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HomeMy WebLinkAboutHH-2018-003 HopeSourceHH-201B-003-HopeSource HOMELESS HOUSING PROGRAM GRANT AGREEMENT This Homeless Housing Program Grant Agreement ("Agreement") is entered into between KITTITAS COUNTY, a political subdivision of the State of Washington (the "County"), and HOPESOURCE, a Washington non-profit corporation ("Recipient") for the Senior Support and Advocacy Program (SSAP). ARTICLE I -PURPOSE AND TERM Section 1.1 P ur pose: The purpose of this Agreement is to distribute homele ss housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22 .179-1791. Section 1.2 Term: This Agreement shall take effect January 1, 2018 and terminate on December 31,2019. ARTICLE II -GRANT AMOUNT, USE AND BUDGET Section 2.1 Grant AmotU1t: The Recipient is awarded a total of up to one hun dred· h enty-fiv th ousan d, five hun dred an d seve n dollar ($] 25.507 .00 ) (the "Grant Award") to be administered as follows as Grant Award HH 2018-003-HopeSource, to be used for the Senior Support and Advocacy Program. Section 2.2 Use of G rant. The Recipient shall use the Grant Award solely for the purposes and in the manner described in Exhibit A -Attached Application and Exhibit B -Attached Supplemental Application Information. Adjustments to Proposed Project Timelines may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion 0 f the Board of Kittitas County Commissioners . Section 2.3 Budget. The Grant Award shall be expended by the Recipient as set forth in Exhibits A and B -Application and Supplemental Application Information. Adjustments to Proposed Project Budgets may be requested of the Committee in writing and the Committee may recommend adjustments to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion 0 f the Board of County Commissioners (BOCC). ARTICLE III -DISBURSEMENTS Section 3.1 Disbursemen t of Grant Award Funds . Not more frequently than once a Homeless Housing Grant Agreement Revised 11/2017 Page 1 of 10 HH-201B-003-HopeSource month, the Recipient may request disbursement from the Grant Award. Each disbursement request must be made by the Recipient submitting to the County at the address specified in Section 5.2 a properly completed Reimbursement Request form. The request must identify the work performed and be accompanied by detailed invoices of all allowable costs and expenses incurred for which the Recipient is seeking disbursement, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. The Recipient will be subject to periodic on-site audits to ensure that satisfactory supporting documentation of all allowable costs and expenses are being kept. Section 3.1-A Post Disbursement. Within 30 days of its receipt of the request and satisfactory supporting documentation, and subject to the other terms and conditions contained in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address specified in Section 5.2. Section 3.1-B Advance DisbursemenL The Recipient may under extraordinary circumstances request disbursement from the Grant Award in advance of actual expenditure. Please contact the BOCC for additional information. Section 3.2 Disbursement Limitations. In no event will the County ever be required to disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise in this Agreement: (a) no disbursements will be made in advance of costs or expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date of this Agreement, or after its termination, are eligible for reimbursement. Section 3.3 Disbursement WilliQ_ut Prejudice. Any disbursement made by the County to the Recipient shall be without prejudice to the County's rights later to challenge the propriety of the Recipient's claimed costs or expenses. Section 3.4 Withholding-Disbursements. If the Recipient fails to perform any obligation under this Agreement and the failure has not been cured within 10 days following oral or written notice from the County or the Committee, the County may, without penalty and in its sole discretion and upon written notice to the Recipient, withhold all monies otherwise due the Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV-REPORTS AND RECORDKEEPING Section 4.1 QuruterJy bogress Reports. At least once a quarter, and upon request from time to time, the Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee in Exhibit "C". Such progress reports shall be provided by the Recipient to the Committee and to the Homeless Housing Grant Agreement Revised 1112017 Page 2 of 10 H H-20 1 B-003-HopeSource County at its address specified in Section 5.2. The Recipient shall also provide an annual report as specified in the grant guidelines. Section 4.2 Record R tention; R evi ew. The Recipient shall maintain records sufficient to fully document its compliance with all contractual, grant and legal requirements, for not less than six years from the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or the Project. The Recipient shall defend, indemnify and hold harmless the County and its appointed and elective officers, agents and employees, from and against all loss or expense for any audit exceptions or other irregularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V -CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials required to perform any work in connection with the Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance with title 51 of the Revised Code of Washington ("RCW"). Section 5.2 Contract Representatives . The parties' designated representatives shall be responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR THE COUNTY: Judy Pless, Budget & Finance Manager County Auditor's Office 205 West 5th -Suite 105 Ellensburg W A 98926 509-962-7502 judy. pless@co.kittitas.wa.us FOR THE RECIPIENT: Susan Grindle HopeSource Homeless Housing Grant Agreement Revised 1112017 700 East Mountain View Avenue, Suite 501 Ellensburg, W A 98926 509-925-1448 skgrjndle@hopesource.us Page 3 of 10 HH-201B-003-HopeSource A party may change its designated representative or address by providing written notice to the other party. Section 5.3 Notices. Any notice required or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is deemed given three days after mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall be deemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposes. ARTICLE VI -INSURANCE Section 6.1 Professional L gal Liability. The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement. Section 6.2 Worker I Compen ation and "lDplo),er iability. The Recipient will maintain workers' compensation insurance as required by Title 51 RCW, and will provide evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($1 million). The Recipient will request that the Washington State Department of Labor and Industries, Workers Compensation Representative, send written verification