HomeMy WebLinkAboutCooperative Law Enforcement AgreementUSDA , Forest Service 0MB 0596-0217
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FS Agreement No . 19-LE-11061700-009
Cooperator Agreement No. ---------
COOPERATIVE LAW ENFORCEMENT AGREEMENT
Between
COUNTY OF KITTITAS
And The
USDA, FOREST SERVICE
OKANOGAN-WENATCHEE NATIONAL FOREST
This COOPERATIVE LAW ENFORCEMENT AGREEMENT(' Agreement') is entered into by
and between County of Kittitas, hereinafter referred to as "the Cooperator," and the USDA,
Forest Service, Okanogan-Wenatchee National Forest, hereinafter referred to as the "U.S. Forest
Service," under the provisions of the Cooperative Law Enforcement Act of August 10, 1971,
Pub. L. 92-82, 16 U.S.C. 55 la.
Background: The parties to this agreement recognize that public use of National Forest System
lands (NFS lands) is usually located in areas that are remote or sparsely populated. The parties
also recognize that the enforcement of State and local law is related to the administration and
regulation of NFS lands and the Cooperator has a limited amount of financing to meet their
responsibility of enforcing these laws. ·
Title: Cooperative Law Enforcement Agreement with Kittitas County Sheriffs Office
I. PURPOSE:
The purpose of this agreement is to document a cooperative effort between the parties to
enhance State and local law enforcement in connection with activities on NFS lands and
provide fpr reimbursement to the Cooperator for the intensified portion of this effort.
In consideration of the above premises, the parties agree as follows:
II. THE COOPERATOR SHALL:
A. Perform in accordance with the approved and hereby incorporated Annual Financial
and Operating Plan (Annual Operating Plan) attached as Exhibit A. See related
Provision IV-E.
B. Ensure that the officers/agents of the Cooperator performing law enforcement
activities under this agreement meet the same standards of training required of the
officers/agents in their jurisdiction, or the State Peace Officers Standards of Training
where they exist.
C. Provide uniformed officers/agents with marked vehicles to perform all activities
unless agreed to otherwise in the Annual Operating Plan.
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D. Advise the U.S. Forest Service Principal Contact, li sted in Provision lV-B. o f any
suspected criminal activities in connection with activities on N FS lands .
E. Upon the request of the U.S. Forest Service . di spatch additional deputies within
manpower capabili ties during extraordinary si tuati ons as described in Provision IV-J.
F. Comple te and furnish annually the U.S. Forest Service with Form FS-5300-5 ,
Cooperative La-..,v Enforcement Activity Report , identifying the number of crimes
occurring on NFS lands. The report shall follow the FBI Uniform Crime Reporting
groupings , Part rand Part [I offenses. Offenses and arrest information shall be
combined and reported for each crime . Thi s report shall separate the crimes handled
under this agreement from those handled during regular duties.
G. Pro v ide the U.S. Forest Service Principal Con ta ct, listed in Provision [V-8, with case
reports and timely information relating to incidents /crimes in connection with
activities on NFS lands.
H. Bill the U.S. Forest Service for the Cooperator's actual costs incurred to date ,
displayed by separate cost elements, excluding any pre vio us U.S. Forest Service
paymenr(s ) made to the date of the invoice , not to exceed the cumulati ve funds
obligated hereunder and as specified on the Annual Operating Plan. Bill ing
frequency will be as specified in the Annual Operating Plan. See related Pro visions
III-B , lV-l and IV-P .
I. Give the U.S. Forest Service or Comptroller General, through any authorized
representative , access to and the right to examine all records related to this ag ree ment.
As used in this provision, ·'records" include bo oks, documents, accounting procedures
and practice s, and other data , regardless of type and regardless of whether such items
are in wTitten fonn, in the fonn of computer data , or in any other form.
J. Comply with all Federal statutes relating to nondiscrimination and all applicable
requirements of a ll other Federal laws , Executive Orders , regulations, and pol icies .
These include , but are not limited to Sections 119 and 504 of the Rehabilitation Act
of 1973 as amended , which prohibits discrimination on the basis of race, color,
religion, sex, age, national origin , marital status, familial status, sexual orientation ,
participation in any public assistance program , or disability.
K. Maintain current infonnation in the System for Award Management (SAM) until
receipt of final payment. This requires review and update to the information at least
annuall y after the initial registration , and more frequently if required by changes in
information or agreement term(s). For purposes of this agreement, System for Award
Management (SA M) means the Federal repository into \Vhich an entity must provide
information required for the conduct of business as a Cooperative. Additional
information about registration procedures may be found at the SAM Internet site at_
www.sam .!rnv.
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Ill. THE U.S. FOREST SERVICE SHALL:
A . Perform in accordance with the Annual Operating P la n attached a s Exhibit A.
