HomeMy WebLinkAboutResSalesandUseTaxAgmtChamberofCommerceKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
November 20, 2018
Request to Approve a Resolution for the 2019
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement with Kittitas County Chamber of
Commerce.
BACKGROUND: Kittitas County Conference of Governments
(COG) met on September 19, 2018 to review
the 2019 submitted applications. COG
recommended awarding $72,000 to the Kittitas
County Chamber of Commerce. This
Agreement is the final step in the award
process.
INTERACTION: Public Works; Kittitas County Chamber of
Commerce
RECOMMENDATION: Approve & Sign the Resolution and the 2019
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement.
HANDLING: Return one (1) original to Public Works
ATTACHMENTS: Resolution, 2019 Distressed County Sales and
Use Tax Infrastructure Improvement Program
Agreement
LEAD STAFF- Mark Cook
Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF I ITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2018 -
RESOLUTION TO APPROVE THE 2019 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE KITTITAS
COUNTY CHAMBER OF COMMERCE
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and
WHEREAS: These funds are for the purpose of financing Public Facilities which are defined as
bridges, roads, domestic and industrial water facilities, sanitary sewer facilities,
earth stabilization, storm sewer facilities, railroad, electricity, natural gas,
buildings, structures, telecommunications infrastructure, transportation
infrastructure or commercial infrastructure and port facilities in the State of
Washington; and
WHEREAS: The 2019 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the Kittitas County Chamber of Commerce has been executed by
said entity with funding available January 1, 2019; and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached 2019 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the Kittitas County Chamber of Commerce.
ADOPTED this 20th day of November, 2018.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
Obie O'Brien, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Cory Wright, Commissioner
2019 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY CHAMBER OF
COMMERCE
This Contract, dated , 2018 is made and entered into by and
between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and
KITTITAS COUNTY CHAMBER OF COMMERCE ("Funding Recipient").
WHEREAS, the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 1. Scope of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County ag rees to pay Funding Recipient the sure of seventy-two thousand
dollars ($72,000).
b. Additional payment terms: The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, — Suite 1
Ellensburg, WA 98926
ioyice.white _co.kittitas.wa.us
Distressed County Sales and Use Tax infrastructure Improvement Program Funding Agreement
Page 1
d. Reporting requirements of your events will be required on prescribed forms from the
Kittitas County Public Works Department.
Section 3. Performance by Funding Recipient.
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County. Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services.
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore, entitled to any
benefits provided employees of the County.
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any governmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
deflective or non -complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly furnish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
governmental entity. Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final
payment of compensation due hereunder, . Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
Distressed. County Sales and Use Tax Infrastructure lmprauement Program Funding Agreement
Page 2
with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes, of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
IRS regulations.
Section 4. Release, Indemnity, and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement,
g Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
• Any breach of or default under this Agreement by Funding Recipient.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 3
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement.
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County.
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County. Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section B. Termination.
The County may, by written notice thereof to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice. In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 4
Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient, and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change, amendment or modification of any provision of this Agreement shall be valid
unless set forth in a written amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed, County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 5
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Laura Osiadacz, Chair
Obie O'Brien, Vice- Chair
Cory Wright, Commissioner
Dated:
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
KITTITAS COUNTY
CHAMBER OF COMMERCE
60q. `
Telephone
Dated: I L)I� t g
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 6
REICHAMBERof
July 9, 2018
Kittitas County Department of Public works
Distressed County Sales and Use Tax Grant Program
411 N. Ruby St., Ste #1
Ellensburg, WA 98926
RECEIVED
JUL 13 2013
KrMT S COMY
OMTOMajowyan
RE: Distressed County Sales and Use Tax Grant Application. — Economic Development Office
Personnel
To Whom It May Cc==
Please find enclosed a completed application for the Distressed County Sales and Use Tax Grant Program
with the following attachments:
Attad maent A — eon answer to question #3
+ Ansolmient B — ADQ Certification, Letter fi:om WA Department of Commerce and RCW
43.330.080
• Attaint C — Local and State fimding agreements
• Attachment D — Job descriptions
• Attachment E — RCW 82.14.370
• Attaahmcat F — Kittitas County Resolution No. 201"14 and excerpts from the Yakima
and Kittitas Counties Regional Comprehensive Ecommic Developmat Plan
Attachment G — Excerpts from the 2009 T.LP Strategies Deport.
Additionally, I have included with this submittal 12 copies of the completed application with attacbaments
as requested in the application.
Thank you for this opppriunity and for considering this grant request. Please do not hesitate to contact me
if you have any questions.
S'jBdboAvs1d , ,C
of Economic Advancement
609 N rAAIM STREET I ELLENSBURG, WA 98926 { OFFICE: SM -925-2002 I Tota FREE: t#W92E-2204 I FAX: SOS -.062 -SM
lr&Qklttitaswuntychamberxom I wnm-kkIifss=u*jchamkercom
Kittliss County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAX APPLICATION FOR
ECONOMIC DEVELOPMENT OFFICE PERSONNEL
The Distressed County Sales and Use Tax supporta improvements to infrastructure systems that
foster economic development in Kittltss County as well as providing funding for personnel In
sconomic development offices. The goal Is to create economic opportunhy through local
Investment.
APPLICANT INFORMATION
Applicant: Kitftw Cacaty Chsmbcr of Commerce
Contact Name: Lama gbh, Dl a*v of Ecan nuc Advr
Address: 609 N Mala St
Address:
City. -- Fkburg _ . WA Zap: WA, 98926 ..
Telephone: 509-925-2002 FAX:
Egnall Address:Lou 1 oc
Office Location: mim!LMN . Jurisdiction Populstion: 46,205
Funds Request; Staffing for amwWc devel� depwb oant provldieeg aWal n. to etarh4M g
or cqxmding b dwasm iachuXn,g business rem*mad and rnlocatim to Kitfitu Cou*.
APPLICATION THRESHOLDS
Applicant Requirement:
Check -W.
® 1. The request Is to provide funding for personnel in an economic development office in
Miss County.
M 2. Distressed County funds are not being substituted for other fun& that aro already secured.
S. Applicant has submitted only one application this round.
4. The locallragional economic development organization has been Informed of this request,
Proposed Budget:
Funding Sources
Distressed County Funds Request:
*Other Funding Sources:
Federal (list sources):
State (list sources): WA 5itrite
Department Of Commerce
Local Government (list sources):
1VluaddpaW Tu and Tourism Fords
Amounts
SAW
ST24JU
Other (list sources): _ 5491760
Member Does, PnWmm Sian and iEv=U
Project Total:
**Distressed County Fund Matching Ratio:
u
93.11%
Funding Secured?
Yes JE
yes / no
9no
yes no
*Note: You must include documentationfor all other funding sources listed (ie. grant
requests. award letter nota; feations, legislative resolutions, etc.).
"Note: Your Distressed County Frond matching ratio must be at least or greater than 10%
in or*r to qual fyforf inding consideration. The COG will not consider any requests which
do not provide at least 106 matching funds from a local source.
Text
PRQIWr NARRATIVE
1. Requeet Description: Please describe the work this position will perform. Include a Job description and
any other pertinent iniarmation.
These fiords will be used to help find staffing fiar the Kittitu County Chamber of Commerce
Economic Devekq nent Dq=Iment. The cone functions of the department are to provide
assistance to the businesses at are looking to locate within the county, to provide assistance to
those businesses aheady doing business hese, and to assist individuals who are leukins to start a
now business. The department also trate and maintains information pertinent to the business
community such as incentives, grants and demogics. Multiple staff members share
rsaponsr'bilities to support and accomplish these fmnctions and tasks. The funds requested will
also support staffim management and opera = of the two Catalyst Co -worming Spaces.
L Is this anew position for your organkadon? Roo, please describe why this position banded. Knot,
why Is It a necessary for this fund to continue to support this position?
The positions and related support staffing descnibmd above cauranfly ender, but are not fully funded
dmjgh other revemte sources. The KitMas County Chamber of Commerce is the only county wide
organization o$ering businesses technical assistance, assistance with site select= as well as
business elect up assistance. As the County's designatedAssoch to Deevelop in nt Organization we
maintain an inventory of business resourcts, track incen ives, make business referrals to the State
and Federal Departments of Commerce and are responsible for reporting all activity to the State
Dept of Commerce. We regularly conduct surveys with local businesses to keep up with local
trends and uncover barriers that inlu*bk economic vitality.
g. WNI your oManlsation be capable of supporting this position in the future wittwut support frorn this fund?
