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HomeMy WebLinkAboutDept Feed back YRCM 2019irrirtisaY�ua�v DEPARTMENT OF PUBLIC WORKS Mark R. Cook, Director MEMORANDUM TO: Board of County Commissioners CC: Candie Leader, Administrative Assistant FROM: Road Forman (Ryan Berge) DATE: 03/14/19 SUBJECT: Yakima River Canyon Marathon I have reviewed the Special Event Application from Bob and Lenore Dolphin, the Coordinators for the 19th Annual Yakima River Canyon Marathon which is scheduled for March 30th, 2019. 1 would like to clarify that Berry, Wood House Loop, and the County portion of Canyon Road will not be closed for the duration of the race; Also that there will be sufficient amounts of traffic control at all of these intersections. recommend approving this event based upon the following criteria: 1) Local Advertisement in the Daily Record/Radio/physical posting two weeks in advance to inform the traveling public of upcoming event in order to give them the choice to plan a different route during this time period. 2) There will be no closures of County roads, and there will be sufficient signage and traffic control at all intersections. 411 N. Ruby St., Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 KITTITAS COUNTY FIRE MARSHAL'S OFFICE #' 411 N. Ruby St., Suite 2, Ellensburg, WA 98926 Office (509) 962-7000 Fax (509) 962-7682 March 7, 2019 } Re: Special Event Application — Yakima River Canyon Marathon and Half Marathon Dear Board of Commissioners, I have reviewed the application for this event and resolved deficiencies in the application. I approve the application with the following conditions: EMS providers will utilize the 911 system to request ambulances if needed for transport Respectfully, Pat Nicholson, Fire Marshal P r e v e n t i o n . E d u c a t i o n s I n v e s t i g a t i o n . E n f o r c e m e n t D e c e m b e r 1 7, 2 0 1 8 FIRE MARSHAL PATRICK NICHOLSON, IFSAC CFI, NAFI CFEI, CVFI Mandy Buchholz From: Pat Nichol Sent: Tuesda , e��bruary 26� 2019 8:16 AM To: Mandy Buchl,__6'I7 Subject: Special Event Status Mandy, I wanted to provide you an update on the application status of the two event permit applications that are pending: Yakima River Canyon Marathon and Half Marathon — March 30th, 2019. This application is deficient in that it does not contain the required verification letter from the EMS provider. Applications must be submitted 60 days in advance, this application is far short of that. I have reached out to the applicant and asked for a verification letter from the EMS provider. Crime Stoppers "Your Canyon for a Day" — May 19th. This application is also deficient the required verification letter for EMS. They have indicated that they will be using a private ambulance service from Yakima. This presents an issue that has apparently been overlooked for years — as it appears that previous Fire Marshals have not been auditing the packets and verifying EMS information in years past, according to my files. Both events fall within KVFR's verified trauma area with the Department of Health as well as their EMS response area. Ambulance services are licensed by the department of health by county with certain minimum and maximum numbers of resources allowed per area. EMT's and Paramedics are certified by county Medical Program Directors (Doctors) and only have authority to practice within their certified counties unless in a disaster or mutual aid situation I have reached out to KVFR who has been in contact with County EMS. I will require a letter from the Medical Program Directors of both Yakima and Kittitas counties authorizing the Yakima County ambulance to operate in Kittitas County and outlining requirements for the EMS crews and determining who their Medical Control/Base Station will be. I will also require verification letters from the ambulance service detailing their coverage. Once I have the information I need, I will conference with KVFR to review the plan. I suggest that we add information or include an insert in the special event application packets moving forward detailing the requirements for Emergency Medical Services coverage. It is more complicated than answering "yes or no" and applicants must be aware of the process if they are not contracting in -county EMS services for their special events. I would be happy to draft something up to review? I am concerned that we may not have enough time to approve the Yakima River Canyon Marathon event. I will reach out to them detailing what I need and do everything I can to approve this in time. This process has been an oversight for some time now, according to my files of previous applications. Respectfully, L FPY MAASS W L Fire Marshal Kittitas County 411 N Ruby