HomeMy WebLinkAboutRes-2019-032 Amennd Task Order Fairview RdBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2019 -0 ~
AUTHORIZING THE CHAIR'S SIGNATURE ON AMENDMENT NO. 1 TO TASK
ORDER NO. 16 WITH JACOBS ENGINEERING FOR THE FAIRVIEW ROAD
CULVERT REPLACEMENT PROJECT
WHEREAS: Jacobs Engineering is currently a Engineering service provider to Public Works
selected from County procurement process in 2017 ; and
WHEREAS: Task Order No. 16 with Jacobs provides for services related to the Fairview Road
Culvert Replacement Project ; and
WHEREAS: This Amendment No . 1 will add additional roadway engineering services , reduce
structural engineering services and extend the closing date to October 31 , 2019 ;
and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners , in the
best interest of the public , does hereby authorize the Chair 's signature on Amendment No . 1 to
Jacobs Engineering Task Order No. 16 -Fairview Road Culvert Replacement Project.
DATED this 19th day of February , 2019 at Ellensburg, Washington.
Attest:
~lerk of the Board-Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
~~ =c ' ===-Cory Wrigh;, mnan
ABSENT
K:ITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
Formal Task Order Document Amendment
Jacobs Engineering Group
Agreement KCPW2017-19ENV1
Task Order Number 16
AMENDMENT 01
Jacobs Project Number: W3X76516
Max. Amount Payable: $243,173
Completion Date: 10/31/19
The general provisions and clauses of Local Agency Agreement Number KCPW2017-
19ENV1 shall be in full force and effect for this Task Order Amendment.
Location of Project: Kittitas County, Ellensburg.
Project Title: Fairview Road Culvert Replacement -Amendment 01, Add Roadway Engineering
Services and Reduce Structural Engineering.
Scope of Work: This Task Order Amendment is being provided to Kittitas County (COUNTY) at their
request. Summary of amended items are:
• Amend existing task 08 to add Roadway/Civil design to the Scope of Work .
• Add new Task 09 to cover RFI and construction support.
• Reduce KPFF Structural Engineering Scope of Work and Budget.
• Extend closing date of the Task Order to October 31 , 2019.
The original Scope of Work did not include design and engineering services for Civil and Roadway
design elements or engineering support during construction. The COUNTY has requested Jacobs deliver
final roadway design , including plans, specifications, estimate ( opinion of cost), and support during
construction for the Fairview Road Culvert Replacement Project. In addition , the original Scope of Work
K:ITTIT.A.S COUNTY
DEPARTMENT OF PUBLIC WORKS
included full bridge design by KPFF. Since a 4-sided box culvert has been selected as the replacement
structure, KPFF has been able to reduce their Scope of Work, deliverables, and budget.
The Jacobs team will deliver the final design of the Fairview Road Culvert Replacement Project in
coordination with COUNTY staff. The task order is amended to include Roadway and Civil Engineering
including Maintenance of Traffic (MOT) Plans and a decrease in the Scope of Work for KPFF structural
engineering support. The COUNTY will be delivering survey, public outreach/communication , and
utilities coordination.
The completion of this task order is amended to October 3 1, 2019 to allow engineering support during
construction .
The amendment will include the following changes :
Task 01 -Project Management
No changes to the original task order.
Task 02 -Agency Coordination
No changes to the original task order.
Task 03 -Geotechnical Investigations and Reporting
No changes to the original task order.
Task 04 -Hydraulic Analysis and Report
No changes to the original task order.
Task 05 -Environmental Documentation and Permitting
No changes to the original task order.
Task 06 -Structural Engineering
Task 06 is amended as follows:
KPFF shall prepare the PS&E documents for the structural portion of the Fairview Road Culvert for
bidding advertisement in April 2019. Appropriate analysis and design calculations will be performed in
accordance with the guidelines and specifications as contained in the WSDOT Bridge Design Manual
(BDM) and the LRFD AASHTO Bridge Design Specifications, and the Local Agency Guidelines
Manual. In all cases the most current (at the time of NTP) edition, manual , guidelines or specifications
shall provide criteria and minimal guidelines as required to meet all FHWA funding requirements.
I. Contract Management and Coordination
a. Contract compliance and reviews.
b. External coordination/communication with Jacobs and County staff.
c. Internal Project Management.
2 . Site or Client Visit
a . Travel, conference calls , meetings and site visits.
3. PS&E Development/Contract Bid Documents and Structural Design
:K:ITTIT.A.S COUNTY
DEPARTMENT OF PUBLIC WORKS
a. Alternative Analysis Memo comparing culvert alternatives
b. Structural design will include conceptual-level design of 4-sided concrete culvert (check
geotechnical soil capacity, approximate slab and wall thickness for layout)
c . Culvert Plan Sheets
1. Cover sheet support
11. General notes , quantities coordination
111. Bridge plan and elevation (4-sided culvert)
1v. Structural notes
v. Wingwall Layout
vi . Culvert Railing Details
d. Structural Special Provisions
e . Quantities and Estimated Construction Costs for Culvert (Structural) Plan Sheets
f . Plan and Calculation Quality Control Checks and Reviews
g. Deliverable Preparation (60%, 100%)
h . Technical collaboration (Survey, civil , Geotech , Hydraulics, Environmental
4 . Deliverables
a. Alternatives Analysis Memo
b. 60% Plan Set (4-6 sheets , updated cost estimate, GSP run-list, 30% comment resolution)
c. 100% Draft Plans ( 4-6 sheets, updated cost estimate , PDF of GSP 's or run-list and PSE
files , pending final review by County . 60% comment resolution and complete PS&E.)
d . 100% Stamped and Signed Plans (Stamped and Signed Contract Documents -bid ready)
Task 07 -Right of Way
No changes to the original Task Order.