Please describe your plan and Include target dates, for Implementation and completion. If no pion Is
currently in place and/or no pians are being made, please axplvin why.
No, the Kittitas County Chamber of Commerce cannot continue to support its current F is Is of
business recnuitmerit„ retention and assistance without these finds. The Washington Sate Legislatnra
realized this and provided a provision in RCW 92.14.370 section 3 c (ih) to fimd an "economic
development office,. Time legislature also recognized the importance of consulting with a local
authority an economic developmcut m making the d=Wons far use of Huse funds m RCW 82.14.371)
secdw b 'ln implmenting this sechoo, the count shall consult with cities, towns, and part distdois
located within the county an the associate development orgxmWdion servmg the county to ensure that
the mature meets the goals of ehapmt 130, Laws of 2004 and the mp of (a) of this
domn
(Please sec Attachment A for remainder of answer)
4. Will this position serve the needs and/or Interests of multiple Jurisdiction$ and/or orgenhations? Please
expisln In detail.
Yes, we work throughout all of Kittitas county and with all of the i:tumicipalities. We are gently
wmiring closely with the State Dgwt mmmt of Commerce on multiple site location requests, local
business assistance and funding oppmUmities. Through our busmess retention and start-up efforts we
provided assn tQnoc to 15 businesses that were looking to located within Eastern Washington and
conducted 6 site visits. By conducting surveys and hosting industry rowuhables we have been able to
identify some of the issues facing our businesses and cbsmmel tbcm to the appropriate city, county or
state entity. We continue our partnerships with the local mmmicipalities, Central Washington
qty, the Ellensburg Downtown mon, Cie Elum Downtown Associatimm, SBDC and the
Yakima Development Association with purmects files Cie Elum Main Street and master plan, the
Enterprise Challenge Business Plain Competition and small business incubation through the Cataylst
Co -working Spaces.
5. IlAW goals and deliverabtee have you set for this position? How will you measure success?
The goals for our department are axtached and our success will be measured by the completion
of our required outputs.
B. Indicate if the proposed position Is cOmhftnt with the following applicable state" regional and local plus
and priorities for economic development, Please Include the pertinent sections of the reepwAfte plan(@)
as jusdlleatkm. Please explain In detall how ifds position Is Compatible with the pkm(sp
M Overall Economic Development Plan—pf5cialy Adapted Jan. 19L21116 KC BOCC
❑ Community Action Plan (or other comrnunity-based plan) Oflicialy Adopted
W Ottrar 2009 TIP Strategies Report
7. Now will this position meet the economic development goats of the County and regkq?
The staff members sappo W by this fimding will continue to work on the implemcntafJion of the Kittites
County Chamber of Commie='s comprehensive sic developnrYent strategy (CEDS) which has been
adapted by refe mce in the Camty's COMPMheasive plan and Resolution 7016-014. It was also
commented an and endomred by Incorporated Cities within Kittrtas County dining the county involvema#
phase of the CEDS.
e. Describe any research your organisation has conducted which shows the need for this position. please
Include the date upon which your claims ars based for our review.
A 2009 analysis prepared by T.LP. strategies of Austin, Teras concluded that suaxasful economic
dm 1opment draft in the county would ragwre double the cant suffmg, or 4 failtime
posAmm- If anydiing, that need is even greater today. Business assistance at the local level has
always been critical, which is why the State Department of Commerce established the ADO
designation and deo Federal Eea m e Development Administration formed Economm
Development Districts. Another Kittitas County Economic Impact Analysis was completed by
Hebert Research Inc. in September of 201 D. Both studies re wW similar condusions in that &c
most effective fouxn of business assistance comes $om*local sources that umderstand the business
environment and know the local development and business regulations.
Submit the original application to:
Kittitas County Department of Public Works
411111. Ruby, Suite #1
Ellensburg, WA 98926
Applicant Certification
Certification is hereby given that the information provided is accurate and the applicable attachments are
complete and included as part of the applicdion package.
I that1' dmesholds am met at ft time of application.
afore of ciai Representative Dame
Sponsoring Agency
(If Applicable)
bigoatnre of Agency Representative
Typed or Printed Name
Date
Date
Associate Economic Development organization Notification
The organization tilted below has received notification of this application as demonstrated by the
signature of the organization's representative.
Kittitas Caimty Chamber of Comma=
Ila;
israHon.
7 11W
ignature okk4iwentatie Date
Kittitas County Department of Public Works Receipt of Application
Signature of Kittitas County DPW Representative Date
Typed or Printed Name
10
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
DISTRESSED COUNTY INFRASTRUCTURE IMPROVEMENT PROGRAM
APPLICATION DUE DATES
FY 2019
Disbasod County Saks and Use Tax Application for Economic Development Office Personnel:
APPlicaUts are invited to appear at the COG meeting when the projects edtaria is reviewed.
APPLICATIONS DUE
l bicatiori duo D e
COG MEETING DATES
July 13, 2018..................................„......................August 2019 COG Melling
"Funding available January 1, 2019
Attachment A
(Continued answers to questions)
Question 3 cont.: Over the past biennium we have seen continued cut backs In both State and
Federal funding for economic development. During this time the Center for Economic
Development was eliminated along with all of our regional representatives from the
Department of Commerce; we know deal with representatives from Olympia, Seattle and
Spokane. Even as these resources for research and support were being eliminated from the
State budget our local business community needed the same if not more assistance from our
economic development office just to survive. At the Federal level, the SEDC office only has one
office to serve three counties. This year we continued to strengthen our relationship with the
Yakima County Economic Development Association to eliminate areas of overlap an regional
Issues that will strengthen businesses throughout Kl IMS County. By creating more efficiencies
and looking regionally where it makes sense, we are able to provide a greater level of service to
our business community without causing them any undue burden.
Attachment B
STATE OF WASHIMTON
DEPARTMENT OF COMMERCE
MAR 13 7017
1011 Plum S&ftf SE + PO Bax 42525 • 4 ftdiingbn 98544-2525 • (360) 7254000 l '_q,
wwwc*r►u e.%w.&w
March 9, 2017
The Honorable Paul Jewell, Chair
IGtfitas County Board, of Commissioners
205 W 5th Avenue, Burse 108
Ellensburg, WA 98926-28B7
RE: Action ROW88 yed by May 15, 2017
Dear Commissioner Jewel:
Every two Years, the Department of Commerce begins the process of contracting with Associate
Development Org8r1wtions (ADds) by sending a letter to the Board of County Commissioners
or County Executive In each county requesting designation of an ADO.
Commerce is directed by RCW 43.330.080 to contract with county -designated ADOs to
increase the support for and coordination of community and economic development services in
communities or regional areas.
As part of the contrasting process, please complete the enclosed ADO Certkation0asignation
Form for the 2017-2019 biennium, returning to Commerce by May 15, 2017. Your county can
choose to re -designate the current ADO or make a new designation. Please provide
documentation of the County executive or governing body's action designating the identified
organization as the ADO.
If you have any questions or need assistance feel free to contact me at (360) 725-4187 or email
ad0(ft0mffWrca-ft,goV. Thank you for your consideration in.helping to move the contracting
process forward. i look forward to working with our ADO partners during the next biennium.
Sincerely,
Kathy Carlson
ADO Contracts Coordinator
Office of Economic Development & Competitiveness
Enclosure
cc: Kiftitas County Chamber of Commerce
0 I6
Associate Development Organization Certification/Designation Form
(For use by County officials.)
1 ~ affirms/ designates the
(Name of Cou (Name of ADO) �d ►TIInGfC�
as the Associate Development Organization to coordinate economic development services for
the. county under contract with the Washington State Department of Commerce. Consistent
with statutoj;=pectIve
e
1, ADO Is a non-profit organization.
OR
71 A public entity that has formed an authority or committee with full
operating authority to carry out the duties of the ADO. It is important to
recognize that this gawp would have its own authority and budget, not just
the powder to recommend actions/plansfexpenses.
2. Economic development is the primary mission of the prospective ADO,
and not )yst a secondary activity. This can be demonstrated with a written
mission statement in a brochure, web -page, newsletter, etc. It may also be
documented in the organization's by-laws.
3. For economic Interests in the county, this organization serves as a
networking tool and resource hub for business retention, expansion, and
relocation in Washington.
4. This organization ha&Wll have the capacity during the period under
contract with. Commerce to carryout worts activities as detailed in RCW
43.330.080
This designation is effective on the date signed below, and shall remain in effect for the 2017-
2019 biennium. Pieri im provide doacumantatlon of the County executive or governing
Zesignating the above -identified organon as the ADO.