to the County that the Recipient is currently paying workers' compensation. Section 6.3 Commercial General Liability. The Recipient will maintain commercial general liability coverage for bodily injury, personal injury and property damage, subject to a limit of not less than One Million Dollars ($1 million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Homeless Housing Grant Agreement Revised 1112017 Page 4 of 10 HH-201 B-003-HopeSource Section 6.4 Miscellaneous Insurance Provisions. A. The Recipient will place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A- VII, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. B. The insurance limits established by this section are not intended to indicate the Recipient's exposure, nor are they limitations on the Recipient's indemnification duties. This section shall survive termination of this Agreement. C. The policy shall be endorsed and the certificate shall reflect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection afforded to the County, its officers, officials, employees, agents and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional-insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreement shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowed to expire, except on 30-days' prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written notice of cancellation or change must be delivered to the County as set forth in Sections 5.2 and 5.3. F. If the Recipient's liability coverage is written as a claims-made policy, then the Recipient must evidence the purchase of an extended-reporting period or "tail" coverage for a three-year period after completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect Homeless Housing Grant Agreement Revised 1112017 Page 5 of lO HH-201 B-003-HopeSource to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representatives. 1. The Recipient's insurance will apply separately to each insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient will include all subcontractors as insurers under its policies or will furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions. ARTICLE VII -INDEMNIFICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of them, from and against all claims in any way resulting from or arising out of the performance of this Agreement, whether such claims arise from the actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Section 7.2 Recipi ent' Duty to Indemnify. The Recipient's duty to indemnify, defend and hold harmless includes but is not limited to claims by the Recipients or any subcontractor's officers, employees or agents. The Recipient's duty, however, does not extend to claims arising from the sole negligence or willful misconduct of the County, the Committee or the BOCC, or of the officials, officers, employees, agents or representatives of the County, the Committee or the BOCC. Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this indemnification provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. Homeless Housing Grant Agreement Revised 1112017 Page 6 of 10 HH-201B-003-HopeSource ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination. The Recipient shall not discriminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. Section 8.2 mpli ance with Laws. The Recipient and its officials, officers, employees, agents and subcontractors shall comply with all applicable federal, state and local laws, regulations, rules and policies. The County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX -TERMINATION Section 9.1 Tenniuation for Loss of Funding. The County shall have the right to terminate this Agreement at any time after providing written notice consistent with sections 5.2 and 5.3 of this agreement if the funds relied upon for the Grant A ward are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon giving the other party at least 30 days' advance written notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective date ofthe termination. Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the nondefaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the nondefaulting party may terminate the contract. In the event of such a termination, the nondefaulting party shall have all rights and remedies available to it under law. ARTICLE X -MISCELLANEOUS Section 10.1 Permissible-Use Warranty. The Recipient warrants that its planned and actual uses of the Grant Award constitute permissible uses for homeless housing surcharge funds as established by RCW 36.22.179. This section shall survive termination ofthis Agreement. Homeless Housing Grant Agreement Revised 11/2017 Page 7 oflO HH-201B-003-HopeSource Section 10.2 Orgaruzational-St.atus Warranty. The Recipient warrants that it IS duly organized, existing and in good standing under the laws of the State of Washington. Section 10.3 Relationship of Pmties . This Agreement, and the parties' and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or employment relationship between the parties, the Committee, or the County. Section 10.4 No T hird-Party Rights . This Agreement is entered into by the parties solely for their own benefit and it creates or grants no rights of any kind in any other party. Section 10.5 Assignment. The Recipient shall not assign any of its rights or delegate any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 Choi e · r Law; Venue; Juri dic tion . This Agreement shall be governed by the laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall survive the termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 10.9 Entir greemenl. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Headings. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section 10.11 e erabilitv. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions that can be given effect without the invalid provision, provided that the underlying intent of the parties can still be given effect. Section 10.12 Signature Authority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's Homeless Housing Grant Agreement Revised 1112017 Page 8 of 10 HH-201B-003-HopeSource behalf. Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A -Attached Application. (b) Exhibit B -Attached Supplemental Application Information (c) Exhibit C -Attached Quarterly Reporting format KITTITAS COUNTY: DATE: ______________ __ RECIPIENT: DATE: ________________ _ Homeless Housing Grant Agreement Revised 1112017 KITTITAS COUNTY BOARD OF V COMMISSIONERS ABSENT Commissioner By: (Print Name) Title: ~f?l2 Page 9 of 10 HH-201 B-003-HopeSource III REPORTING *For each Quarterly Report, the agency will use the standardized reporting form developed by the Homeless and Affordable Housing Committee. Quarterly Reports are due on the following: April 15, 2018 July 15,2018 October 15,2018 January 15,2019 (Only for contracts lasting longer than one year.) Please provide a brief description of work paid for by County funds and total amount of County funds expended per reporting period. Agencies may report information beyond the standard reporting form if desired. Please send an electronic copy of each report to: Kittitas County Homeless and Affordable Housing Committee Debbie Myers, Kittitas County Board of Commissioners office Kittitas County Auditor's Office, Judy Pless *Reporting requirements may be amended by the Committee so that appropriate data can be gathered. Homeless Housing Grant Agreement Revised 1112017 Page 10 of 10 H I "1'. I, S CO i s'''~ Homelessness and Affordable Housing Funds 2017 Request for Proposals Application Form "Fields outlined in red am required*' PROJECT INFORMATION Project Title: Senior Support and Advocacy Program (SSAP) Project Site Name(s): HopeSource EXHIBIT flAil Project Site Address(s): 700 East Mountain View Avenue, Suite 501 , Ellensburg, WA 98926 Which fund source is this proposal for? (select one, see Section 1 of the RFP for details) o Affordable Housing Funds Homeless and Housing Assistance Funds Total Project Costs (including other funding and resources): $133,968.00 Total Amount Requested (from Kittitas County Homeless Housing and Assistance or Affordable Housing funds): $125,507.00 Time Frame for Utilization of Requested Funds: January 21,2018-December 31,2023 City, Town or Unincorporated Area to be served: Kittitas County APPLICANT INFORMATION " Name of Applicant Organization: HopeSource Mailing Address: 700 East Mountain View Avenue, Suite 501 City, State, Zip: Ellensburg, Washington 98926 Phone: 509-925-1448 Fax: 509-925-1204 Email Address:skgrindle@hopesourCe.US I Website: www.hopesource.us Federal Tax Identification Number: 91-0814544 Type of Organization: Government Non-Profit For-Profit _ local housing authority o Tribe PROJECT CONTACTS Name of Organization Director : Susan Grindle Phone: 509-925-1448 ext. 222 Email: skgrindle@hopesource.us Project Contact Name: Mark Hollandsworth Title: Transportation/SSVF/Housing Manager Phone: 509-925-1448 Email Address:mhollandsworth@hopesourCe.US Fiscal Contact Name: Ariam Mehtsentu Phone: 509-312-0844 Email Address:amehtsentu@hopesource .us 2 AUTHORIZATION Acceptance of this application may be subject to subsequent compliance reviews, including a review of the latest audit of financial statement. Preparation of an application does not guarantee that applicants will receive funds. By signing this grant application form the undersigned certifies that all information is accurate to the best he r knowledge . Signature 0 3 PROPOSAL DETAIlS 1. Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any history, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) The purpose of HopeSource is to protect those who cannot protect themselves and to encourage those who can. Our goals are to serve clients based on the CASTLE (Courage, Authenticity, Service, Truth, Love and Effectiveness) values of the organization, to end homelessness in our community and support people in building self-sufficient lives. HopesSource has a 50 year history as a private, non-profit community action agency operating in a rural environment, making a difference through programs that stabilize households in crisis including housing, nutrition, energy assistance, home weatherization, transportation, rental assistance, and youth recreation assistance. HopeSource has served as the Continuum of Care lead for Kittitas County, operated the Coordinated Entry system for Kittitas County, conducted the annual Point In Time count, completed the Community Needs Assessment, operated the only homeless shelter in the county, built 26 units of new affordable housing in Cle Elum, kept 167 units of affordable housing units from going market rate, operated Polaris housing in Cle Elum, and provided a Pathway to Permanence model in Ellensburg. HopeSource case managers are trained in trauma-informed care, motivational interviewing, WSCAP family development, home health worker, mental health first aid, and family stability planning. HopeSource oversees administration of 38 federal, state and local contracts including; Consolidated Homeless Grant, Housing and Essential Needs, Supportive Services for Veteran Families, McKinney-Ventor, HUD, Rural Development, Housing Trust Fund, Housing Finance Commission, and private funding from the ROE Foundation, Mercer Creek Church, the Shoemaker Foundation, and the Suncadia Associate Fund. 4 , 2. Project Description Summary: Provide a brief summary the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities. (250 words max.) The Senior Support & Advocacy Program (SSAP) formerly Senior Rent Assistance, Addresses homelessness for seniors who are homeless or at risk of homelessness and who are over the age of 65 and stabilizes them in safe housing. The advocate case manager administers a thorough assessment of need and connects seniors to food, energy assistance, public transportation, mental and physical health , socialization, and to Hope University coaching in budgeting, saving money when you shop, credit and debt, energy conservation, healthy eating and exercise. This supports vulnerable seniors in moving as far toward self-sufficiency as is possible given their age and situation. HopeSource is requ esting funding for direct service rental a i tance of$125.507 initially with an escalator of 5% per year through 2023. These funds will immediately remove the wait list. SSAP has historically ensured that 24 vulnerable seniors annually are prevented from remaining or returning to homelessness. Data indicate that 70 additional seniors could require assistance or become homeless in the next three to five years. 5 3. County Priorities: Indicate which of the following priorities are being addressed by the proposed project. (Select all that apply and give a brief 100 word description for each selected.) II" I Increase capacity and sustainability for homeless sheltering. The 759 units of subsidized housing in the county are full and have wait lists, identified in the Ten Year Plan as exceeding two years. The Ten Year plan further identified subsidized senior housing as being at the top of the list of needs to be addressed. The increased assessment, advocacy and case management hours will greatly reduce the need for formal shelter units by preparing and moving seniors on fixed incomes into market units, units based solely on income, or permanent subsidized housing and out of the SSAP unit. D Connect shelter clients to services to reduce homelessness. II"I Increase site-based rental vouchers for people who are homeless with wrap- around case management through current partnerships. A number of new senior clients who are literally or at risk of homeless ness, because oflack of units in the community, are placed at our senior partner site, Briarwood, in either subsidized or non-subsidized units. Briarwood is the premier housing for able bodied seniors on fixed incomes combined with SSAP wrap around case management. HopeSource utilizes Briarwood's common area for senior education on life skills and information on community resources. The Polaris project in Upper County also accommodates homeless seniors with rent and wrap around case management. 