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Home My WebLink AboutRevised Lodging Tax Agreement HorseParkArena2018-2019 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND THE CITY OF CLE ELUM FOR THE LARGE-SCALE MUNICIPALITY -OWNED CAPITAL PROJECT This Contract, dated 2"d day of January, 2019 is made and entered into by and between - KITTITAS COUNTY ("County") and the City of Cie Elum ("Contractor"). WHEREAS, the purpose of this Agreement is to provide for Tourism -Related, Large -Scale Municipality Owned Capital Projects relating to activities and expenditures designed to increase tourism. NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services described in the Grant Application submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" incorporated herein by reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor warrants that the lodging tax funds shall be used only as allowed for in RCW 67.28.1816 as currently existing or subsequently amended. d. Contractor shall commence, perform and complete such Services in accordance with any and all attachments to this Agreement. Section 2. Payment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of One Million, Five Hundred Thousand dollars ($1,500,000.00) to be used for a capital project -Covered Arena and Associated Build -out for the Washington State Horse Park based upon the awarded project. b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as detailed receipts for any items are submitted to the County, not to exceed the sum of One Million Five Hundred Thousand dollars ($1,500,000.00) to be used for capital project -covered arena and associated build -out for the Washington State Horse Park. LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 1 c. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Judy Pless 205 West 5th Ave., Suite 105 Ellensburg, WA 98926 auditoraccou nting@co, kittitas.wa.us Reporting requirements will be required on prescribed forms from the County Auditor. Section 3. Performance by Contractor. a. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. b. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. c. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. d. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non -complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. e. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 2 examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. f. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release Indemnity, and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or ■ Any breach of or default under this Agreement by Contractor. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 3 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements. a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 4 supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, Attn: Judy Pless, 205 W. 5th Ave., suite 105, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS CITY OF CLE ELUM Chair Vice Chair Commissioner [Print Name] [Signature] [Address] [Telephone] LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 5 ATTEST: , Clerk of the Board APPROVED AS TO FORM: Deputy Prosecuting Attorney LT -LS -CP 2019-001 County Lodging Tax Funding Agreement Page 6 Exhibit A APPLICATION FOR TOURISM -RELATED, LARGE-SCALE, MUNICIPALITY -OWNED CIP LISTING Applicant information: Name of Municipality: Mailing Address: Contact Person and Title: Phone: Email: Project Title: Project Location: City of Cie Elum, WA 119 West First Street, Cle Elum, WA 98922 Rob Omans, City Administrator (509) 674--2262 robert@cityofcleelum.com Washington State Horse Park Covered Arena and Associated Build -Out 1202 Douglas Munro Blvd., Cle Elum, WA 98922 Application Requirements: X 1. The project qualifies for lodging tax funds as a capital expenditure of a tourism - related facility owned or operated by a municipality. X 2. If this application is not from Kittitas County, the municipality's lodging tax advisory committee (or equivalent) has been informed of the project and endorsed it. A letter from the municipality is included. N/A 3. Lodging tax capital project funds are not being substituted for other funds that are already secured or applied for (if applicable). X 4. A completed project budget is included in the application. X 5. A detailed 8 1/2 X 11 vicinity map that clearly shows the location of the project is included. Tourism -Related, Large -Scale Municipality -Owned Capital Project Narrative 1 1. Project Description: Please describe the project in detail. Indicate the major work to be completed, any milestones that need to be overcome in order for the project to move forward, and include a comparison of existing