Print Name
114,
Title Date
PLEASE SUBMIT THIS FORM AND DOCUMENTATION TO:
lathy Carlson, Contracts Coordinator
Office of Economic Development and Competitiveness
VVeshington State Department of Commerce
Post Office Boot 42525
Olympia, VILA 98504-2625
360-725-4187
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Attachment C
PROFESSIONAL SERVICES AGREEMENT
This Agreement dated as of January 1, 2018 is made by and between Kd tas
County (hereinafter "the Count)'s and Kk tas County Chamber of Commerce (hereinafter
"Contractor'. The County and Contractor agree as follows:
General Conditions; Exhibit A (Scope of Work); Exhibit 8 (Compensation);
Exhibit C (Proof of Insurance).
Copies of which are attached herab and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shall commence on the 13'day of January, 2018, and
end on the 316t Day of December 2018. Any party may terminate this Agreement by
giving thirty (30) days notice in writing either personally delivered or mailed postage_
prepaid by certrfied mail, return receipt requested, to the party's last known address for the
purposes of giving notice under this paragraph.
Contractor acknowledges and by signing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (independent Contractor), 9
15 (Defense and Indemnity } 24
(Confidentiality), � �reement), 21 (Paterrrf/Copyright Infringement) and 24
are totally and fully part c f this Agreement and have been mutually
negotiated by the parties.
Prafessional Services Agreem nt
Page 1
IN WITNESS WHEREOF, the parties have executed this Agreement this day
0140
f 2018.
APPROVED:
Kittitas County Chamber of Commerce
Print Name of SIgnafq
BOARD OF COUNTY COMMISSIONERS
KITTLTAS COUNTY, WASHINGTON
IJkU-hairman
• : - e0a'Brnien, .-hairman
491-X-n�—=13ner
Attest:
v dl
Clkof the B2oard - -.b J
Approved as to Form;
By:
Deputy Prosecuting Attorney
Contractor Address: County's Address:
IGtiitas County Chamber of Commerce Kittit s; County
609 North Main Street 205 West a Avenue, Sufte 108
Ellensburg, WA 98926 Ellensburg, WA 98926
Professional Services Agreement
Page 2
Project Contacts:
Amy McGuffin
Jim Armstrong
Chamber of Commerce
Prolbssional Services AWwment
Page 3
Project contacts:
Paul Jewell, County Commissioner
Judy Pless, Budget & Finance Manager
Kittitas County
GENERAL CONDITIONS
1. §copA of Contractor's Services:
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified In Exhibit "A' during the Agreement period. No material, labor,
or fadiifies will be fumished by the County, unless otherwise provided for in the
Agreement.
2. Perrormance of Work:
Comer shall perform work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable codes and ordinances.
3. Schedule of Performance:
Unless directed otherwise by the County, Contractor shall perform the work in accordance
with any schedules made a part of this Agreement,
4. Definitions:
4.1 "Additional Insureds° means the County, its successors and assigns, and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 "Support" means the following: Contractor's directors, officers, employees,
agents and representatives; and sub -Contractors of any tier; the respective
directors, officers, employees, agents and representatives of these sub -
Contractors of any tier, and any other person or entity aging under the
direction or control of, or on behalf of, Contractor or any Contractor's sub -
Contractors of any tier in connection with or incident to the performance of
the Work or this Agreement.
4.3 The "Work" means all of the duties listed in Exhibit A and the performance of
all other obligations, under this Agreement by Contractor or its Support.
5. Accounting and a nt for Contractor Servi
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Exhibit "B". Where Exhibit "B" requires payments by the County, payment shall be
based upon billings, supported unless otherwise provided in Exhibit "B", by documentation
of units of work actually performed and amounts eamed, including where appropriate, the
actual number of days worked each month, total number of hours for the month, and the
total dollar payment requested. Unless specifically stated in Exhibit "B" or approved in
writing in advance by the Mitas County Board of Commissioners, the County will not
reimburse the Contractor for any costs or expenses incurred by the Contractor in
performance of this Agreement.
Professional SwAces Agreement
Page 4
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor's service pursuant to the fee schedule set forth in Exhibit
6. AsSignment and Subcv ctin :
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Indewndent Cor>traator:
The Contractors services shall be furnished by the Contractor as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master -servant, but all payments made hereunder and all services
performed shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit "13" and the Contractor is not entitled to any County benefrts including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to Kittitas County employees.
Contractor well defend, indemnify and hold harmless the County, its Additional Insured's,
officers, agents or employees from any loss or expense, including but not limited to
settlements, judgments, setoffs, attomeys' fees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
B. No Guarantee of Employrwt..
The performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub -Contractor or
any employee of any sub -Contractor by the County at the present time or in the future.
The Contractor understands and acknowledges that the County will not withhold Federal
or State income twms. Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes (i.e. Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement.
PIV MbMl SeMces Agmemrd
page 5
The County will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The Contractor must pay all other taxes including, but not
limited to: Business and Occupation Tax, taxes based on the Contractor's gross or net
income, or personal property to which the County does not hold tide. The County is
exempt from Federal Excise Tax.
10. Regulations and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington,
and to any other provisions set forth herein or in the attached exhibits.
11. Right to Review:
This contract is subject to review by any Federal or State auditor. The County or its
designee shall have the right to review and monitor the financial and service components
of this program by' whatever means are deemed expedient by the County. Such review
may occur with or without notice, and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records and records relating to the
performance of work under this Agreement for B years after contract termination, and shall
make them available for such review, within ICttitas County, State of Washington, upon
request
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
12.2 The County may, at any time, by written notice thereof to Contractor
("Change Notice') makes changes in the Work within the general scope of
this .Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any worts.
12.3 If any change in the Work causes an Increase or decrease on Contractor's
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed In accordance with all
Change Notices. Contractor must, within thirty (30) days after receipt of any
Professional Services Agreement
Pape
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
42.5 If any change results in a decrease in the Work performed, Contractor shall
be entitled to compensation assoclated with changing the Work, such as
revising design already completed, revising calculations already performed,
and revising documents.
13. Termination for Default:
If the Contractor defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contmdur in the U.S. mail, postage prepaid, terminate the Agreement, and at
the County's option, obtain performance of the work elsewhere. If the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such defauft(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incurred by the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that the Contractor was not in default, the rights and obligations of the parties shall
be the some as if the notice of termination had been issued pursuant to the Termination for
Public Convenience paragraph hereof.
14. Termination for Public Conve fence:
The County may terminate the Agreement in whole or in part whenever the County
determines, in its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is terminated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prices for
completed items of work, In the event of such termination, an equitable adjustment shall
be made In the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this Agreement by the County at any time
during the term, whether for default or convenience, shall not constitute a breach of
contract by the County.
45. Defense $ Indemnity Agreement:
The Contractor agrees to and shall defend, indemnify and hold harmless the County, its
Additional Insureds, appointed and elective officers, agents and employees, from and
PrOftMbnal Services Agmwerd
Pale 7
against all loss or expense, including but not limited to judgments, settlements, attomey's
fees and costs by reason of any and all claims and demands upon the County, itss
Additional Insured's, its elected or appointed officials, agents, or employees for damages
because of personal or bodily injury, including death at any time resulting therefrom,
sustained by any person or persons and on account of damage to property including loss
of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor, its sub -Contractors, its elected officers, employees or their
agents, except only such injury or damage as shall have been occasioned by the sole
negligence of the County, its Additional Insured's, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
16. Industrial insurance Waiver.
With respect to the performance of this Agreement and as to claims against the County, its
Additional insureds, officers, agents and employees, the Contractor expressly waives its
Immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to its employees and agrees that the obligations to indemnify, defend and hold
harmless provided in this agreement extend to any claim brought by or on behalf of any.
employee of the Contractor. This waiver is mutually negotiated by the parMn to this
Agreement
17. Venue and Choice of
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of KWitas. This
Agreement shall be governed by the law of the State of Washington.
1$. Withholding Payment:
In the event the Contractor has failed to perfonn any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perform is cured or otherwise adjudicated.
19. Future Non-Alocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this Agreement for
any future fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shall
accrue to the County in the event this provision applies.
20. Contractor Commiitrnerts, Warranties and Rep"sentations:
The Contractor represents and warrants to the County as failows:
20.1 The Contractor is duly incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
Professional Services lomement
Pape
power and authority to enter into and to perform its obligations under this
Agreement.
