HomeMy WebLinkAboutStaff Report 10-2-2018-RevisedKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: October 2, 2018
ACTION REQUESTED: Request to Approve a Special Event Application for
Huffman Farms Pumpkin Festival.
BACKGROUND: The Commissioner’s Office received a Special Event
Application from Hilary Huffman to host the Huffman
Farms Pumpkin Festival throughout the month of October
beginning on 10/6/2018 – 10/28/2018.
INTERACTION: The applicant is not requesting a waiver to Kittitas County
Code Chapter 5.20.160 – Closing Hours.
The applicant is requesting a waiver to Kittitas County
Code Chapter 5.20.100 – Penal Bond – Bond of Indemnity.
The permit fee has been paid and Staff has routed the
application and received a recommendation of approval from
the following departments: Sheriff, Public Health, Public
Works, Solid Waste, Prosecutor, Fire Marshal & Auditor
(Specific comments may been seen in the Department
Memo’s attached).
RECOMMENDATION: Approve the Special Event Application from Hilary Huffman
to host the Huffman Farms Pumpkin Festival from October
6, 2018 – October 28, 2018 with the following
contingencies:
Prosecutor: the applicant must provide a Certificate of
Liability Insurance (provided on 9-27-18) listing the County
as an additional insured as well as the Endorsements by no
later than 10/5/2018.
Public Works: The applicant is required to ensure that no
unmitigated adverse impacts to the traveling public along
Wilson Creek Road will occur from the proposal. Public
Works also has requested that the applicant post “Event
Ahead” signs along Wilson Creek Road.
Fire Marshal: All structures shall have a minimum of one
2A-10B:C fire extinguisher readily available for use. Any
LPG tank shall be secured to prevent displacement. Please be
aware of general trip hazards from extension cords. Also,
extension cords may not be piggy-backed/daisy-chained
together. Parking shall be such that fire apparatus access is
maintained at all times. The fire apparatus access roads shall
remain free from obstructions. Please ensure that all
required permits have been issued at least 14 days prior to
the event.
Auditor: As of 9/25/18 Huffman Farms hadn’t registered
nor have they submitted any admissions tax for the 2017
event. It is recommended that Huffman Farms register online
and submit admissions tax for the 2017 event by no later
than 10/5/2018, before approval of the 2018 event. It is also
recommended that they register for the 2018 event by no
later than 10/5/2018. Penalties will apply for failure to
report.
** As of 10/1/2018 Judy Pless, Budget & Finance Manager
submitted an update to her feedback stating that, Huffman
Farms has submitted their online report for this years event
and they did file a return for last years event. So long as they
report again at the end of this years event everything is
good.**
Public Health: A temporary food service permit from
KCPH shall be obtained before any food service begins on-
site. If the application for permit is received less than two
weeks prior to the first event, a late fee may be assessed.
HANDLING: Staff will notify the applicant of the Board’s decision & send
a copy to the Sheriff, Public Works, Public Health, Solid
Waste, Prosecutor, Interim - Fire Marshal, Auditor, Code
Enforcement and KITTCOM.
ATTACHMENTS: Special Event Application
Memo’s from County departments
TR Receipt & Misc. correspondence
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II