and proposed conditions. The Washington State Horse Park Authority ("the Authority") is a 501(c)3 nonprofit corporation whose mission is to develop, promote, operate, manage and maintain a first-class horse park facility in accordance with RCW 79A.30 passed 1995 (recodified 67.18 ). The Authority obtained land and funding to develop the initial revenue -generating facilities for the Washington State Horse Park in Cie Elum, Kittitas County, Washington. The Park held its first event in 2010 and has been self-sustaining since that time. However, its ability to satisfy current customer needs and host larger and more diverse horse groups is limited because all of its existing riding facilities are outdoors while many event organizers require protection from the weather. This project seeks $1.5 million from the Kittitas County Lodging Tax to construct a $4.6 million Covered Arena and Associated Build -Out (covered arena, not an enclosed arena) at the Washington State Horse Park for the purpose of equine competitions and training events, recreational riding and other uses. Background: In 1995, the State legislature passed RCW 79A.30 (recodified 67.18 ) to create the Washington State Horse Park Authority. The legislation directed the Authority to establish "3) a first-class horse park facility in Washington to meet the important needs of the state's horse industry, attract investment, enhance recreational opportunities, and bring new exhibitors and tourists to the state from throughout the region and beyond; and 4) A unique opportunity exists to form a partnership between state, county and private interest to create a major horse park facility that will provide public recreational opportunities and statewide economic and employment benefits." Upper Kittitas County was selected as the location for the Horse Park when suitable wooded acreage was donated by Suncadia LLC for the purpose of developing a horse park. The 112 -acre site is conveniently located off 1-90 at 1202 Douglas Munro Blvd in the city of Cie Elum. This location met requirements determined by earlier studies for a horse park facility, including good highway access and a dry climate. The City took ownership of the donated property and entered into a 99 -year lease with the Authority. Legislative support continued with appropriation of $3.5 million in the 2007-2009 capital budget for Phase I construction of the Horse Park. That work included design, development, permitting and engineering components, as well as site clearing, road grading, utility improvements and initial arenas and stabling to begin hosting activities and generating revenues. Ground was broken in March 2010 and the first event took place in August of that year. In an Oct 12, 2009 posting on house republicans.wa.gov, then Rep. Judy Warnick (now Sen. Judy Warnick, 13th Legislative District) included in the list of reasons for her support: "Most of all, these facilities will help the local economy and provide much-needed jobs." This view by the legislators was reinforced by Senator Holmquist Newbry on April 22, 2013 on the same website. Speaking to the importance of Senate Bill #5212, which increased the number of members on the Horse Park Authority from 7 to 11, she said, "This bill is about bringing in more tourism dollars to benefit the greater community that will lead to further private sector job creation." The bill passed both the House and Senate unanimously. Construction of the Horse Park has been divided into three phases. Phase I was completed when the Park opened for business. its cost of $3.5 million to develop the initial infrastructure 2 and competition facilities was funded by the state legislature in the 2007-2009 capital budget. Phase II, which expands upon those basic amenities, has been ongoing since that time and includes acquisition of equipment, horse stalls, bleacher seating, electricity extensions, cattle pens, jumps and fencing, etc. as well as development of a fourth arena, cross country courses, competitive trail obstacle course, etc. The Park is now ready to initiate Phase III which includes this project (a covered arena) plus eventual expansion of stabling, parking and a final (sixth, uncovered) arena to attract and host major regional, national and international competitions. A Covered Arena was identified as a key facility as early as 1991 in the first Washington State Horse Park feasibility study, which was funded by the Washington State Department of Community Development. Recreation and Showing/Competition comprise 71% of US horse usage (source: AHCF 2005). This segment is different from the SCORP segment of equine activity, which is limited to trail riding. The Covered Arena itself will comprise the following features: 1. The competition arena is 150 feet x 300 feet. 2. A 25 -foot wide "porch" wraps around the arena, resulting in a building that is 200 feet in width and 350 feet in length. 