20.2 The Contractor has the authority to execute this Agreement, to make the
representations and warranties set forth in it and to perform the
obligations of the Contractor under this Agreement in accordance with its
terms.
20.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally
binding and enforceable obligation of Contractor.
20.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
20.5 The Contractor is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its
operations or assets in the State of Washington, or its ability to perform
its obligations under this Agreement.
20.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
fumished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
21. Not—ICgRydaht I n e nt:
Contractor will defend and Indemniry the County from any claimed action, cause or
demand brought against the County; to the extent such action is based on the claim that
information supplied by the Contractor infringes any patent or copyright The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
against the County in any action. Such defense and payments are conditioned upon the
following:
21.1 Contractor shall be not'if'ied promptly in writing by County of any notice of
such claim.
21.2 Contractor shall have the right, hereunder, at Its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22. Disputes:
22.1 General
Prafftsbnal Services Agmermr>t
Paps
Differences between the Contractor and the County, arising under and by
virtue of the Agreemerrt Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled
or other appropriate action promptly taken. Except for such objec dons as are
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Klititas County
Commissioners shall be final and conclusive.
22.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (70) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work perlbrmed,
labor and material used, and all costs and additional time claimed to be
additional.
22.3. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
23. Ownership of lams Produced:
All writings, programs, data, publlc records or other materials prepared by the Contractor
and/or its consultants or sub -Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
24. Confirm
The Contractor, its employees, sub -Contractors, and their employees shall maintain the
confidentiality of all information provided by the County or acquired by the Contractor in
performance of this Agreement, except upon the prior written consent of the Kittitas
County Prosecuting Attorney or an order entered by a court after having acquired
jurisdiction over the County. Contractor shall immediately give to the County notice of any
judicial proceedings seeking disclosure of such information. Contractor shall Indemnify
and hold harmless the County, its Additional Insureds, officials, agents or employees from
professional Services Agreement
Page 10
all loss or expense, including, but not limited to settlements, judgments, setoffs, aftmep,
flees and costs resulting from Contractor's breach of this provision.
25. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process, notice shall be given by the Contractor to the department head
of the department for whom services are rendered, and to the Kdtitas County
Commissioners, 205 W 5t' Ave, Suite 908, Ellensburg, WA 98926. Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first
class, postage prepaid.
26. Severability:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
27. Miscellaneous:
27.1 The County's failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a waiver or relinquishment to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the some shall be and remain
in full force and effect.
27.2 This Agreement embodies the entire Agreement between the County and
Contactor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provisions of this
Agreement shall be valid unless set forth In a written instrument signed by
the party to be bound thereby.
27.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rights of
remedies afforded to the County by any other provisions of this Agreement,
by any of Contractor's Support or by law.
27.4 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
28. Waiver:
Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived, modfied or deleted except by an instrument, in writing, signed by the parties
hereto.
Professional Services Agreement
Page 11
29. Survival:
The provisions of paragraphs 7, 9, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 28,
30, and 31, shall survive, notwithstanding the termination or invalidity of this Agreement for
any reason.
30. Nondiscrimination:
30.1 The County is an equal opportunity employer.
30.2 Nondiscrimination in Emphoyment
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or the presence of any sensory, mental or
physical handicap, provided that the prohibition against discrimination
in employment because of handicap shall not apply 9 the particular
disability prevents the proper performance of the particular worker
involved. The Contractor shall ensure that applicants are employed,
and that employees are treated during employment without
discrimination because of their race, creed, oolor, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of pay or other
forms of compensation, and programs for training including
apprentioeships. The Contractor shall take such aeon with respect to
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
30.3 Nondiscrimination in Services
The Contractor will not discriminate against any recipient of any services
or benefits provided for in this Agreement on the grounds of race,
creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
30.4 If any assignment andfor subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
Processions! Services Agreement
Page 12
31. Prevailina Wane:
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages rates for the locality or localities of the Work is determined by the
Industrial Statistician of the Department of Labor and Industries. It is the Contractors
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obtaining and completing all required government forms
and submitting same to the proper authorities.
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.080.
Professional Services Agreement
Page 13
EXHIBIT "A"
SCOPE OF WORK
In addition to providing all material and labor, the Contractor shall perform the following:
Under the supervision and direction of the Kittitas County Lodging Tax Advisory
Committee (LTAC), the Chamber agrees to provide the following services and engage in
the fbilowing activities in support of the County tourism development effort:
1. Visitor Information Center — Ellensburg and Cie Eium
a. Establish, operate, and maintain Visitor Information Centers for the purpose of.
i. Greeting visitors;
H. Displaying promotional brochures;
iii. Offering assistance, and
iv. Answering requests for tourism and visitor inf nation.
v. Any and all other functions normal and customary in operating a visitor
information center.
2. Website Maintenance
a. Maintain a public website that promotes County tourism and provides
information for visitors.
b. Track website traffic statistics including, but not limited to, page views, unique
visitors, search terms, entry and exit pages.
c. Update content, events and daily monitoring of website.
3. Collateral MateriaistSubscriptlons
a. Develop promotional materials:
i. Video dips;
ii. Photo library;
Iii. Visitor's Guide;
b. Distribute County tourism information and literature in the County and in other
markets.
c. Maintain stack and periodically review the effectiveness of County racks and
rack locations.
4. Marketing and Advertising
a. Administer, contract and oversee County tourism promotion efforts including:
L Digital marketing and advertising — paid Facebook, Twitter, Instagram,
Google Adwords, Bing, Snap Chat and other digital media as well as the
production costs of ads;
Professional Services Agmement
Page 14
H. Organic social media — 3x per week posting, 52 weeks per year, all social
media platforms; such as Facebook, Twitter, Snap Chat and Instagram;
M. Television advertising — media buy, production and creative consul;
iv. Paint advertising — media buy, production and creative consul;
V. Surveying — assist in the creation of surveys for data collection purposes
to be utilized by lodging tax grantees, manage online hosting for the survey,
develop and implement SMS messaging marketing strategies, CRM,
vi. Any other projects which may be agreed to between the county and the
chamber.
b. Develop and implement an external public relations campaign to promote the
County's events, attractions, facilities and destinations.
c. Represent Kittitas County and the Central Washington Color marketing
campaign at regional trade shows. Provide booth design and materials, including
booth set up, delivery, and removal, and provide adequate and appropriate staffing
for the duration of the trade show.
5. Administration
a. Participate in the County's Lodging Tax Advisory Committee meetings.
b. Submit a monthly account of expenses incurred.
c. Obtain, analyze and apply data related to tourism activities in such a manner as
to aid the review of the effectiveness of the County tourism development efiforts.
d. Submit quarterly reports to the County lodging Tax Advisory Committee about
services completed and the state and effectiveness of tourism promotion efforts.
As requested, but at least twice a year, present such reports in person to the Board
of County Commissioners.
e. Provide training and support for applicants to the Countywide Consolidated
Lodging Tax Grant Application process.
f. Provide training and support for committee members participating in the County-
wide Consolidated Lodging Tax Grant Application process.
Professional SwAom Agreement
Pegs 15
EXHIBIT'"ir,
COMPENSATION
As full compensation for satisfactory performance of the work, the County shall pay
Contractor compensation not to exceed:
$206,960 (Two -hundred six -thousand, nine -hundred sixty dollars and no cents), broken
down into the following expense categories:
Operations Costs
Chamber Administration (10% or less): $17,560.00
Marketing/Advertising Overhead: $12,000.00
Visitor Information Center Overhead: $16,000.00
Website Maintenance
Website Host $800.00
Subcontracts to update sWcontent $15,00.00
Tradeshow
Travel, Lodging, Mileage, Conference Fees $3,000.00
Marketing & Advertising
Online advertising $110,60000
Survey online hosting, SMS Messaging, CRM $12,000.00
Video ProductionlPhotos ibr Online/Web Campaign: $10,000.00
Print Advertising: $10,000.00
Prdf sional Semms Agreement
Ppge is
EXHIBIT "C"
The Contractor shall secure and maintain in effect at all times during performance of
the Work such insurance as will protect Contractor, its Support and the Additional
Insured's from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal Injury (including death) or property damage that may result from
performance of the work or this Agreement, whether such performance is by
Contractor or any of its Support.
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class VJI or better in the most recently published
edition of Best's Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for issuing the insurance policies must
comply with Chapter 48.15 RCW and 284-15 WAC.
The Contractor shall provide proof of insurance for:
1) Commercial General Liabilly Insurance.