Task 08 -Civil, Plans, and MOT Assistance
Task 08 is amended as follows:
1. Roadway Design Services
a . Coordinate with COUNTY and subconsultant team to incorporate Structures, Right of
Way, and Hydraulic design elements into the Project Design File.
b . Develop a preliminary Basis of Design Memo including project criteria, existing and
proposed geometrics , project constraints, design speed, clear zone, design elements,
design variances, design decisions, drainage design , stormwater evaluation ;
environmental permits , right-of-way, hydraulics , maintenance of traffic (MOT),
maintenance concerns, and any outstanding issues to be resolved. Some of these
elements may not be applicable for this project.
c. Develop the Project Des ign File .
d. Develop a 30% Design plan set with existing and proposed horizontal and vertical
roadway centerline alignments for review by the COUNTY.
e. Develop a 60% progress set of plans for an over-the-shoulder review with the COUNTY.
This progress report will include a preliminary cost estimate.
f. Prepare 90% contract plan set which will include:
1. Horizontal and Vertical Alignment, including walls as necessary
11. Typical Sections
111. Site Prep Plan s
1v. Grading Plans
K:ITTIT.A.S COUNTY
DEPARTMENT OF PUBLIC WORKS
V. Paving Plans
VJ. Barrier Plans
VII. MOT Plans
VIII. Detail Plans
1x . Special Provisions for Roadway Construction
x. Compiled 90% plans from al l disciplines
xi. 90% cost estimate for Roadway e lements
g . Provide PS&E Support by:
1. Prepare complete roadway calculations for applicable design elements per
WSDOT and/or AASHTO standards.
11. Provide compiled 100% Design Plans, Special Provisions, and Engineers
Estimate of Probable Construction Cost.
2 . Deliverables:
a . Draft and Final Basis of Design Memo
b . 30% Plan Set
c. 60% Progress set of Plans, Specifications, and Estimate
d. 90% Design Plans (11 xl 7 PDF and CAD files)
e . Special Provisions for Roadway E lements
f. Compiled 90% PS&E Set
g. 100% Design Plans (1 lxl7 PDF and CAD files)
h . Compiled 100% PS&E Set
1. List of Bid Items and Quantities with backup calculations
J . Probab le construction cost for advertisement
Task 09 -Construction Support
Jacobs wi ll include engineering services during the bidding and construction phases of the project. Jacobs
will be responsible for interpreting contract plans and specifications and providing guidance to the
COUNTY as needed.
I. Construction Support
a. Response to Contractors RFI 's
1. Review and re s pond to Requests for Information throughout the construction
period.
11. Coordinate responses with review and approval by the COUNTY.
111. Maintain an RFI log.
b. Evaluate Change Orders I CRIP 's
i. Eva lu ate contract change orders and/or Cost Reduction Incentive Proposals as
requested by the COUNTY .
c . Shop Drawings and Construction Submittals Review
1. Review constructio n shop drawings , plans, and other Contractor submissions at
the request of the COUNTY .
11. Ensure general conformance with Contract Plans and Specifications.
111. Return shop drawings/submittals stamped to indicate appropriate action.
d. Env ironmental Support
1. Prepare Environm ental Comp li ance Plan to document compl iance needs during
construction.
:KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
11. Assist the COUNTY as needed during worksite isolation , fish removal , and
planting.
2. Deliverables :
a . Responses to RFis ( electronic files)
b. RFI tracking log
c. Change Order / CRIP review documentation
d. Reviewed drawings / submittals with comments (electronic files)
e. Drawing submittal tracking log
TASK ORDER ASSUMPTIONS:
1. General
a . The Jacobs Project Manager has the ability to move budget/hours between Tasks to meet
deliverables.
b. The COUNTY is performing the following work: survey; utilities coordination and
arranging relocation ; purchase of title reports ; right-of-way plan development and filing ;
bid documents ; project advertisement.
2 . Structural (TASK 06)
a. KPFF to provide technical specifications related to the PS&E they develop (culvert
portion only).
b. New culvert is assumed to be 28 feet long and 18 feet wide. Any change to these
dimensions will require an amendment.
3. Civil , Plans, and MOT assistance (TASK 08)
a . No assumptions added.
4. Construction Support (TASK 09)
a . Assumes up to eight RFI's received at four hours spent per RFI.
b. Assumes up to five Change Order review requests received at three hours spent per
change order.
c. Assumes up to s ix submittals for review at four hours per submittal.
d . Assumes one week of construction support, including preparation of the compliance plan
and attendance at one pre-construction conference for a total of 56 hours.
e. If additional construction support is needed , it can be added through amendment to this
task order.
..
:K:ITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AMENDED COST ESTIMATE:
Total -$243,173 amended as shown in the following table:
Amended Cost and Hours Summary
Task Name Jacobs
Task O 1 -Project Management
Task 02 -Agency Coordination
Task 03 -Geotechnical Ana lysis and
Reporting
Task 04 - Hydraulic Analysis and
Reporting
Task 05 -Environmental Documentation
and Permitting
Task 06 -Structural Engineering
Task 07-Right-of-Way
Task 08 -Civil , Plans , MOT Ass istance 275
Task 09 -Construction Support (NEW) 126
Original Task Order Hours 948
AMENDED TASK ORDER HOURS 1,349
Original Task Order Cost $104 ,257
AMENDED TASK ORDER COST $145 ,057
Project Sched ul e :
• Advertisement: 4/22/19
• Task Order Completion : 10 /31 /19
Amended Hours
Aspect KPFF Abeyta
395
92 545 138
92 395 138
$27 ,126 $66 ,552 $24,090
$27 ,126 $46,900 $24,090
Date:
Totals
1,723
1,974
$222 ,025
$243,173
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