HomeMy WebLinkAbout03.01.2018-12.31.2017 Interagency Agreement between Department of Ecology and Kittitas County Public Health Department ( metering pilot) (2)�.- _ , ,.
Kittitas County
Review Form ^_
K37'S'!'I .0 F Al v
Grants & Contract Agreement I
Today's Date _T Agenda DateJ I� +
05/08/2018 L 1 — ,
Fund/Department
116 -Public Health
Contract/Grant Information
Contract /Grant Agency: Interagency Agreement between Department of Ecology and Kittitas County
Public Health Department
Period Begin Date: March 1, 2018 Period End Date: December 31, 2027
Total Grant/Contract Amount: $1,190,727.00
Grant/Contract Number:
Contract/Grant Summary:
The purpose of the Interagency Agreement is to define roles and responsibilities of Ecology and Kittitas
County Public Health for the implementation of a metering pilot project to include meter procurement
and installation and administration and outreach.
Recommendation for Board of Health and Board of Health Review on
Department Head Si nature
p g(�"� ,Administrator Date:
Kittitas County Prosecutor, Auditor, and Board of Health Review and Comment:
APPROVED A5 TO FORM:
Signature of rasecutor';
_1 (1/01P
Signature of AWitor's Office
0
ce Date
Date
Signature of Board of Health member
Financial Information
Date
Grant/Contract Review Page 1
In -Kind $
Explain
Is Equipment being purchased? yes Who owns equipment? Property owner
New Personnel being hired? yes Contact HR hiring — reporting requirements
Future impacts or liability to Kittitas County:
Budget Information
Budget Amendment Needed? Yes ❑ attach budget form
New Division Created?
Revenue Code 116.615.02.62.xx334.03.10
Procure Admin
Meter Equipment
Meter Installation
Pilot Outreach
Pass Through Information
116.615.02.62.11
116.615.02.62.12
116.615.02.62.13
116.615.02.62.2
Agency to Pass Through
Amount to Pass Through $
Sub -Contract Approved Date:
No U Why not
Task 1.1
Task 1.2
Task 1.3
Task 2
Prosecutor Review
Has the Prosecutor reviewed this agreement? Yes No
Countv Departments Imoacted
$ 37,660
$ 326,300
$ 753,000
$ 73,767
Submitted
Signature:
Department:
Assignment of Tracking Information
Auditor's Office
Human Resource
Prosecutor's Office
Who Signed the grant application
Date:
Reviewer I Date
Grant/Contract Review Page 2
Auditor
Facilities Maintenance
Information Services
Human Resource
Prosecutor
Treasurer
Submitted
Signature:
Department:
Assignment of Tracking Information
Auditor's Office
Human Resource
Prosecutor's Office
Who Signed the grant application
Date:
Reviewer I Date
Grant/Contract Review Page 2
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO. 2018-_a 0 a
RESOLUTION TO AUTHORIZE EXECUTION OF AN INTERAGENCY AGREEMENT
BETWEEN KITTITAS COUNTY AND THE STATE OF WASHINGTON,
DEPARTMENT OF ECOLOGY
WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides the capability for public
agencies to cooperate for mutual advantage; and
WHEREAS, Engrossed Substitute Senate Bill (ESSB) 6091 (Effective Date of January 19,
2018) requires the Department of Ecology to initiate a pilot metering project
throughout the state including Kittitas County; and
WHEREAS, the roles and responsibilities of the Department of Ecology and Kittitas County as
they pertain to the pilot metering project are detailed in the attached interagency
agreement and incorporated herein by reference.
NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Kittitas
County, Washington, hereby authorizes execution of an interagency agreement
with the state of Washington, Department of Ecology, that is attached hereto, and
incorporated herein by reference.
DATED this 541n day of , u,1' 2018, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
A G TY, WASHINGTON
Vr
DEPARTMENT OF
ECOLOGY
State of Washington
IAA No. C1800153
INTERAGENCY AGREEMENT (IAA)
BETWEEN
THE STATE OF WASHINGTON, DEPARTMENT OF ECOLOGY
AND
KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT
THIS INTERAGENCY AGREEMENT ("Agreement" or "IAA") is made and entered into by and between
the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and Kittitas County
hereinafter referred to as the "COUNTY," pursuant to the authority granted by Chapter 39.34 RCW.
