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Home My WebLink AboutRes-2018-214 Interlocal Emergency Medical ServicesBOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION TO AUTHORIZE EXECUTION OF INTERLOCAL AGREEMENT WITH KITTITAS COUNTY EMERGENCY MEDICAL SERVICE AND TRAUMA CARE COUNCIL FOR COORDINATION OF EMERGENCY MEDICAL SERVICES RESOLUTION No. ,?{)($--~ lf _ _;;__ __ ;;......_ __ _ WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides the capability for public agencies to cooperate by providing services and facilities for mutual advantage; and WHEREAS, on December 26, 1995, Kittitas County, in participation with the cities of Ellensburg, Cle Elum, Roslyn, Kittitas, and the Town of S. Cle Elum, entered into an Interlocal Cooperation Agreement (hereinafter, the "Agreement") with the Kittitas County Emergency Medical Service and Trauma Care Council (hereinafter, the "EMS Council"); and WHEREAS, the Agreement provided for coordination of the participating jurisdiction's emergency medical services personnel training, certification, and physician medical control through a shared Administrative/Education Coordinator; and WHEREAS, the Agreement provided for joint funding from the participating jurisdictions for the services described therein through the annual execution of a payment agreement pursuant to a proposed budget reviewed and approved by the EMS Council; and WHEREAS, the Board of County Commissioners authorized the execution of this payment agreement by action taken at a regular meeting; and NOW THEREFORE, BE IT HEREBY RESOLVED that the Board of County Commissioners of Kittitas County, Washington adopts the Interlocal Agreement with the EMS Council that is attached hereto. ADOPTED this I 8f'h day of rxe..UJ'tb /r 2018. BOARD OF COUNTY COMMISSIONERS TTITAS COUNTY, WASHINGTON "C" Kittitas County Emergency Medical Services and Trauma Care Council and Interlocal Cooperation Agreement Participating Jurisdictions PAYMENT AGREEMENT 1. Term. The term of this agreement will be from January 1, 2019 until December 31, 2019. 2. Compensation. The named Participating Jurisdiction, Kittitas County, shall pay the Kittitas County EMS & Trauma Care Council (Council) a total of $75,762.00 or less, depending on actual expenses; to be paid in quarterly payments to the Council of $18,940.50 for their 46.5% of the daily operations of the Kittitas County EMS Division office in accordance with the Interlocal Cooperation Agreement. Actual expenses shall be documented by the Council to the Participating Jurisdiction in the form of a quarterly report to include a quarterly billing statement. Quarterly payments will be made at the beginning of each quarter. Revenue not expended will be credited to the Participating Jurisdiction for the following year or reimbursed at the close of the operating year. Agreed to and dated thi JE.ib_ day of J)t/ldVL/;e./2. , 20 1,8 . Kittitas County EMS & Trauma Care Council: ~~-LeeHaden,Chair Joshua DeHerrera, Vice Chair ty Board of County Commissioners: ABSENT Kittitas County Emergency Medical Services Division Proposed 2019 -Office Budget Plan Description Actual Budgeted Proposed Projected Expenditures 2017 2018 2019 Notes Salary -Coord i nator (1 FTE): 53 ,904 .00 55,522 .00 56,600.00 5.0% COLA/MERIT/Wage adjust EMS Assistant (Program Support) 35,472.00 38,03925 37,266.00 3.0% COLA/MERIT? Benefits/Emp . Taxes -Coordinator:/Ass 35,006 .91 32 ,221 .00 33,000.00 35% of s'11lary per county? Professional Support (Acct. I Legal) 195.00 500.00 500.00 As needed County Administrative Fee 600.00 600.00 600.00 $50 per month (no change?) Rent & Utilities (new space 2/2017) 12,251 .52 13,052.19 16,320.00 Jyr lease ($1250+$110 utilities/mo) Phone/Fax/Internet/Mobile Broadband : 3,536.62 3,300.00 3,300.00 Postage : 172 .86 200 .00 200 .00 Office Supplies: 694.61 500.00 500.00 Photocopies/Printing; 4,216.29 4,000.00 4,500.00 Computer Serv./Software/Website: 3,232 .10 4,400.00 4,100.00 Travel/Gas/License/Other 2,046 .65 2,000.00 2,000.00 W/vehicle: Gas/Travel/Maint Training/Conferences (Best Practices) 199.44 800 .00 800 .00 Insurance 3,860.00 4,700.00 4,100.00 vehicle insurance from User Fee Office Equipment (replacement) 600.00 600.00 600.00 Miscellaneous 921.48 253.75 314.00 Capital Vehicle & Expenses 11 ,600.00 10,500.00 11,500.00 License & insurance TOTAL EXPENDITURES: 168,509.48 171,188.19 178,200.00 Jurisdiction ProJecb)d Contribution 156,809..48 160,688.19 164,700.00 Notes Kittitas County -(46.5%): 67,418.43 71,161.00 75,762.00 increase 1.5% City of Ellensburg -(43%): 65,920.71 69,580 00 72 ,468.00 decrease 1% City of Cle Elum -(4%): 6,741.74 7,116.00 6,588.00 decrease .5% City of Kittitas -(3.5%): 2,996.44 5 ,535.00 4 ,941.00 distribution same City of Roslyn -(2%): 5,244.02 3,163.00 3,294 .00 distribution same Town of S. Cle Elum -(1%): 1,497.72 1,581.00 1,647.00 distribution same TOTAL PJ REVENUE: 149,819.06 158,136.00 164,700.00 Annual PJ Budaet lncrNH: 0.5% 2.0% 2.8% User Feo==Ve hlcle/lnsur. (5 yr plan) $11,800.00 $11,800.00 $11,&00.00 FH baHd on #ltvue provldel"I Reserve/Accrual Fund AHA