Loading...
HomeMy WebLinkAboutStatementofQualificationsUniversityWayReecerCreekSignalKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: March 19, 2019 ACTION REQUESTED: Request to Approve a Request for Qualifications for University Way and Reecer Creek Road Intersection Signal Improvements BACKGROUND: Kittitas County Public Works applied for a Surface Transportation Block Grant in 2018 and was awarded $129,750 for the design of University Way and Reecer Creek Road Intersection Improvements. This is a joint project between Kittitas County Public Works and the City of Ellensburg. Public Works has produced a Request for Qualifications to hire a consultant for engineering and environmental work supporting traffic signal design. The consultant will have experience in traffic signal and civil design, street improvement projects, traffic signal design and timing, design of Americans with Disabilities Act accessible pedestrian improvements, environmental reporting and permitting, Eastern Washington design, and relevant codes and standards. INTERACTION: Public Works RECOMMENDATION: Approve the Request for Qualifications supporting University Way and Reecer Creek Road Intersection Signal Improvements. HANDLING: Return one (1) original to Public Works ATTACHMENTS: Consultant Request LEAD STAFF: Mark Cook, Director Page 1 of 2 Public Notice Kittitas County, Ellensburg WA The Kittitas County Public Works solicits interest from consulting firms with expertise in Traffic Signal and Civil Design. This agreement will be for approximately two (2) years in duration with the option for the Kittitas County Public Works to extend it for additional time and money if necessary. Consultants will be considered for the following project. The Kittitas County Public Works reserves the right to amend terms of this "Request for Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. Project Description The work to be performed by the CONSULTANT consists of performing Engineering and Environmental work required for the completed design of the University Way and Reecer Creek Road Intersection Improvements Project. The proposed intersection project includes the design of a new traffic signal at the intersection of University Way and Reecer Creek Road including signal timing, vehicle detection, and ADA pedestrian improvements. • Street Improvement Design • Traffic Signal Design including Accessible Pedestrian Signals and Vehicle Detection • Traffic Signal Timing Design • Design of ADA Pedestrian Crossing Improvements • Complete a Biological Assessment and Cultural Resource Report for the project as required • Environmental Analysis and Permitting Submittal Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria: 1. Key personnel background and experience. 2. Overall PS&E experience. 3. Firms experience with design of street improvement projects especially in regards to intersections. 4. Firms experience with traffic signal design, signal timing, and design of ADA accessible pedestrian improvements. 5. Firms experience with environmental reporting and permitting. 6. Eastern Washington design experience. 7. Familiarity with relevant codes and standards. 8. Past performance/references. Interview Evaluation Criteria Interviews will be evaluated and ranked based on the following criteria for a total of 175 points: 1. An understanding of the scope of work (25 points) 2. Experience with the design of street improvement projects especially in regards to intersections (25 points) 3. Experience with traffic signal design and traffic signal timings (25 points) 4. Outline of a realistic schedule from executed consultant agreement to completion of bid documents (plans and specifications) (25 points) 5. Who would be the primary point of contact and what strategies have been successful in past projects when communicating with agencies (25 points) 6. Describe your teams strategies to keep on track of the project schedule and budget (25 points) 7. Experience working with the City of Ellensburg or Kittitas County (25 points) Submittal Submittals should include the following information: Firm name, phone and fax numbers; Name of Principal -in -Charge and ;+ Project Manager; and Number of employees in each firm proposed to project. Submittals shall not exceed ten (front and back) pages in length, utilize 12 point font. The ten page limit shall include title page and any submittal graphics. Please submit FOUR copies of your Statement of Qualifications to: Taylor Gustafson at Kittitas County Public Works, 411 North Ruby, Suite 1, Ellensburg, WA 98926 no later than 10:00 a.m. on Thursday,,April 4th, 2019. Submittals will not be file:///C:/tJsers/candie.leader/Downloads/newspaper-text%20(15).html 3/12/2019 Page 2 of 2 accepted after that time and date. Any questions regarding this project should be directed to Taylor Gustafson, at (509) 933- 8217. Americans with Disabilities Act (ADA) Information The Kittitas County Public Works in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Taylor