Coverage limits not less than:
• $1,000,000 per occurrence per project
• $2,000,000 general aggregate
• $1,000,000 products & completed operations aggregate
• $1,000,000 personal and advertising injury, each offense
Certificate Holder — Mitas County
The Certificate must name the County as additional insured as
defined in the Agreement
Sixty (60) days written notice to the County of cancellation
of the insurance policy.
2) Stop Gap/Emolmors L.iabili
Coverage limits not less than:
$1,000,000 each accident
$1,000,000 disease —policy limit
• $1,000,000 disease — each employee
Thirty (30) days written notice to the County of cancellation
of the insurance policy.
3) Commercial Autom&le Liability Insurance.
Automobile Liability for owned, non -owned, hired, and leased
vehicles, with an MCS 90 endorsement and a CA 9946
endorsement attached if 'pollutants' are to be transported.
Professions] services Agreement
Page 17
Coverage limits not less than:
e $1,000,000 combined single limit
Thirty (30) days written notice to the County of cancellation
of the insurance policy.
4) Workers' Comunsation.
■ Workers' Compensation in amounts required by law.
Contractor shall furnish the County a Certificate of Insurance with Endorsement as
evidence that policies providing insurance required by this Agreement are in full foroe
and effect. Contractor hereby waives all rights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal Injury, including death,
and property damage. Contractor's insurance policies required above shall be primary
insurance and shall be non-contributing with any other insurance maintained by Kittbs
County.
The Contractor shall assume full responsibility for all ions or damage from any cause
whatsoever to any tools, Contractor's employee -owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractors agents, suppliers
or contractors as well as to any temporary structures, scaffolding and protective fences.
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
PMft3SbM1 Seroicee Agreement
Page 1 a
4 0 0)17K -O(o
AMENDMENT 2 TO THE
PROFESSIONAL SERVICES AGREEMENT
BETMEN THE
CITY OF ELLENSBURG
AND
KITTITAS COUNTY CHAMBER OF COMMERCE
RELATING TO: Tourism Promotions Agreement
THIS SECOND AMENDMENT O THE January 1, 2017 AGREEMENT Is made and
entered into this j7= day of , 2018, by and between THI;
CITY OF ELLENSBURG (hereinafter tailed the °CITY`) and KITTITAS COUNTY CHAMBER
OF COMMERCE (hereinafter caped the 'CONSULTANT").
WHEREAS, the CITY entered Into an AGREEMENT with the CONSULTANT on January
1, 2017, ("the AGREEMENT'); and
WHEREAS, the City entered No AMENDMENT 1 to the AGREEMENT with consultant on
March 6, 2018; and
WHEROAS, the CITY desires to amend the AGREEMENT to amend the Scope of Work
and Mexlmum Compensation; and
WHEREAS, Section CA of the AGREEMENT provides that the terms of the AGREEMENT
may be changed by execution of an amendment signed by the parties;
NOW, THEREFORE, In consideration of the above representations and the terms,
conditions, covenants, and agreements set fiorth below, the parties hereto agree is follows:
1 SCOPE OF WORK
Section A.1, cf the original AGREEMENT, as modified by Amendment 1, is further amended as
follows:
11 MAXIMUM COMPENSATION
Section 8.2 of the original AGREEMENT, as modified by Amendment 1, Is further amended to
Increase the amount of compensation stated in Exhibit A for budge year 2018 from
$482,660.00 to a maximum sum of $507,260.00, to account for the increased compensation
required for the additional Scope of Work as shown on Exhibit C.
Except as modified herein,. all other terms of the original AGREEMENT shall remain In effect.
11 ll ll
Amendment No, 2 to Chamber of Commerce Tourism Contract - Page 1 of 2
In WITNESS WHEREOF, the parties hereto have executed Amendment 2 to the
Agreement as of the date and year first written above.
OF
APP}kO AS TO FORM:
CITY
COMMERCE
Amendment No. 2 to Chamber of Commerce Tourism Contract - mage 2 of 2
4 ao Ir -7B- a`f
TOURISM PROMOTIONS AGREEMENT
January 1, 3097 - December 31, 2018
Between the City of Ellensburg
and
The Mtdtas County Chamber of Commerce
This Agreement is made and entered Into this day of ClAL,'204 by and
between the KWas CoM* Chamber of Commerce, hereinafter "Chamber" and the
City of Ellensburg, a municipal corporation, herelmdW "City," and witnesses that.
WHEREAS, RCW 67.28.1816 prrovldes, In part, that "All revenue from taxes imposed
under said
Chapter shall be credited to a special fund In the treasury of the muniapallty Imposing
such tax
and used solely for the purpose of paying all or any part of the cost of tourism
prolnodon, acqulstdon of tourism -related facilities, or operation of tourism -related
facilitles ... "; and
WHEREAS, the City's Lodging Tax revenues have been credited to the Lodging Tax
Fund; and
WHEREAS, the City applied through the City of Ellensburg Lodging Tax Advisory
Committee ("the LTACJ for financial assistance from the City's Lodging Tax -proceeds
("the
Proposal'; and
WHEREAS, the City has determined that the activity herein described promotes the
general welfare, health and safety of the citizens of the City. and is In the best Interests
of the City in regard to the promotion of tourism in the City of Ellensburg, the City
intends to disperse City Lodging Tax proceeds to the Chamber to assist with its
Proposal, and hereby enters Into this Agreement; and
WHEREAS, the City and the Chamber have successfully cooperated under an
agreement beginning in 2001 that resulted in the provision of tourism development
services for the community; and
WHEREAS, the Chamber is qualified and willing to continue providing such services to
the City;
NOW THEREFORE, and in consideration of the mutual covenants and promises of the
parties hereinafter set forth, it is agreed as follows:
I
Tourism Promotions Agreement —87-
A. Ohambel s hliaatlons. The Chamber agrees to.provide the following services and
engage in the following activities in support of the Ellensburg tourism development
effort:
i. Visitor Information Center
a. Establish, operate and mairtitalh a Visitor Information Center for the
Purpose of
1. greeting visitors,
li. displaying promotional broc hurep,
ili. offering assistance, and
IV, answering requests for tourism and visitor informatim.
b. Operate the Visitor Information Centar Monday -Friday from B a.m. to 3
p.m., to include 80uidayrs between the hours of ID a.m. and 2 p.m., and
Sundays between the hours of 10 a.m. end 4 p.m. during Me months of
.lane, July, August, and September through Saturday of Labor bay.
Weekend.
c. Ensure that Chamber personnel and Volunteers rebeiVe regulai visitor
Information tralhing.
d. Maintain a yeamund toll free number for tourism Information.
2. Website Maintenance
a. Maintain a public web site that promoter; Ellensburg tourism and provides
Information for visitors. ,
b. Track web site traffie statistics Including, but not limited to, page views,
pni'que visitors, search terms, entry and exit pages. 1
3. Collateml Materials
a. Develop prametional materials
i. Brochures
II. Maps
iii. Press Fits
Iv. Video *lips
v; Photo library
b. Distribute Ellensburg tourism information and literature in Ellensburg
and In otheir markets.
c. Maintain stock and periodically review the effectiveness of Ellensburg
ra6ks and rack locations.
4. Marketing and Advertising
a. Administer and oversee Ellensburg tourism promotion efforts to promote
the City's events, attractions, facilitles, and destination downtown,
including
L marketing campaigns,
li. advertising,
iii, brochures,
iv. solicitation of conventions and meetings,
v. par idpatlon In trade shows, and
z
Tourism Promotions Agreement 88-
vi. other activities agreed to by the parties' from time to lime.
b. Develop and irnptament an external public relations campaign to
promote the City's events, attractions, WON, and despiiation
downtown.
5. Adminietrallon
a. Participate In the Ellensburg Lodging Tax Advisory Committee meetings.
b. prepare the City's applications to the Lodging Tax Advisory Committee
for funding.
c. Submit a monthly acootinting ofeuVahses incurrod,
d. Obtain, analyze and apply data related to tduriam-related activWas in
such a manner as to aid the review of the effectiveness of Ellensburg
tourism development efforts.
a. Submit yuartbdy reports to the City about services completed and the
state and effectiveness of tourism promotion efforts. As requested, but
®t -least Nce during the year, present such teports In person to the City
Council.
f. Work to meet the 2015 goals far Increasing Ellensburg tourism as
Included in "Exhibit B — Ellensburg Tourism Goals' of this agreement.