B. Re imburse the Cooperator for actual expenses incurred not to exceed the estimated
amount shown in the Annual Operating Plan. The U.S. Fo rest Serv ice will make
pa yment fo r project cos t s up o n receipt of an in voice. Each correct invoice shall display
the Coope rato r's actual expend itures to date of the inv o ice , displayed b y separate cost
elements as do cumented in the Annual Operating Plan , le ss any pre vious U-5. Forest
Service paymen ts. Se e related Provisions lI-H and I V-I The invoice should be
forwarded as follows:
Submit original invoice(s ) for
pavment to:
USDA, Forest Service
Albuquerque Service Center
Payments -Grants & Agreements
IO I B Sun Avenue NE
Albuquerque, NN[ 87109
FAX:(8 77)6 87-4894
E-l [a il: asc iza /@.fs.fed.us
Send copv to:
USFS Law Enforcement & [nvestigations
ATTN: Shirley Tutino
O kanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee , WA 9880 l
Phone: (509) 664-9234
E-Mail: stutino(@.fs.fed.u s
***FIRE Billing, refer to current calendar year Annual Operating Plan ***
IV. IT IS MUTUALLY UNDERSTOOD AND AGREED UPON BY AND BETWEEN THE
PARTIES THAT:
A. The parties will make themselves available, \Nhe n necessary to pro vi de for continuing
consultation, exchange in forrnati_on, aid in training and mutual support, discuss the
conditions covered by this agreement and agree to actions essential to fu lfi ll its purposes .
8. The princ ipa l. c o ntacts for this agreement are:
Principal Cooperator Contacts:
Cooperator Program Contact Cooperator Administrative Contact
Gene Dana, Sheri ff Clay Myers, Undersheriff
Kittitas County Sheri ff s O ffice Kittitas County Sheri ffs O ffice
307 W. Umptanum Road 307 W . Umptanum Road
Ellens burg, WA 98926 Ellensburg, WA 98926
Telepho ne: (509) 962-75 25 Telephone: (509) 962-7525
FAX: (509) 962-7599 FAX: (509) 962-7599
Email: !!ene .d anal@.co.kittitas. wa.us Email: clav .mvers@.co.kittitas.wa.us
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Cooperator Administrative Contact
Kim Dav · on , dministrative Assistant
Kittitas County Sheriffs Offi ce
307 W. Umptanum Road
Ellensburg, WA. 98926
Tel phone: (5 09) 962-7089
Emai l: kim.dawson@.co.kitt itas.wa.us
Principal U.S. Forest Service Contacts:
U.S. Forest Service
Program Manager Contact
Laur nee O lson, Patrol Captain
Okanogan -Wenatchee l ational Forest
2 l5 Melody Lane
Wenatchee, WA 9800 l
Tele phone: (509) 664 -9 236
FAX: (509) 664 -9290
Emai l: lwolson(@Js.fed .u s
U.S. Forest Service
A dministrative Contact
Shirley Tutino, LEf Program Assistant
Okanogan-Wenatchee Nationa l Forest
215 Melody Lane
Wenatchee, WA 9880 l
Telephone: (509) 664-9324
FA.,'{: (509) 664-9290
Email: stutino@fs.fed.us
U.S. Forest Service
Grants· and Aareement Contact
Amy Ve rellen
Okanogan-Wenatchee National Forest
2 15 Melody Lane
Wenatchee, WA 9880 I
Telephone: (509) 664-923 l
FA..-'{: (509) 664-928 l
Email: averellen(a)fs .fed.us
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C. An Annual Operating Pl a n w i ll be negotiated on a calendar year basis. At the end of the
year, fund s not spent may be carried forward to the next year, o r de-obligated at the
request of the U.S. Fore st Service. U pon expiration of the Cooperative Law Enforcement
Agreement, funds not spent w ill be de-obligated.
D . This agreement h as no effect up o n the Cooperator's right to exerc ise civil and criminal
jurisdiction on NFS lands nor d oes this agreement have any effect upon the responsibility
of th e U.S . Forest Service for the e nforcement of federa l laws and regulations relative to
NFS lands.
E. Any A nnual Operating Pl a n added to this agreement\'. ill be j o intly prepared and agreed
to by the parties. The Annual Ope rating Plan shall at a m inimum contain:
l. Specific language stating that the Annual Operating Plan is being added to this
agreement thereby subjecting it to th e terms of this agreement.
2 . Specific beginning and e ndin g dates.
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3 . Bilateral execution prior to any purchase or the performance of any work for
which reimbursement is to be made.
4 . Specify any training, equipment purchases , and enforcement activities to be
provided and agreed rates for reimbursement including the maximum total
amount(s) for reimbursement.
5. An estimate of the useful life of any equipment purchased under this agreement as
required by Provision IV-K.
6. Billing frequency requirement(s). See related Provisions 11-H and 111-B.
7. Designation of specific individuals and alternate(s) to make or receive requests
for enforcement activities under this agreement.
8. A review and signature of a U.S. Forest Service Agreements Coordinator.
F. Nothing in this agreement obligates either party to accept or offer any Annual Operating
Plan under this agreement.
G. The officers/agents of the Cooperator performing law enforcement activities under this
agreement are, and shall remain , under the supervision, authority, and responsibi lity of
the Cooperator. Law enforcement provided by the Cooperator and its employees shall
not be considered as coming within the scope of federal employment and none of the
benefits of federal employment shall be conferred under this agreemei:it.
H. Federal Communication Commission procedures will be followed when operating
radio(s) on either party 's frequency .
