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Home My WebLink AboutAH-2018-002 HabitatAH-2018-002-Habitat for Humanity AFFORDABLE HOUSING PROGRAM GRANT AGREEMENT This Affordable Housing Surcharge Fund Grant Agreement ("Agreement") is entered into between KITTITAS COUNTY, a political subdivision of the State of Washington (the "County"), and HABlTA T F R .HUMANITY ("Recipient") for 14-Critical Home Repair Projects. ARTICLE I -PURPOSE AND TERM Section 1.1 Purpose: The purpose of this Agreement is to distribute affordable housing surcharge funds awarded pursuant to the applicable provisions of RCW 36.22.178-.1791. Section 1.2 Term: This Agreement shall take effect on January 01, 2018 and terminate on December 31, 2018. ARTICLE II -GRANT AMOUNT, USE AND BUDGET Section 2.1 GI'anl AIrio.un .: The Recipient is awarded a total of up to ten thousand dollars ($10 .000.00) per year (the "Grant Award") to be administered as follows as Grant Award#AH20 18 -002-Hab itat for Humanity. to be used for the 14-Critical Home Repair Projects. Section 2.2 Use of Grant. The Recipient shall use the Grant Award solely for the purposes and in the manner described in Exhibit A -Attached Application (the "Project")and Exhibit B -Attached Supplemental Application Information. Adjustments to Proposed Project Timelines may be requested of the Committee in writing and the Committee may recommend adjustment(s) to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion 0 f the Board of Kittitas County Commissioners. Section 2.3 Budget. The Grant Award shall be expended by the Recipient as set forth in Exhibits A and B -Application and Supplemental Application Information. Adjustments to Proposed Project Budgets may be requested of the Committee in writing and the Committee may recommend adjustment(s) to the Board of Kittitas County Commissioners. These recommendations may be granted or denied at the discretion 0 f the Board of County Commissioners (BOCC). ARTICLE III -DISBURSEMENTS Section 3.1 Disbursement of Grant Award Funds. Not more frequently than once a month, the Recipient may request disbursement from the Grant Award. Each disbursement request Affordable Housing Grant Agreement Revised 1112017 Page 1 of9 AH-2018-002-Habitat for Humanity must be made by the Recipient submitting to the County at the address specified in Section 5.2 a properly completed Reimbursement Request form. The request must identify the work performed and be accompanied by detailed invoices of all allowable costs and expenses incurred for which the Recipient is seeking disbursement, unless further documentation is requested by the Committee, the Kittitas County Auditor's Office, or the BOCC. The Recipient will be subject to periodic on-site audits to ensure that satisfactory supporting documentation of all allowable costs and expenses are being kept. Section 3.1-A Post Disbursement: Within 30 days of its receipt of the request and satisfactory supporting documentation, and subject to the other terms and conditions contained in this Agreement, the County shall pay the amount of the invoice to the Recipient at the address specified in Section 5.2. Section 3.1-B Advance Disbursement: The Recipient may under extraordinary circumstances request disbursement from the Grant Award in advance of actual expenditure. Please contact the BOCC for additional information. Section 3.2 Disbursement Limitations. In no event will the County ever be required to disburse funds in excess of the Grant Award. In addition, unless expressly provided otherwise in this Agreement: (a) no disbursements will be made in advance of costs or expenses being incurred; and (b) no costs or expenses incurred by the Recipient prior to the effective date of this Agreement, or after its termination, are eligible for reimbursement. Section 3.3 Disbursement Without Prejudice. Any disbursement made by the County to the Recipient shall be without prejudice to the County's rights later to challenge the propriety of the Recipient's claimed costs or expenses. Section 3.4 Withholding Disbmsements. If the Recipient fails to perform any obligation under this Agreement and the failure has not been cured within 10 days following oral or written notice from the County or the Committee, the County may, without penalty and in its sole discretion and upon written notice to the Recipient, withhold all monies otherwise due the Recipient until such failure to perform is cured. This right to withhold disbursements is in addition to all other rights and remedies the County may have available to it under this Agreement or under law. ARTICLE IV-REPORTS AND RECORDKEEPING Section 4.1 Quarterly P-rogress Reports . At least once a quarter, and upon request from time to time, the Recipient shall provide a report on the progress made to date on the Project, using such form and meeting such requirements as determined by the Committee in Exhibit "C". Such progress reports shall be provided by the Recipient to the Committee and to