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Home My WebLink AboutDOE Amendment 1 (Meter Pilot Project)Today's Date August 29, 2018 Fund/Department 116 -Public Health Kittitas County w Review Form Grants & Contract Agreement Agenda Date Contract/Grant Information Contract /Grant Agency: Department of Ecology Amendment 1 Period Begin Date: June 30, 2018 1 1 Period End Date: December 31, 2027 Total Grant/Contract Amount: $1,190,727.00 Grant/Contract Number: C1800153 Contract/Grant Summary: The purpose of the Interagency Agreement is to define roles and responsibilities of Ecology and Kittitas County Public Health for the implementation of a metering pilot project to include meter procurement and installation and administration and outreach. The amendment adds parcels to the agreement that require a groundwater permit and other text as outlined in the scope of work section. Recommendation for Board of Health and Board of Health Review on Department Head Signature: , Administrator Date: Kittitas County Prosecutor, Auditor, and Board of Health Review and Comment: APPROVED AS TO FORM: Signature of Prosecutor's Office Date Signature of Auditor's Office Date Signature of Board of Health member Date Financial Information — NO CHANGE Total Amount $ 1,190,727 State Funds $ 1,190,727 Federal Funds $ 0 Percentage County Funds Matching Funds $ CFDA# Grant/Contract Review Page 1 In -Kind $ Is Equipment being purchased? yes Who owns equipment? New Personnel being hired? yes Contact HR hiring — reporting requirements Future impacts or liability to Kittitas County: Budget Information — NO CHANGE Budget Amendment Needed? New Division Created? , Yes ❑ attach budget form No ❑ why not Revenue Code 116.615.02.62.xx334.03.10 Sub -Contract Approved Date: Procure Admin 116.615.02.62.11 Task 1.1 $ 37,660 Meter Equipment 116.615.02.62.12 Task 1.2 $ 326,300 Meter Installation 116.615.02.62.13 Task 1.3 $ 753,000 Pilot Outreach 116.615.02.62.2 Task 2 $ 73,767 Pass Throuirh Information Agency to Pass Through Amount to Pass Through $ Sub -Contract Approved Date: Prosecutor Review Has the Prosecutor reviewed this agreement? Yes ❑ No ❑ county Departments Impacted Auditor Facilities Maintenance Information Services Human Resource Prosecutor Treasurer Submitted Signature: Date: Department- m5bignment or i racKing inrormation Auditor's Office Human Resource Prosecutor's Office Who Signed the grant application Reviewer I Date Grant/Contract Review Page 2 00.0� DEPARTMENT OF ECOLOGY State of Washington AMENDMENT NO. 1 TO CONTRACT NO. C1800153 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND KITTITAS COUNTY PUBLIC HEALTH D EPARTMENT PROJECT TITLE: Kittitas County Pilot Metering Pr( gram PURPOSE: To amend the Agreement between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and Kittitas County Public Health Department, hereinafter referred to as "COUNTY" or "CONTRACTOR." WHEREAS, Kittitas County has a special category of parcels that have a permitted domestic (non -Group A or municipal water system users) that are being included in this agreement as part of the metering pilot program, as established in ESSB 6091. Ecology has added additional clarification to this agreement to distinguish these permitted domestic parcels and the metering pilot project tasks. Ecology has added the additional category of parcels to the pilot project in order to provide an understanding of domestic water use issues in this area. WHEREAS, to better define meters that are being funded out of the metering pilot program and those funded out of other funds provided by Ecology, Task 1.2 and Task 1.3 are amended to include items A & B for tracking purposes. Total budget for task 1.2 and Task 1.3 remain the same, however the budget for each of these tasks have been split between item A & B of each task. IT IS MUTUALLY AGREED the Agreement is amended as follows: 1) The Scope of Work for Task 1.2 and Task 1.3 are amended to read as follows (new text is underlined): Task 1.2 The County will purchase Meters and Meter Registers a. Meter F4uipment — Pilot Prosect b. Meter Equipment _-_Permit Required Meters (Permitted