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HomeMy WebLinkAboutYRCM ApplicationrMA�k- 2-1 FEB 2 p c b�a m BOARD tr COUNTYCOMMSIONIRS EVENT PLICAIIONT 1 •rl T"I" 1:Ilii if r �A rl ■ Y.- !lIl •. rS:w a ss ■ e .11 1 :+ssiaE eli,_ . 1 ■ i rer_f i •_ Il71 .tt * : YI s r .[Y- ■ , ti IlIl - Yirr. i f■ * i ■.1 t a 1 it iIlr 1. �') ti[i mss. .{ i i r • s i ii Sr ■ r 1 Y } ■If tl.- �lr _ 'iii SI' t 1 fi -•t ...�a[t .n ■ Y t it .ii ! fr_ a s u i;19 • i f r f i 1 tr i;lt n. - in - r L G:.f r f a i Il S' � 1 ■ a1 t[ f1 / ! i * i ;� [ ■�! ■ :..: Y■ ■ �l SI . YI■iY 1 ,. i' / t,ili i .{2 rti4l �■ ■- al tl i itK [ �. i ! i Il 1 ' 41 -til Bit. hl.le2AWgcvjtmiffion Name ofeveat Ya IC ►>Ma KIyg-r k V a oh DaW(s) of evert v' Homs,af operatism= :: : h•{ D c�f� e�rex� P f[ra! E i e C A r i Lt +moi �1 J _ r �1C'tt,l� •J��tik1 i 13� . e" tic` �. n S evva en T es N r Dates: S i vtce, a©o� atbmd Howls y w evmtbealg gubli6zed? Gl Y' tA F e-, -S 0 rCl k-/ YlIIIr. 141 .o Phww at&& amjjbjwsrpwsfwv, etr-> oss b9rxission 1wne of�Ae owga iizer/conf act Pte - Try - L - Address--V�y�� i lr� Frnmladdress Date of bir& of apPB�2 i— r =Hmsc0mnYc aux m,;ss- 7wvEsrs', surrEinx - mmemarwAmm pmsfz 75W - FiaX(5M 90-7m wwwjmj:ttrbm„mxm If the applicatiom is made an bchalf of a partnex'sldp, please sit f -H manes with their residence and post office address for a period of sax rnortihs prior to the date of application together with the larat'O n of prmcipal office or place of business of such corporation. Emergency c xtWname(s) and pbme mnnbOr(s) &at can be contuted dig the vent~ � o �e--D Name Phone wrail�er Name Phone Nmnber WRrrrW PETiMISSION T'p ENTER EVENT SITE I/ We hereby pernUt law er&rcement and/or Cotmty offClefs to enterthe site for which die EverttApphcattion has been granted at the time Of the event and up to five days prior to the eveztt fiar the penrpvses Ofinspecting and enforcement of C an -ay Code and othex applicable laws, and pursuant to my agreement and rqnmmUd1or.s made m connection with this Event Application. SWORN STATEMENT OF COMPLIANCE I/We hereby acknowledge that '/We have read Kitmas County Code, have familiarized myself W'th County requirmumts- I/We agree -that either my designated agent or I/we shall be on site at all tunes and shall be m-jprn mble For the operation of the event and fear caMiplianae with all legal requirements -m connection wit ails event I/We undem and that failure to comply with the rules, regulations and a mditions set forth m Code may be deemed a gross misdemeanor and that drug or narcotics violations are crimes under RCW. Applicant NAne (Part) ern a e -D Q 1 D� t+rn Applicant Name (Rdht) Applicant Signature 17 pplicarat` Signa e Kn-MASCWMYCOURlE USE- 205WEST3°°, SUrM Ing • %WA98926 (504] 962 -?506 - FAX (509) 9 62-767 9 cr+aw.raidVx�cwans YCL k; nka R e..v-- c q.., ASlr-d-6 h StOLrt Ow 1?60 O O O N 1 )O�A &tILtIati. # Yakima L T Murray State MaVra'tkov-. C.Oww-se. ( I (3.� ttr►i.� 0 O tip r 1 1� �rt414M (.�i� 1h[•/ State Wildlife Recreation Area 2600 1800 v �O 1800 �O O 0 CO Area [V N�if r+hr►r4i-1�e•� Sitar C 1-41 M4.) L T Murray State Wildlife Rec t 1600 At;d St'nto+.vC CIb•4 iOkU S' {7o�'7 C 1 Z.q 0 a1- ima Firing Center 01000 C) N CO0 KU sta-ti mll - i Coll. (a i 1600 2400 v 2200 L T Murray State Wildlife Recreation Area L T Murray State V i'di,ife Recreati in A r ` ,${,�`�pyti ! fir. 1r►a.� � C fit° N "T E �_ rr ,• Yaat A � Topo U.S. 24K West �D 2008 NAVTEQ- AN Rights Reserved A Garmin Ltd or its SsbsuTiaries 1995-2009 My Collection GARM I N. Kittitm County, Washington BOARD of COUNTY COMMISSIONERS Fire Safety and Protection If more than 50 people are expected at your event, you must complete a separate application process which can be obtained through the Kittitas County Fire IMarshal's office. You may contact the Fire Marshal's office at 509-962-7000. Will there be a temporary structure erected for the event? Yes No If yes, you must attach a drawing including the dimensions. The structure may require an inspection by County staff prior to the event. Public Health/ Environmental. Health Will there be food served at the --event? Yes No If no food will be served at the event then, no permit or application is required. If yes, is the food and beverage that you intend on preparing and serving at the event exempt from permit requirements htt bvrv:�t v, .'Q.kittitas.