HomeMy WebLinkAboutRes-2018-176 Distressed Sales and use Tax CoCBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2018-_c7 lp
RESOLUTION TO APPROVE THE 2019 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE KITTITAS
COUNTY CHAMBER OF COMMERCE
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and
WHEREAS : These funds are for the purpose of financing Public Facilities which are defined as
bridges, roads, domestic and industrial water facilities, sanitary sewer facilities,
earth stabilization, storm sewer facilities, railroad, electricity, natural gas,
buildings, structures, telecommunications infrastructure, transportation
infrastructure or commercial infrastructure and port facilities in the State of
Washington; and
WHEREAS: The 2019 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the Kittitas County Chamber of Commerce has been executed by
said entity with funding available January 1, 2019; and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached 2019 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the Kittitas County Chamber of Commerce.
ADOPTED this 20th day of November, 2018.
-tOt:&-e ~
Obie O'Brien, Vice-Chairman
2019 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY CHAMBER OF
COMMERCE
This Contract, dated NQ\/X!,Vn,~ Z.'P , 2018 is made and entered into by and
between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and
KITTITAS COUNTY CHAMBER OF COMMERCE ("Funding Recipient").
WHEREAS, the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 1. Scope of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County ag rees to pay Funding Recipient the sum of seventy-two thousand
dollars ($72,000).
b. Additional payment terms: The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, -Suite 1
Ellensburg, WA 98926
joyce . wh it e@ co . k ittitas . wa . us
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
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d. Reporting requirements of your events will be required on prescribed forms from the
Kittitas County Public Works Department.
Section 3. Performance by Funding Recipient
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County. Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services.
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore, entitled to any
benefits provided employees of the County.
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any governmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
defective or non-complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly furnish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
governmental entity. Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final
payment of compensation due hereunder, Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement , -
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with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes , of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
IRS regulations .
Section 4. Release, Indem n ity , and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement;
• Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
• Any breach of or default under this Agreement by Funding Recipient.
Section 5~ Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act ,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
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Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County.
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County . Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice. In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
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Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient, and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change, amendment or modification of any provision of this Agreement shall be valid
unless set forth in a written amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
f. Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
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KITTITAS COUNTY
COUNTY COMMISSIONERS
"
Obie O'Brien, Vice-Chair
l ~~ ✓,~ -----
Cory Wright, Commissioner
APPROVED AS TO FORM :
Deputy Prosecuting Attorney
KITTITAS COUNTY
CHAMBER OF COMMERCE
Representative
Address
Telephone
Dated : __ I _D /_'J-_{tj.__l g __ _
Distressed County Sales and Use Tax Infrastructure Improvement Program:Funding Agreement
Page6
CHAMBERof
COMMERCE
July 9, 2018
Kittitas County Department of Public Works
Distressed County Sales and Use Tax Gmnt Program
411 N. Ruby St., Ste #1
Ellensburg, WA 98926
JUL 1 3 2013
KlTfff AS COUNTY
DEPT OF POSUC WORKS
RE: Distressed County Sales and Use Tax Grant Application -Economic Development Office
Personnel
To Whom It May Concern:
Please find enclosed a completed application for the Distressed County Sales and Use Tax Grant Program
with the following attachments:
• Attachment A-continued answer to question #3
• Attachment B -ADO Certification, Letter from WA Department of Commerce and RCW
43.330.080
• Attachment C -Local and State funding agreements
• Attachment D -Job descriptions
• Attachment E -RCW 82.14.370
• Attachment F-Kittitas County Resolution No. 2016-014 and excerpts from the Yakima
and Kittitas Counties Regional Comprehensive Economic Development Plan
• Attachment G -Excerpts from the 2009 T.LP Strategies Report.
Additionally, I have included with this submittal 12 copies of the completed application with attachments
as requested in the application.
Thank you for this opportunity and for considering this grant request. Please do not hesitate to contact me
if you have any questions.
i ,~
obo'vski
of Economic Advancement
609 N MAIN STREET I ELLENSBURG, WA 98926 I OFFICE: 509-925-2002 I TOU FREE: 888-925-2204 I FAX: 509-962-6148
lnfo@klttltascountychamber.com I www.klttitascountychamber.com
KlttJtas County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAX APPLICATION FOR
ECONOMIC DEVELOPMENT OFFICE PERSONNEL
The Dlatreaaed County Salea and Uae Tax supporllll improvements t.o lnfrutructure ayatema that
foster economic development In Klttltaa County n well as providing funding for personnel In
economic ct.velopment offices. The goal la to create economic opportunity through local
lnvaatment.
APPLICANT INFORMATION
Appllc•nt: KiUitu County Chamber of Commerce
Conuct Nam,: Lama Bobovaki, nm,ctor of Economic Advmcmncot
Addrna: 609NMainSt
Address:
City: Bllcnabn,:g WA Zip: WA.98926 -------------Telephone: 509-925-2002 FAX:
E-mall AddNN: Laora@kitlitucountyybamber.(X)m
Office Location: Bllmsbmg Juriedictlon Population: 46,205
Funds Request: Staffmg for economic ckvelopment department providing usiatmJCc to startups, existing
or exp1mding bnaibcsaes including busin.eu recruitment and relocation to Kittitu County.
APPLICATION THRESHOLDS
Applicant Requirement:
Check~ff:
[I 1. The mqueat Is to provide funding for personnel In an economic development office In
Klttltn County.
2. Dlstreued County funds are not being subatltuled for other funds that are already 81CUrecl.
Cl 3. Applicant hn submitted only one appllcallon this round.
IX 4. The local/regional economic development organization has been Informed of this request.
5
Proposed Budget:
Funding Sources
Distressed County Funds Request:
*Other Funding Sources:
Federal (Jist sources): __ _
State (list sources): WA State
Department of (:!ommerce
Local Government (list sources):
Municipal Lodging Tu and Tourllm FUlldJ
Other (list sources): ___ _
Member Dues, Program Sales and Eventl
Project Total:
Amounts
$92,000
539,233
$1,335,813
**Distressed County Fund Matching Ratio: ___ ,_a_.1_1 % __
Funding Secured?
yes€3
yes/no
lyes t no
lyes tno
I yeslt no
*Note: You must include documentation for all other funding sources listed (i.e. grant
requests, award letter notifications, legislative resolutions, etc.).
••Note: Your Dist1·essed County Fund matching ratio must be at least or greater than JO%
in order to qualify for funding consideration. The COG will not consider any requests which
do not provide at least 10"/4 matching.funds from a laca/ source.
Teit 6
PROJECT NARRATIVE
1. Requaat De•crlptlon: Plea•• describe the work thla position wlll perform. lnclUde • Job description and
any other pertinent infonn•tlon.
These funds will be used to help fond staffing for the Kittitas County Chamber of Commerce
Economic Development Depat1mcnt The ~ functions of the department are to provide
assistance to the businesses at are looking to locate within the county, to provide assistance to
those businesses already doing business here, and to assist individuals who are looking to start a
new business. The department also tracb and maintains information pertinmit to the business
community such as inc.entives. grants and demographics. Multiple staff members share
responsibilities to support and accomplish these functions and taaks. The funds requested will
a.tao support staffing, management and oparation of the two Catalyst Co--working Spaces.
2. I• this a new poe-illon for your organization? If ao, pleue d•crlbe why thl8 poaltlon la needed, If not,
why I• It • nec,aary for this fund to continue to •upport th .. poaltion?
The positions and related support staffing descn"bed above currently exist, but are not fully funded
1hrough other revenue sources. The Kittitas County Chamber of Commerce is the only county-wide
organization offering businesses technical assistance, aasistance with site selection as well as
business start-up assistance. As the County's designated Associate Development Organization we
maintain an inventmy of business resources, track incentives, make business referrals to the State
and Federal Dcpar:tments of Commerce and are respoDSl'blc for reporting all activity to the State
Dept. of Commerce. We regularly conduct surveys with local bUBincues to keep up with loeal
trenda and uncover barriers that inln'bit economic vitality.
3. WIU your organization be capable of •upportlng tbl• position In the future Without support from this fund?
PleaH dncrlbe ~our pJln and Include target d_. for fmpiementatlon and compktUon. If no plan 18
cumHtHy In place and/or no plans ere being made, plene e.xpl•ln why. ·
No, the Kittitas County Chamber of Commerce cannot continue to support its current efforts of
business recruitment, retention and assistance without these funds. The Wuhiogton Sate Legislature
realized this and provided a provision in RCW 82.14.370 section 3 c (ili") to fund an "economic
development office''. The legislature also recogniz.ed the importance of consultiQg with a local
authority on economic development in making the decisions for use of these funds in RCW 82.14.370
section b "In implementing this section, the count shall consult with cities. towns, and port dirtricts
located within the county an the 8880Ciate dcveloptnent organization serving the county to ensure that
the expenditure meets the goals of chapter 130, Laws of2004 and the requirements of (a) of this
IIUbscction."
(Please see Attachment A for remainder of answer)
4. WIii this position Hl'VS the needs and/or lnternts of multiple Jurisdictions andlor organizations? Please
explaln In detail.
Yes, we work throughout all of Kittitas oounty and with all of the municipalities. We are cmrently
worldng elosely with the State Department of Commerce on multiple site location requests, local
business assistance and fonding opportunities. Thnlllgh our bUBiness retention and start-up efforts we
provided assistance to 15 businesses that were looking to located within Bastem Washington and
conducted 6 site visits. By conducting surveys and hosting industiy roundtables we have been able to
identify some of the issues facing our businesses and channel them to the appropriate city, county or
state entify. We continue our partnerships with the local municipalities, Central Washington
University, the FJlensburg Downt.own.Association, Cle Blum Downtown Association, SBDC and the
Yakima Dewlopmcnt Association with projects like Cle Elum Main Street and master plan, the
Enterprise Challenge Business PJan Competition and small business incubation through the Cataylst
Co-working Spaces.
7
5. What goals and dellverabln have you set for this position? How will you measure success?
The goals for our department are attached and our success will be measured by the completion
of our required outputs.
6. Indicate If the propoHd poaltlon I• conalstent with the following applicable 1tata, regtonal and local pl1na
and ptiortUn for economJc. development. Plea•e Include the pertinent .. ctf ons of th1 rNpectlv• plan(•)
a Justtffcatton, Pfeaee explain In detall how this poeHlon la compatible wfth the plan(•t:
II Overall Economic Development Plan -Offlcfally Adopted Jan. 19. 2016 K.C BOCC
• Community Action Plan (or other community-baaed plan) -Otflclally Adopted _____ _
other 2009 TIP Strategies Report
7. How will this pa.ltlon meet the economic development .aoala of the County and region?
The staff menibers supported by 11:rls fimding will continue to work on the implementation of the Kittitas
County Chamber of Commerce's comprehensive economic development strategy (CEDS) which has been
adopwd by reference in the County's Comprehensive Plan and Resolution 2016-014. It was also
commented on and endorsed by Incorporated Cities within Kittitas County during the county involvement
phase of the CEDS.
8
8. Dncribe any reeoarch your organization h•• conducted which ahowa th• need for this poaltlon. Pleat
Include the data upon which your cfallna are baaed for our review.
A 2009 analysis prepared by T.LP. Strategies of Austin, Texas concluded that IIUCCeS8ful economic
development efforts in the CO\Dlty would require double the current mffing, or 4 fbll-timc
positions. If anything, that need is even greater today. Business assistance at 1he local level has
always been critic-1, which is why the State Department of Commerce established the ADO
designation and the Federal Economic Development Administration formed F.conomic
Development Dimicts. Another Kittitu County Economic Impact Analysis was completed by
Hebert Research Inc. in Septmnbe:r of 2010. Both studies reached similar conclusions in that the
most effective form of business assistance comes from local sources that 'Understand the business
mmronment and know the local dcv:elopment and business regulations.
Submit the original application to:
Kittitas County Department of Public Works
411 N. Ruby, Suite #1
Ellensburg,WA 98926
9
Applicant Certification
Certification is hereby given that the infonnation provided is accurate and the applicable attaclnncnts are
complete and included as part of the application package.
lion thresholds are met at the time of application.