the County at its address specified in Section 5.2. Affordable Housing Grant Agreement Revised 1112017 Page 2 of9 AH-2018-002-Habitat for Humanity Section 4.2 Record Retention; Review. The Recipient shall maintain records sufficient to fully document its compliance with all contractual, grant and legal requirements for not less than six years from the last date of work performed or reimbursement pursuant to this agreement, whichever is later. Upon reasonable advance notice, the Recipient shall provide the County its authorized agents, and State or Federal agencies having audit authority related to this Agreement with full access to all of the Recipient's records relating to this Agreement or the Project. The Recipient shall defend, indemnify and hold harmless the County and its appointed and elective officers, agents and employees, from and against all loss or expense for any audit exceptions or other irregularities in its performance or recordkeeping, including but not limited to impermissible or unauthorized use of Grant Award funds. This section shall survive termination of this Agreement. ARTICLE V -CONTRACT ADMINISTRATION AND NOTICES Section 5.1 Personnel. The Recipient will secure at its own expense all labor and materials required to perform any work in connection with the Project. The Recipient shall be responsible for all applicable payroll, labor and industries premiums, and taxes. All employees and subcontractors of the Recipient shall be covered by Industrial Insurance in full compliance with title 51 of the Revised Code of Washington ("RCW"). Section 5.2 ontract Repre entatives. The parties' designated representatives shall be responsible for the administration of this Agreement and for receiving notices given in connection with this Agreement. The following are designated as the representatives of the parties. FOR THE COUNTY: Judy Pless, Budget & Finance Manager County Auditor's Office 205 West 5th -Suite 105 FOR THE RECIPIENT: Ellensburg W A 989526 509-962-7502 Judy.pless@co.kittitas.wa.us Sherri Ott, Executive Director Kittitas County Habitat for Humanity P.O. Box 873 Ellensburg, W A 98926 509-962-5058 -herri.ott@ kchabitat.org A party may change its designated representative or address by providing written notice to the other party. Affordable Housing Grant Agreement Revised 1112017 Page 3 of9 AH-2018-002-Habitat for Humanity Section 5.3 Noti es. Any notice required or permitted to be made under this Agreement may be given personally, by facsimile, or by first-class, registered or certified mail. A notice personally delivered to the other party is deemed given upon proper delivery. A notice sent by first-class, registered or certified mail is deemed given three days after mailing, if properly addressed and having proper postage. Notices delivered by facsimile shall be deemed to have been given on the date of transmission if received during the recipient's business day or, if not, on the recipient's next business day. E-mail addresses, if listed in this Agreement, are provided only for convenience and not for notice purposes. ARTICLE VI -INSURANCE Section 6.1 Prafes ,j ,Om Legal L iab ility . The Recipient will maintain professional legal liability or professional errors and omissions coverage appropriate to the Recipient's profession. The coverage will have a limit of not less than One Million Dollars ($1 million) per occurrence. The coverage will apply to liability for a professional error, act or omission arising out of the Recipient's services under the Agreement. The coverage will not exclude bodily injury or property damage. The coverage will not exclude hazards related to the work rendered as part of the Agreement or within the scope of the Recipient's services under the Agreement, including testing, monitoring, measuring operations or laboratory analysis where such services are rendered under the Agreement. Section 6.2 Workers' Campensati n and Employer Lia bj lily . The Recipient will maintain workers' compensation insurance as required by Title 51 RCW, and will provide evidence of coverage to the BOCC. If the Contract is for over $50,000, then the Recipient will also maintain employer liability coverage with a limit of not less than One Million Dollars ($1 million). The Recipient will request that the Washington State Department of Labor and Industries, Workers Compensation Representative, send written verification to the County that the Recipient is currently paying workers' compensation. Section 6.3 Co m me rc ial Ge neral Liab.il ity . The Recipient will maintain commercial general liability coverage for bodily injury, personal injury and property damage, subject to a limit of not less than One Million Dollars ($1 million) per occurrence. The general aggregate limit will apply separately to the Contract and be no less than Two Million Dollars ($2 million). The Recipient will provide commercial general liability coverage that does not exclude any activity to be performed in fulfillment