I. The Cooperator's reimbursable expenses must be: listed in an approved Annual
Operating Plan; expended in connection with activities on NFS lands; and expenses
beyond those which are normally able to provide .
J. During extraordinary situations such as , but not limited to: fire emergency, drug
enforcement activities, or certain group gatherings, the U.S . Forest Service may request
to provide additional special enforcement activities. The U.S. Forest Service will
reimburse the Cooperator for only the additional activities requested and not for activities
that are regularly performed by the Cooperator.
K. Reimbursement may include the costs incurred by the Cooperator in equipping or training
its officers/agents to perform the additional law enforcement activities authorized by this
agreement. Unless specified otherwise in the Annual Operating Plan, reimbursement for
equipment and training will be limited to a pro rata share based on the percentage of time
an officer/agent spends or equipment is used under this agreement.
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When reimbursement for items such as radios, radar equipment, and boats is being
contemplated , reimbursement for leasing of such equipment should be considered. If the
U.S. Forest Service's equipment purchases are approved in the Annual Operating Plan,
an estimate of the useful life of such equipment shall be included. When purchased ,
equipment use rates shall include only operation and ma intenance costs and will exclude
depreciation and replacement costs. Whether the Cooperator is/are reimbursed for
lease/purchase costs, or the U.S. Forest Service purchases and transfers the equipment,
the total cost for the equipment cannot exceed the major portion of the total cost of the
Annual Operating Plan unless approved by all parties in the agreement and shown in the
Annual Operating Plan.
When the U.S . Forest Service provides equipment, the transfer shall be documented on an
approved property transfer form (AD-107) or equivalent. Title shall remain with the U.S.
Forest Service, however; the Cooperator shall ensure adequate safeguards and controls
exist to protect loss or theft. The Cooperator shall be financially responsible for any loss
at original acquisition cost less depreciation at the termination of the agreement. The
Cooperator is/are responsible for all operating and maintenance costs for equipment that
the U .S. Forest Service has reimbursed the Cooperator for and /or transferred to the
Cooperator under the AD-107 process or equivalent.
L. Equipment and supplies approved for purchase under this agreement are available only
for use as authorized. The U.S. Forest Service reserves the right to transfer title to the
U.S. Forest Service of equipment and supplies, with a current per-unit fair market value
in excess of $5,000.00, purchased by the Cooperator using any Federal funding. Upon
expiration of this agreement the Cooperator shall forward an equipment and supply
inventory to the U.S. Forest Service, listing all equipment purchased throughout the life
of the project and unused supplies . The U.S. Forest Service will issue disposition
instructions within 120 calendar days, in accordance with equipment regulations
contained in 7 CFR 3016.32.
M. When no equipment or supplies are approved for purchase under an Annual Operating
Plan, U .S. Forest Service funding under this agreement is not available for
reimbursement of the Cooperator's purchase of equipment or supplies.
N . When State conservation agencies have the responsibility for public protection in
addition to their normal enforcement responsibility, their public protection enforcement
activities may be included in Annual Operating Plans and are then eligible for
reimbursement. Reimbursement is not authorized to State Conservation Agencies for
enforcement of fish and game laws in connection with activities on NFS lands.
0 . Pursuant to 31 U.S.C. 3716 and 7 CFR, Part 3, Subpart B, any funds paid to the
Cooperator in excess of the amount to which the Cooperator is/are finally determined to
be entitled under the terms and conditions of the award constitute a debt to the federal
Government. If not paid within a reasonable period after the demand for payment, the
Federal awarding agency may reduce the debt by:
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l. Making an administrative offset against other requests for reimbursements.
2. Withholding advance payments otherwise due to the Cooperator.
3. Taking other action permitted by statute.
Except as otherwise provided by law, the Federal awarding agency shall charge
interest on an overdue debt in accordance with 4 CFR, Chapter II "Federal Claims
Collection Standards" and 31 U.S.C. Chapter 37 .
P. Modifications within the scope of the agreement shall be made by mutual consent of the
parties, by the issuance of a written modification, signed and dated by both parties, prior
to any changes being performed. The U.S. Forest Service is not obligated to fund any
changes not properly approved in advance. ·
Q. Either party, in writing, may terminate this agreement in whole, or in part, at any time
before the date of expiration. Neither party shall incur any new obligations for the
terminated portion of this agreement after the effective date and shall cancel as many
obligations as is possible. Full credit shall be allowed for each party's expenses and all
noncancelable obligations properly incurred up to the effective date of termination.
R. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS: All non
federal government entities working on this agreement will adhere to the below
provisions found in the Consolidated Appropriations Act, 2016, Pub. L. 114-113,
relating to reporting fraud, waste and abuse to authorities:
(a) The recipient may not require its employees, contractors, or
subrecipients seeking to report fraud, waste, or abuse to sign or comply with
internal confidentiality agreements or statements prohibiting or otherwise
restricting them from lawfully reporting that waste, fraud, or abuse to a
designated investigative or law enforcement representative
of a Federal department or agency authorized to receive such
information.
(b) The recipient must notify its employees, contractors, or subrecipients
that the prohibitions and restrictions of any internal confidentiality
agreements inconsistent with paragraph (a) of this award provision are
no longer in effect.