THE PURPOSE OF THIS AGREEMENT is to define the roles and responsibilities of ECOLOGY and the
COUNTY as they pertain to implementation of a pilot metering project as mandated by the Washington State
Legislature in Engrossed Substitute Senate Bill (ESSB) 6091 (Effective Date of January 19t'', 2018).
WHEREAS, ECOLOGY has legal authority under ESSB 6091 and the COUNTY has legal authority under
RCW 35.21.735 (2) that allows each party to undertake the actions in this agreement.
WHEREAS, ESSB 6091 Section 204(1) requires Ecology to initiate a pilot metering project and requires
that ECOLOGY must purchase and provide meters to be used in the pilot projects in the area in which
the Kittitas County water bank program operates and measure water use from all new groundwater
withdrawals for domestic purposes exempt from permitting under RCW 90.44.050.
WHEREAS, the recipient of a meter provided under this agreement (authority from ESSB 6091), will
become the owner of the meter and will be responsible for maintenance of the meter. In cases where the
meter entirely fails, the property owner may work with the County to obtain a replacement meter.
THEREFORE, IT IS MUTUALLY AGREED THAT:
1) The COUNTY shall furnish the necessary personnel, equipment, material and/or service(s) and
otherwise do all things necessary for or incidental to the performance of the work set forth in
Appendix A, Statement of Work and Budget, attached hereto and incorporated herein.
2) PERIOD OF PERFORMANCE
The period of performance of this IAA shall commence on March 1, 2018, and be completed by December 31,
2027, unless terminated sooner as provided herein. Amendments extending the period of performance, if any,
shall be at the sole discretion of ECOLOGY.
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IAA No. C1800153
3) COMPENSATION
Compensation for the work provided in accordance with this IAA has been established under the terms of RCW
39.34.130 and RCW 39.26.180(3). This is a performance-based agreement, in which payment is based on the
successful completion of the expected deliverables.
The source of funds for this IAA is Watershed Restoration Enhancement Bond Account.
The parties have determined that the cost of accomplishing the work identified herein will not exceed
$1,190,727. Payment for satisfactory performance of the work shall not exceed this amount unless the parties
mutually agree via an amendment to a higher amount. Compensation for services shall be based on the terms
and tasks set forth in Appendix A, Statement of Work and Budget. ECOLOGY will not make payment until
it has reviewed and accepted the completed work.
4) BILLING AND PAYMENT PROCEDURE
Payment requests shall be submitted on state form, Invoice Voucher A19 -1A. Invoices shall describe and
document to ECOLOGY's satisfaction a description by task of the work performed, the progress of the
work, and related costs. Each invoice voucher shall reference the Agreement (IAA) number and clearly
identify those items that relate to performance under this Agreement. Payment will be made within thirty (30)
days of submission of a properly completed invoice (form A194A) with supportive documentation. All
expenses invoiced shall be supported with copies of invoices paid.
Send invoices to:
State of Washington
Department of Ecology
Attn: Rose Bennett
P.O. Box 47600
Olympia, WA 98504-7600
Payment requests shall be submitted on a quarterly basis. Upon expiration of this Agreement, any claim for
payment not already made shall be submitted to ECOLOGY within 30 days after the expiration date or the end
of the fiscal year, whichever is earlier.
Payment will be issued through Washington State's Department of Enterprise Services Statewide Payee
Desk. To receive payment you must be registered as a state-wide vendor. To register submit a state-wide
vendor registration form and an IRS W-9 form at website,
lits .//www.des.wa. ov/services/Contractin ui•chasin BusinesS/VelidorPa /Pa esldefault.as x. If you
have questions about the vendor registration process you can contact DES at the Payee Help Desk at
(360) 407-8180 or email payeehelpdesk(iWes.wa. oy.
5) ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
6) ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable
by either party in whole or in part, without the express prior written consent of the other party, which consent
shall not be unreasonably withheld.
7) ASSURANCES
Parties to this Agreement agree that all activity pursuant to this agreement will be in accordance with all
the applicable current federal, state, and local laws, rules, and regulations.