of the Agreement. Specialized forms specific to the industry of the Recipient will be deemed equivalent, provided coverage is no more restrictive than would be provided under a standard commercial general liability policy, including contractual liability coverage. Section 6.4 Miscellaneous Insurance Provisions. A. The Recipient will place insurance with insurers licensed to do business in the State of Washington and having A.M. Best Company ratings of no less than A-VII, with the exception that excess and umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the State of Washington. Affordable Housing Grant Agreement Revised 11/2017 Page 4 of9 AH-2018-002-Habitat for Humanity B. The insurance limits established by this section are not intended to indicate the Recipient's exposure, nor are they limitations on the Recipient's indemnification duties. This section shall survive termination of this Agreement. C. The policy shall be endorsed and the certificate shall reflect that the County, its officers, officials, employees, agents and representatives, are an additional insured with respect to activities under the contract, and the policy will contain no special limitations on the scope of protection afforded to the County, its officers, officials, employees, agents and representatives as an additional insured. D. The certificate will, at a minimum, list limits of liability and coverage. The Recipient will furnish the County with properly executed certificates of insurance or a signed policy endorsement, including the additional-insured provision, which will clearly evidence all insurance required in this Section, before work under this Agreement shall commence, but no later than Ten (10) days after the effective date of this Agreement. Acceptable forms of evidence are the endorsement pages of the policy showing the County as an additional insured. E. The Recipient will maintain all required policies in force from the time services commence until services are completed. The Recipient will provide a current or updated copy of all insurance policies specified in the Agreement upon the request of the County. Certificates, policies and endorsements scheduled to expire before completion of services will be renewed before expiration. The certificate will provide that the underlying insurance contract may not be canceled, or allowed to expire, except on 30-days' prior written notice to the County. Any certificate or endorsement limiting or negating the insurer's obligation to notify the County of cancellation or changes must be amended so as not to negate the intent of this provision. Written notice of cancellation or change must be delivered to the County as set forth in Sections 5.2 and 5.3. F. If the Recipient's liability coverage is written as a claims-made policy, then the Recipient must evidence the purchase of an extended-reporting period or "tail" coverage for a three-year period after completion of the services. G. The Recipient's liability insurance provisions shall be primary and shall be non- contributing with any other insurance maintained by Kittitas County with respect to any insurance or self-insurance programs covering the County, its elected and appointed officers, officials, employees, agents and representatives. H. Any failure to comply with reporting provisions of the policies will not affect coverage provided to the County, its officers, officials, employees, agents or representati ves. I. The Recipient's insurance will apply separately to each insured against whom claim is made or suit is brought, subject to the limits of the insurer's liability. The Recipient Affordable Housing Grant Agreement Revised 1112017 Page 5 of9 AH-2018-002-Habitat for Humanity will include all subcontractors as insurers under its policies or will furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors will be subject to all of the requirements stated in these provisions . ARTICLE VII -INDEMNIFICATION Section 7.1 Indemnification. To the fullest extent permitted by law, the Recipient shall indemnify, defend and hold harmless the County, the Committee and the BOCC, and all County officials, officers, employees, agents and each of them, from and against all claims in any way resulting from or arising out of the performance of this Agreement, whether such claims arise from the -actual or alleged acts, errors or omissions of the Recipient, its subcontractors, third parties, the County, the Committee or the BOCC, or anyone directly or indirectly employed or supervised by any of them or anyone for whose acts, errors or omissions any of them may be liable. "Claim" means any loss, claim, suit, action, liability, damage or expense of any kind or nature whatsoever, including but not limited to attorneys' fees and costs, attributable to personal or bodily injury, sickness, disease or death, or to injury to or destruction of property, including the loss of use resulting therefrom. Section 7.2 Recipient' Duty to lndemnif y. The