Gustafson at tavlor.gustafson c co.kittitas wa.us or by calling (509) 962-7523. Title VI Statement The Kittitas County Public Works in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award." More information is online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish: Daily Record: 03/21/2019; 03/28/2019 Daily Journal of Commerce: 03/21/2019; 03/28/2019 file:///C:/TJsers/candie.leader/Downloads/newspaper-text%20(15).html 3/12/2019 Page 1 of 1 Submit statements of qualifications and performance data to Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, Washington 98926. For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:[Users/candie.leader/Downloads/www-text°/`20(14).html 3/12/2019 cMu'^ors... rprxe � �`" KZTTZTAB COUNTY bpd Hq9 DEPARTMENT OF PUBLIC WORKS KPrrITAS COUNTY KITTITAS COUNTY NOTICE TO CONSULTANTS FOR UNIVERSITY WAY AND REECER CREEK ROAD INTERSECTION SIGNAL IMPROVEMENTS The Kittitas County Public Works solicits interest from consulting firms with expertise in Traffic Signal and Civil Design. This agreement will be for approximately two (2) years in duration with the option for the Kittitas County Public Works to extend it for additional time and money if necessary. Consultants will be considered for the following project. The Kittitas County Public Works reserves the right to amend terms of this "Request for Qualifications" (RFQ) to circulate various addenda, or to withdraw the RFQ at any time, regardless of how much time and effort consultants have spent on their responses. Proiect Description The work to be performed by the CONSULTANT consists of performing Engineering and Environmental work required for the completed design of the University Way and Reecer Creek Road Intersection Improvements Project. The proposed intersection project includes the design of a new traffic signal at the intersection of University Way and Reecer Creek Road including signal timing, vehicle detection, and ADA pedestrian improvements. • Street Improvement Design • Traffic Signal Design including Accessible Pedestrian Signals and Vehicle Detection • Traffic Signal Timing Design • Design of ADA Pedestrian Crossing Improvements • Complete a Biological Assessment and Cultural Resource Report for the project as required • Environmental Analysis and Permitting Submittal Evaluation Criteria Submittals will be evaluated and ranked based on the following criteria: 1. Key personnel background and experience. 2. Overall PS&E experience. 3. Firms experience with design of street improvement projects especially in regards to intersections. 4. Firms experience with traffic signal design, signal timing, and design of ADA accessible pedestrian improvements. 5. Firms experience with environmental reporting and permitting. 6. Eastern Washington design experience. 7. Familiarity with relevant codes and standards. 8. Past performance/references. Page 1 of 2 �scposs... ro rNE Rl]T1TAS COO KITTZTAlS COUNTY DEPARTMENT OF PUBLIC WORKS Interview Evaluation Criteria Interviews will be evaluated and ranked based on the following criteria for a total of 175 points: 1. An understanding of the scope of work (25 points) 2. Experience with the design of street improvement projects especially in regards to intersections (25 points) 3. Experience with traffic signal design and traffic signal timings (25 points) 4. Outline of a realistic schedule from executed consultant agreement to completion of bid documents (plans and specifications) (25 points) 5. Who would be the primary point of contact and what strategies have been successful in past projects when communicating with agencies (25 points) 6. Describe your teams strategies to keep on track of the project schedule and budget (25 points) 7. Experience working with the City of Ellensburg or Kittitas County (25 points) Submittal Submittals should include the following information: Firm name, phone and fax numbers; Name of Principal -in -Charge and Project Manager; and Number of employees in each frnn proposed to project. Submittals shall not exceed ten (front and back) pages in length, utilize 12 point font. The ten page limit shall include title page and any submittal graphics. Please submit FOUR copies of your Statement of Qualifications to: Taylor Gustafson at Kittitas County Public Works, 411 North Ruby, Suite 1, Ellensburg, WA 98926 no later than 10:00 a.m. on Thursday, April 4th, 2019. Submittals will not be accepted after that time and date. Any questions regarding this project should be directed to Taylor Gustafson, at (509) 933-8217. Americans with Disabilities Act (ADA) Information The Kittitas County Public Works in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Taylor Gustafson at taylor.gustafsonCa.�co.kittitas.wa.us or by calling (509) 962-7523. Title VI Statement The Kittitas County Public Works in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award." Dates of publication in the (Ellensburg Daily Record and Daily Journal of Commerce): March 215`, 2019, and March 28th, 2019. Page 2 of 2