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Home My WebLink AboutResolutionTO16Amend1FairviewJacobsKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: February 19, 2019 ACTION REQUESTED: Request to Approve a Resolution Authorizing the Chair's Signature on Jacobs Engineering Amendment No. 1 to Task Order No. 16 — Fairview Road Culvert Replacement Project BACKGROUND: Jacobs Engineering is one of Public Works (PW) engineering consultants selected in early 2017 pursuant to County procurement process for professional engineering services. Task Order No. 16 is was for services related to the Fairview Road Culvert Replacement Project. Amendment No. 1 to Task Order No. 16 would provide additional Roadway Engineering Services and Reduce Structural Engineering Services and extend the closing date of the Task Order to October 31, 2019. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution authorizing the Chair's signature on Jacobs Engineering Amendment No. 1 to Task Order No. 16 — Fairview Road Culvert Replacement Project. HANDLING: Return one original to Public Works. ATTACHMENTS: Resolution; Task Order Amendment. LEAD STAFF: Mark R. Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2019 - AUTHORIZING THE CHAIR'S SIGNATURE ON AMENDMENT NO. 1 TO TASK ORDER NO. 16 WITH JACOBS ENGINEERING FOR THE FAIRVIEW ROAD CULVERT REPLACEMENT PROJECT WHEREAS: Jacobs Engineering is currently a Engineering service provider to Public Works selected from County procurement process in 2017; and WHEREAS: Task Order No. 16 with Jacobs provides for services related to the Fairview Road Culvert Replacement Project; and WHEREAS: This Amendment No. 1 will add additional roadway engineering services, reduce structural engineering services and extend the closing date to October 31, 2019; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Amendment No. 1 to Jacobs Engineering Task Order No. 16 — Fairview Road Culvert Replacement Project. DATED this 19th day of February, 2019 at Ellensburg, Washington. Attest: ❑ Clerk of the Board -Julie Kjorsvik ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Cory Wright, Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner C"Cwrs ro'NE�� x" `°%ey KITTZTAS C�F�J '�S'� DEPARTMENT OF PUBLEC WORKS KITTITAS COUNTY Formal rusk Order Document Jacobs Engineering Group Agreement KCPW2017-19ENV1 Task Order Number 16 AMENDMENT 01 Jacobs Project Number: W3X76516 Max. Amount Payable: $243.173 Completion Date: 10/31/19 ment The general provisions and clauses of Local Agency Agreement Number KCPW2017- 19ENV1 shall be in full force and effect for this Task Order Amendment. Location of Project: Kittitas County, Ellensburg. Project Title: Fairview Road Culvert Replacement — Amendment 01, Add Roadway Engineering Services and Reduce Structural Engineering. Scope of Work: This Task Order Amendment is being provided to Kittitas County (COUNTY) at their request. Summary of amended items are: • Amend existing task 08 to add Roadway/Civil design to the Scope of Work. • Add new Task 09 to cover RFI and construction support. • Reduce KPFF Structural Engineering Scope of Work and Budget. • Extend closing date of the Task Order to October 31, 2019. The original Scope of Work did not include design and engineering services for Civil and Roadway design elements or engineering support during construction. The COUNTY has requested Jacobs deliver final roadway design, including plans, specifications, estimate (opinion of cost), and support during construction for the Fairview Road Culvert Replacement Project. In addition, the original Scope of Work \4C�5C/.nti fU ]M1If CiJ r° �d XiL gi°`5C ZTAL� COUNTY DEPARTMENT OF PUBLIC WORKS K1TTIi<SCOUNTY included full bridge design by KPFF. Since a 4-sided box culvert has been selected as the replacement structure, KPFF has been able to reduce their Scope of Work, deliverables, and budget. The Jacobs team will deliver the final design of the Fairview Road Culvert Replacement Project in coordination with COUNTY staff. The task order is amended to include Roadway and Civil Engineering including Maintenance of Traffic (MOT) Plans and a decrease in the Scope of Work for KPFF structural engineering support. The COUNTY will be delivering survey, public outreach/communication, and utilities coordination. The