6 D New affordable housing development. II' I Increased access to rental vouchers. The SSAP traditionally has provided 24 vouchers to literally or immediately homeless seniors, and with this proposal would add to a scarce resource for seniors. The increase in rent assistance funding would clear the current wait list of seniors who are homeless or at risk of homeless ness. It would not alleviate the full need as there are an additional 70 seniors identified as potentially eligible for subsidized rent and who are at risk, with any small disruption in their situation, of becoming homeless over the next five years. D Promotion of private landlord usage of Section 8 rental vouchers . 7 D Programs which increase access to affordable home ownership . 8 4. Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) The Housing Authority is a recipient ofVASH for veterans and Section 8 housing vouchers for qualified households . Central Washington Healthcare provides mental health supportive housing for individuals coming out of therapeutic treatment. WorkSource employment specialists coordinate with HopeSource to provide employment search and preparation resources if the client is able to work. DSHS -SNAP and temporary financial benefits provide needed security as clients construct their safety net. The Social Security SOAR program assists in moving from disability to ability. The Department of Licensing provides resolution of licensing issues. The Ministerial Association offers spiritual counseling and can assist with small essential needs. Central Transit, HopeSource Dial-A-Ride, and The Apple Line provide transportation services for the community to mitigate the expense of traveling in the county and connecting with family outside the county. RSVP provides guidance on insurance questions. Aging and Long Term Care and People for People provide aging in place and support for seniors. Kittitas County Commissioners provide funding for homeless and at risk seniors over the age of 65. Central Washington Disability Resources and Elmview provide training and disability support. FISH offers food and social support. Free Clinic Dental & Vision provide access to medical treatment. Goodwill and the Methodist Clothing Bank provide basic clothing and household needs. Hospice is available for seniors who face end oflife issues. Senior Centers in Ellensburg and Cle Elum give access to activities and socialization opportunities. Social Security Administration administers the basic income support of most seniors. 9 5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. Include a description of how the project is or isn't a duplication of current services. (250 words max.) The Ten Year Plan analysis identifies the extreme need for additional case management services for the homeless. Seniors are hesitant to independently seek out resources and often are unable to understand or interpret how to use resources. Full utilization of community resources can lower the senior's expenses and allow them to move from SSAP into permanent subsidized housing environments, opening up the path for those on the waiting list, which can exceed two years' time. There are no other programs in Kittitas County that stabilize homeless seniors over the age of 65 with housing and wrap around case management. The only emergency shelter in the county is reserved for homeless families with children. No motel has exceptions that allow for homeless individual placement without payment. To qualifY for the few units at Comprehensive Mental Health you have to be a mental health client. For ASPEN's minimal units you must be a victim of domestic violence. Elmview does have some units but the criteria does not address homelessness. Local churches do not have access to organized homeless rooms in parishioner's houses. Housing Authority does not provide for homeless units or case management services. ALTC advocates for seniors but has no housing subsidy or a focus on homeless individuals. Some providers deal with senior specific concerns such as insurance and Medicaid/Medicare, but not housing. SSAP is unique and the only program that helps seniors to move from homelessness to stably housed and the only option for subsidized housing. 10 6. Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) The SSAP program is not sustainable without Kittitas County funds. The county has consistently and rightly said that it is vital to ensure that no senior (65 or older) in Kittitas County suffers from housing insecurity, that they maintain their integrity and sense of honor in time of significant need, and that our community protects and cares for its valued senior members. HopeSource continues to seek sustainable funding sources for this invaluable program such as the ROE Foundation grant for seniors, and is in discussion with foundations and other State and Federal grants. Funding specifically for homeless seniors is scarce at every level of government and in every community. HopeSource utilizes other grant sources such as the Consolidated Homeless Grant to backfill the county funding, and sponsors annual fund-raisers to augment government and foundation grants. HopeSource Senior Advocates are trained in family dynamics, home health worker certification, care coordination, mental first aid, SOARs benefits training, de-escalation and trauma informed care. Advocates have a combined 38 years of experience working with vulnerable populations and seniors. HopeSource has worked with AL TC and Medicaid for over ten years serving seniors. HopeSource financial controls include adherence to Fiscal Policies supported by OMB Circular requirements and accounting practices. HopeSource pays attention to every opportunity to decrease costs so that funding goes directly to serving vulnerable households. 