(c) The prohibition in paragraph (a) of this award provision does not
contravene requirements applicable to any other form issued by a
Federal department or agency governing the nondisclosure of
classified information.
(d) If the Government determines that the recipient is not in compliance
with this award provision, it:
(I) Will prohibit the recipient's use of funds under this award, in
accordance with sections 743, 744 of Division E of the
Consolidated Appropriations Act, 2016, (Pub. L. 114-113) or
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USDA , Forest Serv ice
any successor provision of law;
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(2) May pursue other remedies available for the recipient's
material failure to comply with award terms and conditions .
S. Federal wage provisions (Davis-Bacon or Service Contract Act) are applicable to any
contract developed and awarded under this agreement where all or part of the funding is
prov ided with Federal funds. Davis-Bacon wage rates apply on all public works
contracts in excess of $2,000 and Service Contract Act wage provis ions apply to service
contracts in excess of $2,500 . The U.S. Forest Service will award contracts in all
situations where their contribution exceeds SO percent of the cost of the contract. If the
Cooperator is/are approved to issue a contract, it shall be awarded on a competitive basis.
T. This agreement in no way restricts the U .S . Forest Service or the Cooperator from
participating in similar activities with other publ ic or private agencies, organizations , and
individuals.
U . In accordance with Executive Order (EO) 13513, "Federal Leadership on Reducing Text
Messaging While Driving," any and all text messaging by Federal employees is banned :
a) while driving a Government owned vehicle (GOV) or driving a privately owned
vehicle (POV) while on official Government business; orb) using any electronic
equipment supplied by the Government when driving any vehicle at any time. All
cooperators, their employees, volunteers, and contractors are encouraged to adopt and
enforce pol icies that ban text messaging when driving company owned , leased or rented
vehicles , POVs or GOVs when driving while on official Government business or when
performing any work for or on behalf of the Government.
V. Any information furnished to the U.S. Forest Service under this agreement is subject to
the Freedom oflnformation Act (S U.S.C. 552).
W . This agreement is executed as of the date of the last signature and, unless sooner
terminated, shall be effective for a period of five years through December 31 , 2023 .
X . By signature below, each party certifies that the individuals listed in this document as
representatives of the individual parties are authorized to act in their respective areas for
matters related to this agreement. In witness whereof, the parties hereto have executed
this agreement as of the last date written below.
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USDA. forest S.:rvicc
GENE DA.l"lA , Sheriff
Ki tt itas County Sheriffs Office
MJCHAEL R. WILLIAMS, Forest Supervisor
U.S. Forest Service, Okanogan-Wenatchee National
Forest
J BYAS, Special Agent in Charge
Region 6 Pacific Northwest
Date
Date
Date
The authority and format of this agreement ( 19-LE-l l 061700-009) have been
reviewed and approved for signature.
Ai\1Y ri. VERELLEN Date
U.S. Forest Service Grants Management Specialist
Burden Sta leC11€11t
01'IB 0596-0J I 7
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A=rc!ing to the Paperwoik Reduellon Act of 1995, an agency may not conduct or sponsor. and a person is not required ta respond :a a a:lledicn of infollllation
unless it displays a va lid OMS CXlnlrol mimber. The val.~ 0MB control number for this inrormaoon collection is 0596-0217. The time required Ill ccmp!ete this
information collection is estimated to average J hcurs per response , indud ing the time fer review ing instructions, searching existing data soo=. gathering and
maintaining ihe data neeced . aml completing ar.d reviewir,g the co ltedion of information.
In a=roance with Federal civi rights law and U.S. Department of Agriculture (USDA) C'lil rights regula tions and po licies. the USDA, its Agencies, offices. and
emp loyees. and institutions pal1bpaling in or admilisle!ir.g USDA programs are proh ibited from discriminating based on race, colar, national origin. re&;;ion, sex,
gender identity (induding gender expression). sexual orientation, disability, age, marital status, family/parental status , incooie derived from a public assistance
program, po litical beliefs. or reprisal or retaliation for prier civil rights activity , in any program or activity conducted or funded by USDA (not all bases apply to an
programs). Remedies and corr.plaint filing deadlines vary by program or incidenl
?erscns with disabilities who require alternative rreans of communication for program information (e.g., Bra illa, large print au<f10tape , American S:gn Language,
etc.) should contact the responsille Agency or USOA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through Ille Federal Relay Service
at (800) 877-3339. Additionally, program ilfollTli!tioo may be made available in languages other than English .
Ta fi le a program discrimination complaint ccmplere 11'.e USDA Program Discrimina tion Compla int Form . AD.J027, !oornl oofir.e at Ho-• lD File a ?rcgram
Discrimination Complaint and at any USDA office or write a letter ac'dressed ta USDA and provide in the letter an of the infonnation reques4.ed in 1he fonn. To
request a copy of the complaint :Crm. call (866) 632-9992. Submit your completed form or letter to USDA by : (1) mail : U.S. Department of Agricuul!. Office o/ the
Assistant Secretary for Civil RiJhls. 1400 Independence Avenue. SW, Washington , D.C. 20250-9410; (2) f2x: (202) 690-7442: or (3) email:
program .in take@usda.gov . USDA is an equal opportunity provider, employer, and lender.