completion of this task order is amended to October 31, 2019 to allow engineering support during construction. The amendment will include the following changes Task 01 — Project Management No changes to the original task order. Task 02 — Agency Coordination No changes to the original task order. Task 03 — Geotechnical Investigations and Reporting No changes to the original task order. Task 04 — Hydraulic Analysis and Report No changes to the original task order. Task 05 — Environmental Documentation and Permitting No changes to the original task order. Task 06 — Structural Engineering Task 06 is amended as follows: KPFF shall prepare the PS&E documents for the structural portion of the Fairview Road Culvert for bidding advertisement in April 2019. Appropriate analysis and design calculations will be performed in accordance with the guidelines and specifications as contained in the WSDOT Bridge Design Manual (BDM) and the LRFD AASHTO Bridge Design Specifications, and the Local Agency Guidelines Manual. In all cases the most current (at the time of NTP) edition, manual, guidelines or specifications shall provide criteria and minimal guidelines as required to meet all FHWA funding requirements. 1. Contract Management and Coordination a. Contract compliance and reviews. b. External coordination/communication with Jacobs and County staff. c. Internal Project Management. 2. Site or Client Visit a. Travel, conference calls, meetings and site visits. 3. PS&E Development/Contract Bid Documents and Structural Design � onscnoFs._ro z� �`° KZTTYTAlS COUNTY o� 3a v DEPARTMENT OF PUBLIC WORKS KI rTITAS COUNTY a. Alternative Analysis Memo comparing culvert alternatives b. Structural design will include conceptual -level design of 4 -sided concrete culvert (check geotechnical soil capacity, approximate slab and wall thickness for layout) c. Culvert Plan Sheets i. Cover sheet support ii. General notes, quantities coordination iii. Bridge plan and elevation (4 -sided culvert) iv. Structural notes v. Wingwall Layout vi. Culvert Railing Details d. Structural Special Provisions e. Quantities and Estimated Construction Costs for Culvert (Structural) Plan Sheets f. Plan and Calculation Quality Control Checks and Reviews g. Deliverable Preparation (60%, 100%) It. Technical collaboration (Survey, civil, Geotech, Hydraulics, Environmental 4. Deliverables a. Alternatives Analysis Memo b. 60% Plan Set (4-6 sheets, updated cost estimate, GSP run -list, 30% comment resolution) c. 100% Draft Plans (4-6 sheets, updated cost estimate, PDF of GSP's or run -list and PSE files, pending final review by County. 60% comment resolution and complete PS&E.) d. 100% Stamped and Signed Plans (Stamped and Signed Contract Documents — bid ready) Task 07 — Right of Way No changes to the original Task Order. Task 08 — Civil, Plans, and MOT Assistance Task 08 is amended as follows: Roadway Design Services a. Coordinate with COUNTY and subconsultant team to incorporate Structures, Right of Way, and Hydraulic design elements into the Project Design File. b. Develop a preliminary Basis of Design Memo including project criteria, existing and proposed geometrics, project constraints, design speed, clear zone, design elements, design variances, design decisions, drainage design, stormwater evaluation; environmental permits, right-of-way, hydraulics, maintenance of traffic (MOT), maintenance concerns, and any outstanding issues to be resolved. Some of these elements may not be applicable for this project. c. Develop the Project Design File. d. Develop a 30% Design plan set with existing and proposed horizontal and vertical roadway centerline alignments for review by the COUNTY. e. Develop a 60% progress set of plans for an over -the -shoulder review with the COUNTY. This progress report will include a preliminary cost estimate. f. Prepare 90% contract plan set which will include: i. Horizontal and Vertical Alignment, including walls as necessary ii. Typical Sections iii. Site Prep Plans iv. Grading Plans "°,, `"'d, KZTTZTAiS COUNTY DEPARTMENT OF PUBLIC WORKS 1JTTRAS COUNTY v. Paving Plans vi. Barrier Plans vii. MOT Plans viii. Detail Plans ix. Special Provisions for Roadway Construction x. Compiled 90% plans from all disciplines xi. 90% cost estimate for Roadway elements