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HomeMy WebLinkAboutRes-2019-059 Update ByLawsBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO.2019-~vf\ IN THE MATTER OF UPDATING THE BY-LAWS OF THE SECURITY COMMITTEE WHEREAS: WHEREAS: WHEREAS: WHEREAS: Kittitas County Resolution 99-98 created the Courthouse Security Committee; and In 2015 the By-laws were amended as to the frequency of regular county meetings to once per month. This occurred during a time when security needs were being addressed and multiple projects were being developed; and, In 2016, the By-laws were amended to update membership (2016-19), and since new structure adjustments were made to the Maintenance Department which require an update to the membership section of the bylaws; and The Security Committee has been successful at recommending and supporting the implementation of security risk reduction efforts, and increasing awareness and reporting capabilities; and, NOW THEREFORE, BE IT RESOLVED: The Security Committee believes that the by-laws should be amended to formally separate the Solid Waste Director from the Maintenance Director, as shown in Attachment A. FURTHER, BE IT RESOLVED: Meetings be held quarterly as outlined in Attachment A. This Resolution will nullify and replace all previous Resolutions that pertain to Security Committee Membership Meetings. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Membership SECURITY COMMITTEE BY-LAWS Updated : 03-01-19 As stipulated by Kittitas County BOCC Resolution 99-98, and subsequently adjusted by Resolutions 2003- 103, 2008-28, and 2012-062, the Security Committee shall consist of, at a minimum a representative from the following: • A County Commissioner or designee • Superior Court Judge or designee • Lower District Judge or designee • Prosecutor or designee • Sheriff or designee • Corrections Commander or designee • Chief Probation Officer or designee • Juvenile Court Administrator or designee • Upper District Judge or designee • The Fire Marshal • Human Resources Director or designee • Safety Committee Chairperson or designee • Information Technology Director or designee • Public Health Administrator or designee • Solid Waste Director or designee • Maintenance Director or designee • Kittitas Valley Event Center Director or designee • Lead Courthouse Security Officer or designee Purpose The purpose of the Security Committee is to provide a method for employees and management to work together in identifying security issues, developing solutions to security problems, reviewing incident reports, and evaluation the overall security of Kittitas County facilities, equipment, and operations. References in this manual to the "Security Committee" shall mean the Kittitas County Security Committee. Chairperson & Vice Chairperson At its first official meeting each January, the Security Committee shall elect a Chairperson and Vice Chairperson from its membership to serve for no less than six months. A. Filling Vacant Positions Should a vacancy occur a new member shall be elected and take office at the next regular meeting of the Committee. Meeting Records An appointee shall keep a complete record of each meeting. The appointee shall furnish one copy of the minutes to each Committee member. The Chair will supply the Committee with a monthly agenda to ensure an orderly meeting. It is the responsibility of each member and any attendees to not release information determined to be of a sensitive nature from the closed Security Committee discussions. Furthermore, it is the responsibility of each person presenting information to the Security Committee to identify information as "sensitive" when they believe the information they offer is sensitive in nature. Meetings The Security Committee shall hold one regular meeting quarterly on the last Tuesday of the month at 8:00 AM in January, April, July, and October, and may schedule additional special meetings as determined necessary by the Committee or Board of County Commissioners. Except by unanimous vote of the Committee, no meeting shall be prolonged over an hour and no other subject except security and its related issues shall be discussed at the meetings. Security Committee Responsibilities Through the delegation of authority by the Kittitas County Board of County Commissioners, the duties of the Security Committee shall include the following: a. Make necessary recommendations with regard to the security conditions and shall submit its recommendations in writing to the Board of County Commissioners, Management Team, or the appropriate Department Head/Elected Official. b. Investigate and keep records of all security incidents for the purposes of finding the true cause, and to make recommendations to prevent the reoccurrence of similar incidents; and review incidents to uncover trends and develop solutions . c. Be familiar with the general security standards and best practices. d. Be available to advise county offices and departments in issue unique and specific to said offices and departments. e. Appoint from its membership, members who will keep current Committee decisions and security material available to the employee base via various communication channels. f. Monitor and evaluate the overall security of Kittitas County equipment, facilities, and operations . g. Promote and publicize security best practices and policies. Voting/Quorum Any action that needs the vote of the Committee at a regular or special meeting shall require the presence of at least five (5) voting members and a simple majority of those present to pass. Each agency represented shall have one vote. Duties of the Chairperson & Vice Chairperson The Chairperson, or Vice Chairperson in the absence of the Chair, shall preside at all meetings. The Chairperson or the Vice Chairperson shall have the authority to call a special meeting. The Chairperson shall make reports and or recommendations to the Management Team and/or Board of County Commissioners. In absence of the Chairperson, the Vice Chairperson shall make said reports. It shall be at the discretion of the Chairperson to have other members, or outside sources, make recommendation and/or reports to the Management Team and/or Board of County Commissioners. Membership SECURITY COMMITTEE BY-LAWS Updated: -H--e--±803-01-19 As stipulated by Kittitas County BOCC Resolution 99-98, and subsequently adjusted by Resolutions 2003- 103, 2008-28, and 2012-062, the Security Committee shall consist of, at a minimum a representative from the following: • A County Commissioner or designee • Superior Court Judge or designee • Lower District Judge or designee • Prosecutor or designee • Sheriff or designee • Corrections Commahderal--Faatity Admln1stratoF or designee • Chief Probation Officer or designee • Juvenile Court Administrator or designee • Upper District Judge or designee • The Fire Marshalt • Human Resources Director or designee • Safety Committee Chairperson or designee •· Information Technology Director or designee • Public Health Administrator or designee _• _Solid Waste Dfrec tor or deslgnee • t Maintenance Director or designee • Kittitas Valley Event Center Director or designee • Lead Courthouse Security Officer or designee Purpose The purpose of the Security Committee is to provide a method for employees and management to work together in identifying security issues, developing solutions to security problems, reviewing incident reports, and evaluation the overall security of Kittitas County facilities, equipment, and operations. References in this manual to the "Security Committee" shall mean the Kittitas County Security Committee. Chairperson & Vice Chairperson At its first official meeting each January, the Security Committee shall elect a Chairps erson and Vice Chairperson from its membership to serve for no less than six months. A. Filling Vacant Positions Should a va ca ncy occur a new member shall be elected and take office at the next regular meeting of the Committee. Meeting Records An appointee shall keep a complete record of each meeting. The appointee shall furnish one copy of the minutes to each Committee member. The Chair will supply the Committee with a monthly agenda to i.§.nsure an orderly meeting. It is the responsibility of each member and any attendees to not release information determined to be of a sensitive nature from the Gf losed Security Meeijflg-:Commlttee discussions. Furthermore, it is the responsibility of each person presenting information to the Security Committee to identify information as "sensitive" when they believe the information they offer is sensitive in nature. Meetings The Security Committee shall hold one regular meeting quarte r ly .on the last Tuesday of t he month at 8 :00 a.F¥t AM i n January. April, Ju ly, and Octobe[:pe-F-fflGA-tA;-pr-ekfa.el:y-41:¾ring WGfki-Ag-l'lelif5, and may schedule additional special meetings as determined necessary by the Committee or Board of County Commissioners. :r-Re--See1,u::J.t¥-,Gem-FRit-~l-l-sae-r-mi+1e-the date, hel:J-F-aa~~¼U-FA~iRgr. Except by unanimous vote of the Committee, no meeting shall be prolonged over an hour and no other subject except security and its related issues shall be discussed at the meetings. Security Committee Responsibilities Through the delegation of authority by the Kittitas County Board of County Commissioners, the duties of the Security Committee shall include the following: a. Make necessary recommendations with regard to the security conditions and shall submit its recommendations in writing to the Board of County Commissioners, Management Team, or the appropriate Department Head/Elected Official. b. Investigate and keep records of all security incidents for the purposes of finding the true cause, and to make recommendations to prevent the reoccurrence of similar incid HeD.ts; and review incidents to uncover trends and develop solutions. c. Be S,;familiar with the general security standards and best practices. d. Be available to advise county offices and departments in issue unique and specific to said offices and departments. e. Appoint from its membership, members who will keep current Committee decisions and security material available to the employee base via various communication channels. f. Monitor and evaluate the overall secu re ity of Kittitas County equipment, facilities, and operations. g. 1-t--sAan-t>f romote and publicize security best practices and policies. Voting/Quorum Any action that needs the vote of the Committee at a regular or special meeting shall require the presence of at least five (5) voting members and a simple majority of those present to pass. Each agency represented shall have one vote. Duties of the Chairperson _-& Vice Chairperson The ChairpersonL o r Vi ce Chairperson in t he abse nce of the Chair, shall preside at all meetings. The Chairperson or the Vice Chairperson shall have the authority to call a special meeting. The Chairperson shall make reports and or recommendations to the Management Team and/or Board of County Commissioners. In absence of the Chairperson, the Vice Chairperson shall make said reports. It shall b~ at the discretion of the Chairperson to have other members, or outside sources, make recommendation and/or reports to the Management Team and/or Board of County Commissioners.