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F -1500-SA
19-LE-11061700-009 ---------Modi fi ca tio n No .
EXHIBIT A
COOPERATIVE LAW ENFORCEMENT ANNUAL OPERA.TING PLAN &
FINANCIAL PLAN
Between
COUNTY OF KITTITAS
And the
USDA, FOREST SERVICE
OK.<-\NOGA.N-WENATCHEE NATIONAL FOREST
2019 ANNUAL OPERATING A:\TD FTNANCJAL PLAN
This Annual Financial and Operating Plan (Annual Operating Plan ). is hereby made and entered
into by and between K itt itas County Sheriff's Office hereinafter re ferred to as ' the Cooperato r,"
and the USD , Fo res t Serv ice, Okanogan-Wenatchee t ational Forest, hereina ft er referred to as
the "U .S. Forest Serv ice ," under the pro v isions of Cooperati e Law En fo rcement Agreement
# 19-LE-l I 061700-009 executed on date o f last signature . This Annua l Operati ng Plan is made
and agreed to as o f th e las t date signed below a nd is for the est ima te d peri o d beginning January
I , 2019 a nd e nd in g De ember 3 I , 2019.
Current 2 01 9 Year Ob li gation: $47 ,960 .00
CY2019 Total Annual Operating Plan: 547,960.00
I. GENERAL:
A. T he fo llow ing individuals shall be the designated and alternate rep resentati ve(s) of each
party, so designated to make or receive requests for special enforcement activ iti es.
Principal Cooperator Contacts:
Cooperator Program Contact Cooperator Administrative Contact
Gene Dana, Sheriff Clay Myers , Undersheriff
Kittitas County Sheriffs O ffice Kittitas County Sheriffs O ffi ce
307 W . Umptanum Road 307 W. Umptanum Road
Ellensburg, WA 98926 E ll ensburg, WA 98926
Telephone: (509) 962-7525 Telephone: (509) 962-7525
F~'<: (509) 962-7599 FAX: (509) 962-7599
Email: eene.dana(a)so.kittita s . wa .us Email: cla v .mvers@ c o .kittitas.wa.us
Pagel of&
L'S DA. fo rest ·en ice
Cooperator Administrative Contact
Kirn Da wson. Admi ni stration Assistant
Kittitas Count ~heriffs Office .
307 \V_ Umptanum Road
Ellensburg WA 98926
Tekphone: (509) 962-7089
Email: kim.dawson (a)co .kittita s . wa.us
,
·--
..
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Principal U.S. Forest Scn'ic e Contacts:
U.S. Forest Service
Program 1 lanager Con tact
Laurence Olson, Patrol Captain
Okanogan-Wenatchee t ational Fore t
215 Melod y Lane
Wenatchee, v A 9880 l
Telephone: (509 ) 66-i -9236
FAX.:. (509) 664-9290
Email.: lwolson @fs.fed.us
U.S . Forest Service
Administrative Contact
Shirley Tutino LEI. Program Assistant
Okanogan-Wenatchee National Forest
2 l 5 Melody Lane
Wenatchee, WA 9880 I
Telephone: (509) 664-9324
FAX: (509) 664-9 290
Email: stutino(@ fs .fed.us
U.S. Forest Service
Grants and Agreement Contact
Amy Verellen
Okanogan-Wenatchee National Forest
215 Melody Lane
Wenatchee WA 98801
Telephone: (509) 664-9231
FAX: (50 9) 664-928 l
Email: averellen @fs.fed.us
B. Reimbursement for a ll types of enforcement actLvities..shaU beatthe fa.I lowing rateS----
unless specifically stated otherwise:
Wages at the prevailing rate of 555.00/hour.
II. PATROL ACTIV1TIES:
A. T ime schedule fo r patrols \.vill be flexible to allow for emergencies, other priorities , and
day-to-day needs of both the Cooperator and the U .S. Forest Service. Ample time will be
spent in each area to make residents and vis itors aware that law enforcement officers are
in the vicinity.
B. Cooperator w il l assign a uniformed Officer(s) in a marked vehicle to provide
in vestigative patrols and enforcement of State and/or County Statutes for the protection
of the Natio na l Forest v is itors and their property o n the Cle Elum Ra nger District.
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Between January I, 2019 and December 31, 2019, provide approximately 20 hours per
week. The area of patrols will vary. A minimum of 12 patrol hours should occur between
noon Fridays and midnight Sundays, and should occur during the afternoon and evening
hours. The Cooperator has the authority to request adjustment of the patrol hours when
unforeseen circumstances or emergency situations occur. Any changes to the schedule of
services requested may be made with prior approval of the U.S. Forest Service
representative. Patrols will be conducted in the following manner:
1. Patrol Areas:
Proactive criminal patrol on Forest roads, campgrounds, developed sites, dispersed
camping areas, and trailheads.
Coverage will be provided throughout the District at varied times of both day and
night, visible to the public with no .set pattern. Weekly emphasis patrols should
occur between the hours of 8:00 p .m . and 12:00 a.m. midnight. The objective is to
provide security, public safety and order for Forest visitors and to establish a
visible presence to discourage vandalism, theft, harassment, disorderly conduct,
unreasonable noise and other unacceptable behavior in the campgrounds and other
high-use recreation sites.