(
Signature of Agency Representative
Typed or Printed Name
Sponsoring Agency
(If Applicable)
Date
Date
Date
Associate Economic Development Organization Notification
The organization listed below haa received notification of this application as demonstrated by the
signature of the organization'• representative.
Kittitas County Chamber of Commerce
Date
Kittitam County Department of Publk Works Receipt of Application
Signature of Kittitas County DPW Representative Date
Typed or Printed Name
10
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
DISTRESSED COUNTY INFRASTRUCTIJRE IMPROVEMENT PROGRAM
APPLICATION DUE DATES
FV2019
Distressed County Sales and Use Tax Application for Economic Development Office PersoMel:
Applicants are invited to appear at the COG meeting when the project's criteria is reviewed.
APPLICATIONS DUE COG MEETING DA TES
2019 Application due Date COGMeetinu
July 13, 2018 .............................................................................. August 2018 COG Meeti.n1
••Funding available January 1, 2019
II
Attachment A
(Continued answers to questions)
Question 3 cont.: Over the past biennium we have seen continued cut backs in both State and
Federal fundins for economic development. During this time the Center for Economic
Development was eliminated along with all of our reslonal representatives from the
Department of Commerce; we know deal with representatives from Olympia, Seattle and
Spokane. Even as these resources for research and support were being eliminated from the
State budget our local business community needed the same If not more assistance from our
economic development office Just to survive. At the Federal level, the SBDC office only has one
office to serve three counties. This year we continued to strengthen our relationship with the
Yakima County Economic Development Association to eliminate areas of overlap on regional
Issues that will stl'engthen businesses throughout Kittitas County. By creating more efficiencies
and looking regi01,ally where It makes sense, we are able to provide a greater level of service to
our business community without causing them any undue burden.
Attachment B
HAR 13 2017
STATE OF WASHINGTON 1st_){ ;:_:!Ci.}(. .. ::~:-d}.(.
DEPARTMENT OF COMMERCE ,.:·;,;:.,;;.::'.:,i!YW.•~·:;H ,1 :,: •. ::i :,;·,.
1011 Plum Street SE• PO Box 42525 • Olympia, Washin,too 98S04-2525 • (360) 72S-4000 t4-a'f'
www.commerce.wa.gov
March 9, 2017
The Honorable Paul Jewell, Chair
Kittitas County Board of Commissioners
205 W 5th Avenue, Suite 108
Ellensburg, WA 98926-2887
RE: Action Reque~ by May 15, 2017
Dear Commissioner J~I:
Every two years, the Department. of Commerce begins the process of contracting with Associate
Development Organizations (ADOs) by sending a letter to the Board of County Commissioners
or County Executive in each county requesting designation of an ADO.
Commerce is directed by RCW 43.330.080 to contract with county-designated ADOs to
incre~se the support for and coordination of community and economic development services in
communities or regional areas.
As part of the contracting process, please complete the enclosed ADO Certification/Designation
Form for the 2017-2019 biennium, returning to Commerce by May 15, 2017 . Your county can
choose to re-designate the current ADO or make a new designation. Please provide
documentation of the County executive or goveming body's action designating the identified
orgenlzatlon as the ADO.
If you have any questions or need assistance feel free to contact me at (360) 725-4187 or email
ado@commerce.wa.gov. Thank you for your consideration in helping to move the contracting
process forward. I look forward to working with our ADO partners during the next biennium.
i(~{!~
Kathy Carlson
ADO Contracts Coordinator
Office of Economic Development & Competitiveness
Enclosure
cc: Kittitas County Chamber of Commerce
@~11
Associate Development Organization Cerlificatlon/DeslgnaUon Form
(For use by County officials.)
affinns/ ~ignates the \u++i~ lq. lYl/.U),br:,c,:
(Name of ADO) fl mtflerGe
as the Associate Development Organization to coordinate economic development services for
the. county under contract with the Washington State Department of Commerce. Consistent
with statutory re~nts:
1. ~ The prospective ADO is a non-profit organization.
•
2.
3.
4.
OR
A public entity that has formed en authority or committee wl_th full
c:,peratlng ~uthority to carry out the duties of the ADO. It is important to
recognize that this group would have its own authority and budget, not just
the power to recommend actions/plans/expenses.
Economic development is the primary mission of the pn;,spective ADO,
and not Ju.st a secondary activity. This can be demonstrated with a written
mission statement in a brochure, web-page, newsletter, etc. It may also be
documented In the organization's by~laws.
For economic interests in the county, this organization serves as a
networking tool and resource hub for business retention, expansion, and
relocation in Washington.
This organization has/will have the capacity during the period under
contract with Commerce to carryout wort< activities as detailed in RCW
43.330.080
This designation is effective on the date signed below, and shall remain in effect for the 2017~
2019 biennium. Please provide documentation of the County executive or governing
bod ' on designating the above--identifled organization as the ADO. ·
g Print Name
~ .. ---,~ea:~ t1/ a1'""11
· Datef I
PLEASE SUBMIT THIS FORM AND DOCUMENTATION TO:
Kathy Carlson, Contracts Coordinator
Office of Economic Development and Competitiveness
Washington State Department of Comme~
Post Office Box 42525
Olympia, WA 98504-2525
360-725--4187
new 43.330.oao
Coordlmatlon of community •• economic development Hrvicee -
Contntcta with county.de•I nated a .. ociate • opment
organization -Scope of nrvlCN -Buslflen mces lnllnlne.
(1)(a) The ~r\t mu.a conbad with~ auociate devalopmad o,Plf;ralrans to
incrwe ~ 11,flJOft for and coordrNllion d oomnv1'ty and economic de\4l!lfop'lln ..vtca In
COIMUlffln or regional arvu. The carndq, organlzationl in NCh ~ orraglonll llfN must:
(J) Be bn>acly rep,aee,.Uve d comm&nly and economic lolerestl;
(Ii) Be C:8J18b1e ~identifying kB)' ecorl0f11ic lr1d oommunffy developmem.pa,llma,~
a,ipropriafe IOlulJDns, Sid motitlizq broad 81.f)POft for racomrnendlld lnltlaCiYel;
(Iii) Work dDl8'y wHh lhe depat1rnant IO carry out ltae&-ldenUfied economic~ pno,Wes;
(fv) ~ wtth 111d indude focal govemnenta, focaJ ddfibe.8 d COl'M'llln», ~ dlrtflopnient
coundls, pOft _lncbs, llbof-c,oups, nititution& d hJgher' educa.lon, ~ 8CIJon programtt, and
other .apprqrilltB piv818, pubUc, or h~ COIMU1ity and eoonomic~ ~; and
(v) Meet and ahare best practlcu with olher aaoaate deveklpmfJnt organlmble at at two tJmes
each year.
(b) The scope of ll8MC8S deMred under the contracls requited in (a) of lhil IUblection must Jndude
two broad ... of wane:
{IJ Diect 891'8fance, includJng bueinesa plamlng, to companfaa thr'oL!ghcxt the COtl1ly who need
atippOlt to atay ln buafneu, e,cpand, or refocale to~ from out d etlte orolher COtRies .
Aslfurlce nut coq,ly with busfnels ~ and 19lention piotouola 8ll8bllahed In RCW
43 ,330,082. and Includes:
(A) W:¥tdr'lg Wfttl the IIA>f'OPll8le partners ttvoughol,ff the COLllty ~. but not lmrted to, local
ge,vemme,o, woMorce development coundle, port chfric::ts, COfMU1ICy and ·technlcaJ colegN and
highereooeallon "1ltltutiona, e>rport ..... PfO\lldn, (qMICt ~ lhe w.,._,,ltare
quaity awad COU1CI. 1111811 bu8inNs eNilfal1De pR)IJMl&, Innovation pemel'lhlp20n11, and other
fedei111, ~. and~ pn,gra,ns to fadaale 1he ~•nent d plalnJno 4iffor1I and th& INmJeu deliw,y
of bUlrnea1 ~ Nt'YiCee within the er111f8 COLl1ty, ·
(8) Pro~ lnfonnalion on 11ale and local f)9ffllittlng procenes, tax iuuet, 8J(J>Ort asriatln:e, and
OCher Nlfflial ~ tor operating, &JIPfl'ldnQ, or locating a buslnw In Wlllthington;
{C) ~ Wahington and local ... u eccelfent kM:ations to a,cpand or 1'81oc:ae • bulnas and
posltlclrtq Wash!rvtOn • a globalJy ~ pace to grow business, whJch may indude dBveloping
and execulng n,g1ona1 plane to attract cooipa,riN from out of 8',afe;
(D) Working wfth bualneaael on Bite location and selection assi81ance;
(E) provfding bulfnNs ~ and e,g>ansfon servJcea throughout Ile COl81ty. Such MJViCes fflUlf
fnclude, Id ant not limited to, bullnesa OtAreach and monitoring efforta to Identify• adcnes
chllkqa Md oppo,tunlUes faced by bulinesaes, asalatance to trade rn.,acted bu9:li1es8IIII in~
for grara from the f'ed4QI trade adjuatment aasittance for ffnns program, and the pn,ylslon of Wonnaflon
to bu&~s OA;
(f) Resources avaDable for microenterpr111 deveJopmant;
(II} Resources available on the f8Vifalization of commarcJat dJalrictl; and
(Ill) The opportunlly IO maintain jobs through shared work programs auttlorimd under dllpter &§Q
RCW;
(f) ParUdpat;ng Jn ecooomlc development syatem-wtde disaasionl ~ gap, In buainea atart-
asels1ance low...~--up ... ._ ... ..,.....,
(G) ProYiding or facllCaling the provf9ion of -,.,prt auJstance ttrous,, W'Olklhope or~
818ia1anee;and
(H) Using e web-baaed Information system to track data on buefneS8 recnitmlnt, retention, -n11on
and trade; and --I
(ii) s"""°" tor n,gional 9COnOfflie f8SIMlrCh and~ p1anng efbtl co in"'8meffl &aroet ndul!ly
88dor iCIBteQie& and other eca,omlc ~ alrlUQiN, inckdno dulter-bMINI lhtegfal.
RaNerch and pining effM8 should~ in01H11Nd Mno anc:fada and lrimeued rtnv, clf'ecl
fnveetment, ~ bs aligned wllh th& alala wide economic devaqJmn ltnllegy. Regional 811Callte
deveJopment o,ganir.tltionl retain their lndependenoe k, acfdl881 kal conoams Rf-goals. ACltvftlN
include:
(A) Psticipadng in rwglonal planning effof1s wffh wortcfm:e dlMtJopment couda invoMng coordinated
ltralBgiea aroWJd WOf1lforlle d8Velopment and eccnomJc dlr..topment pollclN,m p-ogqvna.
Coonlnated plannlrw effot1a nut fndude, but not be flmH9d to, 88IJltanoe to inm.lltJy d""'8rl ii lhe
region;
(8) PartidpaOng Wilh 1he nde boa'd for communHy Md fecf1nlcal c:o8egN • cnaed fn RCW
288.60,050. end.,., comnuvty and ted1nlcaJ college$ In lhe ooordn8tfori O,(hejob akll11n1Jn1~
progiWn ~ the customjz8d balni1g program wtlhln,.. region;
(C} ColJacti~ ~reporting .. as .,,.,afied by the canbacl wflh the depm1menl for~
.S)'Slemic analyals. The dlpertrnn muat cxnutt with the Vt"athlragtan etate ecoronlc dewlopn••
<:OfflA1lufon m theemabffltment of such unWann data es It "'8ded locondud ·• ltat8wfde 8yatemlc
an ... d the lfat8'e eoononNc ~ p,ograma and a,cpendft&ns. In coopenitlan wlh oiler' roca,,
regional, and stala plan,q efforts, conbacttng OfVl'1IDtions ~ proyfde Insight lnlo lhe rlNdl o,tqet
inlUlry dullara, bullnel8 mcpanslon pfanl, Nrfy detecllon rA potential relocellof1I 01 tayoffal, lnlfl1ng
needs. and other appn:iprialB eccinomlc infonnalJoo;
(D) In~ with olher goverrmenCal juriadkltions and rn.tllutlonl, pa1idpate fpatdpati~tn the
de'l/elopmllnt of a oounlywlde economfc dewfopment pJan, conslSl9nt with the lfllt8 ~we p1an
for economic developnJent developed by the W8ehlnglon atate econom6c developnw,t cornmfalon.
