:
• The JARPA will be submitted to the US Army corps of Engineers and Ecology.
• The wetland disturbance will be less than one half acre which should result in a Nationwide permit
(No. 39) and should avoid the need for a Section 404 Individual Permit.
• Ecology will issue a 401 Letter of Verification. A Water Quality Certification will not be required.
• The following permits are not included in this scope of work:
Hydraulic Project Approval (HPA) from the Washington State Department of Wildlife (WDFW)
Authorization of entry or easement from the Washington State Department ofNatural Resources (DNR)
Shorelines permit from the City of Ellensburg/Ecology
Construction permits including building and site development permits from the City of Ellensburg; and
Notice to Construct (NOC) for air emissions and Construction Stormwater General Permit (CSWGP) from
Ecology (Expected during detailed design phase).
Operational permits including solid waste transfer station operating permit (expected during detailed design
phase).
• It is assumed that meeting the City of Ellens burg's code siting requirements will also meet any solid
waste transfer station siting requirements for the Kittitas County Public Health Department and the
Washington State Department of Ecology as long as the solid waste facility performance standards
of WAC 173-350-040 are met.
Delivera hies:
• Draft and Final Joint Aquatic Resources Permit Application
• Section 404 Wetlands Permit from the United States Army Corps of Engineers {USACE)
• Floodplain Development approval from the City of Ellensburg
• Draft and Final Floodplain and Wetlands Mitigation Plans
Task 10: City of Ellensburg Comprehensive Plan Amendments, Essential Public Facility
Permitting and Second Pre-Development Conference
The following elements of the City of Ellensburg Comprehensive Plan need to be updated for the City to
issue the necessary land use permits for the project. Proposed edits to the Comprehensive Plan include:
1) Remove the road connector presently shown on the transportation map and explain why it isn't
needed or at least not at that location.
2) Add the solid waste transfer station as an Essential Public Facility {EPF).
3) Revise the following Comprehensive Plan Elements: Future Land Use Map., Capital Facilities and
Utilities, Capital Improvement Plan, Housing, Economic Development, Land Use (Urban Growth
Area), and Transportation
This work includes:
• Preparation of a Draft and Final application to update the City's Comprehensive Plan.
• Preparation of an application to meet requirements of an EPF.
• Recommended text for updating the City's Comprehensive Plan and maps.
• Participation in one {1) work session for City Commissioners and Council before the first public
hearing.
• Preparation and Participation at one (1) City Planning Commission Hearing to discuss plan
amendments and approving the solid waste transfer station as an essential public facility.
• Preparation and Participation at one {1) City Council Hearing to discuss plan amendments and
approving the solid waste transfer station as an essential public facility.
• Furthermore, a second Predevelopment Conference will be held prior to submittal of
Comprehensive Plan amendments and essential public facility's request to assure that the
proposal meets all essential public facility and Comprehensive Plan amendment submittal
requirements.
Assumptions:
• The City Planning Commission and the City Council Hearings will be combined for the purposes of
fulfilling a Type 5 administrative process required for Comprehensive Plan amendments and
approving essential public facility. Therefore, only two hearings are needed, not four.
• The Predevelopment Conference and hearings will be done in one 10-hour day including travel.
• Three (3) meetings attended by Jacobs Project Manager and Jacobs Permit Manager along with the
County's Solid Waste Director.
Deliverables:
• Draft and Final Comprehensive Plan Amendment Application
• Text and revised transportation figure for an updated Comprehensive Plan
• Draft and Final Essential Public Facilities Application
• Participation at second Predevelopment Conference
• Participation at City Planning Commission's Public Hearing
• Participation at City Council's Public Hearing
Task 11: Public Involvement
Public involvement tasks will continue to be performed by Envirolssues, as a subconsultant to Jacobs, to
include public involvement communications/coordination, conduct tasks related to the public
involvement plan, update the online platform and coordinate with the Solid Waste Advisory Committee
(SWAC).