11 II 7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following table with your project's goals, measures, strategies, and objectives . See the examples below for guidance and use as many forms as necessary. Exam p le #1: GOAL: Increase number of people enrolled in health insurance by 25% by December 31, 2017. Measures (How will you know you are making progress toward your goal?) Data Source -= Number of new enrollees i n health insurance Internal tracking sheet Strategy #1 Create promotional materials to distribute to local partners (What will you do to achieve your goal?) advertising health insurance enrollment assistance. • Promote the service with at least 5 community partners Measurable Objectives: each quarter through December 2017. • Distribute at least 100 flyers around the community by December 2017. Strategy #2 Offer health insurance enrollment assistance at local (What will you do to achieve your goal?) community events. • Attend at least 2 community events per quarter in both Measurable Objectives: Upper Kittitas County and Lower Kittitas County through December 2017. Strategy #3 Offer health insurance enrollment assistance appointments in (What will you do to achieve your goal?) the office. • Schedule at least 40 hours per month of open walk-in Measurable Objectives: assistance through December 2017. • Ensure staff availability for at least 25 scheduled ~ appointments each month through December 2017. Exam p le #2: GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5 to 7 by December 2019. Measures (How will you know you are making progress toward your goal?) I Data Source Number of trail systems open to the public and clearly labeled I Trails report Strategy #1 Establish public-private partnerships for funding trail (What will you do to achieve your goal?) construction and maintenance. • Create tailored presentation about project by March 2017. • Meet with at least 2 potential partners each quarter Measurable Objectives: through June 2018. • Establish at least 2 primary public-private partnerships for trails by December 2018. Strategy #2 Identify sites for new trail systems. (What will you do to achieve your goal?) • Conduct site visits with partners of potential new sites by Measurable Objectives: March 2018. • Identify pros and cons of potential new sites by June 2018. • Solidify 2 new trail sites by December 2018. Strategy #3 Build new trail systems. (What will you do to achieve your goal?) • Create plans for construction of new t rail systems by March Measurable Objectives : 2019. • Two new trail systems will be built by December 2019. 12 GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Enhanced outreach to vulnerable seniors who are homeless or at risk of imminent homelessness because of high cognitive, physical and financial barriers in Upper and Lower Kittitas County. Measures (How will y-.cLU know3 0uare making progress toward your goal?) Data Source Number of responses to materials call tracking Number of connections internal tracking sheet = Provide focused educational materials at Strategy #1: locations throughout the community (What will you do to achieve your goal?) -Compile initial outreach documents -Format materials with community partners Measurable Objectives: -Distribute materials to senior centers, food sites, convenience stores, clinics, and Medicaid service providers. ~ I Strategy #2: Research potential SSAP qualified seniors (What will you do to achieve your goal?) -search energy assistance database II Measurable Objectives: -make contact with known (in system) qualifying seniors III j Strategy #3: II Community partner outreach and education (What will you do to achieve your goal?) -Interview current and potential partners who serve seniors Measurable Objectives: -Offer education on the needs of this specific population and the services offered by SSAP -Conduct partner training *Use copies of the same form if you have more than 3 strategiesfor the same goal* J 13 I GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Ensure seniors fully utilize all community resources to decrease their living cost and move them closer to independence, preparing them for Goal 3 D Measures (How will you know you are making progress toward your goal?) Data Source ~ ......... Assessments Internal assessment tracking Number and type of resource per senior Resource tracking sheet Strategy #1: Conduct comprehensive whole-person assessment to identify (What will you do to achieve your goal?) senior's barriers -Identify the assessment to be used Measurable Objectives: -Complete assessment with each senior admitted to SSAP = Strategy #2: Connect Seniors and community resources (What will you do to achieve your goal?) -Personally connect seniors to resources and ensure a warm hand-off to resources as vulnerable seniors suffer from low self-confidence Measurable Objectives: -Assist seniors in moving through complex benefit and resource systems -Keep up to date resource use list I Strategy #3: Sustain effective resource utilization (What will you do to achieve your goal?) I -Employ 2-3 month follow-up period I Measurable Objectives: -Schedule weekly check-ins with seniors to ensure resources are being utilized *Use copies of the same form if you have more than 3 strategiesfor the same goal* I GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Whenever possible move seniors from SSAP into Permanent Subsidized Housing which is based solely on income (not permanent supportive housing which requires continuing case management) D Measures (How will you know you are making_progress toward your goal?) Data Source --"-"'--"" Utilization of community resources resource tracking sheet successful moves move tracking Evaluate seniors for match with criteria of Strategy #1: subsidized units available in county including (What will you do to achieve your goal?) financial, physical, and emotional needs -Compile list of seniors who meet requirements to-date Measurable Objectives: -Compile list of seniors who meet basic requirements, but need connection to community resources in order to successfully complete a move Strategy #2: Prepare senior to meet criteria of available units (What will you do to achieve your goal?) -Connect senior to community resources Measurable Objectives: -Provide coaching and education Strategy #3: Plan resources necessary to complete senior (What will you do to achieve your goal?) move to new units -Create resource plan with individual seniors Measurable Objectives: -assess seniors ability to meet the criteria of the available units *Use copies of the sameJorm ijyou have more than 3 strategiesfor the same goal* BUDGET NARRATIVE 1. Funding Utilization: Describe how the funds will be used to support the proposed project. For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) Funds will be utilized to provide direct services to low income seniors over the age of sixty five with permanent housing support and supportive services to assist in managing their daily lives. Some funds will be used to partially support case managers activity in provides assessment, stability planning, referrals to needed supports and one on one educational support in life skills. A portion of the funds will be utilized for program support for case management staff and overall program administration. Program Administration will equal 9% with 75% dedicated to direct services, 13% to staff activity and 3% to operational costs. Staff activity and program operations will be supported with funding leveraged from other non-county funding sources. HopeSource is requesting an initial award of $125 ,507 for a five year grant period, January 1, 2108 through December 31, 2023 with an annual increase of 5%. Total request equals $693, 504.30. 