� amus f nL-'aI ih/ }oocr sp? - If yes, please submit an application for exemption from permit and proof of food handlers training to the Kittitas County Public Health Department (KCPHD). If yes, and the food or beverage is not considered exempt from permit, then does the person or organization preparing and serving the food have a food service permit, temporary food service permit, or catering permit from KCPHD? - If yes, please provide a list of foods and beverages that you intend on having prepared and served at the event along with the name and phone number(s) of the permitted person or organization. If yes, and the person or organization preparing and serving the food does not already have a food service permit. - Then a temporary food service permit or catering permit will need to be acquired from KCPHD prior to the event. Please allow at least 2 weeks to complete the food service permitting process. MTUAS COUNTY COURTHOUSE - 205 WEST J#. SUrrL 108 - ELLENsBURG, WA 98926 (509) 962-7508 - FAX(509)962-7679 'VWW.0 -i1 il3s_-.wa.us 1. Fire Safety and Protection Kittitas County for the event. permit is not necessary. 01 This is an outdoor event, and no temporary structure will be erected in Per a phone conversation with Fire Marshal Brenda Larson in 2012, a Public HealthlEnvironmental Health — (a) During a phone call in 2012 with Melissa Schumaier, I explained to her that the ten aid stations in Kitittas County provide water and sports drinks, and two of them have pretzels, gummy bears etc. for the participants (all purchased items)...... as we've done in the past. She assured me then and now that a permit is not necessary to do this. (b) There will be indoor bathroom facilities and porta potties available at the Conference Building of the Days Inn, gathering place on race morning. In addition, there will be porta potties at the starting line on Canyon Road and one or more at each aid station. Kittitas County, Washington : BOARD of COUNTY COMMISSIONERS Law Enforcemen Securi mer enc Medical Services Will there be security on site during the event? Yes No 1 If yes, please provide a complete list of names and contact information for who will be providing the security. Will Emergency Medical Services (EMS) be on site during the event? es No If yes, please provide written verification from the providers. Will there be music, sound amplification or any other noise impacts? es No If yes, Kittitas County has a noise ordinance in effect (see County Code for -details). If your event is scheduled for outside of the allowed time, you must submit a written letter to the Board of County Commissioners requesting a waiver and it must be included with your application materials. Will you have traffic control? (i;)No If yes, please provide documentation on how the traffic control will be addressed. Will there be off-site parking? � No If yes, please provide the location and a parking plan. Will there be shuttle buses provided for attendees? Yes No If yes, provide a map of their route. Will there be alcohol served at the event? Yes �o If yes, a State permit is required from the WA State Liquor Control Board and must submitted with your application materials. K1TTITAS COUNTY COURTHOUSE - 205 WEST 5u, SUITE 108 - EUENSBURG, WA 98926 (509) 962-7508 - FAX (509) 962-7679 wwwxolittiLas.wams 3. Law EnfoxcemeatlSecu6 I -E er en Medical Services - (a) Security, EMS and Traffic Control.....The Yakima Raver Canyon Marathon committee is working with the sheriff's departments of Kittitas and Yakima counties, the Ellensburg and Yakima Police Departments and the Washington State Department of Transportation to provide a safe race for all participants. Chaplain Bill Hunt of the Kittitas County Sheriff's office is the coordinator for the deputies who will assist us on race day. They will work with ham radio operators of Yakima and Kittitas counties who will be at all aid stations on the course and at the finish area in rural Selah_ A medical tent at the finish area will be staffed with a doctor and some nurses, and an ambulance will be available there as be music on the course near the end of the race, nothing excessively well. (b) Musie....There may loud and not after 3:00 p.m. (c) off-site parking.. _..The only parking that is needed is a small _ antvurtt at the starting line, so the "off-road" lig there is adequate. None is needed on the course for participants, and there are no spectators allowed. (d) Shuttle buses.. ...A & A Motor Coaches bring marathon runners from the Selah Civic Center g� to the sthe tart in ce thBuilding at the Days Inn in Ellensburg. ....and the half marathonarathon runners at S:DOa rri Canyon. (e) Alcohol - None will be served. -� Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Public Roads Will the event obstruct, interfere or require the closure and free use of any public road, street or right-of-way? U No If yes, please provide a detailed adequate traffic and detour plans at the time of submission of the application. Will there need to be road closure or detour signs posted? Yes No 4. Public Roads — Only local area residents, fishermen, volunteers and course