HomeMy WebLinkAboutResolutiontoAuthorizeChairSignatureWSDOTAviationGrantAwardKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA STAFF REPORT
AGENDA DATE: August 7, 2018
ACTION REQUESTED: Request to Approve a Resolution to Authorize the Chair's
Signature on Washington State Department of
Transportation Grant Acceptance Letter and Grant
Agreement for Matching Federal Aviation Administration
Bower's Field Grants
BACKGROUND:
Recently, Public Works (PW) was noticed of grant funding
award from the Federal Aviation Administration for
environmental services and breaking runway pavement at
Bowers Field. The County has a ten percent (10%) grant
match obligation for the federal grant. On July, 30, 2018;
PW received notice of grant award from Washington State
Department of Transportation (WSDOT) Aviation Division
of grant award matching the federal grants. The $25,136
from WSDOT reduces the County's match share by five
percent (5%).
INTERACTION:
Public Works
RECOMMENDATION:
Authorize the Chair's signature on the grant acceptance
letter and grant agreement with WSDOT.
HANDLING:
Return one original to Public Works
ATTACHMENTS:
Exhibit l: Resolution with attachments
LEAD STAFF:
Mark R. Cook, Director
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2018 -
AUTHORIZING THE CHAIR'S SIGNATURE ON WASHINGTON STATE DEPARTMENT
OF TRANSPORTATION AVIATION DIVISION GRANT AWARD DOCUMENTS
WHEREAS: Public Works (PW) recently received grant funding from the Federal Aviation
Administration (FAA) for environmental services at Bowers Field ($302,470); and
WHEREAS: The FAA is proposing to award a second grant to the County supporting a pavement
break project at Bowers Field runway 725 ($153,576); and
WHEREAS: The County is required to match federal aviation funding with ten percent (10%) of
the grant award amount; and
WHEREAS: PW applied to the Washington State Department of Transportation (WSDOT)
Aviation Division for five percent (5%) grant match to federal funding; and
WHEREAS: Public Works has received notice from Washington State Department of
Transportation (WSDOT) Aviation Division for federal grant matching funds at
Bowers Field; and
WHEREAS: The state money lowers the County's match obligation from the Airport Fund (101)
in the amount of $25,136; and
WHEREAS: Both projects have been awarded to a consultant and a contractor by the Board of
County Commissioners; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best
interest of the public, does hereby authorize the Chair's signature on WSDOT Aviation Division
grant documents.
DATED this 7th day of August, 2018, at Ellensburg, Washington
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Laura Osiadacz, Chairman
Obie O'Brien, Vice -Chairman
Cory Wright, Commissioner
Adft
s"aWashington State
ArVDepartment of Transportation
July 30, 2018
Mr. Mark Cook
Director of Public Works
Kittitas County
411 North Ruby Street
Ellensburg, Washington 98926
Aviation Division
7702 Terminal St SW
Tumwater, WA 98501
360-709-8015 / FAX: 360-709-8009
Toll Free: 1-800-552-0666
TTY: 1-800-833-6388
www.wsdot.wa.gov
Re: Airport Aid Grant Offer GCB 3037 / Bowers Field / $25,136.00
Dear Mr. Cook:
Each year Washington State Department of Transportation (WSDOT) Aviation's Airport
Aid Program provides crucial financial assistance to many of Washington State's public
use airports to address pavement, safety, planning, maintenance, runway safety and
security needs. We would like to take this opportunity to congratulate Kittitas County
(herein called the "Sponsor") on your Airport Aid grant award.
WHEREAS, the Sponsor has submitted to WSDOT Aviation an Airport Aid Application
(herein called the "Application") dated April 3, 2018, for a grant of state funds for a
project at or associated with Bowers Field (herein called the "Airport") which
Application, as approved by WSDOT Aviation, is hereby incorporated herein and made a
part hereof, and
WHEREAS, WSDOT Aviation has approved a project for the Airport (herein called the
"Project") consisting of the following:
➢ $16,604.00 — Environmental Assessment, and;
➢ $ 8,532.00 — Runway Break — Pavement Removal (Construction), including eligible
items as of May 1, 2018; all as more particularly described in the Application.
NOW THEREFORE, pursuant to and for the purpose of carrying out the provisions of
RCW 47.68.090, Aid to municipalities, Indian tribes, persons, and in consideration of (a)
the Sponsor's adoption and ratification of the representations and assurances contained in
said Application and its acceptance of this Offer as hereinafter provided, and (b) the
benefits to accrue to Washington State and the public from the accomplishment of the
Project and compliance with the assurances and conditions as herein provided, WSDOT
Aviation, for and on behalf of the State of Washington, hereby offers and agrees to pay,
as the state's share of the allowable costs incurred in accomplishing the Project, five (5)
percent of all allowable Project costs.
Mr. Mark Cook
Kittitas County
July 30, 2018
Page 2
This Offer is made on and subject to the following terms and conditions:
1) The maximum obligation of the State of Washington payable under this Offer shall be
Twenty-five Thousand One Hundred Thirty-six Dollars and Zero Cents ($25,136.00).