(2) The depaitment mu1t provide bu811181a Nrvf081 training to the conndfng oratnmtlonl, including
but not UmHed to:
(a) Tnmlng in the foodamentaf• d export 88sfstance and the servlca8 evaif_. from private and
public export 889istanoe provfdefs in the state; and
(b) TraJnrng In the provl.lion of business l'&t9nllon and e,cpan1ion services u required by 8Ubsection
(1)(b){i)(E) of th;s eection .
(2012 c 195 § 1; 2011 c286 §2; 2009 c 151 § 10; 2007 c2•9§2; 1997 c60§ 1; 1993 c280 § 11.J
Attachment C
PROFESSIONAL SERVICES AGREEMENT
This Agreement dated as of January-1, 2018 is made by and between Kittitas
County (hereinafter "the County") and Kittitas County Chamber of Commerce (hereinafter
''Contractor'). The County a_nd Contractor agree as follows:
General Conditions; Exhibit A (Scope of Work); Exhibit B (Compensation);
Exhibit C (Proof of Insurance).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shall commence on the 181 day of January, 2018, and
end on the 31 st Day of December 2018. Any party may terminate this Agreement by
giving thirty (30) days notice In writing either personally delivered or mailed postage-
prepaid by certified mail, return receipt requested, to the party's last known address for the
purposes of giving notice under this paragraph.
Contractor acknowledges and by sighing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (Independent Contractor), 9 (Taxes),
15 {Defense and Indemnity Agreement), 21 (Patent/Copyright Infringement) and 24
(Confidentiality), are totally and fully part of this Agreement and have been mutually
negotiated by the parties .
Professional Services Agreement
Page 1
~~ITNESS WHEREOF, the parties have executed this Agreement this ~ay
of v-j018.
APPROVED:
Kittitas County Chamber of Commerce
Sign~
(Date ~ /:h {"le> r.o ( ~
Contractor Address:
Kittitas County Chamber of Commerce
609 North Main Street
Ellensburg, WA 98926
Professional Services Agreement
Page2
BOARD OF COUNlY COMMISSIONERS
KITT S COUNTY, WASHINGTON
Attest:
Approved as to Form:
By: ___________ _
Deputy Prosecuting Attorney
County's Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Project Contacts:
Amy McGuffin
Jim Armstrong
Chamber of Commerce
Professional Services Agreement
Page3
Project Contacts:
Paul Jewell, County Commissioner
Judy Pless, Budget & Finance Manager
Kittitas County
GENERAL CONDITIONS
1. Scope of Contractor's Services:
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Exhibit "A" during the Agreement period. No material, labor,
or facilities will be furnished by the County, unless otherwise provided for in the
Agreement.
2. Perfonnance of Work:
Contractor shall perform work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable codes and ordinances.
3. Schedule of Perfon:nance:
Unless directed otherwise by the County, Contractor shall perform the work in accordance
with any schedules made a part of this Agreement.
4. Definitions:
4.1 "Additional lnsured'sn means the County, its successors and assigns, and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 ''Support" means the following: Contractor's directors, officers, employees,
agents and representatives; and sub-Contractors of any tier, the respective
directors , officers, employees , agents and representatives of these sub-
Contractors of any tier; and any other person or entity acting under the
direction or control of, or on behalf of, Contractor or any Contractor's sub-
Contractors of any tier in connection with or incident to the performance of
the Work or this Agreement.
4.3 The "Work" means all of the duties listed in Exhibit A and the performance of
all other obligations, under this Agreement by Contractor or its Support.
5. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Exhibit "B". Where Exhibit "B" requires payments by the County, payment shall be
based upon billings, supported unless otherwise provided in Exhibit "B", by documentation
of units of work actually performed and amounts eamed, including where ~ppropriate, the
actual number of days worked each month, total number of hours for the month , and the
total dollar payment requested. Unless specifically stated in Exhibit "B" or approved in
writing in advance by the Kittitas County Board of Commissioners, the County will not
reimburse the Contractor for any costs or expenses incurred by the Contractor in
performance of this Agreement.
Professional Services Agreement
Page4
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor's service pursuant to the fee schedule set forth in Exhibit 1'8 11
•
6. Assignment and Subcontracting:
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Independent Contractor:
The Contractor's services shall be furnished by the Contractor · as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master-servant, but afl payments made hereunder and all services
performed shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit 11B" and the Contractor is not entitled to any County benefits Including, but not
l_imi1ed to: vacation pay , holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any ottier rights or privileges afforded to Kittitas County employees .
Contractor will defend , indemnify and hold harmless the County, its Additional lnsured's,
officers , agents or employees from any loss or expense, including but not limited to
settlements , judgments, setoffs , attorneys' fees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
8. No Guarantee of Employment
The performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and $hall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub-Contractor or
any employee-of any sub-Contractor by the County at the present time or in the Mure.
9. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal
or State Income taxes . Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes {i.e. Medicare). All
compensati on received by the Contractor will be reported to the Internal Revem:.ie Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Contractors performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement
Professional Services Agreement
Page5
The County will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The Contractor must pay all other truces includ ing, but not
limited to: Business and Occupation Tax, taxes based on the Contractor's gross or net
income , or personal property to which the County does not hold title . The County is
exempt from Federal Excise Tax.
10. Regulatjons and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdMsions of the State of Washington,
and to any other provisions set forth herein or in the attached exhibits.
11. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its
deslgnee shall have the right to review and monitor the financial and service components
of this program by· whatever means are deemed expedient by the County. Such review
may occur with or without notice , and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records ~nd records relating to the
performance of work under this Agreement for 6 years after contract termination, and shall
make them available for such review, within Kittitas County, State of Washington, upon
request.
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
12.2 The County may, at any time, by written notice thereof to Contractor
("Change Noticej makes changes in the Work within the general scope of
this Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any Wor1(. ·
12.3 If any change in the Work causes an increase or decrease on Contractor's
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed in· accordanc:e with all
Change Notices. Contractor must, within thirty (30} days after receipt of any
Professional Services Agreement
Page6
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
12.5 If any change results in a decrease in the Work perfonned, Contractor shall
be entitled to compensation associated with changing the Work, such as
revising design already completed, revising caJculations already performed,
and revising documents.
13. Termination for Default:
If the-Contractor defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, tenninate the Agreement, and at
the County's option, obtain performance of the work elsewhere. If the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such defautt(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incurred by the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and It is later determined for any
reason that the Contractor was not in default, the rights and obligations of the parties shall
be the same as if the notice of termination had been issued pursuant to the TelTTlination for
Public Convenience paragraph hereof.
14. Termjnation for Public Convenience:
The County may terminate the Agreement in whole or in part whenever the County
determines, in its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is terminated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prices for
completed items of work. In the event of such termination, an equitable adjustment shall
be made in the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this Agreement by the County at any time
during the term, whether for default or convenience, shall not constitute a breach of
contract by the County.
15. Defense & Indemnity Agreement
The Contractor agrees to and shall defend, indemnify and hold harmless the County, Its
Additional lnsured's, appointed and elective officers, agents and employees, from and
Professional Services Agreement
Page7
agafnst all loss or expense, including but not limited to judgments, settlements, attomeyts
fees and costs by reason of any and all claims and demands upon the County, its
Additional lnsured's, its elected or appointed officials, agents, or employees for damages
because of personal or bodily Injury, including death at any time resulting therefrom,
sustained by any person or persons and on account of damage to property including loss
of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor, Its sub~Contractors, its elected officers, employees or their
agents, except only such injury or damage as shall have been occasioned by the sole
negligence of the County, its Additional fnsured's, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
16. Industrial Insurance Waiver:
With respect to the performance of this Agreement and as to claims against the County, its
Additional lnsured's, officers, agents and employees, the Contractor expressly waives its
Immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for Injuries to its employees and agrees that the obligations to indemnify, defend and hold
hannless provided in this agreement extend to any claim brought by or on behalf of any .
employee of the Contractor. This waiver is mutually negotiated by the parties to this
Agreement..
17. Venue and Choice of Law:
In the event that any litigation should arise concerning the . construction or interpretation of
any of the terms of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Kittitas. This
Agreement shall be governed by the law of the State of Washington.
18. Withholding Payment
In the event the Contractor has faile_d to perfonn any obligation to be performed by the
Contractor under this Agreement within the tfme set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perfonn is cured or otherwise adjudicated.
19. Future Non-Allocation df Funds:
If sufficient funds are not ~ppropriated or allocated for payment under this Agreement for
any Mure ftscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shell
accrue to the County in the event this provision applies.
20. Contractor Commitments. Warranties and Representations:
The Contractor represents and warrants to the County as follows:
20. 1 The Contractor is duly Incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
Professional Services Agreement
Page8
power and authority to enter into and to perfonn its obligations under this
Agreement.
20.2 The Contractor has the authority to execute this Agreement. to make the
representations and warranties set forth in it and to perform the
obligations of the Contractor under this Agreement in accordance with its
terms.
20.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally
binding and enforceable obligation of Contractor.
20.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
20.5 The Contractor is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement. The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its
operations or assets in the State of Washington, or its ability to perform
its obligations under this Agreement.
20.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
furnished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
21. Patent/Copyright.lnfrjngement:
Contractor will defend and Indemnify the County from any claimed action , cause or
demand brought against the County; to the extent such actJon is based on the clairn that
information supplied by the Contractor infringes any patent or copyright The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
against the Coun1'J In any action. Such defense and payments are conditioned upon the
following:
21.1
21.2
22. Disputes:
Contractor shall be notified promptly in writing by County of any notice of
such claim.
Contractor shall have the right, hereunder, at its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22.1 General
Professional Services Agreement
Page9
Differences between the Contractor and the County, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the
County at the earfiest possible time in order that such matters may be settled
or other appropriate action promptly taken. Except for such objections as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Kittitas County
Commissioners shall be final and conclusive.
22.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (10) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be
additional.
22.3. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
23. Ownership of 1ltems Produced:
All writings, programs, data, public records or other materials prepared by the Contractor
and/or its consultants or sub-Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
24. Confidentiality:
The Contractor, its employees, sub-Contractors, and their employees shall maintain the
conf ldentiality of all information provided by the County or acquired by the Contractor in
perfonnance of this Agreement, except upon the prior written consent of the Kittitas
County Prosecuting Attorney or an order entered by a court after having acquired
jurisdiction over the County. Contractor shall immediately give to the County notice of any
judicial proceedings seeking disclosure of such information. Contractor shall Indemnify
and hold harmless the County, its Additional lnsured 's, officials, agents or employees from
Professional Services Agreement
Page 10
all loss or expense, including, but not limited to settlements, judgments, setoffs, attorneys'
fees and costs resulting from Contractor's breach of this provision.
25. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process, notice shall be given by the Contractor to the department head
of the department for whom services are rendered , and to the Kittitas County
Commissioners, 205 W 5th Ave, Suite 108, Ellensburg, WA 98926. Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mall, first
class, postage prepaid.
26. Severabil;ty:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
27. Miscellaneous:
27.1 The County's failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a waiver or relinquishment ·to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the same shall be and remain
in full force and effect.
27 .2 This Agreement embodies the entire Agreement between the County and
Contractor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provi~ions of this
Agreement shall be valid unless set forth in a written instrument signed by
the party to be bound thereby.
27.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rights of
remedies afforded to the County by any other provisions of this Agreement,
by any of Contractor's Support or by law.
27 .4 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
28. Waiver:
Waiver of any breech or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the parties
hereto.
Professional Services Agreement
Page 11
29. Survival:
The provisions of paragraphs 7, 9, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 28,
30, and 31, shall survive, notwithstanding the termination or invalidity of this Agreement for
any reason.
30. Nondiscrimination:
30.1
30.2
30.3
30.4
The County is an equal opportunity employer.