officials will be permitted on State Highway 821 from 7:00 a.m. until 3:00 p,m. Passes will be available for those who need access to the road during the race. The Department of Transportation is working with us to notify trucks and other traffic of the closure. Spectators will be allowed to watch at the start, Thrall Road "T" junction and at the finish area- Bicycles (other than media and aid support) will not be allowed on the course. Signs regarding the closure will be posted at both ends of the canyon, per the request of the D.O.T. K1TnrAS COUNTY COURTHOUSE • 205 WEST 5", SUrrE 208 - ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 www.co-kitlita&wa.us Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Garbage)Recycling Do you have a plan for garbage and recycling? es No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Kittitas County Solid Waste Department at 509-962-7542. Insurance Have you obtained a Certificate of Insurance and endorsements, specifically naming "Kittitas County" as an insured? Yes No A copy of the Certificate of Insurance amd endorsements must be included :with your application materials. Kittitas County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This insurance must apply first and on a primacy non-contributing basis in relation to any other insurance or self-insurance available to Kittitas County. Penal Bond - Bond of Indemnity A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses Are you submitting a $5,000.00 Penal Bond - Bond of Indemnity with your Event Application? Yes If no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific reasons why it should not be required of your event. Coun Ficin s and Registration Is there a cost to attend the event? es No How much are you charging to attend your event? Kn"11TAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 - ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 17 .Ak _ rlfi?1411q tiff'-.._._ Kittitas County, Washington BOARD of COUNTY COMMISSIONERS Garbage)Recycling Do you have a plan for garbage and recycling? es No A written plan for garbage and recycling must be attached to your application materials. For questions or assistance contact the Kittitas County Solid Waste Department at 509-962-7542. Insurance Have you obtained a Certificate of Insurance and endorsements, specifically naming "Kittitas County" as an insured? Yes No A copy of the Certificate of Insurance amd endorsements must be included :with your application materials. Kittitas County must be named as an additional insured in the amount of $1,000,000.00 per occurrence and $2,000,000.00 aggregate coverage. This insurance must apply first and on a primacy non-contributing basis in relation to any other insurance or self-insurance available to Kittitas County. Penal Bond - Bond of Indemnity A $5,000.00 Penal Bond - Bond of Indemnity is required to be deposited with the County Treasurer to save and protect the streets, pavements, bridges, etc. from damage. The deposit or its balance will be returned once the event has been held and the Board of County Commissioners has certified no damage has been done and that the County has not incurred additional expenses Are you submitting a $5,000.00 Penal Bond - Bond of Indemnity with your Event Application? Yes If no, you must request a letter in writing to the Board of County Commissioners requesting a waiver to the Penal Bond - Bond of Indemnity and outline the specific reasons why it should not be required of your event. Coun Ficin s and Registration Is there a cost to attend the event? es No How much are you charging to attend your event? Kn"11TAS COUNTY COURTHOUSE • 205 WEST 5", SUITE 108 - ELLENSBURG, WA 98926 (509) 962-7508 • FAX (509) 962-7679 5. Garbs c/Ree clip — One of the goals of the Yakima River Canyon Marathon committee is to "leave the Canyon cleaner than we found it on race day." For our past seventeen, successful races this has been accomplished, and the same steps will be taken again this year to make sure that this will happen. All garbage will be removed and taken to the finish area in Yakima County for recycling and/or disposal. 