3. Features of the porch: ■ Floor level of the porch is the same as the competition arena, so gates can be placed to enter the arena at any location. • Portable seating can be placed at any location in the porch, depending on the reeds of the event. Judges stands can be placed at any location in the porch, depending on the needs of the event. • The porch can be used for competition warm up and to protect the horse and rider from adverse weather while waiting to compete. The porch protects the competition space from direct sunlight and from rain. Roll -down mesh screens can be installed at select locations at the outer wall of the porch (portions at north and west) to protect from wind. These can be motorized and controlled from a single location. Eave height of the porch is 16 feet, so horses can enter at any location. The porch can be used for storage of event equipment. Vendors, concessionaries and hospitality areas can be conveniently staged within the porch area. 4. Lighting the Arena The eave height around the entire structure is 16 feet so light arrives evenly from all sides. ■ A translucent panel skylight at the ridge balances the lighting for the arena. • Lighting would be provided for night events. 5. Gable Ends ■ The gable ends above the wraparound porch are solid, providing space on the outside for the arena logo and name and on the inside for scoreboards and advertising. Air vents and/or mechanical circulation may be placed in the end gables if needed. 6. Structure and Materials 3 a The entire structure is prefabricated steel, including the porch. ■ Building footings are concrete with ties under the arena floor. ■ Roofing and siding materials are metal. Providing shade and weather protection for both participants and spectators will not only enhance the user experience, it will also expand the Horse Park's calendar by affording more months of operation and attracting more diversified equine activities, especially "A" rated equestrian competitions, thereby increasing revenues and visitor volumes. Currently these activities are hosted at fairgrounds and private venues across the State with covered or indoor arenas. Many equestrian event organizers have expressed their strong interest in holding large shows at more modern and conducive facilities as the Park represents. Below is an artist's rendering of the planned covered arena without the screens down. The arena is intended to be a bright and airy structure that will be inviting for horses and riders, and preserve the sense of place of the Park's woodland setting. The land where the covered arena will be built is currently lightly wooded, surrounded by graveled parking and roadways, and has utilities (water, electric and sewer) adjacent to it. There are no impediments to moving forward with the project once funding is secured. 2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the Goals and Actions in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe the specific county tourism infrastructure needs the project addresses and how the project directly increases tourism. Explain how the improvements will promote tourism in Kittitas County and indicate specifically how the improvements will directly increase economic activity resulting from tourists. 4 Based on input from show organizers, the Authority estimates that approximately 40 new and expanded medium -to -large size competitions could be hosted at the Horse Park once the covered arena is available. The chart on page 8 of this application demonstrates how those events will translate into additional tourism impacts and economic benefits. The covered arena has always been part of the Horse Park's development master plan, and the City of Cie Elum Master Plan. The project is cited as a high priority strategic objective of the Kittitas County Tourism Plan (Action 5: Recreational Tourism) and the Kittitas County Parks and Recreation Capital Improvement Plan (CIP) 2016. The Washington State Horse Park Covered Arena promotes the following goals and priorities of the Kittitas County Tourism Plan: • Goal 1: Develop integrity of place—This project will enhance Kittitas County's character by developing and improving the venue in distinctive ways to differentiate Kittitas County from other areas and to engender local community pride. In addition to bringing international caliber competitions to the area, many equestrian event organizers have expressed their strong interest in moving some of their large