Domestic) Task 1.3 The County will contract for Meter Installation Costs a. Pilot Project b. Permit Required (Permitted Domestic) State of Washington Department of Ecology Contract no. C1800153, Amendment 1 Kittitas County Public Health Department 2) The "Budget by Task Summary" is replaced as follows to reflect the addition of items A & B for Task 1.2 and Task 1.3: Item Description Amount 1 Task 1.1 — Procurement Administration $37P660 2 Task 1.2a — Metering Equipment —Pilot Pro'ect $195,780 3 Task 1.2b — Metering Equipment — Permitted Domestic $130,520 4 Task 1.3a — Meter Installation — Pilot Project $451,800 5 Task 1.3b — Meter Installation — Permitted Domestic $301,200 6 Task 2 — Pilot Program Administration & Outreach $73,767 Total Project Cost $1,190,727 3) The "Budget by Task Detail" is replaced as follows to reflect the addition of items A & B for Task 1.2 and Task 1.3: Pg 2 State of Washington Department of Ecology Contract no. C1800153, Amendment 1 Kittitas County Public Health Department Task 1.1 Procurement Amount Description Administration Personnel $20,990 Includes salary, benefits (37% of salaries), and indirect costs (42% of salaries) based on County estimates. Goods & Services $11,670 Equipment for new staff person to include: computer, monitors, desk, chair, file cabinet, phone, new metering software and training. County to maintain ownership of these goods and services. Meter retrofitting $5,000 25 current meters Total Task 1.1 $37,660 Task 1.2 Meter Equipment Task 1.2 a Pilot Project $195,780 602 Pilot Project meters going in the ground between 2018-2027, $325 each Task 1.2b Permitted Domestic $130,520 402 Permitted Domestic meters going in the ground $326,300 between 2018-2027, $325 each Total Task 1.2 Task 1.3 Meter Installation Task 1.3a Pilot Project $451,800 602 Pilot Project meters going in the ground between 2018-2027, $750 per installation. Task 1.3b Permitted Domestic $301,200 402 Permitted Domestic meters going in the ground between 2018-2027, $750installation. Total Task 1.3 $753,000 Amount ,per Task 2 Implementation — Description Pilot Program Administration & Outreach Includes salary, benefits (37% of salaries), and indirect Personnel costs $74,503 costs (42% of salaries Goods & Services $10,275 Goods & Services and standard costs for new staff person to include: Office supplies, phone, computer rotation, cell phone, vehicle replacement, rent and postage for meter install notifications. County to maintain ownership of these goods and services. Travel $2,200 Mileage at.535/mile Total Annual Costs $86,978 Annual Metering Fee Revenue $(21,600) $180/year, collected at the time of building permit or AWSD, assumes 100 new Metering Inspection Revenue $(30,000) $300 each, collected at the time of building permit of AWSD, assumes 100 new Total Year One Request $35,378 Year 2 $26,078 Based costs increasing by 2%, and revenue increasing based on annual metering fee Year 3 $12,311 Based costs increasing by 2%, and revenue increasing based on annual metering fee Years 4-10 1 Revenue will exceed costs TOTAL TASK 2 $73,767 Pg 3 State of Washington Department of Ecology Contract no. C1800153, Amendment 1 Kittitas County Public Health Department 4) Section 22. Agreement Management is revised, removing Rose Bennett as the Ecology Financial Manager, and adds Al Josephy (360) 407-6456 as the new Financial Manager. All other terms and conditions of the original Agreement including any other amendments remain in full force and effect, except as expressly provided by this Amendment. This Amendment is signed by persons who represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This Amendment is effective on June 30, 2018. IN WITNESS WHEREOF, the parties below, having read this Amendment in its entirety, including any attachments, do agree in each and every particular as indicated by their below signatures. State of Washington Department of Ecology Signature Date Polly Zehm Deputy Director Department of Ecology Approved as to form only. Assistant Attorney General Pg 4 Kittitas County Health Department Signature Date Robin H. Read Administrator