2) The allowable costs of the project shall not include any costs determined by WSDOT
Aviation to be ineligible.
3) Payment of the state's share of the allowable project costs will be made pursuant to
and in accordance with the provisions of such regulations and procedures as the
Secretary shall prescribe.
4) The Sponsor shall carry out and complete the Project without undue delay and in
accordance with the terms hereof, and such regulations and procedures as the
Secretary shall prescribe, and agrees to comply with the assurances which were made
part of the Application.
5) WSDOT Aviation reserves the right to amend or withdraw this Offer at any time prior
to its acceptance by the Sponsor.
6) This offer shall expire and State of Washington shall not be obligated to pay any part
of the costs of the Project unless this Offer has been accepted by the Sponsor on or
before Friday, August 17, 2018, or such subsequent date as may be prescribed in
writing by WSDOT Aviation.
7) The State of Washington shall not be responsible or liable for damage to property or
injury which may arise from, or be incident to, compliance with the grant agreement.
8) WSDOT Aviation reserves the right to terminate the agreement at any time because
of legal matters detrimental to the state or the local government, insufficient funds
held by WSDOT Aviation to complete the Project, or by mutual consent between
Kittitas County and WSDOT Aviation. WSDOT Aviation will be responsible only for
the state's proportionate share of the actual Project costs incurred at the time of any
such termination.
If you accept this allocation you will be required to supply WSDOT Aviation with
monthly copies of billings and costs for this Project. Failure to supply these copies may
slow down and possibly jeopardize your reimbursement. WSDOT Aviation must be able
to review your records on this Project at any time for future audit purposes.
WSDOT Aviation expects the project to be completed by the date indicated on the
submitted project schedule. Any modifications to the schedule will need to be submitted
to WSDOT Aviation with an explanation and schedule revision. All modifications must
be approved by WSDOT Aviation in writing prior to making any changes. The
Washington State Legislature has appropriated funding for WSDOT's Airport Aid
Program for the 2017 — 2019 biennium ending on June 30, 2019. Any airport's failure to
complete a project in a timely manner potentially affects funding of the entire
Washington State aviation system.
Mr. Mark Cook
Kittitas County
July 30, 2018
Page 3
The airport must remain open for the expected life of Twenty (20) years, otherwise 100%
of the grant funding must be returned within Thirty (30) days of closure, sale or
discontinuance of service.
The Sponsor's acceptance of this Offer and ratification and adoption of the Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as
hereafter provided, and this Offer and Acceptance shall comprise an agreement with
respect to the accomplishment of the Project and compliance with the assurances and
conditions as provided herein. If you accept this grant offer, subject to the conditions
stated, please complete the following steps:
• Have an official authorized by the Sponsor (a) sign the attached Grant
Agreement (do not fill in the execution date on the first page) and (b) sign
this Grant Offer Letter.
• You may email electronically signed pdf documents to johnseICWNwsdot.wa.gov
or return a wet signature via mail to WSDOT Aviation, 7702 Terminal Street
SW, Tumwater, WA 98501-7264 (Note: WSDOT Aviation will return
electronically signed copies for your records).
Sincerely,
Enc LJo�hnson
Consti cfion and Grants Program Manager
Encl: Copy of Airport Aid Grant Offer
Three Grant Agreements
Cc: Governor Jay Inslee
Congressman Dave Reichert
Senator Judy Wamick
Representative Tom Dent
Representative Matt Manweller
The Sponsor does hereby ratify and adopt all assurances, statements, representations,
warranties, covenants, and agreements contained in the Application and incorporated
materials referred to in the foregoing Offer; and does hereby accept this Offer and by
such acceptance agrees to comply with all of the terms and conditions in this Offer and in
the Application.
DATE SIGNATURE
AEL _
wI/ Dom.... of ThoipOrhtlw
Grant Agreement
Washington Airport Aid Program
Airport Name
Bowers Field
Maximum State Grant Obligation
$ $25,136.00
Public
Kittitas County
411 North Ruby Street
Ellensburg, Washington 98926
GCB 3037
THIS AGREEMENT, made and entered into this day of August 1 2018 , between the STATE
OF WASHINGTON, acting by and through the Aviation Division, Department of Transportation, (hereinafter the "STATE") and the
above named Public Entity, (hereinafter the "PUBLIC ENTITY").
WHEREAS, the Public Entity has submitted to the State for Subvention of the Washington Airport Aid Program for
(acquisition and/or development) of the Bowers Field Airport together with the plans and
specifications for such project, which project application has been approved by the State and is hereby incorporated
herein and made a part hereof;
WHEREAS, the State has approved a project for development of the airport consisting of the following described airport
development:
Project Number Detailed Breakdown By Items
ELL -01-18 $16,604.00 — Environmental Assessment, and;
$ 8,532.00 — Runway Break — Pavement Removal (Construction), including
eligible items as of May 1, 2018.