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8) CONFORMANCE
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
9) DISPUTES
Parties to this Agreement shall employ every effort to resolve a dispute themselves without resorting to
litigation. In the event that a dispute arises under this Agreement that cannot be resolved among the parties,
it shall be determined by a Dispute Board in the following manner. Each party to this Agreement shall
appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional
member to the Dispute Board. The Dispute Board shall review the facts, agreement terms, and applicable
statutes and rules, and then make a determination of the dispute. The determination of the Dispute Board
shall be final and binding on the parties hereto, unless restricted by law. The cost of resolution will be
borne by each party paying its own cost. As an alternative to this process, if state agencies, either of the
parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the
Governor's process will control. The parties may mutually agree to a different dispute resolution process.
10) FUNDING AVAILABILITY
ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from
state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date and prior
to completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate
the agreement, in whole or part, for convenience or to renegotiate the agreement subject to new funding
limitations and conditions. ECOLOGY may also elect to suspend performance of the agreement until
ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these
options with no notification restrictions.
11) GOVERNING LAW AND VENUE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform
to those laws. This Agreement shall be construed and interpreted in accordance with the laws of the state
of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston
County.
12) INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue
to be employees or agents of that party and shall not be considered for any purpose to be employees or agents
of the other party.
13) ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute
or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable federal and state of Washington statutes, regulations, and rules.
b. Mutually agreed upon written amendments to this Agreement.
c. This Agreement, number C1800153.
d. Appendix A, Statement of Work and Budget.
e. Appendix B, Metering Pilot Project - Roles, Responsibilities, Technical Requirements.
£ Any other provisions of this Agreement, including materials incorporated by reference.
14) RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the
service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both
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parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. All books, records, documents, and other material relevant to this Agreement will be
retained for six years after expiration of this Agreement and the Office of the State Auditor, federal auditors,
and any persons duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will
remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or
make available this material to any third parties without first giving notice to the furnishing party and giving it
a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to third parties
subject to state public disclosure laws.
15) RESPONSIBILITIES OF THE PARTIES
Each party of this Agreement hereby assumes responsibility for claims and/or damages to persons and/or
property resulting from any act or omissions on the part of itself, its employees, its officers, and its agents.
Neither party will be considered the agent of the other party to this Agreement.
16) RIGHTS IN DATA
Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by
the U.S. Copyright Act of 1976 and shall be owned by state of Washington, ECOLOGY. Data shall include,
but not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys, studies,
computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright,
patent, register, and the ability to transfer these rights.
17) SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without
the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental
purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable.
18) SUBCONTRACTORS
The County agrees to take complete responsibility for all actions of any Subcontractor used under this
Agreement for the performance. When federal funding is involved there will be additional subcontractor
requirements and reporting.
Prior to performance, all subcontractor who will be performing services under this Agreement must be
identified, including their name, the nature of services to be performed, address, telephone, WA State
Department of Revenue Registration Tax number (UBI), federal tax identification number (TIN), and
anticipated dollar value of each subcontract. Provide such information to ECOLOGY's agreement manager.
19) TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement,
or if either party violates any of these terms and conditions, the aggrieved party will give the other party written
notice of such failure or violation. The responsible party will be given the opportunity to correct the violation
or failure within fifteen (15) business days. If failure or violation is not corrected, this Agreement may be
terminated immediately by written notice of the aggrieved party to the other.
20) TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement without cause upon thirty (30) calendar day prior written notification
to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered
or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination.
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21) WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent
exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated
to be such in a written amendment to this Agreement signed by an authorized representative of the parties.
22) AGREEMENT MANAGEMENT
The representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement. The parties agree that if there is a
change in representatives that they will promptly notify the other party in writing of such change, such changes
do not need an amendment.
The ECOLOGY Representative is:
The County Representative is:
Name: Ron Dixon
Name: Erin Moore
Address: 1250 W Alder Street
Address: 507 N Nanum St., Suite 102
Union Gap, WA 98903-0009
Ellensburg, WA 98926
Phone: 509-454-7897
Phone: 509-962-7698
Email: ron.dixon@ecy.wa.gov
Email: erin.moore@co.kittitas.wa.us
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the
parties hereto.
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement.
IN WITNESS WHEREOF, the parties below, having read this Agreement in its entirety, including all
attachments, do agree in each and every particular and have thus set their hands hereunto.
State of Washington
Department of Ecology
Polly Zehm
Deputy Director
Approved as to form:
A tumc y General's Office
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Kittitas County
Public Health Department
By
Signature `[ Date
Kt a -
Print Name::
Title:
State of Washington, Department of Ecology
IAA No. C1800153
APPENDIX A
STATEMENT OF WORK AND BUDGET
Task 1 — Meter Procurement and Installation
1.1 The County will establish and maintain a contract with a vendor capable of delivering an Advanced
Metering Infrastructure (AMI) System.