14 2. Other Support: Describe any monetary, in-kind, donations, grants, or other types of support that will be used for the project. Include both guaranteed support and support that may still be uncertain. (250 words max.) Funding for staff activity and program operation for this program will be augmented through the use of funds from various federal, state and private grants. CHG funds are currently and could be continually used for addressing senior homelessness and stabilization. One of our private partners, Crestview has a cash allotment paid to us for case management of their qualifying senior tenants. HopeSource also has community donated funds to be used to augment senior stability and case management from the Upper County Fund and Mercer Creek Church. 15 3. Sustainability: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or in the future. (250 words max.) The SSAP would be sustained sporadically with private funds such as the ROE Foundation, serving vulnerable seniors only and when there were funds available. It is a constant search to find grants and foundations that provide funding for homeless seniors and they have been very few and very far between. 16 4. Partial Funding: If this project were to receive only partial funding from this source, how would the project be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) If the SSAP were to only receive partial funding it would mean reducing the number of homeless seniors that could be served, those who have no alternative resources or options, and suffering as a community for those who cannot be served and have to live in their cars or other unsuitable structures. 17 ~~s O"p".tmenl of the TrclUllry 'fIihVfI11.l'(~ Inl~n".1 Uev.nue 1) 1"'1'1 I' ~, )16972 P.O. Box 2508 Cincinnati OH 45201 HOPESOURCE 601 W 5TH AVE ELLENSBURG WA 98926 In reply refer to: 0248514008 Oct. 07, 2008 LTR 4l68C EO 91-0814544 000000 00 000 00015105 BODC: TE Emplcyer Identification Number: 91-0814544 Person to Contact: MRS. LUTES Toll Free Telephone Number: 1-877-829-5500 Dear TAXPAVER: This is in respDnse to YDur request of Sep. 29, 2008, regarding your tax-exempt status. Our records indicate that a determination letter was issued in MARCH, 1967, that recognized YOU as exempt from Federal income tax. and discloses that you are currently exempt under section 501Cc)(3) of the Internal Revenue Code. O~r records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because YOU are described in section(s) 509(a)(1) and 170(b)(I)CA)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies. devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Michele M. Sullivan, Opere Mgr. Accounts Management Operations I Kittitas County Homelessand Affordabl e Housing Funds Budget Template n#'Pf~seflll in only gray shaded oreas. #u .\qplicant..N;une~ "'opeSource· Senior Support & Advocay Prow-am Funding Start Date: l~t1un'r UOUJ Funding End Date: Dtumbt-t3 1. 2021 Project 5tart Date, ,!on~ij~Ia'f~L~'Z~O~I.8~:;;-________________________ _ Project End Date, -o.«;;;..o;<3L20n Number of Funding Years Total County Request w/o 5% Increase Total from Other Sources To tal Project Budget Non-Administrative St:lff Costs Year2(5%inc.,1 Year 3 (5% inc.) Year 1 $ $ $ $ $ S Year 4 (S% inc.) Year 5 r5% inc.) $125,50680 Total County Request w/S% inc. 58.46120 $133.96800 ANNUAL PROJECT BUDGET Amount from County Reouest Amount from Other Sources TOTAL 125.50680 131.78214 138.371.25 145,289.81 152.55430 693.504.30 DetDils/Description /}ustificaoon Salaries and Wages 13.104.00 5.61600 18.720.00 1 ~1or Services Advocate .35 FTE @I Sl8/hr x 2080 + In Kind .15 FTE@SIB/hr.x Benefits I r Ul8l.88 ~ 4.ll8_40 I FICA... FIJl'A EtnnloVe.tsDOttion. L&I. MedicaJ Benefits @I Z2% -In Kind ~on-Aaml"lstrar'lve StafrCosfTotaTsI .$ lS.~8U8.1 s !ll..5'Z 22.838.40 DU'lIdCllonI .Scf'ltO< i9i1:~(a: A::1JI'rl r:c# 93840.00 $ '/3,l14\1 ~O 34 Seniol" Households (OJ $230 me )( 12 i/i:<rIl/<I ... ,d ".". 5 JI~ .. .Jt!(OCl S UlmW~ 5 $: tl .. t:r.CIt,tW"1(14f.~/c()st:s t Sodt"''''MUr S TIV~~ll~ S <)I~'" $ Din."C1ClhHII Sv""caTomift 93.840.00 I $ S ');,I!4o.o n DIro);, Oplt.41in nol c:oru _ _ _ _ _ _ F_o{ficespocerenw! .. _.~ ~OQ 1 1 ~QO $ 4.110.00 SoacecOt'liallocation=S38S/mo x 12mo x 35+ 15 In Kind __ UCilltles ______ J 235.20 tRaO ~ 33600 UtilitvpQgj,alWg.ti.w.l= SS6/-l:W:U' Uma..:L..3S+_J.5.lnKi.nd. I _5u~es__ ___ $ ~ ~ • ____ £!i s JO&'OO ~jlYa-.lI~-nllJi", .. L2 ... J!>.lISJu\C!aJ I:qlll",,,,,,, S 31.50 $ 2.; 10 $ 7E.nO £0,11.,"<"1-';';;;-01"".11 .... cJl1 "'" ~ ? "", • .35. IS In .1,.M ~!'Dh"'" I ytl<1I9 I 'lUO S ~lUO C.1k"""...l5'~.!!.x3S-.13'''II!,!!'dL _____ :-=_:-,..... __ ---l I 1,I1ttmnt ~ $ ~..! iUO s: 2.1(I,QI1 .-rrJt ..... !i'i'Iu~~~~'m~.'2-."" ... *. ISlr.tmct r-i 137.50 !!1-'5 x 35· Moliv;).tionallntl!/Viewing; HOUSing First; Harm Reduction; lndividudl e1~111=Ur.(t..su.*" TnOl lllu hr:. 1-"5'1) Kbnl Training I! T~1iT1 624.00 I ~2->-4>..52->-U5.mlleau ,eimhuIsemeo.t "'..,.,...... ~ " S 5 6.10 11""~""''''_I ''II_ .. S'US .12 .lS. ISIUI.'ln<! O ~.",'iG o .1 C""'TOI.'~I > ~.J7Q .'i Ts S.~69.60 C'&!mu~n Co(.t£U' Ufr.'t" fY.lltrl/nd s. 8~tlt,rr"!(trtvrm1fTnmu.£m(l'rI'lUft!l:!::c.r Other t Construction Cost Tow1.1 S s TOTAL ~ON.Aojl,J>,sfR.,mVi?corn:1 5 U4,Z06.80 I S 8.461..20 I S IZ·U6t.QO I fn wrm7N fg~ fi«:nl U:Jj'OH~ R...~ ~ .. 1lIIo .... 'ikrttfCIN;QI TOTAL. IIS!l'oltbc l ~" ~lClI.Db ~ &SO.co '19O:iiF L lIlO.JIO ~I)j)JlQ "'ThQ:Oii' ""55Q:OO ·lUoD .-cloTs - ..§, 11-1 ,S"ORoiIidI' ·5~ 1"Il'I~P (\""""'1 - ~nQ "0,00 I C ....... II ssono 1..3 00.00 . 51. .~ ANNUAL TOTALS I S 12S,506.80 I s a,461.20 I S ;1,33,968.00 I HOPESOU RCE-SE N lOR ADVOCACY PROG RAM 1. Somewhere in the Project Description Summary it needs to be made clear that you are requesting and additional $45,000.00 to be added to the $80,000.00 you are already approved to receive for this program in 2018 . Then list each year and amounts with the 5% added through 2023. This should impact your request because you already have $80,000 allocated for 2018. If this is not a correct assumption, then essentially you are asking for over $200,000.00 for this program in 2018. Very confusing. NG HopeSource modified Project Description Summary: EXHIBIT /lB IJ HopeSource is requesting amendment of the current contract with funding for direct service rental assistance of $125,507.00 annually, which is the historic $80,000.00 plus $45,000.00, with an escalator of 5% per year through 2023. These funds will immediately remove the wait list for housing. SSAP has historically ensured that 24 vulnerable seniors annually are prevented from remaining or returning to homelessness. Data indicates that 70 additional seniors could require assistance of become homeless in the next three to five years. 