ST, Suite 2 Ellensburg WA 98926 (509) 899-3554 (Cell) (509)962-7000 (Office) pat.nicholson@co.kittitas.wa.us Notice: Email sent to Kittitas County may be subject to public disclosure as required by law. message id: 38eb45916c6dcbdac24bb8719d004a14 DATE: 3/5/19 Kittitas County Solid Waste Programs 925 Industrial Way, Ellensburg, WA 98926 Telephone: (509) 962-7542 Fax: (509) 962-7087 TO: Kittitas County Commissioners Office FROM Bryan Nass RE: Event Application - Yakima River Canyon Marathon The Solid Waste Programs department is satisfied with the applicants' proposed handling of solid waste, as per below. Section 5, Garbage/Recycling, of the application is not specific enough regarding infrastructure and process for KCSW to be certain that garbage and recyclables will be appropriately handled during the event. Therefore, I contacted the new event coordinator, Mr. Frank Purdy (509-961- 9769), to obtain the necessary details. Mr. Purdy indicated that trash/recycle bins and commercially maintained port-a-potti's will be located at the start, finish, and each aid station. Their garbage consists predominantly of paper cups and food wrappers, and the recycling is mostly plastic. They will separate any recyclables from garbage where they get mixed. As per the written plan, all garbage and recyclables will be disposed of in Yakima County. Mandy Buchholz From: Christopher Horner Sent: Wednesday, February 27, 2019 2:51 PM To: Mandy Buchholz Cc: Jared Auckland Subject: RE: Hard Core Running Club, 03/30/19 Yakima River Canyon Marathon; A.I. Certificate - Kittitas County The insurance certificate lists "Kattitas" as a certificate holder, but I think we can ignore the typo because the address is correct. Otherwise, looks good. Chris From: Mandy Buchholz Sent: Wednesday, February 27, 2019 1:44 PM To: Christopher Horner Subject: FW: Hard Core Running Club, 03/30/19 Yakima River Canyon Marathon; A.I. Certificate - Kittitas County FYI Miry. Aa4o ., CMC Deputy Clerk of the Board III Kittitas County Commissioners Office 205 West Fifth Street Suite #io8 Ellensburg, WA 98926 5o9 -962-75o8 (Office) 5o9-962-7679 (Fax) !ir Ll: ://w"!w.co.kittitas.wa.usL "Try to be a Rainbow in Someone's Cloud" ~ Maya Angelou From: Margaret Mayers [mailto:mmayers insmgt.com] Sent: Wednesday, February 27, 2019 1:42 PM To: ci4lphinmteam@earth___ et; Mandy Buchholz; Gene Dana Subject: Hard Core Running Club, 03/30/19 Yakima River Canyon Marathon; A.I. Certificate - Kittitas County Hi Lenore and Mandy, Per your request, attached is the additional insured liability insurance certificate for the event listed above. I hope you have great weather and a very successful event. Best regards, i Margaret Mayers I Account Manager 71 I Insurance Management Group Office: 260.338.2925 Website: www.insmgt.com Email: mmayers@insmgt.com Suite 103 12730 Coldwater Road Fort Wayne, IN 46845 M Follow us: i? ©© rqJ Complete Risk Management Solutions for your corporation or your home Notice: Email sent to Kittitas County may be subject to public disclosure as required by law, message id: 38eb45916c6dcbdac24bb8719d004al4 AG R ® DATE (MMIDDIYYYY) 4N-� CERTIFICATE OF LIABILITY INSURANCE 2/24/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NPOk4L Margaret Mayers Insurance Management Group PHONE (260)338-2925A LA/O.,N9.EA.). l JAIC, No). 959 E. 4th St. AODRESS:mmayers@insmgt.com P.O. BOX 1600 IN AFFORDING COVERAGE NAIC # Marion IN 46952 IINSURERA:National Casualt�r� Company 11991 INSURED INSURERB:Nationwide Life Insurance Co. 66869 Road Runners Club of America/2019 and Its Member INSURERC: Clubs INSURER D : 1501 Lee Highway, Suite 140 INSURER E: Arlington VA 22209 ]INSURER F. / ['nVFRAf,FS f.FRTIFIrATF NIIMRFFi-2019 S2M A.I. RFVISInN NJIMRPP- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSIR OL SVE[k' POLICY EFF P E P �.... .... LTR TYPE OF INSURANCE l I POLICY NUMBER MMIDD)YYY LIMITS j X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 l7AVAGMAEN`fE0 A CLAIMS -MADE r—xl OCCUR PRE��gL $ 500,000 $ 51000 X Legal liability to KR00000007654600 12/31/2018 12/31/2019 MED EXP (Any one person)_ $ 2,000,000 Participant $2,000,000 PERSONAL &ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE i $ Unlimited X POLICY j LOC PRODUCTS - COMP/OP AGG ' $ 2,000,000 OTHER Abuse and Molestation $ 500,000 AUTOMOBILE LIABILITY ! .COM I SINGLE LIMIT Ea�aANY $ 2,000,000 BODILY INJURY (Per person) AUTO $ A ALL OWNEDSCHEDULED AUTOS AUTOS X NON -OWNED X RR00000007654600 12/31/2018 12/31/2019 BODILY INJURY (Per accident) $ $ PROPERTY PAM HIRED AUTOS AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS -MADE AGGREGATE $ DFD RETENTION $ WORKERS COMPENSATION PERAND EMPLOYERS' LIABILITYY / N . STATUTE ER E L EACH ACCIDENT S ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A E L DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under - DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT $ B Excess Medical & Accident SPX0000030282400 12/31/2018 12/31/2019 Excess Medical $10,000 ($250 deduction) AD&Specific Loss $2,500 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Kattitas County IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED INSURED. DATE OF EVENT(S): 03/30/19 Yakima River Canyon Marathon and Half Marathon INSURED RRCA CLUB/EVENT MEMBER: Hard Core Running Club, Att'n: Lenore Dolphin, PO Box 1511 Yakima, WA 98907 Attached: PCN0142 - KRGL56 & KRGL79 CERTIFICATE HOLDER CANCELLATION 03/30/19 Kattitas County 205 W. 5th Room 108 Ellensburg, WA 98926 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ry Diller/MARG `S ulS �S) J� ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) Policy Change Number 0142 GU 269 (11-86) THE ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. IL 12 01 11 85 POLICY CHANGES Authorized Representative Signature Copyright Insurance Services Office, Inc., 1983 Copyright, ISO Commercial Risk Services, Inc. 1983 ENDORSEMENT National Casualty Company NO. 0142 ...... _ ATTACHED AND ENDORSEMENT EFFECTIVE DATE' FORMING A PART OF POLICY NUMBER (12;01 A.M. STANDARD TIME) NAMED INSURED AGENT NO. KR00000007654600 03/30/19 ROAD RUNNERS CLUB OF AMERICA ...1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSUREDS OWNERS AND/OR LESSORS OF PREMISES, SPONSORS OR CO -PROMOTERS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The policy is amended to include as an additional Insured any person or organization of the types indicated by an "X" in any boxes shown below, but only with respect to liability arising out of your operations: �X Owners and/or lessors of the premises leased, rented, or loaned to you, subject to the following additional exclusions: a. This insurance applies only to an "occurrence" which takes place while you are a tenant in the premises; b. This insurance does not apply to "bodily injury" or "property damage" resulting from structural alterations, new construction or demolition operations performed by or on behalf of the owner and/or lessor of the premises; c, This insurance does not apply to liability of the owners and/or lessors for "bodily injury" or "property damage" arising out of any design defect or structural maintenance of the prem- ises or loss caused by a premises defect. With respect to any additional insured included under this policy, this insurance does not apply to any nogligence of such additional insured. ❑ Sponsors ❑ Co -Promoters ❑X Any individual person(s) or organization(s) listed below: KITTITAS COUNTY Club: Hard Core Running Club Event: Yakima River Canyon Marathon and Half Marathon Date: 03/30/19 AUTHORIZED REPRE$ENTATIVE KR -GL -56 (4-07) Page 1 of 1 DATE GENE DANA, SHERIFF KITTITAS COUNTY SHERIFF'S OFFICE 307 W. Umptanum Rd • Ellensburg, WA 98926 (509) 962-7525 • (509) 674-2584 FAX (509) 962-7599 February 21, 2019 Board of County Commissioners Kittitas County Courthouse 205 West 5th Ave., Suite 108 Ellensburg, WA 98926 RE: Yakima River Canyon Marathon on March 30, 2019 Dear Board of County Commissioners, I have reviewed the Special Event Application submitted by Bob & Lenore Dolphin for the Yakima River Canyon Marathon. This event is well organized and has little impact on traffic. The Sheri frs Office will be providing vol unteer Reserve Deputies to assist thv actual event and 3•egular deputies will only be called in if something major should— happen. This event is good for the community as it attracts several hundred runners and their families to the area. I recommend approving this event. Sincerely, Gene Dana, Sheriff 0 Public Health To Protect and Promote the Health and the Environment of the People of Kittitas County Memo To: Kittitas County Board of County Commissioners From: Kittitas County Public Health Department, Jesse Cox, Environmental Health Supervisor Date: Mar 14, 2019 RE: YRCM Application If the information stated in the application by YRCM event is true, accurate, and there is stewardship in following through with such statements then the applicant, Rob Lenore, has at this time met all the requirements of the Kittitas County Public Health Department including: • Bathroom Facilities • Solid waste plan Please feel free to contact me if you have any questions or concerns. Sincerely, f Jesse Cox, Environmental Health Supervisor CC: Kittitas County Board of Commissioners Mandy Buchholz, Kittitas County Board of Commissioners Deputy Clerk k:j . 507 N, Nanum Street, St. 102 • Ellensburg, WA 98926 T: 5o9.962.75'S - F: 509.962.7S8i www,co,kittitas,wa.us/health/