• The County will ensure that the service provider's data management system is
accessible by both the County, the pilot project participant (metered property owner),
and Ecology.
• The County will ensure that the vendor's data management system meets Ecology's
data needs as defined in the Technical Requirements section of Appendix B. If those
data needs are not completely satisfied through the vendor's data management
system, then it will be the responsibility of the County to provide that data to
Ecology.
• Any Kittitas County competitive solicitation and awarded contract for equipment
needed to accomplish the work outlined in this IAA shall identify other counties as
authorized purchasers.
1.2 The County will purchase Meters and Meter Registers.
1.3 The County will contract for Meter Installation Costs.
Task 2 — Pilot Program Administration and Outreach
■ The County will ensure that all existing meters within their current metering program
are retrofitted with the AMI -capable meter registers or replaced in their entirety with
AMI -capable meters if necessary.
• The County will ensure that AMI -capable meters are installed and functional prior to
occupancy for all building permit applicants that meet the criteria as stated in the
technical requirements section.
• The County will distribute Ecology's most recent version of the Pilot Program
Information Packet to all qualifying Pilot Project building permit applicants.
• The County will ensure that AMI -capable meters are installed per the installation
requirements listed in the Technical Requirements section of Appendix B.
• The County will ensure that all account information, as outlined in the technical
requirements section, is entered into the AMI data management application within 30
days of meter installation.
• The County will ensure that owner/participant information for each installed meter is
updated within the service provider's data management system when ownership of
the property changes.
• In the case of property ownership changes the County will ensure that the new
owner(s) is sent an Ecology -provided Pilot Project Information Packet as
described above.
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Budget by Task Summary:
Item
Description
Amount
1
Task 1.1—Procurement Administration
$37P660
2
Task 1.2 — Metering E ui ment
$326,300
3
Task 1.3 — Meter Installation
$753,000
4
Task 2 — Pilot Program Administration & Outreach
$73,767
Total Project Cost
t $1,190,727
Budget by Task Detail:
Task 1.1 Procurement
Amount
Description
Administration
Personnel
$20,990
Includes salary, benefits (37% of salaries), and indirect
costs (42% of salaries) based on County estimates.
Goods & Services
$11,670
Equipment for new staff person to include: computer,
monitors, desk, chair, file cabinet, phone, new metering
software and training. County to maintain ownership
of these oods and services.
Meter retrofitting
$5,000
25 current meters
Total Task 1.1
$37,660
Task 1.2 Meter Equipment
$326,300
Based on 1004 meters going in the ground between
$753,000
2018-2027, $325 each
Based on 1004 meters going in the ground between
Task 1.3 Meter Installation
Costs
2018-2027, $750 per installation
Task 2 Implementation —
Amount
Description
Pilot Program Administration &
Outreach
Personnel costs
$74,503
Includes salary, benefits (37% of salaries), and indirect
costs (42% of salaries
Goods & Services
$10,275
Goods & Services and standard costs for new staff
person to include: Office supplies, phone, computer
rotation, cell phone, vehicle replacement, rent and
postage for meter install notifications. County to
maintain ownership of these goods and services.
Travel
$2,200
Mileage at .535/mile
Total Annual Costs
$86,978
Annual Metering Fee Revenue
$(21,600)
$180/year, collected at the time of building permit or
AWSD, assumes 100 new
Metering Inspection Revenue
$(30,000)
$300 each, collected at the time of building permit of
AWSD, assumes 100 new
Total Year One Request
$35,378
Year 2
$26,078
Based costs increasing by 2%, and revenue increasing
based on annual metering fee
Year 3
$12,311
Based costs increasing by 2%, and revenue increasing
based on annual meterin fee
Years 4-10
Revenue will exceed costs
TOTAL TASK 2
$73,767
Agreement Total
$1,190,727
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APPENDIX B
METERING PILOT PROJECT - ROLES, RESPONSIBILITIES, TECHNICAL
REQUIREMENTS
Legal Requirements -
ESSB 6091, Section 204:
• Ecology shall initiate a pilot project to measure water use from all new groundwater withdrawals
for domestic ppurposes exempt from pennittin under RCW 90.44.050 in the areas described in
this section.