Training Site 7,492.56 2,133 .39 Public Education (AHA+) 872.97 1,984.60 Benefit Accrual Fund 9,000 .00 9,000.00 Office Equip Accrual Fund 1,446 .85 407 .50 Capt Equip Accrual Fund (vehicle) 6,133.22 7 ,745.98 Special Project (ie. Vehicle, moving cosl 3,000.00 1,052.19 Total Annual Budget: $189,564.66 $192,059.66 Participating Juri.sdiclion Cre.dij: $4,827.94 0.00 Year end credit applied 2nd art. Population percentages derived from the Office of Financial Management, Forecasting Division for April 1, 2018 (pop. #'s updated 7/17/18) The 2019 (1/1/-12/31/2019) Office Budget Plan Resolution #6-7-18 was approved for recommendation to the KCCOG by the Klttitas Cocaty EM~uocil oo 6/7118 (pop~a Uoo res updated 71 l 18 ba ~,OFM-Focecast 01 ~~ Joshua De Herrera , Vice Chair ,,. INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY, CITY OF ELLENSBURG, CITY OF CLE ELUM, CITY OF ROSLYN, CITY OF KITfflAS, AND TOWN OF SOUTH CLE ELUM, OF WASHINGTON STATE AND THE KITTITAS COUNTY EMS & TRAUMA CARE COUNCIL PROVIDING FOR THE COORDINATION OF EMERGENCY MEDICAL SERVICES Whereas, the Interlocal Cooperation Act, RCW 39.34, allows municipal corporation to make the most efficient use of their powers by enabling them to cooperate with each other on the basis of mutual advantage to provide services and facilities that will best fit the needs of each community; and Whereas, the County of Kittitas and the Cities ofEllensburg, Cle Elum_. Roslyn, Kittitas, and the Town of S. Cle Elum are desirous of providing for the coor~ination of their emerge.ncy medical services per~onoel' s training, certification, and physician medical control, through a shared Administrative/Education Coordinator (Coordinator) employed by one of the jurisdictions (hereinafter "Contracting Jurisdiction"); Now, therefore, it is agreed in accord with the provisions ofRCW 39.34.030 as follows: I. Purpose It is the purpose of this agreement to establish the framework and means for the shared support services of the Coordinator (see attachment. "B") to assure training, certification and physician medical control of emergency medical services personnel of the six jurisdictions and to continue to improve upon services presently provided by the Kittitas County Emergency Medical Services and Trauma Care (EMS/TC) Council with funds from a "Washington State Department of Health" training grant. This agreement supersedes any prior agreement, all or any amendments thereof, and all or any modifications or changes to any agreement that may conflict with this ~greement. II. Kittitas County Conference of Governments (KCCOG) KCCOG will be responsible for jointly reviewing amendments to the Interlocal Cooperation Agreement and the annual budgets in the Kittitas County EMS Division five- year forecasted budget plan (see attachment "A") recommended by the EMS/TC Council. The Coordinator shall serve as an operational representative to the KCCOG on behalf of the EMS/TC Council in a non-voting capacity. III. Membership A Participating Jurisdictions 1 .... ; . . . ; . INTERLOCAL COOPERATION AGREEMENT -2 Kittitas County, the Cities of Ellensburg, Cle Elum, Roslyn, Kittitas, and Town of S. Cle Elum, Washington, are "Participating Jurisdictions" and the only parties to this Interlocal Cooperation Agreement. Each jurisdiction is eligible to be the "Operating Jurisdiction." The County is the Operating Jurisdiction. IV. Maintenance The Coordinator shall be financed through the contract jurisdictions based on an annual assessment upon each Participating Jurisdiction. The annual assessment for Participating Jurisdictions shall be apportioned such that costs are distributed among the Participating Jurisdictions based on the percentage of their overall population. Their percentage of overall population will be their percentage of the annual budget for each budget year term. State grants will continue to be sought to provide training and training equipment for the EMS providers to the greatest extent possible . A. Budget Preparation The budget shall be prepared in accordance with the budget cycle of the Operating Jurisdiction by the Coordinator and recommended by the EMS/fC Council. The budget shall be approved by the governing bodies of the Participating Jurisdictions prior to implementation by the Operating Jurisdiction. B. Management The KCCOG will review the annual budget and any contract amendments for the Interlocal Cooperation Agreement at least once a year. The Participating Jurisdictions will receive a quarterly status report and appropriate financial reports from the Coordinator for their review. C. Payment Agreement Attachment "C" will serve as the annual payment agreement. It will serve only for the approved budget year term. Each Participating Jurisdiction will sign to their own payment agreement annually (See attachment "C"). V. Duration of Agreement/Termination This Interlocal Cooperation Agreement shall be effective when signed by the Participating Jurisdictions and shall continue indefinitely unless terminated by mutual agreement of the Participating Jurisdictions at the end of a budget