2. Redo Goals, Strategies and Measures to be more specific and measurable and include timelines. Use the sample sheet provided. NG See revised goals worksheet 3. More detail is needed in the budget narrative. How much from this budget is being expended directly on seniors and how much on staff? Why are you asking for a 5% escalation each year? Does that benefit the seniors or staff salaries or operational costs? NG Direct client service will total $93,840.00 and non-administrative staff will total $15,987.00 in the first grant year. Requested increases will address standard annual COLA (cost of living adjustment) of 3% plus additional increases in rents anticipated due to lack of housing availability. 4. Proposal Details #4 Partnerships, page 9. Are these entities actual, real partners? I do not mean they just happen to provide services to people; are they actual partners with HopeSource? JF HopeSource regularly works with and considers the organizations listed in the grant as collaborative partners in meeting the needs of vulnerable populations in our community. The term partnership among social service providers in a community is a generally accepted term that defines cooperation and inter-referral among agencies within that community. 5. Proposal Details #6 Sustainability, Page 11. Is stated "the SSAP program is not sustainable without Kittitas County funds" ... do you mean there is absolutely NO other manner of funding whatsoever and you would have to NOT have this program? JF This program is unique to Kittitas County and there are no other available funding sources that meet this exact criteria. 6. Goals and Objectives Form Page 13. All three pages have the same question: Why are there no measurables listed? JF See revised worksheet 7. Budget Narrative #1: Funding Utilization page 14. What is the actual amount you are asking for on this specific grant? $125,507 or $693,504.30? JF The initial funding request is for $125,507.00 for the coming 2018 grant year with a 5% escalator each year thereafter for the remaining grant years. 8. Budget Narrative #2: Other support page 15. You state "Crestview has a cash allotment paid to us" ... 1-is this a guarantee? 2-How much is it? 3-How long does this last? JF HopeSource and Crestview have a private contract that is renegotiated and renewed annually. 9. Budget Narrative #3 Sustainability page 16. I guess my response here is this statement doesn't really tell me much ... would it be sustainable or not ... I see the word "sporadically" but that does not tell me much. JF There are no consistent funds to sustain this program other than what is provided through the generosity of Kittitas County. Private grants mayor may not be made available on an annual basis and, in any event, are not at the current levels needed to sustain the program. 10. Please explain the total funding requested: Is the amount requested in addition to funds already allocated to your organization? Or, is some portion additional monies requested? GC Yes. We are requesting $45,000.00 in addition to the $80,000.00 we currently receive for the Senior Rent Assistance Program. The request for $125,507.00 for the initial 2018 grant year is to amend the grant we currently receive for this purpose. 11. Please explain the screening and application process. GC See Screening and Application process document. 12. How many clients do you expect to serve with this grant? GC We expect to add an additional 10 seniors to our current case load of24. We are targeting 34 assisted households annually. 13. Who audits how the money is spent to ensure the best interests of Kittitas County taxpayers? GC Kittitas County Auditor is responsible for auditing all county expenditures. HopeSource is annually audited by an external account and has received 11 consecutive years of clean audits. 14. How will you measure the success of your program? GC By achieving our amended goal statements. 15. Before the 2019,2020, etc. monies are released, how will you report, and what will you report, on the expenditures of the prior year to the committee? GC Using the reporting tool that is currently in use by the Senior Rent Assistance program provided by the HAHC. Kittitas County Homelessness and Affordable Housing Committee Quarterly Report Please complete the quarterly report by the 15th day of the month following the end of each quarter. Program: Senior Support and Advocacy Program (SSAP) Organization: HopeSource Contact Person: Susan Grind l e, M-ark Hollandsworth, & M i t-i a m Mehtsentu Phone #: 509-925-1448 Funding Period Date/Year: __________ to Date/Year: __________ _ Reporting Quarter: Quarter of y ea r Total Number of Participants Currently in the Program Total # of Participants 1st Quarter 2nd Quarter 3 rd Quarter 4th Quarter Expected I Actual Gender of Participants GendenTotal # of Participants*) 1st Qtr 2nd Qtr 3 rd Qtr 4th Qtr Male Female Total* Total for Year Total for Year GOALS AND 08J£CTfVES FORM Fill out whirl St'Cti only. GOAl: EnhancC'd ()ulrca<:h lo vulnc:nblc: ~n'on who art' home los or t risk of imlnincnl homelcli..'i: because of high cognili\'c, physical and financial ~rriCl'$ln Upper and Lower Kini'.~(·ounty. Provide focused educalk)nal mat 'Is al loeations throughoul tho comm ' ty • For 'I materials Wlth • "kI Mf'Iior cent ..... rood ..... , . cI , and MeG! Mce Research potential SSAP quafified senlOfS • search energy ass' lance data e ke contact with li.nown (in system) qua ymg sooiors Co · munity partner outreach and educatk)n • Inlef'View current and poten I rt" wOO seNe seniors • Offer education on tfle needs 0' this c population and the . oe 0 or d by SSAP • Con P rtner training If' '(YfHI !row I II I" I GOI\l: GOALS AND OBJECTIVES FORM Fill Or; t white sections only. Ensure seniors fully utilize all commullity "esourccs to decrease their living cost and move tI,em closel'to independence, preparing them for (loa I 3 a M ...... rt:t (HOI¥,~II' you, 'mow ,wIIl""mlllfnl Rro.r.s11Wtara ~ 19Itn'; DMi Sourw .. Assessments Intemal assessment 1racking Number and type of resource per senior Resource tracking sheet - Struqy fl: Conduct c;amprehen!;li .... e whole-[I(!rOIOn a!i$e!O!Oment to identify (What IiMIl you do to achhwe your pan) sen iOl"s barners -Identify the assessment to be used Measurilble Objectives: -Complete assessment with each senior admitted to SSAP I = S1l'1tesY 121 Connect Seniors and community resources (What will you do to a~leve your pI?) -Personally connecl seniors to resources and ensure a warm hand-off to resources as Mei!l$l,Irable Objectives: vulnerable seniors suffer from low self-confidence ~ Assist senk)rs in moving through complex benefit and resource systems -Keep up to date resource use list StnflteaY 0: Sustain effective resource utilization tWhlt wN vou do to achleva yoc,Ir lOll?