NOW, THEREFORE, pursuant to and for the purpose of carrying out the provisions of the State Act, and in consideration of
the (a) Public Entity's adoption and ratification of the representations and assurances contained in said project application,
and its acceptance of this offer as hereinafter provided, and (b) the benefits to accrue to the State of Washington and the
public from the accomplishment of the project and the operation and maintenance of the airport as herein provided, the State
hereby agrees to pay as its allowable costs incurred in accomplishing the project.
The terms and conditions of this grant agreement are as follows:
The maximum obligation of the State payable under this grant shall be 25,136
The Public Entity shall:
1. Deposit in an Aviation Fund for said airport, at least $ 25,136 to match the State's participation in
said project.
2. Carry out and complete the project in accordance with the plans and specifications and property map, incorporated
herein, as they may be revised or modified with the approval of the state.
3. In connection with the acquisition of real property for the project, the Public Entity shall secure at least two written
appraisals by competent, experienced appraisers who are members of a recognized professional appraisal organization
and shall not pay in excess of the highest appraisal without the written consent of the state except as otherwise directed
by a court of competent jurisdiction after contested trial and judgment not resulting from an agreement between the
parties.
DOT Form 900-078 EF
Revised 5/98 Page 1 of 3
GCB 3037
4. No state funds will be paid to the Public Entity in any case until it certifies in writing that it has Aviation Funds for
said airport in an amount equal to the state's participation, or the amount designated in paragraph (1) above, which
deposited amount will be used solely for the purpose in question.
5. The Public Entity agrees to hold said airport open to the flying public during the useful life of the facilities
developed under this project, that no exclusive operating or use agreements shall be granted to any person, company,
or corporation. that failure to abide by such agreement shall automatically obligate the immediate and full return of all
State of Washington money expended in behalf of the project to the State of Washington with reasonable interest.
Further, the Public Entity agrees to keep the facility open during the useful life of the project or for a stated term of
years, whichever is longer, as determined by the Aviation Division.
6. The Public Entity will make no charge to the State or its agencies for a limited, but reasonable, amount of state
agency use or for state activity in search and rescue. And, further, RCW 47.68 is followed to best serve the public.
The allowable cost of the project shall not include any cost determined by the State to be ineligible for consideration as to
allowability.
The State reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Public Entity.
This offer shall expire and the State shall not be obligated to pay any part of the costs of the project unless this agreement
has been accepted by the Public Entity on such subsequent date as are prescribed in writing by the State, in the approval
letter for each project.
Except for those projects receiving both state and federal aid, the following inspection scheduled, and reporting system will be
required:
A. Inspection Schedule and Reporting system will vary for each project. Basically, the inspection schedule will be
placed on a quarterly basis. On project taking less than three (3) months, the Public Entity will be required to make
reports and be inspected on the following schedule:
1. Public Entity project commencement date.
2. Public Entity report project completion date and request final inspection.
3. State will make final inspection and sign -off project as completed.
4. State will arrange for audit of account in accordance with regularly scheduled audit program.
B. Projects taking over three (3) months will be set up on a quarterly inspection and progress report system. The
Public Entity will be required to make reports and be inspected on the following schedule:
1. Report project commencement date.
2. Public Entity will make a three (3) months progress report. This will be a letter report giving percentage of
project completed, fund expenditures to date, and short narrative of the project progress, problems encountered
and plans for project completion.
3. State will make quarterly project inspections and prepare the report of inspection. A copy of the report will
be delivered to the Public Entity.
4. Public Entity will make report of completion of project and request final inspection.
5. State will make final inspection and sign -off as completed.
6. State will arrange for audit of account in accordance with regularly scheduled audit program.
It should be made clear that a violation of any of the terms of the Grant Agreement will leave the State free to choose among
one or more of the following remedies:
A. The withholding of any future airport aid, and/or
B. The return of grant funds awarded as an action for specific performance, and/or
C. Enforcement of the commitment made by the applicant.
Page 2 of 3
GCB 3037
The Public Entity's acceptance of this offer and ratification and adoption of the project application incorporated herein shall be
evidenced by execution of this instrument by the Public Entity, as hereafter provided, and said offer and acceptance shall
comprise allocation agreement, constituting the obligation and rights of the State and the Public Entity with respect to the
accomplishment of the project and the operation and maintenance of the airport. Such allocation agreement shall become
effective upon the Public Entity's acceptance of this offer and shall remain in full force and effect throughout the useful life of
the facilities developed under the project but in any event not to exceed twenty (20) years from the date of acceptance.
By:
Director, Aviation Division
The Kittitas County does hereby ratify and adopt all statements,
representations, warranties, covenants, and agreements contained in the project application and incorporated materials
referred to in the foregoing offer and does hereby accept said offer and by such acceptance agrees to all of the terms and
conditions thereof.
Executed this
Name of Public Entity: Kittitas
By:
Title:
day of August 1 2018
DOT Form 900-078 EF
Revised 5/98 Page 3 of 3