■ The pilot projects must be the area in which the Kittitas County,, water bank program
opera Ies within water resource inventory area 39.
1. The area in which the Kittitas county water bank program operates includes that part of
Kittitas County that lies within the Yakima River Basin. As a result, the "Kittitas Pilot" will
apply to all of the areas within Kittitas County that lie within the Yakima River Basin.
Minimum Legislative -directed Deliverables:
1. Initial and on-going costs, including costs to local government and the department.
2. Technical, practical, and legal considerations that must be addressed.
3. The costs and benefits of a water use measurement program relying on individual meters versus a
water management program that estimates permit -exempt groundwater withdrawals.
4. Measures to protect the privacy of individual property owners and ensure accurate data collection.
5. Recommendations to the legislature, including estimated program costs for expanding the pilot
projects to other basins.
Reporting Requirements:
• Legislative reports due December 31, 2020 and December 31, 2027
Definitions:
• Advanced Metering Infrastructure (AMI) System — an integrated system of smart meters,
communications networks, and data management systems that enables two-way communication
between the implementing party and metered party.
■ Two-way communication — communication between the meter register and the service provider's
data management system that is available to all involved parties.
• Domestic use — means use of water associated with human health and welfare needs, including
water used for drinking, bathing, sanitary purposes, cooking, laundering, and other incidental
household uses. Domestic use also includes minimal outdoor uses as allowed per WAC 173-
539A (Upper Kittitas), or per County policy or administrative requirements.
■ Functional Meter — a meter installed according to the criteria outlined in the technical
requirements section that is reporting to the service provider's data management system.
• Pilot Project — the metering project(s) as required under ESSB 6091; effective date of ESSB 6091
was January 19`h, 2018.
• Service Provider — a company capable of delivering a complete AMI system.
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Roles & Responsibilities -
Department of Ecology (Ecology):
1. Ecology will coordinate with the County to ensure the timely implementation of the pilot
programs.
2. Ecology will develop a Pilot Program Information Packet to be distributed to all qualifying Pilot
Project building permit applicants. The packet will include a description of the "Pilot Project"
program that explains the purpose of the program, ownership of the meter, maintenance
responsibilities, service provider software program access and benefits (conservation, leak
detection, etc.), contact information for the County and Ecology, and what to do in case of a
malfunction of the meter.
3. Ecology will provide Pilot Program Information Packets to the County.
4. Ecology will work with the County to ensure the timely reimbursement of expenditures as
outlined in the technical requirements section.
5. Ecology will reimburse the expenditures of the County quarterly. Reimbursement for meter costs
and meter installation costs will be based solely on the number of functional meters that have
been installed and are reporting.
6. Ecology will maintain an accounting of all costs, including department costs, and costs to the
County.
7. Ecology will report to the legislature according to the requirements in ESSB 6091.
Kittitas County (County):
1. The County will develop, procure, and maintain a contract with a service provider capable of
delivering an Advanced Metering Infrastructure (AMI) System.
2. The County will ensure that the service provider's data management system is accessible by both
the County, the pilot project participant (metered property owner), and Ecology.
3. The County will ensure that the service provider's data management system meets Ecology's data
needs as defined in the Technical Requirements section. If those data needs are not completely
satisfied through the service provider's data management system, then it will be the responsibility
of the County to provide that data to Ecology.
4. The County will ensure that all existing meters within their current metering program are
retrofitted with the AMI -capable meter registers or replaced in their entirety with AMI -capable
meters if necessary.
The County will ensure that AMI -capable meters are installed and functional prior to occupancy
for all building permit applicants that meet the criteria as stated in the Technical Requirements
section.
6. The County will distribute Ecology's Pilot Program Information Packet to all qualifying Pilot
Project building permit applicants.
7. The County will ensure that AMI -capable meters are installed per the installation requirements
listed in the Technical Requirements section of Appendix B.
8. The County will ensure that all account information, as outlined in the Technical Requirements
section, is entered into the AMI data management application on a timely basis.
9. The County will ensure that owner\participant information for each installed meter is updated
within the service provider's data management system when ownership of the property changes.
10. In the case of property ownership changes the County will ensure that the new owner(s) is sent an
Ecology -provided Pilot Project information packet.
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Property\Well Owner (Owner):
1. The Property Owner will own and maintain the meter, meter register, and meter box in good
working order.