Nondiscrimination in Employment
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or the presence of any sensory, mental or
physical handicap; provided that the prohibition against discrimination
in employment because of handicap shall not apply if the particular
disability prevents the proper performance of the particular worker
involved. The Contractor shall ensure that applicants are employed,
and that employees are treated during employment without
discrimination because of their race, creed, color, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and programs for training including
apprenticeships. The Contractor shall take such action with respect to
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
Nondiscrimination in Services
The Contractor wil.l not discriminate against any recipient of any services
or benefits provided for in this Agreement on the grounds of race,
creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
If ariy assignment and/or subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
Professional Services Agreement
Page12
31. Prevailing Wage:
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages rates for the locality or localities of the Work is determined by the
Industrial Statistician of the Department of Labor and Industries. It is the Contractor's
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obtaining and completing all required government forms
and submitting same to the proper authorities.
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
Professional Services Agreement
Page 13
EXHIBIT "A"
SCOPE OF WORK
In addition to providing all material and labor, the Contractor shall perform the following:
Under the supervision and direction of the Kittitas County Lodging Tax Advisory
Committee (LTAC), the Chamber agrees to provide the following services and engage in
the following activities in support of the County tourism development effort:
1. Visitor Information Center -Ellensburg and Cle Elum
a. Establish, operate, and maintain Visitor Information Centers for the purpose of:
i. Greeting visitors;
ii. Displaying promotional brochures;
iii. Offering assistance, and
iv. Answering requests for tourism and visitor infonnation.
v. Any and all other functions nonnal and customary in operating a visitor
information center.
2. Website Maintenance
a. Maintain a public website that promotes County tourism and provides
information for visitors .
b. Track website traffic statistics including, but not limited to, page views, unique
visitors, search terms, entry and exit pages.
c. Update content, events and daily monitoring of website.
3. Collateral Materials/Subscriptions
a. Develop promotional materials:
i. Video clips;
ii. Photo library;
Iii. Visitor's Guide;
b. Distribute County tourism information and literature in the County and in other
markets.
c. Maintain stock and periodically review the effectiveness of County racks and
rack locations.
4. Marketing and Advertising
a. Administer, contract and oversee County tourism promotion efforts including:
I. Digital marketing and advertising -paid Facebook, Twitter, lnstagram,
Google Adwords, Bing, Snap Chat and other digital media as well as the
production costs of ads;
Professional Services Agreement
Page 14
ii. Organic social media -3x per week posting , 52 weeks per year, all social
medja platfonns: such as Faceboo~ Twitter, Snap Chat and lnstagram;
iii . Television advertising-media buy, production and creative consult
Iv.. Print advertising -media buy, production and creative consult;
v. Surveying -assist in the creation of surveys for data collection purposes
to be utilized by lodging tax grantees, manage onUne hosting for the survey,
develop and implement SMS messaging marketing strategies, CRM;
vi. Any other projects which may be agreed to between the county and the
chamber.
b. Develop and implement an external public relations campaign to promote the
County's events, attractions, facilities and destinations.
c. Represent Kittitas County and the Central Washington Color marketing
campaign at regional trade shows. Provide booth design and materials, includlng
booth set up, delivery, and removal, and provide adequate and appropriate staffing
for the duration of the trade show.
5. Administration
a. Participate In the County's Lodging Tax Advisory Committee meetings.
b. Submit a monthly account of expenses incurred .
c. Obtain, analyze and apply data related to tourism activities in such a manner as
to aid the review of the effectiveness of the County tourism development efforts.
d. Submit quarterly reports to the County Lodging Tax Advisory Committee about
services completed and the state and effectiveness of tourism promotion efforts .
. As requested, but at least twice a year, present such reports in person to the Board
of County Commissioners.
e. Provide training and support for applicants to the County-wide Consolidated
Lodging Tax Grant Application process.
f. Provide training and support for committee members participating in the County-
wide Consolidated Lodging Tax Grant Application process.
Professional Services Agreement
Page 15
EXHIBIT "B11
COMPENSATION
As full compensation for satisfactory perfonnance of the work, the County shall pay
Contractor compensation not to exceed:
$206,960 (Twerhundred six-thousand, nine-hundred sixty dollars and no cents), broken
down into the following expense categories:
Operations Costs
Chamber Administration (10% or less):
Marketing/Advertising Overhead:
Visitor Information Center Overhead:
Website Maintenance
Website Host
Subcontracts to update site/content
Tradeshow
Travel, Lodging, Mileage, Conference Fees
Marketing & Advertising
Online advertising
Survey onllne hosting, SMS Messaging, CRM
Video Production/Photos for OnlineNVeb Campaign:
Print Advertising:
Professional Services Agreement
Page 16
$17,560.00
$12,000.00
$16,000.00
$800.00
$15,000.00
$3,000.00
$110,600.00
$12,000.00
$10,000.00
$10,000.00
EXHIBIT "C"
The Contractor shall secure and maintain in effect at all times during performance of
the Work such insurance as will protect Contractor, its Support and the Additional
lnsured's from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from
performance of the work or this Agreement, whether such perfonnance is by
Contractor or any of its Support.
All Insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class Vil or better in the most recently published
edition of Best's Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for issuing the insurance policies must
comply with Chapter 48.15 RCW and 284-15 WAC.
The Contractor shall provide proof of insurance for:
1) Commercial General Liability Insurance.
11 Coverage limits not less than:
• $1,000,000 per occurrence per project
• $2,000,000 general aggregate
• $1,000,000 products & completed operations aggregate
• $1,000,000 personal and advertising injury, each offense
• Certificate Holder -Kittitas County
• The Certificate must name the County as additional insured as
defined in the Agreement
• Sixty (60) days written notice to the County of cancellation
of the insurance policy.
2) Stop Gap/Employers Liability.
• Coverage limits not less than:
• $1,000,000 each accident
• $1,000,000 disease -policy limit
• $1,000,000 disease -each employee
• Thirty (30) days written notice to the County of cancellation
of the insurance policy.
3) Commercial Automobile Liability Insurance.
• Automobile Liability for owned, non-owned, hired, and leased
vehicles, with an MCS 90 endorsement and a CA 9946
endorsement attached if 'pollutants' are to be transported.
Professional Servioes Agreement
Page 17
• Coverage limits not less than:
• $1,000,000 combined single limit
• Thirty (30) days written notice to the County of cancellation
of the insurance policy.
4) Workers' Compensation.
• Workers' Compensation in amounts required by law.
Contractor shall furnish the County a Certificate of Insurance with Endorsement as
evidence that policies providing insurance required by this Agreement are in full force
and effect. Contractor hereby waives all rights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal. Injury, including death,
and property damage . Contractor's Insurance policies required above shall be primary
insurance and shall be non-contributing with any other insurance maintained by Kittitas
County.
The Contractor shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, Contractor's employee-owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractor's agents, suppliers
or contractors as well as to any temporary structures, scaffolding and protective fences .
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
Professional Services Agreement
Page 18
AMENDMENT 2 TO THE
PROFESSIONAL SERVICES AGREEMENT
BElWEENTHE
CITY OF ELLENSBURG
AND
A oo J17&'-O0
KITTITAS COUNTY CHAMBER OF COMMERCE
RELATING TO: Tourism Promotions Ag,-ment
THIS SECOND AMENDMENT!O THE January 1, 2017 AGREEMEt-rr Is made and
entered into this tzi!f-· day of ~.c..~'--, 2018, by and between THE
CITY OF ELLENSBURG (hereinafter called the "CITY") and KlmTAS COUN1Y CHAMBER
OF COMMERCE (hereinafter called the 11 CONSUL TANT").
WHEREAS, the CITY entered Into an AGREEMENT with the CONSUL TANT on January
1. 2017, f'theAGREEMENT"); and
WHEREAS, the City entered Into AMENDMENT 1 to the AGREEMENT with consultant on
March 6, 2018; and
WHER~S, the CITY desires to amend the AGREEMENT to amend the Scope of Work
and Maxtmum Compensation; and
WHEREAS, Section C.4 of the AGREEMENT provides that the terms of the AGREEMENT
may be changed by execution of an amendment signed by the parties;
NOW, THEREFORE. In consideration of the above representations and the terms,
conditions, covenants, and agreements set forth below, the parties hereto agree as follows:
SCOPE OF WORK
Section A.\ of the original AGREEMENT, as modified by Amendment 1, is further amended as
follows: ..
·g, §uch additional scope of wprk n detailed In Exhibit c, attached bereto and
· tncomomted herein,•
11 MAXIMUM COMPENSATION
S&etion B.2 of the origlnaJ AGREEMENT, as modified by Amendment 1, Is further amended to
tncrease 1he amount of compensation stated In Exhibit A for budget ye.er 201 B from
$482,560.00 1o a maximum sum of $507 ,260,00, to account for the Increased compensation
required for the addttional Scope of Wor1< as shown on Exhibit C.
Except as '!1odifled herein, all other terms of the original AGREEMENT shall remain in effect.
II II II
/J II II
Amendment No. 2 to Chamber of Commerce Tourism Contract -Page 1 of 2
In WITNESS WHEREOF, the parties h'9reto have executed Amendment 2 to the
Agreement as of the date and year first written above.
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MANAGER
AP,OVED AS TO FORM:
TERRY WEINER CllY ATTORNEY
KITTITAS COUNTY CHAMBER OF
COMMERCE
JJfr~EO
Amendment No. 2 to Chamber of Commerce Tourism Contract -Page 2 of 2
TOURISM PROMOTIONS AGREEMENT
January 1, 2017-December 31, 2018
Between the City of Ellensburg
and
The Kittitas County Chamber of Commerce
A oo 1178-otf
This Agreement Is made and entered Into thfs 19 day of J'a.At,., ,·2011. by and
between the Kittitas County Chamber of Commerce, hereinafter "Chamber." and the
City of EJlenaburg, a munlotpal corporation, hereinafter °Clty,11 and witnesses that :
WHEREAS, RCW 67.28.1816 provides, In part, that "All revenue from taxes imposed
under said
Chapter shall be credited to a special fund In the treasury of the municipality Imposing
such tax
and used solely for the purpose of paying all or any part of the cost of tourism
proJnollon, acquisition of t.ourlsm-releted faclllties, or operation of tourism-related
facllRies ... "; and
WHEREAS, the City's Lodging· Tax revenues have been credited to the Lodging Tax
Fund;and
WHEREAS, the City applied through the City of Ellensburg Lodging Tax Advisory
CommHtee ("the L TAC1 for financial assistance from the City's lodging Tax proceeds
{'1he
Proposal•): and
WHEREAS, the City has detennined that the ectMly herein described promotes the
general welfare, health end safety of the citizens of the City, and Is In the best Interests
of the City in regard to the promotion of tourlsm in the City of Ellensburg, the City
intends to disperse City Lodging Tax proceeds to the Chamber to assist with Its
Proposal, and hereby enters Into this Agreement; and
WHEREAS, the City and the Chamber have succe~sfully cooperated under an
agreement beginning In 2001 that resulted In the provision of tourism development
services for the community ; and
WHEREAS, the Chamber is qualified and willing to continue providing such services to
~eC~; .
NOW THEREFORE, and In consideration of the mutual covenants and promises of the
parties hereinafter set forth, it is agreed as follows :
Tourism Promotions Agreement
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A. Chamber's Ql)JigAUons. The Chaml;>er «Jgreet$ to provide the folloWing services and
engage tn the fallow ng activities in UJJpport of the g11ensburg tourism development
effort:
1. Visitor lnforml!ltlon Canter
a. Es1ab!lsh, operate and maintatn a Visitor Information Center for the
purpose of
i. greeting visitors,
I!. displayfpg promolio.nal brochure$,
iii. offering assistance, and
Iv. answering request& for tourism and visitor lnformatiQn.
b. Op.er~te Iha V1$1tor Information Center Monday-Friday from 9 a.m. to 5
p.m ., 1o include Sat1.1rdeys between the hours of 10 a.tn. and 2 p.m., and
Sundays between 1he hours of IP a.m. "nd 4 p.m. during the months of
J_l!ne, July, August, and September through Saturday Q.f !Abar Day
V\feekend.
c. Ensure that C.h~mber pers.onnel and volunteers receh,e regular Vlsltor
Information training.
d. Maintain a year;.J"ound toll-free mi'nber for tourism Information.