shows to a different, more modern and conducive venue. This market opportunity represents approximately 40 new and expanded medium -to -large size competitions that potentially could be hosted at the Horse Park. Local economic impact is estimated at $4.5 to $5.5 million. • Goal 11: Interpret interactively—The WA State Horse Park Covered Arena and Associated Build -out will attract and engage a unique segment of visitors, representing some 25-30,000 overnight stays. These visitors will learn about other recreational assets of Kittitas County, thereby gaining a richer experience and helping residents develop pride in their locale. The Park's beautiful woodland setting, system of trails, competition facilities and horse -specific operations make it a unique facility in the county and the state. 3. Real Property: If real property acquisition is a component of the project, please explain. Include any information of property already secured or evidence of the ability to secure the real property. The covered arena will be developed on land currently occupied by the Park's maintenance facilities, thus forcing them to be related. The covered arena also will attract more spectators and the need for expanded parking. The Authority has included in its plan the acquisition of up to 8 additional acres in the northeast corner of the site where it, ideally, can relocate the maintenance area and provide additional parking. However, if this acreage cannot be obtained, the project will move forward and alternative provisions for these needs will be made within the existing footprint. 4. Coordination: Please explain how this project has been coordinated with other jurisdictions as well as affected stakeholders. Please include letters of support from stakeholders. 5 The development of a covered arena was included in the Park's original master plan prepared with input from potential users groups and made publicly available to stakeholders. It was included in the Environmental Impact Study and Development Agreement approved by the City - As the Park's landlord, we partner closely with the Authority and have had several recent discussions about the covered arena project. Over the past 18 months, the Authority has solicited input from current and prospective user groups and coordinated with them on project design details. The covered arena project described in this application has generated much support and enthusiasm from throughout the horse community thanks to its scope and attention to details that make it highly functional and attractive. Letters of support from current and prospective user groups, the City, County, and other stakeholders are attached. S. Studies: Please attach any feasibility or other studies that demonstrate linkages between the proposed project and the anticipated tourism impacts. Also please include your operations/maintenance strategy and other plans for long-term project sustainability (how the facility or facilities will be operated and maintained over at least five years following completion). Attached is the Financial Feasibility and Economic Impact study conducted by professors at Central Washington University in 2006. The study is based on other major equine facilities the vast majority of which have covered and/or indoor competition space. Page 6 of the Addendum describes The Facility and states "the key Wdity on the site will be a 200 x 300 foot covered arena with a 175 x 300 foot open arena". Our current thinking on the dimensions has changed slightly, but the need remains central to the Park's operations and strategy. The Horse Park completed its sixth full season of operations in 2016, and has grown to host 40 events annually in a wide range of activities with up to 300 horses participating in shows running from one to seven days for English and western disciplines. People are drawn to the Park's first class facilities, convenient location and beautiful setting. Since its inception, the Park has sustained itself through operating revenue and an array of private and public support as summarized in the following chart: 5vurc.• Oil, CalMA IH da_ -I W. -I Fililm6 Cuuvv 9 M4A1100JW1ni In,1, I,Ia Qf.1111- M.V- 91104,s [r.0 Ivfrii�,[{,[nyral G,..v:.• apnr,lln�ue,eo�ur- - Uonallans, AICmUerships and Slfonsoryl, llrs Re yIclod poop tlunL_•Ca piles M9 nfove ,en is 1AWN.d Onn C llun_s .... .._ _.._ ,_ Volunteerism lOther Granit TOTAL Hhyrl[.lI no -mm, 2009 2010 1 2011 2012 2013 2014 i 2015 I['1At 42,200 _ 5 20Onn j 5 27 Snn S 7,0,00_0 I S 20,000 _ 5 149,1OC j I i 41.5001 •71,sOC ! S w.0!10 $ If, 000 C. f a4L1 -, ...,i { ICU 7n,i -� ; 283 San .. 5 1 7$11 Si1n ' S 15,800 $ 71.8;0 • $ 83i,4[In 17".