6. Signage
a. Staff the City's entryway and directional signage committee when
meedngs-ofthecommittee are recommended by the City.
B. Cis Obiingtions. The City agrees to provide the folkyWing services and engage in
the following activities in support of the Ellensburg tourism development effort:
1. Assign a member of the City staff to serve as regular liaison and contact with
Chamber representatives in support of the Implementation of this agreement.
2. Make payment from the City's Lodging Tax Fund to the Chamber for the
provision of its services based upon the budget Included In'Exhlbit A -
Tourism Services Budget' which is made a part of this agreement. Payments
for those budget Items shown on 'Exhibit A - Tourism Services Budget' for
Vishor Information Serrfices and Administration of Marketing shall be made on
a monthly basis. Payment for the services and products oDvered by this
agreement shall be on a reimbursable basis to the Chamber for costs
incurred, Payments made by the City to the Chamber under this agreement
shall In rio event exceed the total amount shown on the budget in 'Exhibit A -
Tourism Services Budget' of this agreement.
C. Additional Obligations. The parties further agree as follows:
1. The City, and any agents and employees of the City, in the performance of this
agreement, shall act in an independent capacity and not as officers or
employees or agents of the Chamber. Likewise, it is agreed that the Chamber,
and any agents and employees of the Chamber, In the performance of this
agreement, shall act in an Independent capacity and not as officers or
Tourism Promotion.s Agreement —89-
employees or agents of the City.
2. This agreement is not assignable by either party in whole or in part without
mutual written agreement of the parties.
3. All of the provisions of this agreement shall oAend to arid be binding upon and
inure to the benefit of the heirs, executors, administratora, ,sucoeosors, and
assigns of the respective par'tles hereto.
4. It is mutually understood and agreed that no alteration or variation of the terms
of this agreement shall be valid unless made in writinp and signed by the pariies
hereto, and that no oral understandings or agreements not inoorpgratbd shall be
binding on stay of the parties heteto.
5. Goth parties agree that In fulfilling the terms and conditions of this agreement,
that neither shall discriminate 00 the basis of race, fid, color, natlonal origin,
ages sex, Mark status, or the presence of a phyaical, sensory or marital
handicap.
B. This agreement is a contract for services. The Chamber remains a private
nonprofit assookWon of business and professional people, and the Chamber's
soceptance of this contract does not result In Chamber membership, or
convey the benefits of Chamber membership, to norc-members.
7. The Chamber's membership directory, web page, displays and other
Chamber referral services remain the property of the Chamber and its
members, acid listing is at the discretion of the Chamber.
B. The term of this contract shall be for two (2) years, from January 1, 2017
through DaQember 31, 201 a.
9. Either party max terminate this agreement for any reason after giving ninety (90)
days written notice of the intent to terminate.
10.The Chamber and City jointly shall prepare, a revidw of the Goals identified In
Exhibit B attached hereto and shall prepare an assessment report for
delivery to the Ellensburg City Council at the end of each calendar year of
the contract.
IN WITNESS WHEREOF, this apreernent has been executed by and on behalf of the
parties on the -day and year first above written.
KITTITAS COUNTY CHAMBER OF COMMERCE
•
Tourism Promotions Agreement —90—
CITY OF ELLENSBURG
Rich Elliott
Mayor
Exhibit B
Ellensburg Tourism Goal
Tt* goal established for the 201712010 contract is to increase Lodging Tex nepelpW by 5
percent each year. This goal assumes a stable national economy, socommodaticn availability,
and stable Cruel prices.
Assessment:
Parformance wail be assessed by the Ellensburg lodging Tax Advisory Committee based Upon
information prmrlded by the Chamber which will Include:
1. The Stat report of hotethnotal occupancy
2, Overall Ellensburg Lodging Tax Revenue comparison with previous year receipts,
3. Sales teat summary fbr tourism based business categories (to be supplied mcnlhly by the
City).
Tourism Promotions agreement -92—
-91-
TOURISM PROMOTIONS AGREEMENT
Between the qty of Cie Elum
and
The Kittitas County Chamber of Commerce
This Agreement is made and entered into this IM day of November, 2017, by and between
the Kittitas County Chamber of Commerce, hereinafter "Chamber," and the qty of Cie Elum, a
municipal corporation, heraeinater'Clty."
WITNESS THAT.
WHEREAS, the City and the Chamber seek to cooperate in the provision of tourism
development services for the community; and
WHEREAS, the Chamber Is qualified and wilting to continue providing such services to the City;
NOW THEREFORE, for and in Consideration of the mutual covenants and promises of the parties
herelnefter set forth, It Is agreed as folkwn:
A. ChMber`s Obk9Lens, The Chamber agrees to provide the following services and engage in
the f6116 ng acts miles in support of the Cie Elum tourism devekgmnt effort:
L EstablIsh, operate and maintain a Visitor Information Centerfor the purpose of
greeting visitors, displaying promotional brochures, offering assistance, and
answering requests for tourism and visitor Information. Hours of operation will be
Monday - Friday from 10 a.m, to +4 p.m., and Saturdays between the hours of 10 a.m.
and 4 p.m.
2. Ensure that Chamber personnel and volunteers receive regular visitor information
training.
3. Obtcibute Cie Elum tourism information and literature in Cie Elum and in other
markets. Maintain stack and perlodicaliy review the effectiveness of Cie Bum racks
and rack 10GODUL
4. Develop and maintain a separate web site devoted entirely to Cie Elurn tourism,
S. Develop and implement external public relations throughout City attractions,
facilities, and events.
6. Submit monthly reports to the City about services completed and the stare and
effectiveness of tourism promotion efforts. As requested, but at least twice during
the year, present such reports in person to the City Council.
7. Submit a monthly accounting of expenses Incurred for reimbursement.
8. Obtain, analyze and apply data related to tourism -related activities in such a manner
as to aid the review of the effectiveness of Cie Elum tourism development efforts.
B. C . The Qty agrees to provide the fullowing services and engage in the
Wowing acthritles in support of the Cie Elum tourism development effort:
1. Assign a member of the City staff to serve as liaison anti contact with Chamber
representatives In support of the Implementation of this agreement.
2. Make payment from the CWs Lodging Tax Fond to the Chamber fear the provision of
Its services based upon the budget included In'Exhibit A —Tourism Services Budget'
which is made a part of this agreement. Payments for those budget items shown in
'Exhibit A - Tourism Services Budget' for Visitor Information Services shall be made on
a monthly basis. Payment for the services and products covered by this agreement
shall be on a reimbursable basis to the Chamber for costs incurred. Budget lines In
"Exhibit A—Tourism Services Bullet" are approximate. However, payments made
by the City to the Chamber' under this agreement shall In no event exceed the total
amount shown on the budget In'Exhiblt A -Tourism Promotions Budget' of $106,000
without the prior written agreement of the parties.
C. Addoignmi Obl' s. The parties further agree as follows:
I. The City, and any agents and employees of the City, In the performance of this
agreement, shall act in an independent capacity and not as officers or employees or
agents of the Chamber. tikewlse, it is agreed that the Chamber, and any agents and
employees of the Chamber, In the performance of this agreement, shall act in an
independent capacity and not as officers or employees or agents of the sty.
2. This agreement is not assignable by either party in whole or In part without mutual
written agreement of the parties.
8. All of the provisions of this agreement shall extend to and be binding upon and Inure
to the benefft of the heirs, executors, administrators, successors, and assIgm of the
respective parties hereto.
4. It Is mutually understood and agreed that no alteration or variation of the terms of this
agreement shall be valid unless made In writing and signed by the parties hereto, and
that no.oral understandings or agreements not inrorparated In this agreement shall be
binding on any of the parties.
5. Both parties agree that In fulfilling the terms and conditions of this agreement that
neither shall discriminate on the basis of rase, treed, color, national origin, age, sex,
marital status, or the presence of a physical, sensory or mental handicap.
6. This agreement Is a contract for services. The Chamber remains a private nonprofit
assoclation of business and professional people, and the Chamber's acceptance of
this contract does not result in Chamber membership, or convey the benefits of
Chamber membership, to non-members.
7. The Chamber's membership directory, web page, displays and other Chamber
referral services remain the property of the Chamber and its members, and listing is
at the dkovtlon of the Chamber.
B. The term of this contract shall be for one (1) year, from January 1, 2018 through
December 31, 2018.
9. Either party may terminate this agreement after giving ninety (90) days written notice
of Its intent to terminate.
IN W17WESS WHEREOF, thb agreement has been emuted by and on behalf of the parties on
the day and year first above written.