2. Website Maintenance
a. Maintain a public web site that promotes Ellensburg tourism and provides
information f~rvlsltors.
b. Track Web site trafflp statlstl~s including, but not limited to, page views,
_ µ,nlque visitors, search ten:ns, entry and exit pages.
3. Collateral Materials
a. Develop promotional materials
i. Brochures
fl. Maps
iii. Press Kits
iv. Video clips
v; Photo library
b. Dlstrlbute Ellensburg tourism information and literature in Ellensburg
and In other ,narkets.
c. Maintain stock and periodically review the effectiveness of Ellensburg
racks and rack locations.
4. Marketing and Advertising
a. Administer and oversee Ellensburg tourism promotion efforts to promote
the City's events , attractions, facilities, and destination downtown,
Including ·
i. marketing campaigns,
ii. advertising,
iii. brochures,
iv. sollcltation of conventions and meetings,
v. participation In trade shows, and
Tourism Promotion.5 Agreement
2
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vi. other activHies agreed to by the partle~· from time to ti1T1e.
b. Develop and il'nplert'lent an e~eroal pubfic tel~tiGns G9mpJlgn lo
promote the Clty 1s events, attraction's, facilltles, and des~l'lallon
downtown.
5. Admlnlatralion
e. P~rticlpate ln the, Ellensburg l.9dging Tax Advisory Committee m,etings.
b. Prepare 1he City's applk:allon~ to the Lodging TaK Advisory Committee
for funding.
c. Submit a monthly accounting of expenses incl)rr~d.
d. Obtain, analyze and apply data related to tdurlsm•rel~ted acllvfties In
s1,1ch a ~,nner a$ to ald the review of the effectiveness of Ellensburg
tourlsn1 development effort~. ·
e. Submlt qu~rterty reports lo the City ~bout services completed ~nd the
state and effectiveness of tourism promoQon efforts, As reque$ted, but
at least fwice durlng the year, present such reports In person to the City
~~~ '
f. Work to meet the 2015 goals for lncrea~ing Ellensburg tourism as
Included In "Exhibit B -Ellensburg Tourism Goals• of this agreement.
6. Slgnage
a. Staff the City's entryway and directional signage committee When
meeHngs 'ofthe committee are recommended by the City.
B, City1s O~Uggtl~ns. The City agrees to provlde 1he following services anti ~ng~ge In
the following activities In support of the Ellensburg tourism development effort:
1. Assign a member of the Cjty staff to serve as regular liaison and contact with
Chamber represer'\tatives In support of the lmplernentatlon of this agreement.
2. Make payment from the City's Lodging Tax Fund to the Chamber fo r the
provi~1on of its services ba.sed upon the budget Included In 'E>chlblt A -
Tourism Services Budget' which Is made a part of this agreement. Payments
for those budget Items shown on 'Exhibit A• Tourism Servlc.es Budget• for
Visitor Information Services and Administration of Marketing shall be made on
a monthly b~sis. Payment for the ser'Vlces end products oovered by this
agreement shall be on a reimbursable basis to the Chamber for costs
incurred. Payments made by the City to the Chamber under this agreement
shall In no even _t exceed the total amount shown on the budget in 'Exhibit A.
Tourism Services Budget• of this agreement.
C. Additional Obligations. The parties further agree as follows:
1. The City, and any agents and employees of the City, In the performance of this
agreement, shall act in an independent capaQity $nd not as officers or
employees or agents of the Chamber. Likewise, it Is ag reed that the Chamber,
and any agents and employees of the Chamber, in the perform~nce of this
agreement , shall act in an Independent capacity and not as officers or
3
Tourism Promotion!> Agreement -89-
employees 0.r agents of the City.
2. Thi$ agr~~ent ls not asslgnabl(i by either party In whole or in part w~hout
mutual written a9reement of the parties.
3. AJI of the-provlslon,s a.f this agreement shell extend to arid be binding upon and
inure to •he benefit of th9 heirs, $.>.eecutors , admlntstrctlors, suocessors, end
assigns of the respective parties hereto.
4. It is mutuafly understood and agreed that no altera~ion or variation of the terms
of this agreem~nt shal,I be vplld unles~ made. in writing $A~ t1igned by the pa~ie§
tiereto, and that no oral understandings or c:tgreements not fnCOl'pQreted shall be
binding on any of the parties hereto.
5. t3oth parties aijre~ thEtf In fulfllilng the terms and conditions of this agreement
th~l neither shall dl~orimlnat~ on the b~sis of race, creed, color, national origin,
age, sex, marital st11tus, or the presence of a physlaal, sensory or mental
handicap.
6. This agf~ement Is a contract for services. The Cham~er remains a private
mmprpfn a~sooi~tion of business and professlonal p~ople, ahd the Chamber's
acceptance of this contract d9es not result In Chamber membe;shlp, or
convey the benefits of Chamber me!Jlbershlp, to non.-members.
7. The Ghamber's rpember.shipdlrectory, web page displays and oth~r
Chambet referral services remain lli!:I propetty of the Chamber end its
members, and listing is at the dl~cretlon of the Ghamber.
a. The term of this contract shall be for two (2) years, from January 1, 2017
thrpugh December 3.1, 2018.
9. Either party may term.inst~ this agreement for any reason after giving ninety (90)
4ays written notice of the intent to terminate .
1 o. The Chamber and City Join11Y shall prepare. a review of the Goals i~entified In
Exhibit B attached hereto and shall prepare an asJ;es~ment report for
delivery to the Ellensburg City Council at the end of each calendar year of
the contract.
IN WITNESS WHEREOF, this agreement has been executed by and on behalf of the
parties on the day and year first above written.
KITTITAS COUNTY CHAMBER OF COMMERCE
By: ~~ ~~
C.E.O.
Tourism Promotions Agreement
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CllY OF ELLENSBURG
By: ~ _ > -c~
Rich Eliiott
Mayor
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Exhlblt B
Ellensburg Tourism Goal
™ goal est~bli.sh~ fpr the 2017!Z018 contract is loJpcraa~e Lodglnii T~ re.Qelpts by 5
~rcent eaQh y~ar. 'This goal assumes a stable MtiQnal econ6my, accommodation avallabllity,
and stable fuel prices.
Assessment:
Perfonnance wlll be assessed by the Ellensburg lodging Tax Advisory Committee based 1,1p0n
lntorma_tion prQVlded by the Chamber which wUI Include :
1. The Star Report of hotel/motel occupancy
2. Overall Ellensburg Lodging Tax Revemie comparison With previous year recefpts.
3. Sales tiX summary for tourism based business categories (lo be supplied monthly by the
Cfty).
Tourism Promotions Agreement
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Exhibit A
Tourism Promotions Budget 2017/2018
Klttttas County Chamber of Commerte,ICity of EHensbu~
2017 l'nlfected
WOlt(~ Unit Cost Ellttlslon MufJ'IMoft \Wt
vtSrTOR IHFORMATIOII.CENnR
Visitor O!ntcr ss,ace {l'fflr/ma~t mantfl 20,000 .SOOO~e month
Ofrice l!l(l)enSl!S-lP~ a,pl!r, ofe Sl'Plsl lump,u111 11,000 lumrlsum
Operations staffing lvmpsum 37;430 M!1PSUffl
Staff' tralnlns lump mm ,9,000 lampStnn
Supervf~IOl'I &,Adml!,lstr.ltion lump sum • &8,920-(U111J1'1ffl
Total-Vliftor ll!farmatJon ·c.iiem.r l.63;350
WEBSm MAINTENANCE
Websltehmc lum1:num sm <ISO.GOO P& "'-s tump sun,
Submntnc:ts tD update ~content luntPsum ~75. . .. lump.sum
Supervision & AdrnfnlStratlon lums,Sllffl lump:Sllln
Total WHl!te 12.375
COUATERAt MATIIIIAlS
f'ramotfonal materials l!evltloprnent'/Printlng Contract cast B,us· 58,34c Qlnfn.ttms
5mlth Ti,vei l!tiarch Conll'act cast 4,400· Clll\tractCIOIS
Jlflctography . Lu,npsum 4,000 Lllmpmn
Tr.l~I and Meetlncs Lllmpsum 10,DOO 1f-2.93) I.Ump nm,
COntests merchandise lump,um 4,500 UIITlp.sum
Toni CaltaiteRI MateJtals 3&.lBS
MAAKEffNG & ADVSmSINti ~
01Whle ad1'1!!rtbin1 Oxltrxtcast UA,970 7;141,.753 CDntnctms:
Tel~ [qb'le/bfatdcaJtlld'#) Contract mst 93,590 O:llmllctms
Radlo~.slng Comrletmst 30,DOO CllfflncrCCIS
Print 11dvertts1111 Conb"ll~mst 9,000 Conlnct CDS'
Supel'llislon & k!mlrdstntloft Lump1un, i.umpsum
Tllbl Mar1aettllf a ~I ; 247.,$00,
TOTAL CONTRACT 459,360
20-18 l'roitmd
Qst &emll'in, N111'1111"'"'
28,0DO stsopeapte.
2'0CIJ
45,680
9,000
68i920
171,fiDO
500 AMc«l pgvlrf&
~
13,000
U;Oa) 79.,194
~AOC
,,ooo
lD.000 U1,221
c.soo
3U60l
l~~-7.36].l&S
55,2&2
30,000
9,000
.
26D,000
$482.560
TOURISM PROMOTIONS AGREEMENT
Between the City of Cle Elum
and
The Kittitas County Chamber of Commerce
This Aareement Is made and entered into this 11th day of November, 2017, by and between
the IOttltas County Chamber of Comme~, hereinafter 110lamber," and the City of Cle Elum, a
munlclpal corporation, hereinafter "City."
WITNESS THAT:
WHEREAS, the City and the Chamber seek to cooperate In the pro\lision of tourism
development sen1lces for the community; and
WHEREAS, the Chamber ls qualified and willing to continue provldlna such services to the City;
NOW THEREFORE, for and In consideration of the mutual covenants end promises of the parties
hereinafter set forth, It Is agreed as fojlows:
A.. ChlJ"!'bfr'S pbl!fJ!tions. The Chamber agrees to provide the following services and engage in
the followlns activities In support af the Cle Elum tourism development effort:
l. Establlsh, operate and maintain a Visitor Information Center for the purpose of
greeting visitors, displaying promotional brochures, offering assistance, and
answering requests for tourism and visitor Information. Hours of operation will be
Monday -Friday from 10 a.m. to 4 p.m., and Saturdays between thll hours of 10 a.m.
and4p.m.
2. Ensure that Chamber personnel and volunteers receive rqular visitor Information
training.
3. Distribute Cle Bum tourism Information and literature In Cle Elum and In other
marlr.ets. MaJntaln stock and perlodlcally review the effectiveness of Cle Elum racks
and rack locations.
4. Develop and maintain a separate web site devoted entirely to Cle Elum tourism.
5. Develop and Jmplement extemal public relations throughout Cltv attractions,
faa1itles, and events.
6. Submit monthly reports to the City about services completed and the state and
effectiveness of tourism promotion efforts. As requested, but at least twice during
the year, present such reports In person to the City Council.
7. Submit a monthly accounting of expenses Incurred for reimbursement.
8. Obtain, analyze and apply data related to tourism-related activities in suth a manner
as to aid the review of the effectiveness of Cle Elum tourism development efforts.
1
B. Cl\l'.i Obligations. The City agrees to provide the followlng services and enP1e In the
followins activities in support of the Cle Elum tourism development effort:
1. Assign a member of the City staff to serve as liaison and contact with Chamber
representatives In support of the lmplementatton of this agreement.
2. Make payment from the Oty's lodging Tax Fund to the Chamber for the provision of
Its services based upon the budaet Included In 'Exhibit A -Tourism Services Budset'
which Is made a part of this agreement. Payments for those budget Items shown In
'Exhibit A -Tourism Services Budget' for Visitor Information Services shall be made on
a monthly bails. Payment for the services and products covered by this aa,eement
shall be on a reimbursable basis to the Chamber for costs Incurred. Budget llnes In
"bhibit A-Tourtsm Services Budget" are approximate. However, payments made
by the City to the Chamber under this agreement shall In no event exceed the total
amount shown on the budget In 'Exhibit A-Tourism Promotfons Budget' of $106,000
without the prior written agreement of the parties.