� 90�i • ! S 104.stio • S 11,750 i 's 5.900 S '+o, 1!0 $?4y,8';,.:, x S 14.600 S 4.5_00 S 16,100 S :0_,500S 2S 100 :E.SL'ii 1U 500 5 12'9.2, $ AnOf) $ S1 257, i 15867 - .}v7 35,02G 5 2G, 7,',` $ 34086 `- •.. +, S ' �' )6; `SAA .. ..iC❑ ! S 3 tt00 S3 -S23-000 S 100,317 I S 265,017 $.178,297 565L481 'S 559.065 S 466,986 S 691,050 5 G,G75.213 The following chart summarizes the user metrics and economic impact of the Horse Park to date. The measurement process includes gathering zip codes from all Park users, on-site surveys, the Dean Runyan Report provided by Washington Tourism Alliance, and discussion with event organizers. For Recreational Riders the visitor days and % non -local data is collected from day -user registration forms and seasonal passes; number of visitor overnights from stall rentals; reasonable estimate of number of people camping versus staying in a hotel (these numbers are conservative). For Events, the number and zip codes for all participants are supplied by each event organizer; this base data is then multiplied by 1.5 to 3 depending on the type of group to project total attendees [Central Washington University conducted an economic study in 2006 of over 40 horse parks across the country. The CWU findings estimate 3 people (including trainers, grooms, family, spectators, staff, volunteers, vendors, etc.) attend an event for each horse/participant, and that assumption seems reasonable for many groups based on our experience managing the Park to -date.] Recreational Riders Total # visitor days Non -local % Non -local # Overnight # expenditures @ $115/day avg, Other non -local (day use) # _............. .. _..... ..... .... - expenditures @ $86/day Estimated economic impact: Events 1 -2 -day Events: total # visitor days 3-6 day Events: total # visitor days Total # visitor days Non -local % Non -local # - ........ .... _ .... . Overnight # - expenditures @ $120/day avg. Other non -local (day use) # - expenditures @$86/day Estimated economic impact: Total Estimated Economic Impact %Annual growth 2014 1 2015 1 2016 733 1 1,470 1,140 70% 67% 66% 513 985 753 150 300 170 $17,250 $34,500 $19,550 363 685 $58,910 5831 $50,1381 $31,218 $48,468 $93,410 $69,688 2,903 1,830 1,695 14,343 22,997 17,246 24,827 93% I 88% 16,039 1 21,848 11,469 $1,376,280 4,570 $393,001 $1,769,281 $1,817,749 13,351 $1,602,120 8,497 $730,721 $2,332,841 $2,426,251 33% 1 26,668 28,363 95% 26,945 16,193 $1,943,160 10,752 $924,659 - -.-........ - . $2,867,819 $2,937,507 21% This chart reflects strong but slowing growth without the Covered Arena, because the Park's largest shows have reached its capacity until more arena space is added, and inability to attract more large events without a covered competition arena. 7 The chart below projects the measurable objectives and economic impact of the Park, with significant increases expected to occur in 2020 and beyond due to completion of the Covered Arena and Associated Build -Out and the related growth in the number and size of competitions. 2017_ 2018 _.... .._ 1,400 2019 ... .�. 1,500 J 2020 1 2021 + Recreational Riders .�...- -...- - ... _. - Total # visitor days 11300 ---......---------- 1,800 2,200 Non -local % 70% 70%- 70% 67% 65% Non -local # 910 Overnight # 310 - expenditures @ $115/day avg. $35,650 Other non -local (day use) # 600 -expenditures @ $86/day $51,600 Estimated economic impact: $87,2_50 Events 1 -2 -day Events: total # visitor days 1,800 980 1,050 1,206 _ 4_00 $46,000 806 1,430 572 $65,780 858 $73,780 330 345 $39,675 705 $.60,630 $37,950 650 _ $55,900 $69,316 $93,850 1,900 32,000 _ 33,900 95% $1_0_0,_305 $115,316 $139,560 2,200 33,500 35,700 95% 33,915 2,300 40,000 42,300 2,600 3-6 day Events_ total # visitor days Total # visitor days3X Non -local % 30,0001 800 52,000 54,600 95% 92% 90% Non -local # 30,210 21,147 32,205 22,544 38,916 26,852 $3,222,245 12,064 49,140 32,924 $3,950,856 Overnight # 23,741 - expenditures f day avg. $2,537,640 $2,705,220 9,662 $2,848,860 10,175 Other non -local (day upik) # 91063 16,216 - expenditures @$86/day $779,418 $830,889 $875,007 $1,037,501 $1,394,593 Estimated economic irnLact: $3,317,058 $3,536,109 $3,723,867 $4,259,745 $5,345,449 Total Estimated Economic Impact $3,404,308 $3,629,959 $3,824,172 5% $4,375,061. $5,485,009 _ 25% % Annual growth 16%i 7% 14%I The chart below reflects projected funding sources for ongoing maintenance and operations: 2021 2022 2023 $480,000 $550,000 $600,000 $1852000 $195,000 00 _$205,0 $90,000 $100,000 $.110_000 545,0001 $45.000 $50,000 $8001000 6890.0001-- $9651000 6. Project Readiness: Please provide a detailed project schedule, including milestones necessary for completion as mentioned in question 1 above. On the schedule, indicate items completed and exactly where in the schedule the project is at this time. Be sure to include expected completion date. E. Sources of Revenues far_o_n#ping. Maintenance and 0oratiw-,5 Projected Income 2026 2017 2018 ! 