2. Upon expiration of the warranty period for a meter or meter register, the Owner is required to pay
any maintenance or replacement costs.
Upon sale of the property, the meter ownership will transfer to the new owner.
Technical Requirements -
Pilot Program Participants:
1. All new (as Jan. 191h, 2018) building permit applicants using groundwater as a water source for
the purpose of "domestic use" that is exempt from permitting under RCW 90.44.050.
2. The participant's dwelling\well must be within the area defined in the Legal Requirements
section of this document.
3. The participant must meet all County ordinances, policies, or administrative requirements.
Reimbursement of Expenditures:
The following costs will be reimbursed by Ecology during the entirety of the Pilot Project.
1. Procurement Administration
a. Personnel
b. Goods & Services
c. Meter Retrofitting
2. Meter Equipment
3. Meter Installation
4. Pilot Program Administration & Outreach
a. Personnel
b. Goods & Services
c. Travel
Meter Specifications:
1. All meters must meet the accuracy standards set by the American Water Works Association
(AWWA) based on the type of meter selected.
2. All new meters must be of the single jet type capable of measuring flow rates in the range of
0.0625 gpm to 30 gpm.
3. All new meters must meet or exceed the standards for single jet meters per the AWWA C712
publication.
4. The meter manufacturer must be certified, or in process of being certified, as meeting ISO 9001
2000 standards.
Electronic Register Specifications:
1. Battery life must be warranted in full for 10 years
2. All registers must be Automatic Meter Reading (AMR) compatible through industry -standard 3 -
wire and 2 -wire outputs.
3. All registers must read volume in gallons and flow rate in gallons per minute (gpm).
4. All registers must be compatible with existing installed meters (Badger).
5. All registers must have a data log interval between 5 and 60 minutes.
a. A small log interval (i.e., 5 minutes) is preferred in order to better capture peak flow
information and provide better leak detection resolution.
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6. All registers must have the following configurable water consumption data functions: Leak
detection, high usage, zero usage, and backflow detection.
7. All registers must have an external antenna port.
Installation Specifications:
1. Functional AMI -capable meters must be installed by a licensed plumber or contractor prior to the
"Building Permit Final Inspection" approval.
2. Documentation (e.g., installers invoice) of installation, including the following information, must
be sent to Ecology.
a. Name, mailing address, and site address of property\well owner
b. Meter serial number
c. County tax parcel identification number
3. The meter must be installed according to the manufacture specifications despite varying
installation conditions. For example: variable pipe -fittings, pipe sizes, well locations, and
landscape conditions.
4. Meter must be installed in a horizontal pipeline with the register facing upward and readily
accessible for reading. To meet accuracy specifications, the meter should not be mounted at more
than a 10% angle (either slanted along the pipe or tilted to the side). In most applications, no
straight pipe length, upstream or downstream is necessary.
5. Meters must be installed 8 to 12 inches below the meter box lid, or as appropriate for location and
geographic area.
6. The meter box lid must be made of composites (not cast iron).
Data Management Requirements:
The following parameters are required and must be supplied to Ecology directly through the service
provider's data management system or by the County.
1. Person\Organization Parameters:
a. Last or Organization Name
b. First Name
c. Address (mailing)
d. City (mailing)
e. State (mailing)
f. Zip Code (mailing)
g. Site Address (if different than mailing address)
h. Contact Last Name (if different than owner)
i. Contact First Name (if different than owner)
j. Phone Number
k. Phone Type (e.g., home, mobile)
1. Email
2. Meter Parameters:
a. Meter ID (if different then the meter serial number)
b. Meter Serial Number
c. Register Serial Number
d. Meter Type
e. Meter Model
f. Installed Date
g. Meter Location
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State of Washington, Department of Ecology
IAA No. C1800153
i. Public Land Survey: Township, Range, Range Direction (East or West), Section
ii. Tax parcel identification number
3. Meter Reading Parameters
a. Meter ID (and\or Meter Serial Number)
b. Meter reading date and time
c. Meter reading flow rate
d. Meter reading cumulative volume
4. Well Information:
a. Ecology Well Tag Number
b. Well Location (if different than the meter location)
i. Public Land Survey: Township, Range, Range Direction (East or West), Section
ii. Tax parcel identification number
Privacy of Data — the pilot project will include measures to protect the privacy of individual
property owners and ensure accurate data collection.
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