C. Addltjonal Obllgatlons. The parties further aaree as follows:
1. The City, and any asents and employees of the Oty, In the perfonnance of this
asreement, shall act In an Independent capadty and not as offlcef'5 or employees or
ager1ts of the Chamber. likewise, It Is asn,ed that the Chamber, and any agents and
employees of the Chamber, in the performance of this agreement, shall act In an
Independent capacity and not as officers or employees or a,ents of the City.
2. This a1reement Is not assignable by either party In whole or In part without mutual
written agreement of the parties.
3, All of the provisions of this agreement shall extend .to and be binding upgn and Inure
to the benefit of the heirs, executors, administrators, successors, and assJans of the
respective parties hereto.
4. It Is mutually understood and agreed that no alteration or variation of the terms of this
agreement shall be valld unless made In writing and signed by the parties hereto, and
that no.oral understandings or agreements not Incorporated In this agreement shall be
binding on any of the parties.
5. Both parties agree that In fulfilling the terms and conditions of this agreement that
neither shall discriminate on the basis of race, creed, color, national ori&ln, aae, sex,
marttal status, or the presence of a physical, sensory or mental handicap,
6. This aareement Is a contract for services. The Chamber remains a private nonprofit
association of business and professional people, and the Chamber's acceptance of
this contract does not result In Chamber membership, or convey the benefits of
Chamber membership, to non-members.
7. lbe Chamber's membership directory, web page, displays and other Chamber
referral services remain the property of the Chamber and Its members, and listing Is
at the discretion of the Chamber.
B. The term of this contract shall be for one (1) year, from January 1, 2018 throuah
December 31, 2018.
9. Either party may terminate this agreement after giving ninety (90) days written notice
of Its intent to terminate.
2
IN WrTNESS WHEREOF, this 11sreement has been executed by and on behalf of the parties on
the day and year flnt above written.
KJTTITAS COUNTY CHAMBER OF COMMERCE CRY OF QE ELUM
&r-Jfh~
~cGowan
Mayor
m 1= 5 ! I s ! I s s ~ :s I ' = i~ ...
I! • I I I -
Ii
! I I I I
2 ~ I I I
1j i I I ! ' I · !-! ! ! I I I I ' I I 11 I . I .,,. .,,. vt • • llt --.. .. ... 'I& -.,,. .,,. '!> .,,. ....
J ! I I ! I I ! ·! ! ! I ' ! I I I I I I I I I I I ~ 1 5 I I I I I I I ! I J Ill. Q. l l I I
I I I I
* I I I i I I I I I I I I
I I I I I
i I I I j I I,
I ,,
J ~ I I I • I i f • I f I I I j I I I i i j J I l I i I f J :'ii
Exhibit C
Amendment to the Tourism Promotions Budget
Kittitas County Chamber of Commerce/supplemental downtown VIC
2018
Wort Item Monthly
Cost
Existing Total Amount Supplemental
Funding
VISITOR INFORMATION CENTER :
!
Visitor Center space (rent/lnsuraoce/Utilltles) I 2,200 5,000 $
Remodel/Construction Costs l 3,000 3,000 $
Office expenses (phone,postage, <:;opler, ofc sppls]• ! 1,000 4,500 $ ;
Operations staffing & Administration ! 1,200 5,400 $
Total Visitor Information Cen~r 17,900 $
Total Request of Supplemental: .I
i
ADDITIONAL SCOPE OF WORK
Chamber's Obllgatlons for Downtown Visitor C.nten
a. Establish, operate and ·maintain Visitor Information Center for the purpose of:
I. GreerJng visitors,
ii. Displaying promotional brochures,
Ill. Offering assistance,
Iv. Answering requests for tourism and visitor lnfonnatlon, and
19,800
3,000
9,000
10,800
42,600
v, Scheduling community off season request for Visitor Center cost recover at $120 per day.
14,800
-
4,500
5,400
24,700
24,700
b. Operate the Visitor Information Center Friday through Sunday from I I a.m. to 7 p.m. during the months
of June, July, August, September and October and staffed during events at that location
c. Ensure the Chamber personnel and volunteers receive regular visitor infonnatlon training.
d. Maintain a year-round toll-free number for tourism information.
Event to be staffed: (specific out of cycle)
Downtown November Events
Conlr'Kt N.....-: S18-7510N87
1.Ccwlbwtw 2. CDnlladDrOobl9 .......... ,. ( ... Dftll)
,klllal Coun!yChMnblr' of Commerce •N.Mul.._.
Elenttug, W•hqlon 811921
2.-........... .. CEltaj:wwanblllwir
Jim~ klllhyc.leon P08a42.&25
CEO Contrada eoo,..,.,. 1011 PlnstSE
D-825-20m 380-725-1117 01)mpla. WA 885044525
Jlme~.com
5.______ .~ .. lftlAwiolunt 7.New
(and.., ............... ,
$39,233 $38,233 $78.A88 .. -f11Mlillt 8olluw •• ....... ,o._ -EndDa
Federal: --=xOlf.-: HIA: Jdyi,,2018 June 30, 2018
11. F1.ural Pads (fl ... •Dllllle}: F....._.~ CFDAN-.r.
NA NA NA
12. -~
PY18 ls emended to!ndudll: Newalartend and Ala; SpeGlal Termallild Canditlcni Scope of work• Haw NpOfl.19
dua datN; Attaohment A:. Bulslnela Plan, Perfmmwe T ....... 8-\al Prqed Meldca; and A1ladimenl B: Budgaf
ChHa Dlnai'
0fflca af Eoonomlc Deveklpmenl& Compellt-,,.a
Om , JI
&j;g /1~
H
APPROVED M TO FORM ONLY
o.p.tmanldComm.,..
..
Thie Conlract la anllftded 89 follows:
Start Date: July 1. 2018
End Data: June 30, 2019
Special T-• & Cendltlons
ComfflUllk;ldlon
Amendment
Granlee Will pro-Me CIOffltnUnic::aUon to Commerce regarding any public media events ralaled 1D
companies the Granllle aid Comrnarce worked an logeller. /w wel, the Grantee will list Comrnenie • •
parlnar In any publlc ~ media, preas rvleaaes, etc, that Iha Grantee and Commen:e Wllfked on
tDgether.
~ . Gtwltee Wiil ldenlffy and delcribe quarterly proJedB and bUUleues In lhe Sales Fore ADO parlal
Reportng Includes buelnaa NlChJlllmenl, retention, expansion, start-upe as deillned by Commema. Thll
proJec,t information ii lmpen,Uve to pn.wlde feedback to the Leglslatura on how Iha ADO fundqa Is being
utilized.
stnpwldf ..... fm!y
The grantee • 8111181 Cornrnelul, In gathertng Information through an annual aurYef, provided by
Comrnerm. to be dlssamnaled 1D ~-,-ntion and expansion networks. The surveywtl help
delennnl how lo beet leg(slale for sound busk1ela policy.
Scope of Wortl Is amended fDr FY18 to Include new reporting due dates
• QUlllefty Reports wfll ba eubmlttM b~ tha followlng utp:
OoloJ>er 16. 2011
Janumy 15, 2019
April 15, 2019
July9, 2019
• Summ!Ot a/1 B..t Pract.lCM Shared and lmptemenlu wlll be pbmfttecl by th• fDIIMdna
!1111;
July9,2D19
Altaahment A: ii amended for FV19 to Include the fallowing
• Table A:. Bu.Ines• Plan
• Table B: Perfonnance Targets
• Table C:: a .. 1,... Projnte Metrtcs
Att9chment B: ta amended for fY19:
• Budget
2
,.
Amendmant
ALL OTHER TERMS AND CONDmONs OF THIS CONTRACT REMAIN IN FUU. FORCE
AND EFFECT.
--.--
3
...
Business Plan
A • ...
ADO ~naas PJan Rapariing Obllgalioraa
•• • L 9 •
County: Klttftu
O Name: KJltitas County Chamber d Commerce
. . w. .. cona,w.,_.,_., ..-cu-... t4nw-~---. . . ma • cint.ra,u,,..,.;...;.._ ~---,tlie ·~~~-~~~~~~J'&:::.;; ~ ... ~~~~ ~pl!ll---'NaiJ ... ~
~A~l<ltJJlaa~~Diltfi:I, Ap,ISrMnlEni,gV, ~•sti,te~o, Comme.rce. ld!:a' .,.,..,..'arid~ ....,.b,u46111!1•s. . . -. ... . . ; .. .. . . . . . ... . .
· 1 lnfofflllllllol on litalQ and local ~pin r •• 1a--. mcport 11·111~
fl,bnlllc>h l.f ·upa1•,a. e,q,endlng, crlocdng a bullnele-~ Wiaat•L ·' · . . ~ . .. . . ·: .
tM-st:i:i'be how yPt1 ,,cvJde ~Ii lnfonni!tfon
r,,.CIHlfflbet~~tli,oqgl,our...,wllli~6'~,,.,,,..,.~fBnt. ~,..~
aodtllnate.,~.,,.._~.,~~~~-wldealta~_KM,,e,!la ·en; GeriM!fbll,,,,,.,,~."!'~~::~-~~~,,,.,~~""' ~ ~ ~lhil CDllll(y~ ,rte l"'t!c wlfll ~ 8WJIJUN of outntaah_ • -~-w,, have
. . .. ,,.lflfl/Oltal~~~~S...SArMaorlopirwldeafatt-upbualqu,,conaulllng
fhroutlbourCIMinM-iMned Catsl>'8f otlloealnbolh ~81J!li::lel3um. .
4
Aniendmlftt
ahlrGU• • a glcmltJcanpeltlve place to growbullnell, wlllcft may~ devefopngllld -.cuing__.... paa11
ID ll1lnlcl oompardM from out~..._ '
pe,,cdbe how _you w!(I marktl Wasllfngtoh 8fld local arHB to e,tpand or m#Qca~ bl.lS#n&st.its sntl ~onlng W.~
es a globally cort,palJM,e p/808 to 9fOW bustmtn. Pisa~ pf'Olllde ~ with a copy af your Ma,tet.fng OUIIIM ·
Mtwlll~OllffllltlnlolmlllJonttuuur,hwr..._ ~ aioc:Wmda ~pa,tne,aftpt ••
~end,qtwallnf~wlfltnllllloaelndlt .... enddhw"...,,.,,,....._,OpllfflOla
~ $Cafeend Klllla,t ~-On•,....,,.., .. ,,.. ... .,,.,,,. Cenbll ~ &unamlc
DrwelopmenlDiatlld.ti,,.,..,."""!theV...Coc#l(y~~ .
11G 111 Pit Jlf.,_A
Oed;rlbe how you 't"ill M>qri< with ~•s on de lot:e~ and selecllon 1133fafa,Jce. . ... . .
w. wadrwfth our,.,..,. ,.,,,,_..to 1c-,, uiwatrwof rsls,.., Q'Jfflfflfff:lt~....,. ~ a11o,,...,,
~ r-. ~ ,..., pe,mlltlnf I/ltd~-,,.,,.,.....,. to thfl,-llc. ~ ........ ,
"'1b•PfOVld""bllMldtlleneedl d(lhe,,,.,,..,_ ....... ~. . ·
. . . --· " . . -·-.
ua1n.. lffll ..,,.._ · 111e obuiit;. ·~must butn ·
rdlmbd to. bumlll (l!Ulrlactl andmanllottl'9 .... 1Cli ldlf\lly "1dedcrrw cihllenglland~fwd ~
bUllnelNe, wltllrlce lo lrlde lmpacad bullnewia tn-,plp,gfore,antafnln lie~ ndeadjulltrnmtt
....eancefarflrma pn,g.•1.and h~r4•1ai11 ... 1DbulfnNINon:
•. RNourcee .... •-~praiedewl1>11llllnl; .