Deliverables
• Communication call/meeting agendas and high-level summaries (up to 2)
• Monthly progress reports and invoices (6 reports/invoices)
• Preparation of one press release
• Preparation of material to update the online website
• Coordination and support for two (2) Solid Waste Advisory Committee (SWAC) briefings
• One analytics report per 3-month period (up to 4 reports)
• Website hosting for 12 months (March 2019-February 2020)
• Two (2) PowerPoint Presentations presented at SWAC meetings
Phase 5 Assumptions:
• Services will begin in March 2019 and be completed within 12 months in March 2020.
• Site is within the city of Ellensburg jurisdictional boundaries.
• The flood hazard assessment and hydraulic analysis will follow the City's ordinance, Chapter 15.630,
Frequently Flooded Areas.
• The County will inform Jacobs of all known activities for the Transfer Station Master Plan because
otherwise, the layout and boundary plat may need revision.
Schedule
The following key milestone dates form the basis of delivery of this scope of services (as the project
progresses, these dates are subject to change).
Schedule
Estimated Completion Date
Milestone (2019)
Notice to Proceed (Fully Executed Amendment) March 8
Schedule
Estimated Completion Date
Milestone (2019)
Task 2: Field Work -Surveying March 29
Task 2: Field Work -Test Pits March 29
Task 3: Joint Agency Pre-Application Meeting March 27
Task 4: FEMA Floodplain Mitigation/Stormwater Analysis April 19
Task 5: Critical Areas Report May3
Task 6: Master Plan Map Update June 21
Task 7: Traffic Impact Analysis May 15
Task 8: SEPA Environmental Checklist Update June 15
Task 9: Joint Aquatic Resources Permit Application June 15
Task 10: Second (2) Predevelopment Conference Week of June 17-21
Task 10: Comprehensive Plan Amendments/Essential Public Facilities (EPF) Approval
• Gather information and prepare Applications May 15 -June 15
• Submit Comprehensive Plan Amendments and EPF Week of June 17-21
• City Council Meeting to review Plan Amendments July
• SEPA Threshold Determination Before second Friday in August
• Planning Commission & City Council Work Session September
I
• Planning Commission Hearing September
• Planning City Council Hearing First Regular Meeting in
October
• Comprehensive Plan Amendments, EPF, Wetlands 404 Permit and November/December
Floodplains approved.
Task 11: Public Involvement Ongoing
Phase 5 Closeout March 2020
See attachment A for a more detailed project schedule.
Estimated Fee
Based upon the project scope, Jacobs proposes a not to exceed engineering fee of $347,582, to be
billed on a time-and-materials basis in accordance with unit billing rates and subject to negotiation of
mutually agreeable terms/conditions in the professional services agreement. Jacobs' estimated
engineering fee is summarized in the following table. Kittitas County will be notified of any changes to
the estimated level of effort and costs associated with this scope, and if necessary, changes to the
approved estimate fee will be discussed and agreed upon via change order in advance of exceeding the
project budget.
Budget -Phase 5, Site Permitting Services
Task Labor Labor Cost Subconsultants Expenses Total
Hrs.
Task 1 -Project Management 182 $26,920 $26,920
Task 2 -Field Work 100 $14,540 $29,425 $3,000 $46,965
Task 3 -Joint Agency Pre-Application Mtgs. 62 $11,000 $750 $11,750
Task 4 -FEMA Floodplain 202 $27,960 $27,960 Mitigation/Stormwater Analysis
Task 5 -Critical Areas Report 147 $24,310 $24,310
Task 6 -Master Plan Map Update 214 $33,470 $5,500 $2,500 $41,470
Task 7 -Traffic Impact Analysis 182 $30,900 $750 $31,650
Task 8 -SEPA Update 164 $26,460 $26,460
Task 9 -JARPA Application 194 $33,760 $33,760
Task 10 -Comprehensive Plan Amendments 302 $50,660 $1,250 $51,910 and Essential Public Facility Approval
Task 11-Public Involvement 26 $4,960 $18,717 $750 $24,427
Total 1775 $284,940 $53,642 $9,000 $347,582