6. Insurance — A copy of our insurance coverage will be sent soon. 7. Penal Bond — Bond of indemnity — Because of the insurance coverage that we have, please ask the Board of County Commissioners to waive the 5.2O.100 Penal Bond — Bond of Indemnity requirement. -j+ W&i v�q , ve_%vt 8. County F iftj and Reghtration - This race is sponsored by the Yakima Hard Core Runners Club and 'the registration fee for participants is $80.00 by February 28, 2019 and $95.00 from March 1, 2019, until March 27, 2019 _..collected by on-line registrations. $110.00 is the cost for those registering the day before the race at packet pickup at the Selah Civic Center on Friday, March 29, 2019, Are there permanent or fixed bathroom facilities already available at the location of the event? Yes No If yes, please provide an estimated attendance for the event, a detailed map that identifies the name and address of the physical facility that will provide lavatory facilities for the event, quantity of toilette facilities available for each gender, and the distance from the event that patrons must walk. If no, please provide an estimated attendance for the event, specific information related to the number of portable restrooms that will be provided, the distance from the event that patrons must walk, and a service plan to ensure that rani -cans remain in a sanitary condition. You must include the location of the portable restrooms on a map/ diagram of the event. �- gun m �re �1,1es�� -�a•r ��1� -� We CA Pec J `, r l fvrf(i fo111"ES are 1ace-A a`t A off, OMTAS COUNTY COURTHOUSE - 205 WEST 5'" TE SUI108 - ELLENSBURG, WA 98926 OM (509) 962-7508 • FAX (509) 962-7679 wwwxolittitas.wa.us Admissions Tax Kittitas County Ordinance 2416-003 ordinance amending Ch.3.23 Kittitas County Code to impose an Admissions Tax "Admissions charge,:" in addition to its usual and ordinary meaning includes but shall not be limited to a charge for participation in an evert or activity; a charge made for season tickets or suhseflptions, or a charge made for use of seats and tables, reserved or othermise, and other similar accommodations; and a charge: made for rental or use of equipment or facilities for purpose of recreation or amusement, and when: the rental of the equipment or facilities is necessary to the enjoyment of the privilege for which a general admission is charged, the combined charges shall be'considered as an admission charge. A donation for admittance shall also he deemed an admission charge. Admission charge includes any money paid within or without of Kittitas County for any of the kinds of admission charges defined herein so long as the facilities, entertainment, recreation or amusement privilege derived from such admission charge occurs in Kittitas County. The tax imposed shalt he collected at the time admission charge is paid by the person seeking admission to any place and shall be r%Tortt--d and remitted by the person mcciving the tax to the Treasurer in quarterly installments on or before the last day of the month next succeeding the end of the quarterly period in which the tax is collected or received. Any person conducting or operating any activity for whi�Yh an admission charge is mad: shall register with the Auditor_ lir order to complete the registration process, you will need to register online. Any questions. please contact the Treasurer's office at 509-962-7535; Auditor's office al '(197 067_7SOI nr email at admissionstax(a'�eo kittrtas_wa.us_ V eenrah A an + k 4?— P OL eXO_ ell 0 February 15, 2019 Mandy Buchholz, Clerk 205 W. 5t' Ave., Room 108 Ellensburg, WA 98926 Dear Mandy, Enclosed are the Special Event Application, flyers, map and a check for $200.00 to cover the permit fee for our 2019 Yakima River Canyon Marathon and Half Marathon. Additional insurance to include Kittitas County has been requested and will be sent to you soon. The nineteenth annual Yakima River Canyon Marathon is scheduled for Saturday, March 30, 2019, with a starting time of 8:00 a.m. on Canyon Road, a short distance south of the Flying J Truck Stop. The wheelchair participants will start at 7:55 a.m. All participants will go north on Canyon Road, turn right onto Berry Road, go east to Tjossem Road, and then .2 mile on Canyon Road. Next will be the Woodhouse Loop Road from north to south, and back to Canyon road for the remainder of the 26.2 miles. The finish line is located at the "truck turnaround" just north of the Sundown M Ranch in Yakima County. All Half Marathon runners and walkers will be bused to their 9:30 a.m. start at the 13.1 mile mark of the full marathon. They'll use the last half of the course of the full marathon. Answers to the questionnaires are attached to each page. Nothing has changed from last year's event when we met all of the requirements of Kittitas County. In the past, we've had as many as 535 participants who have come from many different states, Canada and from various other parts of the world. We hope to have 400 (more or less) participants this year. We're planning another great event on an awesome course and ask for your support for the nineteenth annual Yakima River Canyon Marathon and fourth Half Marathon. Sincerely, Lenore and Bob Dolphin, Co -Directors Yakima River Canyon Marathon and Half Marathon 310 South SIP Avenue Yakima, WA 98908 (509)966-0188 dolpliinnitearn @eartli lira k.net Encl. Many