g. Provide PS&E Support by: i. Prepare complete roadway calculations for applicable design elements per WSDOT and/or AASHTO standards. ii. Provide compiled 100% Design Plans, Special Provisions, and Engineers Estimate of Probable Construction Cost. 2. Deliverables: a. Draft and Final Basis of Design Memo b. 30% Plan Set c. 60% Progress set of Plans, Specifications, and Estimate d. 90% Design Plans (11x17 PDF and CAD files) e. Special Provisions for Roadway Elements f Compiled 90% PS&E Set g. 100% Design Plans (11x17 PDF and CAD files) h. Compiled 100%PS&E Set i. List of Bid Items and Quantities with backup calculations j. Probable construction cost for advertisement Task 09 — Construction Support Jacobs will include engineering services during the bidding and construction phases of the project. Jacobs will be responsible for interpreting contract plans and specifications and providing guidance to the COUNTY as needed. Construction Support a. Response to Contractors RFI's i. Review and respond to Requests for Information throughout the construction period. ii. Coordinate responses with review and approval by the COUNTY. iii. Maintain an RFI log. b. Evaluate Change Orders / CRIP's i. Evaluate contract change orders and/or Cost Reduction Incentive Proposals as requested by the COUNTY. c. Shop Drawings and Construction Submittals Review i. Review construction shop drawings, plans, and other Contractor submissions at the request of the COUNTY. ii. Ensure general conformance with Contract Plans and Specifications. iii. Return shop drawings/submittals stamped to indicate appropriate action. d. Environmental Support i. Prepare Environmental Compliance Plan to document compliance needs during construction. cnsUo:S e�J�� Co`Gngi Si�SdT'�'ZT1oil5 C®�dNTY DEPARTMENT OF PUBLIC WORKS KI rT[T kS COL iN I V ii. Assist the COUNTY as needed during worksite isolation, fish removal, and planting. 2. Deliverables: a. Responses to RFIs (electronic files) b. RFI tracking log c. Change Order / CRIP review documentation d. Reviewed drawings / submittals with comments (electronic files) e. Drawing submittal tracking log TASK ORDER ASSUMPTIONS: 1. General a. The Jacobs Project Manager has the ability to move budget/hours between Tasks to meet deliverables. b. The COUNTY is performing the following work: survey; utilities coordination and arranging relocation; purchase of title reports; right-of-way plan development and filing; bid documents; project advertisement. 2. Structural (TASK 06) a. KPFF to provide technical specifications related to the PS&E they develop (culvert portion only). b. New culvert is assumed to be 28 feet long and 18 feet wide. Any change to these dimensions will require an amendment. 3. Civil, Plans, and MOT assistance (TASK 08) a. No assumptions added. 4. Construction Support (TASK 09) a. Assumes up to eight RFI's received at four hours spent per RFI. b. Assumes up to five Change Order review requests received at three hours spent per change order. c. Assumes up to six submittals for review at four hours per submittal. d. Assumes one week of construction support, including preparation of the compliance plan and attendance at one pre -construction conference for a total of 56 hours. e. If additional construction support is needed, it can be added through amendment to this task order. �PSC'DES _ TO ", wrnrws courvry FEC 3[°'xTpiS C401LT1%71rW75r DEPARTMENT OF PUBLIC WORKS AMENDED COST ESTIMATE: Total - $243,173 amended as shown in the following table: Amended Cost and Hours Summary Amended Hours Task Name Jacobs As ect KPFF Abe Totals Task 01 —project Management Task 02 — Agency Coordination Task 03 — Geotechnical Analysis and Reporting Task 04 — Hydraulic Analysis and Reporting Task 05 — Environmental Documentation and Permitting Task 06 — Structural Engineering 395 Task 07 — Right -of -Way Task 08 — Civil, Plans, MOT Assistance 275 Task 09 — Construction Support NEW 126 Original Task Order Hours 948 92 545 138 1,723 AMENDED TASK ORDER HOURS 11-349 92 395 138 1,974 Original Task Order Cost $104,257 $27,126 $66,552 $24,090 1$222,025 AMENDED TASK ORDER COST $145,057 $27,126 $46,900 $24,090 $243,173 Project Schedule: • Advertisement: 4/22/19 • Task Order Completion: 10/31/19 Agency Signature: Date: a Q Consultant Signature: Date: (o