.! ANc1ur'Ge9 av.,l&ablli WI 1h11 f'B'l/ftaftZIII d aau•llidla dllrletli
• lba ~to ~)cba-~h .,__,.,.,_ .._..,. ~ Ul)dardleP,lar.~ RCW
f?escrll,6 ~QW yr,u Will p,ovldf' busm,ss ~~ -Oxpah$K!rJ .SSMC/SB lhlDughout the '10'!nly
W.Wll40ldlnwtomeiit•1or.rt1~ andawxu::tatlrl!IIP88h#dedfD~budlea~ oppo,UilrN ~~ We_.,.,,..,.,,. our,._ "81 tlllll,'locfl..,..,11• toflfld)r~,_,_.,_,,_. ,,,_... ..,.,,.,,,.,,.~~d,,,.,.,11 111 .-.,W•,,,,,~»-onour_,,..,.,,_..
. to~tlill~-------~d~, ...,._, ..
M/onJentrNprlae Aasoaa~, ~ BimfpNB O.Wllopmenl Aufhtvtly. SBlJC, etc._-_ Job slffJi& Pf09(81111 iMI 4le
~lnaodal'!'Jldlt,r,dllfflal,......... ... ~_,~,,.,,,_oa,.....,11"'11Dthe.!lfJIJI ,..,.._ ~•nt CBiB, lwoloo,,/ ...... .......,..,,,,,,ott.,-~~.,....,loctt1
~wlh ~ .,_.wlli.11 COl'lllnull4b:ua... ~ b:uaoiib iiwt~rii,mfd' . ,· . ~6'aafa~.the ~~...,..., ... ~~ ·. . .. ; ~
·•' . (" ..
~dPIUNi .-nomlc d~t Q9tiim .. d'ltNllmiilDfta
W~lglOn:
In
DHctfbe how you wlll •ddreu gap&" In busmen sts,t-up ~a(}C$:
We will dend ADO,,....., bf,-)'Nlly WBM ,...,_,,_, .,...,,..., dJlous,fone MIJt ""'~ t>a,aodJdbl
...,, WEDA oonAnnoea ·a,,t190/tflnUe ~ lnlM .bwllrdtMllh lie Cantal WalhlrJgton .Soonomlr: De~ Dltiblcl In
lbwllnlllllh/o w#h yaQna ~~-~ .
5
..
• -f -,, • I •• •• l • -·· -,. -1• t • -·
.._~.__wi(athe;_~ror~~--~~-~-~~,,.-~-~.Mli-,
oonnu.....,andlilCIIIIIIGal~lnlt\fllcoc:litlnalbnofthe]Qbeldb'hlnlrJ . anttflit .~ ............ • 1.y •• • • •• g program ~ '4-NO'I'
f1lqpm Vllltllri la~'fan.
e~be h~ yo11 will psi1fc;,,ot11 with the SBCTC Bild fifly community lflclmlcat coJ/eges rtiflardlng job a1<m• and
'!"lifOMlzt1d tre(nlhg proglams . .
We wllconllt,qe loWJl!ltWlilft ,,_~Ce,,,,_, ~ Detuw,;,,.r ~ Cehn/~ ~•
Yakima v•yCommc.nlly College. We tfllBrleada _Md~ ~ta people Mf111Dl'W fotbuslneaol end for~,,... . . .
. cib,s and lndtliltana.
~Sl;i(ba how your economic dtwelopmenl f?l8" comp_Jlm&nls other gOverM1ental Jurfsdloflons·lnd /n4tlMJons .
W.wllt:Oll&HMOW...,_,.~.,,,,. upd,,leol~~CC!IIJIII~~~
Mfh local~ IOmoetfhodtMflt,g,.._IIJfflDW MJinlo'~/n ,_-~•n'-""8the
. lr10M ap,i,, IO~ ~nt and ,rawth. ~~of~ afniilofll• ~ OUN:Umfnt
~p/tln. • Wfll•~rer,lobeJplennlns~d«lfJfiJua. . . .
e
..
Caunty. Kittitas
ADO Name: Klttlfas County Chamber of
• t4umbero! llutt,__cant.als lnlldld, a(IBeelectorOl!'.._Wialld andftdelhcMs --~ .
Dllnllan: The coi..._ &hOllld be u,,lque or iret-tlme ~during._ grant ,-r. ~ er
...,.oan(ar.ll 1t1nqihouttt11 yearihou1d not be lncluilictio t.coan. Web am.._ stiowt .not
a.indilded ~ tlie~ .
• CWnlllt MlllkBlwlg OUUlne WIii WQl'k _,... and tin.,_ on Ille? Ehl0r 1 "1" for FY'II
Please provide Commerce wtth a ropy of your Marketing Outline
~ M•••
T~
w
FY1t
July ,1.»11 .1unitao;201,
11
7
--. .. ... . ., . ..
2. BU81NE88 RETEHTION -~~-~A,C'IMTI~; . . ·~-. .• . , -~
RICantfen &erp.n;aJon-Bum,aea raa.-. •~ (8RE) II•~ prog,a,n or any ecanom1oc1av91ppmen1
plan. ThNe ph,u.•1•..,.. ~ lo 1) twtaln orteep exldng bulllnl~• In the CClfflfflllllty; and_ 2) pmvlda ....,_
trcrb...-m..-,d. 1Won1btllld ..... llfl9Wcmbe~ ll lhelocll, i'agfollllland ... leYeli
ln • varfelyd~ Saine~ n!Wittia.aa on~ bullneill..,._ln downtown.,.. «on f'6 cil,11,__.
and llldustrtll ~ w... manyJffllllland medlum-etzed'lhlnl ••--•large pardon of~~--: ~
ITl!l'Yforiua on •IIOCldlng ruoun:a 1o guppmt ~ lndu,try or dwrin .... NNIOUl'CM 1o ~ eaonomlc~ ...
" .•• --. --.. . . .. · . . :~;;:_,..-:,-·--
·.),
. ·. .. ,
• ... I ~ . T ....
r • , . •. .,
-.. · . ·=·"' ,.
,. .. ..
FY~~ , .. '' '
' .. .. .,..,, ....
JuHll,2099 ..
.~
• Numb•r olautrlach fnllradlonl lnlWld-exlllli,g ....... aucli ....... c;da. ... 32 Wllllr. or . . , . . . . .
.
• N....-·a,folaw.upl,_...11ln ..... ll'ldltlno~-14 .. . -: .. . . .. .
: .. . . 3. BUIINESS ·.-,prANci . .
._..,._ ANlll&lnctt (lncludlng ....... ) Sinai •ndem-.,g l:lua1 •11n ~--end provide ... ll
aOIRe of employment rn toclqe high technology global eca11amy. Th9y samutakt Job c,eatlonl, dewklp CNCfal
~ In bOltl ~ and Nl'Ykml. and =.ulha economlcbese. It le crilfo'al that communities' eoonomlo
_ •----~ mquraeslD ~ . lild'~ new lluelnlllil stml·and~~
_ _ ·-:: ~ iio lt'8M new buu1euN can tllUW ~--Aoommunlythat tneets fie nea aflll 11111rep9111111,-
llaaaee" chalwr; df Jobgruwlh wlllln mid~. Md hlle pine 1ran11ata kdo • more~ co,nnu«Y •
.
·' .. ' --, .. , . -. . .......
Ta,._· !
(AJ
FY11
July1,21'18
June3Q.2011
' • Number ofbUllnelses requealng iiaa1511noe .,
&
• Nurrtl)er O,folfow.<,p lntei1tCtfoha 'Mttl buUIMSM
4
8
r.
-"-READiNE88 & ~ACfl'Y au,LD1No
.,
.
' .,
'
•' . , . ..
(_ , .
. ' • '.!'4Umblrd'~ ~-fn ~ ... ~-; ~
~ ~ ~ t.rrs. ~-globu~iti,Plei11Ur--~plan~
fiirmaf.a mart<eti, ~lnala, and~• lb'ucturedlicQvll!~ lnvCIM11J ttie pommunity In wt,ic)1he
ADO 18 ~ In~! arptilzlt11,a,~mf.11g t¥t ~-
i.
. • '"i ~
T .....
CA)
; ' m• ..
' . ,1.-ty1, -~· . -~--211t ·
10
12
9
TAJJmC .
· ABO-Mebtaa
Fv'1s-Ju 1 2018-J so 201e
County; Kltdtaa
ADO Name.: Klttltaa County Chamber of Commerm
The ADO wll ldanllfy and dalcrlb• pn::iJeds end business rn h Sales Form ADO partal.
pottal wll have~ to define Iha tw,a of buslna• (e.g. naullmn, retenllon, upanslon, start-upe)
men:e \\fl taltytolalll ID nipo,t~ DlftimforthefolaM,g:
• Number or btalnma alted, retained. mcpendad, •~
• Humber of Jolla created
• Numbaraf )om ......
• AmDlllt of IIMetment aeneraled ·
• AY8fll98 annual wage of cnated Jc,t» (In dolare)
• Amount ot new ltllta·tax dollen get.-alllid
10
Amendment
Attachment B: Budget
Grant Recipient Kltital County Chamber of Comrnen:e
1. Prolected Expenditures of COMMERCE Funds:
FY19Amount
a Peraomel $25.501
b. Contracted Services 0
C. Praiecl Related Expenses S13 732
d. Travel 0
e. other 0
TOTAL COMMERCE AWARD $39233
2. Budget Summarv:
FY18 FY19
Award· Amended Award
COMMERCE Funds $39233 !i.'IQ 233
Local Matchlna Reaoureea Reaulred 22503 22503
Total Budaet $81736 Rl1736
3. Estjn,eled Quarteriy P@w:
Quarter FY19
a. First J•... .,._ .... $9.808.25
b. Second: Oct-Dec 9.808.26
c. Third: Jan-March 9808.25
d. Fourth: Anhh.r1e B.808.26
TOTAL :!539.233.00
4. Speclaf Budget Prpyjajgns:
Total
FY18 / FY19
$78466
45,008
$123472
A. As a condition of receNing funds under thil GRANT, the GRANTEE agrees to document at leaat
·$~ for fiscal )'88r 2019 in matching resources. These matching funds shall be used
exctuslvety to perform 1he work dascrl>ed In Attachment •A• to this GRANT ••
A. The total amount of transfers of funds between Hne item budget categories shaM not exceecj
twenty (20) pen::ent of the total budget. If the cumulative amount of these transfers exceeds or is
expected to exceed twenty (20) peroent, the total budget shall be subject to JusUflcatlon and
negotiation of a GRANT amendment by the GRANTE!= and COMMERCE.
C. A sum often (10) percent of funds shall be withheld untn activities and final products defined in
AUaclvnent • A" have been successfully completed by the GRANTEE and accepted fuHy by
COMMERCE.
11
CHAMBERot
COMMERCE
Attachment D
Director of Economic Advancement
SUMMARY:
The Director of Economic Advancement Is responsible for economic development
Information and related services In Kittitas County. The Director assists businesses and
connects them with programs from Washington State, Kittitas County, the Ellensburg
Business Development Authority, and others.
DETAILED JOB DESCRIPTION
The Director is responsible for the following duties, and other duties as assigned:
Business Development:
• Serve as the primary contact for Kittitas County economic development
services and resources.
• Assist expanding local businesses and relocating out-of county businesses.
• Assist county businesses with challenges.
• Publicize available business development services.
• Track economic development grants.
• Maintain relationships with City/County Community Development offices,
key community members, and employers.
• Oversee the filing of required reports.
Regional Collaboration:
• Collaborate with Yakima's New Vision and with the Central Washington
Economic Development District.
Professional Development:
• Attend conferences and training sessions.
Professional Profile:
• Strong communication skills.
• Interest in business development
• College degree or equivalent experience.
609 North Main Street, Ellensburg WA 98926, 509-925-2002, www.kittitascountychamber.com
catalyst Co-worldna
Administrative Manqer
Job Description
The Catalyst Co-working Administrative Manager will organize and coordinate administration duties and
office procedures. Their role is to create and maintain a pleasant work environment, ensuring high levels
of organizational effectiveness, communication and customer service.
Administrative Manager responsibilities include scheduling meetings and appointments, making office
supplies arrangements, greeting visitors and providing general administrative support to other
departments {by request, depending on avallability).
Ultimately, the Administrative Manager should be able to ensure the smooth running of the office and help
to improve Catalyst Co-working procedures and day-to-day operation.