} -Employ 2-3 mooth follow-up period Me.surable ObTectlves: -Schedule weekly check-ins wrth seniors to ensure resources are being utilized ·Uw copies oflhe .mmeform if y ou hOlte more them 3 .... frateJ:iesj(Jr (he .'lame g oal*' I GOAL: GOAlS AND OBJECTIVES FORM Fill out white sections only, Whenever possible move s1;!niors from SSAP 1ntO Permanent Subsidized Housing which is based solely on income ()lOl permanent SUPpol1ive hOllsing w'hich requires continuing CflSC r:tian~~ctnent) III MhsUrft}HJlW-wtlI You knDW yOU ... mlld"l prqpeu toward yaLlr.ollll ,Oetl SoUl'Cll Utilization of (:(Immunity resources resource tracking sheet ,- successful moves move tracking Evaluate seniors for match with criteria of StntalY 11: subsidized units available In county Including (Wbat will yOLa do to achieve your lOll? financial, physical, and emotional needs ~ = -Compile list of seniors who meet requirements to--<iate MeasUirOible ObjectiYes: -Compile list of seniors who meet basic requirements, but need connection to community resources in orcler to successfully complete a move - Stra t IV '2: Prepare senior to meet criteria of available units (What will YO'" do to achieve your lOal1) -Connect senior to community resources Me.as~rable Ob]ec:tl'l/'E!s: • Provide coach I ng and education Stmecv#3: I Plan resources necessary to complete senior (What wm yeu do to achlwe your JOoIm move to new units I • Create resour,ce plan wil,h individual seniors <. MeastJrab eObjectlvl!!$: -asseSS seniors abi lity to meet the crite ria of the available units "Use copies oll/Je. sanlt' form if you It(l\lt' more (han 3 sfw(t'gie:~dQr the same goal" Fill out white sections only, GOAl.; ProvIde outreach and support services to target of 34 vulnerable seniors who are homeless of at risk of imminent homelessness because of high cognitive, DhvsicaJ and tiRanela' barriers In UDDer and lower Kittitas County. a Mlla~Uredlio\lcwll'\'ou l;kIlO~\IOLJ I,. ~fIltl. towQrd VM1T IOIIl)" Dorta Source Number of clients served CAP 60 Provide focused educational materials at StriltqyH: locations throughout the communlly (What will \Iou do to :ac:h1I\1e your loal?) -Meet with 5 senior living canters to develop appropriate outreach materials within 60 days of M~4UYJilb'i ObJectives: grant award , -Distribute materials to 100% of senior centers, food sites, convenience stores, clinics and Medicaid service providers in KiWtas County Stratqylll2c Research potential SSAP qualified seniors (Whit will you do to ICftlIeve your SOIl?) . -Search anergy assistance database for 2010-2017 to identify J)<)tential need s Melisurllbl. ObJectfvu; -Contact 10 new seniors per year to verify qualification and need I Stratqy it3: Promote community partner outreach and (What w_' you do to ~Jev.e your 80al?) education -Interview 100% of local providers who provide services to seniors to Increase understanding of MeBSlJriblR ObJactlvl:S: services available -Offer a mlnimum of 10 workshops in the community at large on the needs of this specific population and the services offered by SSA? *U~'e copie.f of/he samt.Jorm ((you have more than.3 sirafegtesjor flu same goa'· GOALS AND OBJECTIVES FORM FfIf out white s~ctions only, GOAL: Target 5 seniors from SSAP to move into permanent subsidized housing based solely on income (not permanent supportive housing which requires continuing case manaaement) Me"'''~-·lUow''N yovllnowvc,um .... lctrW!rQ~toWanl~U1_1Jl Oata SOU rc.e Successful moves to permanent housing Cap 60 data Base HMIS Evaluate seniors for match with criteria of StratelY 11: subsidized un~ts available in county including IWhat 'NUl you do ta achlew you .!' loam financial, physical and emoti onal needs -Evaluate up to 34 seniors to verify eligibility for subsidized housing Measurable ObJ~Cll"'~: -Contact subsidized units operators monthly to verify availability. Strat.e,sy 12: Prepare viable senior candidates to meet (What INlK you do to a(h5e~ your lOal?) eligibWty criteria of available units -Monthly coaching and education sessions (or 5 seniors qualified for subsidized units completed Measu/CIble Objecti~s ~ Str~'3.: Create resource plan with 100% of seniors who (What w.1 you do to a.;hleve VOW' pl?1 qualify for subsidized units Ii -Resource stability plans developed and reviewed monthly for 5 seniors in preparation for Measurable Objeetlves: move to new units "Use copies of the same f orm ifyoll hGl'e more than 3 .,;/'"c:rtegies for the .'famegoal* a GOALS AND OBJE Fill out white sections only, GOAL: Target 34 seniors to fully utilize all community resources to decrease their living cost and move them closer to independence. M6juuruOlow WUI ;~U knOW...YCRI •• mfklna· Pco&rB»fClWMcliyl)"r lolln DataSOUf48 Improvement in number and type of resource per senior CAP 60 Database Resource referral Jist SttatelY '1: Conduct comprehensive whole person assessment to identify seniors ba niers to (What will you do to a(hieve your 8OI1ij permanent housing ~ Whole person assessment and Well Being Survey completed for target of 34 seniors In Meuu~e Objeaives: program 5ttategy 12: Connect seniors and community resources (Whit will you do to .dI1 ..... your aolln ~Connect1 00% of SSAP seniors to resources Identified In assessment that assist their mental. Meol$urable Objectives: physical. social and spiritual well-being. Stla'. IB: Assist senklrs, identified In the assessment. who need assistance with Medicare, Social SeC\.lrity and (Whit will you do to .chleve your eoalij Insurance support -Seniors identified are enrolled and connected with needed services. Ml!!awt'lble ObJectives.: -Monthly check-Ins completed for a period of 3 months to ensure sustainable connection to services. *Use copies of!he saffle/orm i/yo u have more than 3 strategie s for the s(lmegou'· Explain progress made on each of your Goals and Objectives submitted in your ·appllcation. Please, provide additional information, trends or comments related to successes of your program/project: rpfe'as'e p t:l ov..lcl ie .addi:tilollla'J ,imfo,rmalliCl>riI, tllenQs 017 'CCl)J1f~,f\nemts related ~.G l tb.e ':cba1leDges w.j~b ~your prog(am/project: ! i P 1 1 ~ J 1. ~ ; n tJ . .f I [' I, I :: " 1 , It . , 1 • ", ... ""'~1IIIt ""'l1li"''-'11 . II ... . '" I I I Il u II I! , ., ,II II I I ~J I; ~ - I I, • I t + i • 1I"1III"lI"iIII ""'if'''''''fI't¥l I' I i[[ jl " • J ! H 1:lullJJ .l h [II I:: I II' i ... , ..... , ...... 11\"' .... >\ ~ ~ ~ ~ 1 ! I Ilhf ! 1,1 .. , , . _411"'~ . III I .... t .... ~ I