2 Forest User Contacts:
Patrols should include personal contacts with the public as opportunities occur. It
should include campers, hunters, fishennen, firewood cutters, ORV/ATV operators
and other recreationists.
3. Coordination:
The Cooperator shall maintain regular communication, schedule coordination, and
collaboration with Forest Service Law Enforcement Officers. The Cooperator should
periodically attend Cle Elum Ranger District meetings, and gather and disseminate
information to forest users regarding fire restrictions, forest products, or other
information helpful to the visiting public. Radio communication with U.S. Forest
Service employees is encouraged.
Total reimbursement for this category shall not exceed the amount of: $47,960.00.
III. SPECIAL ENFORCEMENT SITUATIONS:
A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug
Enforcement, and certain Group Gatherings .
B. Funds available for special enforcement situations vary greatly from year to year and
must be specifically requested and approved prior to any reimbursement being
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authorized . Requests for funds should be made to the U.S. Forest Service designated
representative listed in Item I-A of this Annual Operating Plan. The designated
representative will then notify the Cooperator, whether funds will be authorized for
reimbursement. If funds are authorized, the parties will then jointly prepare a revised
Annual Operating Plan .
I. Drug Enforcement: This will be handled on a case by case basis. The request
will normally come from the Patrol Captain; however, it may come from
the Special Agent in Charge or their designated representative.
Reimbursement shall be made at the rates specified in Section I-8. Deputies
assigned to the incident will coordinate all of their activities with the
designated officer in charge of the incident.
2. Fire Emergency: During emergency fire suppression situations and upon
request by the U.S. Forest Service pursuant to an incident resource order, the
Cooperator agrees to provide special services beyond those provided under
Section II-A , within the Cooperator's resource capabilities, for the
enforcement of State and local laws related to the protection of persons and
their property . The Cooperator will be compensated at the rate specified in
Section 1-8 ; the U.S. Forest Service will specify times and schedules . Upon
concurrence of the local patrol Captain or their designated representative , an
official from the Incident Management Team managing the incident,
Cooperator personnel assigned to an incident where meals are provided will
be entitled to such meals.
3. Group Gatherings: This includes but is not limited to situations which are
normally unanticipated or which typically include very short notices, large
group gatherings such as rock concerts, demonstrations, and organization
rendezvous. Upon authorization by a U.S. Forest Service representative
listed in Section I-A for requested services of this nature, reimbursement
shall be made at the rates specified in Section I-B. Deput ies assigned to this
type of incident will normally coordinate their activities with the designated
officer in charge of the incident.
IV. BILLING FREQUENCY:
See Cooperative Law Enforcement Agreement Provisions 11-H and 111-B for additional
information.
A. The Cooperator will submit invoices for reimbursement of services provided under
Sections II and III of this Operating Plan, on a quarterly basis. The statement will be in
sufficient detail to allow the U.S . Forest Service to verify that expenditures are
authorized. [nvoices shall be printed on the County 's department letterhead and shall
include the following:
Page 4 of8
U DA. forest cr\'icc
I. Agreement number
2 Date of In voice
3. Actual dates of service (MM/DD/Y Y to MM /DD /YY)
4. Desc rip tion of servic es and corresponding rate
5. A reas patrolled and miles travelled on NFS lands
6. Co pi es of completed Dai ly Activity Rep o rts
The in voice shall be sent to ASC for paym e nt to th e following address:
US DA Forest Service
Albuquerque Service C e nter
P ayments-Grants and Agre ements
IOI B Sun Ave N E
Albuquerque, NM 87109
Invoices may also be faxed to:
1-877-687-48 94
F AX cove rsheet s hould be addressed to:
U SD A Forest Serv ic e
ASC-Payments-Grants and Agreements
The statement should also be sent to th e fo llowin g address:
US FS Law Enforcement & r nve stigations
A TIN: Shirley Tutino, Program Assistant
Okanogan-Wenatchee Nat ion a l Forest
215 Melod y Lane
Wenat chee, WA 98801
Email: stutino(a).fs.fed.us
0MB 0 596 -0~ I
FS-1500 -SA
B. For reimbursement of services provided under Sections UI. B. l a nd lll. B . 3 of this
Operating Plan , billing instructions w ill be specified as above in IV . A.
C. For reimbursement of Fire Emergency serv ices pro vided under Section lfl. B. 2 of
this agreement:, the following billing pro cedure will be used :
I. Rates: The rates of reimbursement for fire emergencies are specified in
Section L Where seasona l and/or reserves are used and actual expenses are
le ss than the s tated rate , actual expenses w ill be billed and reimbursed.
Specialized Equipment Rates ar e included as Attachment A to this Annual
Operating Pf au.
2 Fire Billing Documentation: [n vo ices for re imbursem e nt of se r ices for each
incident must include agency na me , fire number, job code, in voice date, brief
descr iption of the services pro v id e d , milea ge, o ther autho riz ed expenses,
amount of pa yment re ques t, agreement numbe r. a copy of th e current
Page 5 of8
s USDA, Forest Service 0MB 0596-0217
FS-1500-8A
***
operating plan and indi vi dual emplo yee times and their agreement rate. Such
times will be documented on Crew Time Reports , shift tickets or other agreed-
upon fonn. Other authorized expenses must be documented and approved by
an Agency Representat iv e.
