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HomeMy WebLinkAboutSOQUCTrafficTaskForceRequestKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: February 5, 2019 ACTION REQUESTED: Request to Advertise for the solicitation of Statement of Qualifications for Upper County Task Force I-90 Traffic Modeling. BACKGROUND: The Upper County Task Force has expressed the need for traffic modeling on I-90 and adjacent local roadways. Public Works has produced a Statement of Qualifications that seeks to hire a consultant for such planning services. The consultant will have experience in small and large scale traffic modeling and public outreach. The effort will also include an analysis of mitigation scenarios using various traffic simulation tools. INTERACTION: Public Works RECOMMENDATION: Approve the Notice of Advertisement for a Statement of Qualifications for Upper County Task Force I-90 Modeling HANDLING: Return one (1) original to Public Works ATTACHMENTS: Statement of Qualifications LEAD STAFF: Mark Cook, Director Page 1 of 2 Public Notice Kittitas County, Ellensburg WA For Consulting Services Relating to Upper County Task Force Planning Services PURPOSE: Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for planning services relating to the Upper County Task Force and I-90 traffic modeling. The consultant(s) will provide an analysis and stimulation of current and future traffic conditions along the I-90 corridor and local network. The on-call contract will be for one year (1) with an opportunity for one one-year extension if mutually agreed upon. The County will likely select one consultant to provide these services. The County will need the services of hired consultants with expertise in the following areas • Outreach and public involvement activities • GIS support • Transportation Planning • Traffic Modeling • Traffic Simulation Tools • Travel Demand Models • INRIX Traffic Data • Previous Kittitas County Projects • Previous Kittitas County Plans • Infographics PROCEDURES FOR SUBMITTAL: If interested in providing on-call services to the County, submit a sealed envelope to Taylor Gustafson; Planner III, Kittitas County Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on February 21, 2019 indicating your interest and which services, or any combination thereof which you would like to be considered for. Submittals shall include a one page cover letter, contact information, and list of the services you'd like to provide. Submittals shall also include three copies of your Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00 AM on February 21, 2019 will be disregarded. Kittitas County will build an internal interview committee, invite up to four firms to interview for the services as listed in this SOQ, and then provide recommendations to the Public Works Director for firm selections. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject any and all submittals. OBTAINING THE STATEMENT OF QUALIFICATIONS: Copies of the full statement of qualifications may be obtained from Kittitas County as follows: Digital Documents may be obtained at the Kittitas County website: lit tps:/hv«.w.co.kttitas.wa.us% Physical Documents may be obtained by contacting: Ms. Taylor Gustafson, Planner III at: LtXW.gustafson:a-co.kittitas_wa. us Statement of Qualifications may be submitted until 10:00 am, Thursday, February 21, 2019 to Kittitas County Public Works, 411 North Ruby Street, Suite 1, Ellensburg, WA 98926. More information is online at http://www.co.kittitas.wa.us/notices/ file:///C:/TJsers/candie.leader/Downloads/newspaper-text°/`20(7).html 1/30/2019 Clerk of the Board Publish: Daily Record: 02/07/2019,02/14/2019 Daily Journal of Commerce: 02/07/2019; 02/14/2019 Page 2 of 2 file:///C:/Users/candie.leader/Downloads/newspaper-text°/`20(7).html 1/30/2019 Page 1 of l For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:/Users/candie.leader/Downloads/www-text°/`20(8).html 1/30/2019 cnos Iong °Ma HITTZTAtS COUNTY DEPARTMENT OF PUBLIC WORKS Mark Cook, Director KI ITIlA, COOATS REQUEST FOR STATEMENT OF QUALIFICATIONS For Consulting Services Relating to Upper County Task Force Planning Services ADVERTISEMENT: Thursday, February 7, 2019 through Thursday, February 14, 2019 All submittals received after 10:00 AM Thursday, February 21, 2019 will be discarded PURPOSE: Kittitas County is requesting Statement of Qualifications (SOQ) from qualified professionals for planning services relating to the Upper County Task Force and 1-90 traffic modeling. The consultant(s) will provide an analysis and stimulation of current and future traffic conditions along the 1-90 corridor and local network. The contract will be for one year (1) with an opportunity for one one-year extension if mutually agreed upon. The County will likely select one consultant to provide these services. The County will need the services of hired consultants with expertise in the following areas: • Outreach and public involvement activities • GIS support • Transportation Planning • Traffic Modeling • Traffic Simulation Tools • Travel Demand Models • INRIX Traffic Data • Previous Kittitas County Projects • Previous Kittitas County Plans I nfograph ics Other technical planning documentation SCOPE OF PROJECT: Traffic Study The traffic study will specifically include: Nelson Siding Road, Westside Road, Mohar Road, Lower Peoh Point Road, Upper Peoh Point Road, Thorp Prairie Road, 1-90 from exit 74 to exit 93, SR 903, and Bullfrog Road, all within the Cie Elum area. The traffic congestion along 1-90 has created serious safety problems for local County residents. 