year. Written notice must be given to the EMS/fC Council no later than the preceding November 1. VI. Ownership of Property . -. .. , INTERLOCAL COOPERATION AGREEMENT -3 The property, acquired for the purpose of providing services under this agreement, and with fees from contract and Participating Jurisdictions, shall be and remain the joint property of the Participating Jurisdictions. Existing property, owned or acquired by a former grant shall be reflected on an asset inventory and attached to this Interlocal Cooperation Agreement for the purposes of responsible management and use by all jurisdiction's EMS agencies . Ownership of existing property shall remain with that person or corporation holding legal title or claim. Property on loan for use or legally owned by outside agencies, shall be reflected on an · asset inventory attached to this agreement. VII. Amendments This agreement can be amended by unanimous approval of the governing bodies of the participating jurisdictions. VIII. Withdrawal A Participating Jurisdiction may withdraw from this agreement effective December 31 of any year, provided written notice is given to the EMSffC Council and a copy to the KCCOG no later than the preceding November 1. Upon withdrawal of this agreement, the withdrawn jurisdiction will no longer automatically benefit from the services provided by the Kittitas County Medical Program Director and the Coordinator of the Kittitas County EMS Division. IX. Dissolution If this agreement is revoked or terminated, or if one of the Participating Jurisdictions withdraws, the joint property and assets of the Participating Jurisdictions shall be distributed among the Participating Jurisdictions as equally as possible, as determined by theKCCOG. ~ Dated thi~0.../A day of ~~ 1995 Kittitas County EMS & Trauma Care Council: ~~ Brad Smith, Chairperson Amendment II INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY, CITY OF ELLENSBURG, CITY OF CLE ELUM, CITY OF ROSLYN, CITY OF KITTITAS, AND TOWN OF SOUTH CLE ELUM, OF WASHINGTON STATE AND THE KITTITAS COUNTY EMS & TRAUMA CARE COUNCIL PROVIDING FOR THE COORDINATION OF EMERGENCY MEDICAL SERVICES. I. Purpose This Amendment transfers existing jointly owned property to the Kittitas County EMS Division, which operates under the authority of the Kittitas County EMS and Trauma Care Council (Council), and authorizes the Council to dispose of surplus property at the end of said property's useful service life. II. Amendment Section VI of the Interlocal Cooperation Agreement is hereby amended to read: Ownership of Property Existing property and property acquired in the future for the purpose of providing services under this agreement, and with fees from contract and Participating Jurisdictions, shall become the property of the Kittitas County EMS Division and be under the authority of the Division's governing Board, the Kittitas County EMS and Trauma Care Council. All property shall be reflected on an asset inventory maintained by the Kittitas County EMS Division for the purposes of responsible management and use by all jurisdictions' EMS agencies. Ownership of all property shall remain with the Kittitas County EMS Division until such time the Council declares said property to be surplus property. Said surplus property shall be disposed ofby sale, transfer of · legal title or claim to a partnering government agency, other government agencies, nonprofit agencies, a recycle program or, for items with no salvage or other value, by disposal. Agreed to and dated this ~ay of t½J{ll.('),'1, , 2005. Kittitas County Board of Commissioners by: ~ Jt)/~ Perr/gston, Chairman Kittitas County EMS/TC Council by: Steven . ei e, Chairman Craig McKee, Vice Chairman Approved as to form by: Prosecuting Attorney Kittitas County EMS Division Administrative/Education Coordinator Support Services Initial training of EMS Personnel -(First Responders, Emergency Medical Technicians, EMT-IV Technicians) * Coordinate courses * Maintain training records * Proctor exams * Process paperwork for course completion and certification Continuing Medical Education -(First Responders, Emergency Medical Technicians, EMT-IV Technicians, and Paramedics) * Coordinate classes * Track training records * Proctor exams * Process necessary paperwork ( quizzes, practical exams, training records) Emergency Medical Service & Trauma Care Council -(sub-committees: training/education and quality assurance) * Secretary * Treasurer (management of grant funds) * Project coordinator * Plan developer * Representative for Regional EMS & Trauma Care Council, sub-committees and State meetings · Medical :Program Director (MPD) - * Administrative assistant * Protocol and policy development arid disbursement * Quality assurance * Service licensing * Certification and recertification of EMS personnel * EMS system development • * Liaison between MPD and state, region, local council, regional council, EMS agencies, and EMS personnel. Community- * Promote injury prevention (health fairs and demonstrations) * Coordinate injury prevention classes 8/95 present/jobdesc2.doc