All incident shift tickets and expenses must be approved by incident
management personnel who will then prepare an Emergency Use Invoice
and, upon concurrence of the Cooperator , will submit the invoice for payment
to the Albuquerque Service Center, Incident Finance, along with a copy of
the current OperatingPlan.
Original documentation will be maintained by the U.S. Forest Service in the
appropriate fire documentation tiles or appropriate incident management
personnel; the Cooperator will maintain copies of all such documentation .
FIRE BILLING. The supporting party shall submit a bill within 120
days from date of the incident. Billing must include the following
information and documentation:
Invo ice showing the following required elements
• Invoice or bill number
• Invoice Date
• County Law Enforcement name, address, phone number, and agency
financial contact
• Agreement Number
• Unique Resource Order Number (shown on Resource Order)
• Fire financial accounting code number (shown on Resource Order)
• Inclusive dates
• Name of incident , incident number, and location of incident
• Itemization of costs to support the billing with adequate documentation
attached to show the type of resource used, identifying number, name of
operators and positions held, cost per unit and total cost
• Copy of the Resource Order from NEW ICC (Colville) or CWICC
(Oka-Wen)
• Original pages of signed Emergency Equipment Shift Tickets
Adequate documentation is defined as : copies of resource orders, transaction
statements (or equivalent), approved emergency equipment shift tickets , or crew
fire time reports to support all billings to the U.S. Forest Service. The invoice
with original signature and supporting documentation are to be submitted by the
County Sheriff's Office to the local U.S. Forest Service approving official:
Page 6 of8
ITT ~ U Dr\. fo rest crvi cc
Laurence Olso n, Patro l Captain
Okanogan -Wenatchee National Fores t
2 l 5 Melody Lane
Wenatchee WA 9880 I
Tel: 509-664-9236
FAX: 509-664-9290
Email: lwo ls o n@fs.fed.us
0MB 05 6-0 ~ 17
FS -15 00-SA
3. For each inciden t, each piece of equipment pro v id e d by the County s hall ha ve a
s eparate Em e rgenc y Equipment Shift Ticket (OF-297) prepared showing compensable
time for one ope ration period. The County and the U .S. Forest Serv ice O fficia l
responsible for directing the work of the equipment is responsible to see the shift
tickets are completed. Any known defects or damage to equipment going on or off
shift must be documented in the "Remarks" section. Shift Ticke ts mu st be signed by
t he responsible Fire line supervisor oversee ing the res o urce.
D. The following is a breakdown of the total estim ate d costs associated with th is A nnual
Operating Plan.
Category Estimated Costs Not to Exceed by%
Patro l Acti v iti es $47 ,960.00 N I A
Fire Support As Needed NI A
Total $47,960.00 NIA
E. Any remaining funding in this Annual Operating Plan may be carried forward to the next
fis cal year and w ill be available to spend through the term of the Cooperati ve La w
Enforcement Agreement, or de-obligated at the request of the U.S. Forest Serv ice. See
Cooperative Law Enforcement Agreement Pro vision I V-C.
F. By signature below·, each party certifies that the indi v iduals li sted in this document as
representatives of the ind iv idual parties are authorized to act in their respecti ve areas for
matters related to this agreement.
ln witness whereot: the parties hereto ha ve execute d this Annual Operati ng Plan as of the
lastd~~ )'H /)
GENE DA NA , Sheriff Date
Kittitas County Sheriff s Office
MlCHAEL R. WlLLfAMS, Forest Supervisor Date
U.S . Forest Service , Okanogan-Wenatchee Nationa l Forest
Pag e 7 o fS
USDA. Forest Scrvici.: 0MB 05%-0_ 17
FS-1 ·oo -S,\
The authority and fonnat of this agreement (19-LE-11061700-009) have been reviewed
and approved for signature.
fda O -~
AMY&RELLEN
U.S. Forest Service Grants Management Specialist
Burden Statement
Accoo!ing to Ille Paperwork Redudion Act of 1995, an agency may not ccndt.'tt or sponsor. and a person is not required to respond to a collection of information
un.Tess it d"tsplays a vafld 0MB control number. The valid 0MB control numl:er for this inionnaoon col!ec:icn is 0596-0217. The time requ ired ID complete !his
infornlation collection is estimated to average 3 hours per response. indudir.g Ille lime fo r reviewing inslrudions . search ing existing data sources, gathering and
maintain ing Ille data needed, and =pleting and reviewing the collection of information.