UMTAS COUNTY CHAMBER OF COMMERCE
s
CITY OF CLE ELUM
O�4
Jay CGOWan
Mum
Exhibit C
Amendment to the Tourism Promotions Budget
MOW County Chamber of Commerce/supplemental downtown VIC
2018
Work Item I Monthly Existing Total Amount Supplemental
Cost F'undine
VISITOR INFORMATION CENTER
Visitor Center space (rentAnsurance/Utilities) '
2,200
5,000
$ 19,800
14,800
Remodel/Construction Costs
3,000
3,000
$ 31000
-
OfBce expenses (phone,postage, copier, oft sppls)*
11000
4,500
$ 9,000
4,500
Operations staffing & Administration
1,200
5,400
$ 10,800
5,400
Total Visitor Information CentOr
17,900
$ 4Z600
24,700
Total Request of Supplemental: 24,700
ADDITIONAL SCOPE OF WORK
Chamber's Obligrttions for Downtown Visitor Canter-.
a. Establish, operate and 'main ain Visitor Information Center for the purpose of:
i. Greeting visitors,
II. Displaying promotional brochures,
iii. Offering assistance,
Iv. Answering requests for tourism and vishor information, and
v, Scheduling community off season request for Visitor Center cost recover at $120 per day.
b. Operate the Visitor Information Center Friday through Sunday from I i a.m. to 7 p.m. during the months
of June, July, August, September and October and staffed during events at that location
c. Ensure the Chamber personnel and volunteers mcelve regular visitor information training.
d. Maintain a year-round toil -free number for tourism information.
Event to be staffed: (specific out of cycle)
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Atbahmenit A: is amended for FYt9 to include the fiailo4q
• Table A. Business Plan
• Tebo S: Fwk munm Targets
« Table C: Burelrwss iPmjedte li oWtm
Aebm+ment W. is amended for FY19:
Bud0et
Amontbmld
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
Mrandx"
Business Plan
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1
Please provido Commerce with a copy ofyour Rbwkedng Out the
I DUME8S A Er /4�TflfF�f�S:,
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114
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to
Amendment
Attachment 6: Budget
Grant Redpfent, KRtites County Chamber of Commerce
FYI B
Award
FY19 Amount
a Personnel
BENI
b. Conb mftd Services
0
c. Prolect Related Eximses
732d
L%732 -
d. Travel
0
a: I Other
0
TUrAL OOMMERCE AWARD
$39,233
FYI B
Award
FY19 Tote)
Amended Awad FYIS I FY19
COMMERCE Funds 233
78 4436
Local Matchina Rasourcas Requked 22,503
22,503 45.0018
c. Thkd: Jan -Merck
8 808.25
Taal Budget $161,736,
736 123.472
3. F.aftated Quarterly
4.
Quedw
FY19
a Finch JWZSW
$9 806.25
Ix Senorid; OdOw
9908.25
c. Thkd: Jan -Merck
8 808.25
d. Foust: .lune
6,80&25
TOTAL
00
A. As a condition of receiving funds under this GRANT, the GRANTEE agrees to dosxrmot at feast
$2= for fiscal year 2019 in maWmg resources. These snatching funds shall be used
exc kwhi fly to perform the work described in Attadrment "A" to this GRANT..
A. The total amount of transfers of funds between fine item budget categories shall not exceed
hventy (20) percent of the total budget. if the cumulative amount of these transfers exceeds or is
expected to exceed twenty (20) percent, the total budget shell be sub*ect to 1usWo0on and
negotiation of a GRANT wnendment by the GRANTEE and COMMERCE.
C. A sum often (10) percent of funds shall be withheld until activities and final products defined in
Attachrna t'A' have been successfully completed by the GRANTEE and accepted fL* by
COMMERCE.
11
Attachment D
COMMERCE
Director of Economic Advancement
SUMMARY:
The Director of Economic Advancement Is responsible for economic development
Information and related services In Kittitas County. The Director assists businesses and
connects them with programs from Washington State, Kittitas County, the Ellensburg
Business Development Authority, and others.
DETAILED JOB DESCRIPTION
The Director is responsible for the following duties, and other duties as assigned:
Business Development:
• Serve as the primary contact for Kittitas County economic development
services and resources.
Assist expanding local businesses and relocating out -of county businesses.
Assist county businesses with challenges.
Publicize available business development services.
Track economic development grants.
Maintain relationships with City/County Community Development offices,
key community members, and employers.
• Oversee the filing of required reports.
Regional Collaboration:
Collaborate with Yakima's New Vision and with the Central Washington
Economic Development District.
Professional Development:
• Attend conferences and training sessions.
Professional Profile:
Strong communication skills.
Interest in business development
College degree or equivalent experience.
609 North Main Street, Ellensburg WA 98926, 509-925-2002, www.kittitascountychamber.com
Catalyst Co working
Administrative Manager
Job Description
The Catalyst Co -working Administrative Manager will organize and coordinate administration duties and
office procedures. Their role is to create and maintain a pleasant work environment, ensuring high levels
of organizational effectiveness, communication and customer service.
Administrative Manager responsibilities include scheduling meetings and appointments, making office
supplies arrangements, greeting visitors and providing general administrative support to other
departments (by request, depending on availability).
Ultimately, the Administrative Manager should be able to ensure the smooth running of the office and help
to improve Catalyst Co -working procedures and day-to-day operation.
Responsibifffies
Serve as the point person for Administrative Manager duties Including:
• Maintenance
Supplies
a Equipment
o Bills
Errands
• Shopping
• Catalyst Advertising & Social Media
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with CEO to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate IT repairs with vendors on all office equipment
Ensure that all Items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers
Review and administer office leases
Organize tenant move in & move out
Manage office GRH budget, ensure accurate and timely reporting
Provide general support to visitors & tenants (tours, pricing, trouble shooting)
Liaise with facility management vendors, including cleaning, printer, phone and security services
Plan in-house or offsite activities, like parties, celebrations and conferences
Coordinate social media, blog and outreach marketing for Catalyst (local publications, Art walk
Downtown Association) & KC Chamber (by request).
Attachment E
RCW 82.14.370
Sales and use tax for public facilities in rural counties.
RCW 82.14.370 (3}(ili) "Economic development office" means an ofte of a county, port
districts, or an associate development organization as defined In RCW 43.3$0.010,
which promotes eonomic development purposes within the county,
Attachment F
BOARD OF COUNTY COMMISMONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RIO - 1-0a
NO;: 2016
IN TUN MATTER OF APPROVAL OF TW IKIT IT" & YAKIMA COUNTM
COMPRMMVE I&CONOW DEVELOPMENT RTRATEGY.
WHEIREAB; Kiititas County aW Yakima County and its public and private partner wast to
strengthen and diversify the regional economy;
WH EA* developing it Ctmtprehouve Economic Development Strategy (CEDE) for the
region will bdp .marshal resources and thrive trf active pmtnershlps;
WHEREAS; a CEDS will dao help the NOW gain stterdaa and WNW for *odtic pr+ojaete with the
Fedwral Sconmic Development Administration;
WHEREAS; the two cry CEDE will be driven by a broadly reprowntative local mowing
conwafttre;
VANAICAS; several public thrums will be hold to generate input sad interest In the CEDE plea;
WHERL48: an extensive oufteaab process will be admialdered to specifically n qct that
interested jurisdictions and dWble ntmpr+ofil wKK&Uons submit economic deva kpnent
projects for prioritization and indusiorr within tha CED$;
WHERRM.- the CEDS plan will help reesiablish a two minty Economic Development District
that am help implement ilia import" pian; and
WEUMU S: R is beneficial to nutinwin the CEDS so that the manic Development
Adrninistrntlon (RDA) can co wider emmmic invoWnems wift our ;
NOW THEREFORE BE IT RESOLVED drat the Kittitas County Bound ofCmMisdoom adopts
the Mlowing document (attaeiaaent A) as the final CEDE pian Por 2016 - 2019.
DATED this 11% day of January, 2016 at Ellensburg, Wadiagton.
BOARD OF COUNTY COMMISSIONERS
on Brandt, Commimeoutr
Excerpts from the Yakima and Kittitas Counties Regional
Comprehensive Economic Development Plan -1015
#f) iI'? if 3� g' q
45
.jUmd—
–
ems!
kwftse imrddpabn In business and Indulwt" rqun t
.-
to crrilrly focal business pnd aar+ae as fiacaipoi� far• •
YC04 I
.