1-90 drivers are diverting from 1-90 during shut downs and slowdowns seeking alternative routes. Residents on the local roads listed above have seen a significant decrease in their quality of life due to this congestion. The Upper County Task Force was recently formed as an effort to address this issue. In monthly meetings, local residents, County employees, City representatives, and the public meet to discuss potential solutions to this problem. The Force has decided to proceed with the 1-90 modeling study to help decision makers 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 understand the extent of these impacts. This study will provide an understanding of traffic flows in different mitigation scenarios: reducing access to Kittitas County roadways, imposing tolls, and widening 1-90 to six (6) lanes from exit 74 to exit 85. The analysis will compare volumes and speeds on the previously mentioned roads, under each scenario. The consultant must be able to provide specialized traffic research on the state road and local road systems. The consultant must be able to produce a final product that accurately and succinctly depicts the complexity of the problem. These services may include and are not limited to traffic modeling, traffic simulation tools, infographics, GIS, INRIX traffic data, WSDOT data, impact analysis, mitigation scoping, public outreach, and public involvement activities. The consultant must demonstrate competence and qualifications related to the services performed including: A. Successful experience in both large and small scale traffic modeling and evaluating mitigation measures. B. Successful experience in communicating complex traffic research to decision makers and the public. C. Possess a strong knowledge of traffic simulation tools, INRIX, GIS, and other modeling tools. D. Successful experience in evaluating traffic impacts on local road networks. E. Previous experience working with Kittitas County Public Works planning efforts. F. Familiarity with the Kittitas County local road network. G. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay. H. Ability to work collaboratively with other agencies, interest groups, and the public. 2. Planning and Outreach Services The consultant must be able to produce a variety of planning and outreach services to Kittitas County including but not limited to: transportation planning, public outreach, infographic production, community education and coordination, and project scheduling and coordination experience. The consultant must demonstrate competence and qualifications related to the services performed including: A. The consultant must have extensive experience working with local governments on both current and long-range transportation planning projects. B. Demonstrated ability to conduct outreach efforts to engage community participation. C. Ability to communicate with non-technical people about traffic modeling functions and capabilities. D. Ability to respond to unexpected as well as regularly scheduled requests for services with minimal delay. E. Ability to work collaboratively with other agencies, interest groups, and the public. 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 3 PROCEDURES FOR SUBMITTAL: If interested in providing planning services to the County, submit a sealed envelope to Taylor Gustafson, Planner III, Kittitas County Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am on February 21, 2019 indicating your interest and which services, or any combination thereof which you would like to be considered for. Submittals shall include a one page cover letter, contact information, and list of the services you'd like to provide. Submittals shall also include three copies of your Statement of Qualifications describing the firm's or team's ability to professionally provide the aforementioned services. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after 10:00 AM on February 21, 2019 will be disregarded. Kittitas County will build an internal interview committee, invite up to four firms to interview for the services as listed in this SOQ, and then provide recommendations to the Public Works Director for firm selections. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The County reserves the right to reject any and all submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based upon: 1. The firm's or team's qualifications, experience and ability to perform the work (20 points), 2. Demonstrated experience with similar projects (20 points); 3. Ability to apply creative solutions to complicated projects (20 points); 4. Demonstrated ability to keep projects on time and within budget (20 points); 5. Demonstrated ability to communicate and work effectively with the public, staff, policy and review bodies (20 points); 6. The firm's ability to scale the work and allocate appropriate resources resulting in the most efficient use of County funds (20 points). 7. Experience working with Kittitas County travel demand model or similar sized counties (30 points). Anticipated Dates Tasks Februa s'2019 Deadline for SOQ submittals Feb rua 28 2019 Selection of Firms to Interview March 7 2019 Interviews and Reference Checks March 13 2019 Select firms, negotiate, and prepare contracts April 2no 2019 BOCC Award of Contracts The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for the beginning of April, 2019. 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 4 AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Kittitas County Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be for services for up to two (2) years. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523). Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. Kittitas County in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. INQUIRIES: Direct all inquiries regarding this request for services to Taylor Gustafson, Planner III of Public Works at (509) 962-7523, or via e-mail: Taylor Gustafson Taylor. gustafson@co. kittitas.wa. us Dates of publication: Ellensburg Daily Record — February 7th and 14th, 2019 Daily Journal of Commerce — February 7th and 14th, 2019 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663