Responsibilities
• Serve as the point person for Administrative Manager duties includlng:
• Maintenance
• Supplies
• Equipment
• Bills
• Errands
o Shopping
• Catalyst Advertising & Social Media
c Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with CEO to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate IT repairs with vendors on all office equipment
• Ensure that all Items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers
• Review and administer office leases
" Organize tenant move In & move out
• Manage office G&A budget, ensure accurate and timely reporting
(I Provide general support to visitors & tenants (tours, pricing, trouble shooting)
(I Liaise with facility management vendors, including cleaning, printer, phone and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Coordinate social media, blog and outreach marketing for Catalyst (local publications, Art walk
Downtown Association) & KC Chamber (by request).
Attachment E
RCW 82.14.370
Sales and use tax for public facilities in rural counties.
RCW 82.14.370 (3Xlli) "Economic development office" means an off,ce of a county, port
di$bicts, or an associate development organtzatiOn as defined In RCW 43.330.010,
Which promotes economic development purposes within the county.
Attachm~~~ ~~ f
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
ST ATE OF W ASHING'l'ON
RESOLUTION
NO:: 2916· fJlq
IN THE MA 1TER OF APPROVAL OF ml KlmT AS A YAKIMA COUNTIES
COMPREHENSIVE ECONOMIC DEvtl,OPMENT STRATEGY.
WDERUS; Kitlltu County and Yakima County and its public and prjvate partners want to
strengthen and divcnify the regional economy;
WHERE.Ali ~eloping a Comprehensive Economic Developm~t Strategy (CEDS) for the
resion wiU help marshal iesources and drive effective part~ps;
WHEREAS, a CEDS will also help the reaion pin altontion and support for 1pecmc project, with the
federal Economk: Development Administration;
WHEREAS; the two coUDty CEDS will be driven by a broadly representative local steering
committee;
WHEREAS: several public forums will be held to generate input and inten,st in the CEDS plan;
WHEREAS: an extensive outreach process will be administered to specifically request that
interested jurisdictions and eli&ible nonprofit asso .. tions submit economic development
pmji.,cts for prioritization and inclusion within the CEDS;
WHEREAS: the CEDS plan will help reestablish a two county Economic Development District
that can help implement this important plan; and ,
WHEREAS: it is beneficial to maintain the CEOS so th&C the Economic Development
Administration (EDA) can consider economic invutments within our rcgioni
NOW TDREPORE 81 IT RESOLVED 1hat the Kittitas County Boanl of Commissioners adopts
the following document (attachment A) as the final CEDS plan for 2016-2019.
DATED this 19th day of January, 2016 at Ellensburg. Washington.
BOARD OF COUNTY COMMISSIONERS
Kf1TlTA8 COUN!Y, W _ IUN<."TON
Gary Bemdt. Commissioner
Excerpts from the Yakima and Kittitas Counties Regional
Comprehensive Economic Development Plan -1015
Provide assistance to expa~ing or troubled companies in
an effort to support Jobs and private Investment within
Yakima County.
) ..
-Pa-fundQII and ot ... resources tempport expansion .
or f1!lleMlon af laal compat'lles. ·· · ·,
Market the region as a business loc:atlan using e-
newsletters. websites prospectlna trips, public relations and
other strateales-
Update amtent·on key bu.smess clewbpnu=nt ~ so
£bat bewanit exlstlng ~ ta.'1 kleptlfythebe~
~f dolnc business arid resources Mlle~ In 09ntnil .
~on
Implement cooperative marketln, Initiatives that raise the
region's lmase and reputation as a business location
~nerafi! leads Jff>fn expendlltfl~JMIUG. respvhd to
prospeat busJ~, and contii11,1e to ·follow up.on'K»npr-
term boslft!'SS 9XP.1nslon ~-
YCDA. Kittitas
Chamber. South
Central Worltforce
Councll
YQ!)A,'lffltftas
Oimbttr, RCOR',
Ev~ Buslnea
Capital .
YaJA. Kittitas
Chamber. Port
districts
YCDA,Klttttas
Chamber, Port
Districts
'\WA.~· ..
Olambet,Po.,t, °"'~ · ...
Stay In contact with site se1ectlon professionals through e-YCDA,, Kittitas
newsletters. direct mal~ and spedal ~ps or events. Chamber
lm,,fement business plan contests fur ent_repreneurs and
arrie(Blng businesses In ICtttltas and Yakl,na CountJes
fnvesttpte the feaslbllfty of expandina exlstins business
plan contests and other lnltlatives that support
entrepreneurs and emeralnl businesses In the two county
region
. .
YCDA,twli · ·
YCDA, Kittitas
Chamber, foe.al
Colleges&
Universities
~ f • •
' : ... ., , ...
• ,f ,_.
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•l
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J •
. '
.,.. ' ..
Create a multi UJe downtown retail ll'lcu.bator program In K~ltas Chamber,
Kittitas County-and explore opportunities to fmplement this . YCOA,_ City of
model In Yaklrna County. Yakima
VCDA, SBDC,
Orpnlze and offer periodic seminars for entrepreneurs and SCORE, Ellensburs
establlshed businesses that provide help In the areas of Downtown
finance, marketing, management, getting started, etc. Association, RCDR,
· Kittitas Chamber
Market unlql,e Joan propa~s and services and ex,lare
anpl and eqdlty fundrns programs that wlfl support RCDR
· promlsi~ ~nw.res In ~iie reeton. ,.-
-t
IG0/1 l ·1 f--i:t[[: •ri1:•v c·lc,p ~V,/,)r·id ch1s,:.\,vc,rJ.Jc.,rcc
',~~l-f~~··~f.~~:~~-:-;!;t.=.:~;J} ~J •L-W •-i-: I-= --:-·.. I. ·1 ~ ' ' ~I I ~1 l • l ' j I • I • .. ~ & •• , ' ·1-l --. ~ J I .. I I ·--I -. . . . .
, ... I"' ' ~ I' .••. ,-. . -I --. -~ .. -..:.~ ;~,,,~;.;~~
Implement stratqfes to help local employers attract YCDA, Kittitas technical and ~esslonal employees to Central Chamber Washington.
Rnallze STEM Education Plan for Central Wesbqtor, aJid ESD 10B ~ on Initial ifflpJementatlon.
Develop business education partnerships for K-U and ESD 105, YCDA,
SCWDC,CWU, postseCOndary schools Kittitas Chamber
Develop web based Information and-ll!$0Uf'C85 that Identify
curTentSTEM education Initiatives whlle connedq ESD 105, VCDA business, education. fJnulies and publlc at larse to ~rrent
and future STEM ~latlves.
Implement a series of topical seminars to support key local YCDA, Kittitas
industry clusters and their key employees. Chamber, SCWDC
Implement f _mptovrnent Raun,ttables to prepare and
suppo,t adults In the transltton to. new career opportunities SCWDC
in demand ~tlons. -
Increase technlcal training opportunities by expandlnc the YVTEOI, Yakima Yakima Vocational Technical Skllls Center and building a
satellite facility in Sunnyside. School District
Stan a Medical Assistant technical certificate program In Perry Technlcal
response to Industry needs. Institute (PTI)
Initiate a Machining Apprenticeship Prosram to provide In
depth training to the areas Incumbent workforce and YVCC
support the state's aerospace Industry
45
Initiate a combined professlonal technJcal dt!iree prognim
where a student wlll receive an AssDclates of-Applled wee, P11
Science Dqree.
Secure fundlns for development of Infrastructure
Improvements Including, roadway, water, sewer, utllltles
and pedestrian access at top priority sites within the region.
Secure 1st phase funding to Implement the Vikkna 8-.ln
Integrated Water Rmaurne Manaae,nent Plan..
Fund ipp,oprfate Infrastructure projects with each ~unty's
o.~ sales tax fundlns dedicated towards economic
development projects
Seek to secure funds to enhance trail and pien belt
systems In the fte&lon.
Incorporate local breweries and distilleries Into promotional
and tourism marketing Initiatives.
Develop and promote qrltourlsm and cultural activities
within the rqion.
Pursue securln1 funds to make Improvement to fairgrounds
and other landmark faclllties in the region to enhance their
capabllltles to support enhanced tourism.
Cities, Counties
and Port Districts,
Kittitas Chamber
v&IP,Vaklma
COunty, WA state,
~Counly
YCOA, Yakima
County, Kittitas
County, Kfttltas
Chamber
IClttllat
Erwtronmental Ed.
'Netwo,ta.
Greenway
Assodatlon
YVCB, YCOA,
Kittitas Chamber
YVCB,Yakama
Nation, area
museums&
a,ltural
sroups/soctetJe~
VCOA, Kittitas
Chamber, Kittitas
county
Fal rounds,
1, 2, 3, 4,6
1, 2, 6
9,16
11
· Enhance commercial flight apportunltles In and out of
Yakima
~ 1, -J. -• ·=·
•_ . -T • ~ .· ,,.. a ~ KJC?h L. SL\: i;!2}Yh:'1i1c f: 'P.D\••mWY\/!'! ;Jn ti f''.c;:£;11J>0 1·h,:,o (·l
'r£fo5 inc ;:,. bi :,i ,:fo .·1,\i.f111 t1,,
City of Yakima
r~-~ """)-~~~---.• ·--,.,,~ .-. • .. . ~':....l\,;,.l I
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Compfet~ City of Yakima master plannlng actMtfes for
downtown revttalfzatlo11-1nd 1eaire.fundlna to besln
lmplemef\tatlbn actions.detaQed In the. Ian .
As$ess and Inventory t~ City's current retaD offerlnp and
create I recruitment and marketlns stratesv for downtown
~tall redevelopment.
Orpntze and develop new events that wlll draw people to
downtown business distrlets
Determine possible locations for parks, plazas and a
perminent location for an annual farmer's market that
enhances overall downtown revttallzatlon efforts.
Ensure that land usep mobility, and parking requirements
Jupport currant street levef retail with a forecast of
downtown growth.
Develop marketlnl and promotional materials that hlahlllht
downtown a~ neighborhood business development
opportun-s.
Bedev:elopment of Main Street, Union Gap
Implement planned infrastructure Improvements that
support North 1st Street Revitalization
• ~-.•• ---.1 ........ ~,.,.. ... j~ ·-,.. II
! ,_J ·~ .;,ll;~.~ .. .
0ty of YaklrQa
City of Yakima.
Ellensburs
Downtown
A!sodatlon
Oty of Yakima,
EUensburs
Downtown
AssodatJon
City of Yakima
of Yakima, City
ofatensbur&
· Elfensburi
Downtown
Assadatlon
City of Yakima,
Ellensburg
Downtown
N$0Cla1ion
City of Union Gap.
va>A
City of Yakima
14
13, 17,4
13,17
4
12
8
51
In accordance wi,h EDA guidelines, annual reports detalllng progress achieved on economic
development activities wlfl be prepared. The yearly reports will effectively adjust the CEDS as
needed to antir.lpate new opportunities, address ne~ Issues, Identify new projects and
strategies and remove finished projects and strategies.
Since the CEDS is a living document, annual reports will provide details regarding the previous
year's efforts toward defined goals. key objectives wlll be tracked and "'next steps" wlll be
stated for the coming year. These proJected plans will continue to identify specific projects,
estimated costs and tlmeframes, funding mechanisms, responsible parties, and project
partners.
The following performance measures will be used to evaluate how well strategies and projects
are producing desired outcomes and Impacts for the Kittitas Yakima region.
GOAl ONE: Support the Retention and Expansion of
Rqlonal austers and Industries
• Number of new Jobs created
• Number of Jobs retained
• Increase In private investment
• Number of key companies receiving In-depth
counseling (4 or more hours)
• Number and $ value of key Industry/business
capital expansion projects
• Number and types of Federal and State
Investments secured to support specific duster or
Industry collaboratlve Initiatives
• $ loan capital packaged to support expandlns businesses
c $ value of tax credits secured to support expanding businesses
GOAL TWO: Support Small Business Success and Entrepreneurship
• Number of new ventures created
• Number of workshops offered for small business and entrepreneurs
" Number of small businesses receiving In-depth counseling (4 or more hours)
52
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