2019 2020 !Revenues from events and shows 615,000 5330.000 $345.0001 S360.0001 $400.000' Private fundraisingfttroperations $140,000 $145,000 $150,000 $35,0001 $755.0001 $50,0001 $175,0001 $65,000 Business sponsorships $15,000 $25,000 In-kind support $25,000 $25,{]00 $30,000 S3S.07Rr S40,000 _ Total r $495,000 $560,000 $600,000 $680,000; $525,400 2021 2022 2023 $480,000 $550,000 $600,000 $1852000 $195,000 00 _$205,0 $90,000 $100,000 $.110_000 545,0001 $45.000 $50,000 $8001000 6890.0001-- $9651000 6. Project Readiness: Please provide a detailed project schedule, including milestones necessary for completion as mentioned in question 1 above. On the schedule, indicate items completed and exactly where in the schedule the project is at this time. Be sure to include expected completion date. E. Milestone Obtain land, develop access for vehicles a utilities Secure $2.OMM State Capital Budget Grai "Unbridled Evening" Capital Fundraising C Secure $1.6MM County Lodge Tax Capital Secure $310k County Distressed Sales & L Secure $30k City of Cle Elum Lodging Tax Secure remaining private funding Design and Engineering Ownership Arrangement and Indemnifica Permitting T Secure State Recreation and Conservatior (RCO) Grant Groundbreaking Completion Est. Status Completion nd I Completed 1 2009-10 �t ampaign Listed among 2018 Local and Community Projects, Proposed Senate 2017-19 Capital Budget, Senate Ways & Means Comm. Initiated Nov 2016, raised $60k Jul 17 Jul -18 Grant Application submitted Jul -17 Grant awarded for $60k; apply se Tax for remaining $250k Jan -18 Apply for $10k/year set-aside for grant three years Jun -17 On-going Dec -19 Preliminary 2016 Construction details Dec -17 Coordinate with existing :ion documents Dec -17 Feb -18 Office Application 2018 Jan -19 Mar -18 Dec -19 Note: construction will need to take place around the Park's activities during its busy April to October operating season. 7. Applicant Certification: Please sign below in agreement with the statement of certification. Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I further certify that the application thresholds are met at the time of application. City Administrator, City of Cle Elum 13 2XI� Signature of Official Representative Title Date 9 Tourism -Related, Large -Scale Municipality -Owned Capital Project Budget All applicants must supply a detailed and complete project budget utilizing the following basic format: ending Sources County Lodging Tax Funds Request — -- - $ l,'i001000 *Other Grant Funds(Listed b Saurce) ? 230,400 Distressed Sales and Use Tax (µ09) FundinkGrznt fsecuredj I i 60,000 Distressed Sales and Use Tax�.09) Funding, Grant (proposed 2017) $ 250,000 WA State 2017-19 Capital Budget (applied, included in Proposed Senate 2017-19 50,000 $ Caill tat Feud et 3.78.2017 S 2..000,000 _ State Recreation and Conservation Office (11 ) Grant, application 2018 $ 200,000 ...... _ *Other Local Government Funds $ 55,000 Cit+y_of Cie Elum Lodging Tax Fundlnp�(proposed) In -Kind (df§gr1, engineering, construction services and materials) $ 160,000 *Private Funds _ "Unbridled Evening"/Other Private Donor Designated Capital Funding S 315,000 Corporate Sponsorship Campaign [launched S 125,000 Total Available Funding $ 4,640,000 'olect Expenses -W Real Property or "Right -of -Wail' Acquisition Cost Capital Asset Cost ...- .......� _ Acct uiskilon of 8 -acre parcel rram New Suncadia LLC for parking S 150,000_ ipital Asset Cost Construction Cost or "Hard" Costs Site. Preparation and drainage Metal building $228.50 sf x 60,000 sfi Porch at gable ends ($2415[ x 3,fi00 sf j Foundations Mechanical Electrical and engineering Fencing _ T Arena footlr►g_ Translucent panels (skylight) Landscaping Portable bleachers Weather screens { $ 65,000 _... $ 1,7111,000 $ 230,400 $ 185,000 p $35,000 .. ._....... _—. — $ 250,000 S 50,000 $ 200,000 S 450,000 40,000 S 60,0'00 $ 55,000 Restrooms $ 200,000 Additional parking land -clearing and construction $ 75,000 Relocation of maintenance area(utilitles, landclearing, site development) S 156,000 Subtotal S 3.761.400 Continency [S%) - $ 188,070 WSST {8%) Total Cost 3% Administrative Cost on $2.01VIM state funding Pro ect Management Permit Fees Architectural and Structural Design Fees Total Total Project Costs 10 $ 315,958 $ 4,265,428 60,000 $ 100,000 $ 15,000 $ 50,000 $ 225,000 5 4,640,428 This project budget, being submitted as part of this application, will be considered an estimate. 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