= ' • •_• '
dellvverkng seruka to key empalnle3. ' =
i�r�ler
-
Provide assistance to expanding or troubled companies in
Wil, Kitt>tw
an effort to support jobs and private Investment within
Chamber, South
Yakima County.
Central Workforce
Coundl
{' •f
}' tclOW hiding and Wo wsour\� to rt �•
sBCJM�V
•
feterrtion of Imi cornea - r
&VOOMM Bidllas:
'
CAPRA '
Market the region as a business location using e-
YCDA, Kittitas
newsletters. websites prospecting trips, public relations and Chamber, Port
other strategies.
districts
UPdate an terrtwa my budAM deveiapmRat websites so
i vM pk&w
rtan!lrar� eodsting counp p!a idan#belyelaa�ts
�tamiaei•. �t
-
of d bushms avid aesowm gwt� ft let cw*ol -
dMtiU,
SIS
Implement cooperative marketing Initiatives that raise the
YCDA, Mites
region's image and reputation as a business location
umber, Port
'
Districts
Gener'aft:eats firm eapandiag rassas, resgaW to
ftk PAN=
prosked budneim% and conowe va"m up on'longw-
CMMbe4 Pq* '
tem krasRes cup nBIon lands.
pistriats
Stay in contact with site selection professionals through e-
YCDA, Kktbs
nawsietters, direct mai(, and special trips or events.
Chamber
-p'-- •–--.
i
.'�h' Ti �! .Jj' 1',j � .�r}?�' i 11� •*k� ,'OH4-* 111
--- - ....._.
IMPle hent business pion' co $I- ftwvreprenan
emerging businusas in Kittitels and vaidma counties
YCDAO - VU
Investigate the feasibility of expanding existing business
YCDA, Klttites
pian contests and other initiatives that support
Chamber, kcal
entrepreneurs and emerging businesses In the two county
Colleges &
region
Universities
45
Create a multi use downtown retail Incubator program In
Mites County and explore opportunities to fmplement this
model In Yakima County.
Kittkw Chamber,
YCDA, CRy of
Yaldme
technical and professional employees to Central
YCDA, SEDC,
Organize and offer periodic seminars for entrepreneurs and
SCORE, Ellensburg
established businesses that prrrvlde help In the areas of
Downtown
finance, marketing, management, getting started, etc.
Assoclatiom RCDP,
I Develop business education partnerships for K-12 and
Mites Chamber
Market unique ban perms and services and explam
Kittitas Chamber
angel and eqo ty 6AWIng prog Ms that Will support
RCDR
prombtirt ventures In the region
f:SD 10, YCDA
f,
Irr�+�l�m4+�tgt�{xa �fll'kurtlye# r .. .. L�2�
Implement strategies to help local employers attract
YCDA, Mites
technical and professional employees to Central
Chamber
Washington.
Rnallze STEM Education Phmfor Carrtnal Il %shk g "acid
ESD 1W
%cLq on initial fin.
I Develop business education partnerships for K-12 and
ESD 105, YCDA,
SCWK CWU,
postsecorwely schools
Kittitas Chamber
pevekbp vmb based faformadon and -resources that Identify
current W M education hdthdly s while conned
f:SD 10, YCDA
business, edudtiaq, families and public at large to current
and future STEM K*Iatives.
Implement a serles of topical seminars to support key local
YCDA, Kittitas
industry clusters and their key employees.
Chamber, SCWDC
Implament Em oonent RwAmbables to prepaire and
support adults Inthetransition tonow censer opportunities
SCWDC
In demand occupations`
Increase technical training opportunities by expanding the
Yakima
Yakima Vocational Technical Skills Center and building a
School
School District
satellite facility in SmuFysl L
Start a Medkal Assistant technical cartifica to program In
Perry Technical
response to Industry needs.
Institete (PTI)
Initlate a Machining Apprenticeship program to provide In
depth training to the areas Incumbent workforce and
WCC
support the state's aerospace Industry
45
Iniiaiate a combined professional tunica!�ae dprogram
YVM, YCDA,
where a student will receive an Assodates gf Applied
1FVOG, hTI
Science Degree.
WO. Yakama
Develop and pronate agrltourism and cultural actl*les
Nation, area
museums &
9,16
'#ti�i�Aek�Qlld�
cultural
3
.011'{r -hi tjI d L4 ri r5 4ncnP',1 LhC'—
tai:
CM�CQ;7
Secure funding for development of Infrastructure
Cities, Counties
Improvements induding, roadway, water, sewer, WIN=
and Port Districts,
1, 2, 3, 4, 5
and pedestrian access at top priority sites within the region.
Kittitas Chamber
Secure 19phase funding to Rtlplement the Yakima
` Ya
Integrated Water ResaWce Maaagerrhent plan. -mom
WlifffA iR S#ft,
IFittlias Cprnrgr
Fund appropriate infrastructure projects with each County's
YCDA' Yakima
0.09% sales tax funding dedicated towards economic
County, Mites
1, 2, 6
development projects
Couft Kittitas
Chamber
�InpleMt.n201;ca4Inliioii,
brad
�D nl tion
C,x� e: it
f
--
Seek to secure fug to enhance trail and green bait
now -
xptenu In the Itegim.
�Y
Incorporate local breweries and distilleries Into promotional
YVM, YCDA,
and tourism marketing Initiatives.
Iattitas Chamber
WO. Yakama
Develop and pronate agrltourism and cultural actl*les
Nation, area
museums &
9,16
within tihe region.
cultural
Pursue securing funds to make Improvement to fairgrounds YCDA, Klttkas
Ikotas
and other landmark facilities In the region to enhance their Chamber, li
capabilities to support enhanced tourism. county
Fairgrounds,
.0 ,
I
Enhance
Yakima commercial flight opportunities In and out of I CRY of Yakima
14
J EGiB�JA z;':Q Otir,r7lRi :: a �i5+piilCr75e'�I :a7;.4 .?ONtjppi�4.
old'
�Co� �1t1r of Yakima master plannbc6 activift for - —
dGwntoNrn revfta&ation and secnnefundt to City of Yakima
Assess and inventory the Ckyt current real offerings and
City of Yakima,
create a recruitment and marketing stratM for downtown
Ellensburg
retall redevelopment.
Downtown
Association
Qrgenlrh and develop new events that will draw
City of Yakima,
Ebensburg
downtown bness dWr-kts
business
Dmwftm 13,17, 4
Association
Determine possible locations for parlor, plazas and a
Permanent location for an annual fariner's market that
City of Yakima
enhances overall downtown revitalization efforts.
Ensure that -land use, mob �h►, and p tr8 requirements
Oupport current street level retail with a foraost of
dwmUmm Vmv&Downtown
�Y of � , ay
of ElbtsbugL
Ebensburg 13,17
Association
Develop marketing and promotional materials that hWhilight
downtown and neighborhood business development
opportunities.
City of Yakima,
Ellensburg
Downtown 4
Association
nedeveiopment of Main street, Union Gap
CRY of Union Gaµ
YCDA 17
Implement planned infrastructure improvements that
support North 1st Street ftevltallmlon I CRY of Yakima g
M
In accordance with EDA guidelines, annual reports detailing progress achieved on economic
development activities will be prepared. The yearly reports will effectively adjust the C€DS as
needed to anticipate new opportunities, address new issues, identify new projects and
strategies and remorse finished projects and strategies.
Since the CED5 is a living document, annual reports wilt provide details regarding the previous
year's efforts toward defined goals. Key objectives will be tracked and "next steps# will be
stated for the coming year. These projected plans will continue to identify specific projects,
estimated costs and timeframes, funding mechanisms, responsible parties, and project
partners.
The following performance measures will be used to evaluate how well strategies and projects
are producing desired outcomes and impacts for the Kittitas Yakima region.
GOAL ONE: Support the Retention wW Exp lWon of
Regional Clusters and industries
► Number of new jobs created r
Number of jobs retained T .
► Increase In private Investment
Number of key companies receiving in-depth
counseling 14 or more hours] /
Number and $value of key Industry/business 414 i� •:.
capital expansion projects
• Number and types of Federal and State 1,
Investments secured to support specific duster or
Industry codlaborathre Initiatives
u $ loan capital packaged to support expanding businesses
$ value of tax credits secured to support expanding businesses
GOAL Two: Support Small Business Success and Entneprcnawship
Number of new ventures created
Number of workshops offered for small business and entrepreneurs
Number of small businesses receiving in-depth counseling (4 or more hours)
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