The U.S. Cepanment of Agricu lture (USDA) prohibits discrimination in all its programs ar.d activities on ttie basis of race, color. national origin, age, disability, ar.d
whae applicable, sex. marital status, famifial sfatus, parental status, relig icn', sexual orientation , ~lie infonnalion, political be fiels , reprisal, or because all or
part of an individuars income is deri',ed from any public assistance. (Not an prohilliled bases apply ii all programs.) Persons with disabilities who require
al!ema1ive means for communication of program information (Braille, large print. audiotape, etc.) shotlld contact USDA's TARGET Center at 202-720-2600 (voice
anc1moi
To file a complaint of <fisc:imination, write USDA, Directer, Office of Ci'ltl Rights, 1400 Independence Avent.<e, SW, Washingkm, DC 20250-9410 or call toB free
(a66) 632-9992 (voice). TOO users can contact USDA lhrough local relay or tile Federal relay at (BCO) 877-8339 (TDD) or (866) 377.a642 (relay voice). USDA
is an ~ opportunity provider and employer.
Page 8 of8
2019 Annual Operating Plan (Attachment A)
19-LE-11061700-009
Marine vessel Operating Costs
Specialized Equipment and Rates
Marine 1 W/TRLR -0212
2003 CUSTOM W ELD COBRA SE 20 ' W /1
OUTBOARD MOTOR VIN # WFE01831283
Deputies -Reg Time
Deputies-OT
Maintenance
Insurance or other costs
Marine 2 W/TRLR-0613
2007 ROGUE SCRAMBLER VIN# URG01451H607
Deput ies-Reg Time
Deputies-OT
Maintenance
Insurance or other costs
Marine 3 W/TRLR -1009
2010 EMERSON JET BOAT
VIN# EBW -PD18001512010
Deputies-Reg Time
Deputies-OT
Ma i ntenance
Insurance or other costs
SEAD OO S W/TRLRS
(2 ) 2014 00023EG00 Personal Watercra ft w /trlrs
Deputies-Reg Time
Deput ies-OT
Ma i ntenance
Insurance or other costs
Cost Quantity Rate Total
Base Hourly= $84 .74/OT Hourly= $112.74
$54.00 1 Hourly $54.00
$82 .00 1 Hourly $82.00
$20 .00 1 Hourly $20 .00
$10.74 1 Hourly $10.74
Total Hourly $see Above
PLUS FUEL COSTS
Cost Quantity Rate Total
Base Hourly= $84 .74/OT Hourly= $112.74
$54.00 1 Hourly $54.00
$82.00 1 Hourly $82.00
$20 .00 1 Hourly $20 .00
$10 .74 1 Ho urly $10 .74
Total Hourly $see Above
PLUS FUEL COSTS
Co st Quantity Rate Total
Base Hourly= $84 .74/OT Hourly= $112 .74
$54 .00 1 Hourly $54.00
$82.00 1 Hourly $82.00
$20.00 1 Hourly $20.00
$10 .74 1 Hourly $10.74
Total Hourly $see Above
PLUS FUEL COSTS
Cost Quantity Rate Total
Base Hourly= $66 .15/OT Hourly= $94 .15
$54.00 1 Hourly $54.00
$82.00 1 Hourly $82 .00
$10 .00 1 Hourly $10.00
$2 .15 1 Hourly $2.15
Total Hourly $se e Above
PLUS FUEL COSTS
Kittitas County
Review Form
Grants & Contract Agreement
Today 's Da t e Agenda Date
Febru ary 11 , 2019 February 19, 2019
Fund /Department
30/She ri ff
Contract/Grant Information
Contract /Grant Agency : 2019 Cooperative LE Annual Operating Plan & Financial Plan between the
Kittitas County Sheriff's Office and the USDA , Forest Service Okanogan-Wenatchee National Forest
{SH19-005}
Period Begin Date: January 1, 2019 I I Period End Date: December 31, 2019
Total Grant/Contract Amount: $47,960.00}
Grant/Cont ract Number: #19-LE-11061700-009
Contract/Grant Summary: This agreement is between the Kittitas County Sheriff's Office and U.S. Fo re st
Service . The purpose of this agreement is to document a cooperative effort between the parties to
enhance State and local law enforcement in connection w ith activities on Nat ional Fores t Service lan d s
and provide for reimbursement to the Kittitas County Sheriff's Office .
Financial Information
Total Amou nt $47 ,960.00 State Funds $ Federal Funds $47,960 .00
Percentage Coun t y Funds Match i ng Funds$ CFDA : n/a
In-Kind$
Ex pl ai n
Is Equ i pment being purchased? No Who owns equipment?
New Personnel being hired? No Contact HR hiring-reporting requirements
Fut ure impacts or liability to Kittitas County :
Budget Information
Budget Amendment Needed? YesO att ach budget fo rm No []I Why no t
New Division Created? No Funds in 2019 Budget
Revenue Code: 001.30 .02 .02 .342 .10
Pass Through Information
Agency to Pass Through
Amount to Pass Through $
Sub-Contract Approved Date :
Grant/Contract Rev iew Page 1
Prosecutor Review
I Has the Prosecutor reviewed this agreement? I Yes D No [x] CAMAS #44888
County Departments Impacted
Auditor Facilities Maintenance
Information Services Human Resource
Prosecutor Treasurer
Submitted
Signature: Date: 02/11/2019
Department: Sheriff
Assignment of Tracking Information
Auditor's Office
Human Resource -
Prosecutor's Office ~J~ 'i.fal, 1
Who Signed the grant application I l I
(
I Reviewer I Date
Grant/Contract Review Page 2