Recipient's duty to indemnify, defend and hold harmless includes but is not limited to claims by the Recipient's or any subcontractor's officers, employees or agents. The Recipient's duty, however, does not extend to claims arising from the sole negligence or willful misconduct of Kittitas County, the Committee or the BOCC, or of the officials, officers, employees, agents or representatives of Kittitas County, the Committee or the BOCC. Section 7.3 Waiver of RCW Title 51 Immunity. Solely for purposes of this indemnification provision, the Recipient expressly waives its immunity under Title 51 RCW and acknowledges that this waiver was mutually negotiated by the parties. The Recipient's duty to indemnify, defend and hold harmless shall survive termination of this Agreement. ARTICLE VIII-NONDISCRIMINATION AND LEGAL COMPLIANCE Section 8.1 Nondiscrimination . The Recipient shall not discriminate against any employee or applicant for employment, or program participant or program participant applicant, on account of race, color, sex, religion, national origin, creed, marital status, age, Vietnam era or disabled veterans status, the presence of any sensory, mental or physical handicap, or any other basis prohibited by law with respect to any program participation, employment upgrading, demotion, transfer, recruitment or selection for training, including apprenticeships and volunteers. This prohibition does not apply, however, to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution or society of its activities. Section 8.2 C0mpliance with Laws. The Recipient and its officials, officers, employees, Affordable Housing Grant Agreement Revised 1112017 Page 6 of9 AH-2018-002-Habitat for Humanity agents and subcontractors shall comply with all applicable federal, state and local laws, regulations, rules and policies. Kittitas County, the Committee and the BOCC shall have no obligation to ensure such compliance. ARTICLE IX-TERMINATION Section 9.1 Termination for Loss ofFtmding. The County shall have the right to terminate this Agreement upon advance written notice if the funds relied upon for the Grant A ward are terminated, suspended or otherwise lost or impaired in whole or in part. Section 9.2 Termination for Convenience. Either party may terminate this Agreement for convenience upon giving the other party at least 30 days' advance written notice. In that event, the Recipient will be entitled to payment only for those expenses and costs reasonably and actually incurred prior to the effective date of the termination. Section 9.3 Termination for Default. If either party defaults in its performance under this Agreement, the non-defaulting party may give the defaulting party written notice that it has 30 days in which to cure the default. If the default is not cured within 30 days of notice, the non-defaulting party may terminate the contract. In the event of such a termination, the non-defaulting party shall have all rights and remedies available to it under law. ARTICLE X -MISCELLANEOUS Section 10.1 Penni . jble-U e Warranty. The Recipient warrants that its plarmed and actual uses of the Grant Award constitute permissible uses for affordable housing surcharge funds as established by RCW 36.22.178-.1791. This section shall survive termination of this Agreement. Section 10.2 Organizational-Statu Warranty. The Recipient warrants that it is duly organized, existing and in good standing under the laws of the State of Washington. Section 10.3 ReJationshi) ·ofParties. This Agreement, and the parties' and the Committee's and the County's activities under it, shall not be construed as creating any kind of partnership or joint venture, nor shall it be construed as creating any kind of independent contractor, agency or employment relationship between the parties, the Committee, or the County. Section 10.4 No Thil~d-Pai1y Rights. This Agreement is entered into by the parties solely for their own benefit and it creates or grants no rights of any kind in any other party. Section 10.5 As ignmellt. The Recipient shall not assign any of its rights or delegate any of its duties under this Agreement without the prior express written consent of the County, which may be granted or refused in the County's sole discretion. Section 10.6 ChoIce of Law: Venue: J urisdiction. This Agreement shall be governed by the laws of the State of Washington. In the event of a legal proceeding, venue shall be only in a court of competent jurisdiction in Kittitas County. Each party hereby consents to the personal jurisdiction of the courts of the State of Washington, County of Kittitas. This section shall survive the Affordable Housing Grant Agreement Revised 1112017 Page 7 of9 AH-2018-002-Habitat for Humanity termination of this Agreement. Section 10.7 Waiver. No term or condition of this Agreement shall be deemed waived unless such waiver is expressly agreed to in writing by the party granting the waiver. In addition, waiver of any breach of this Agreement shall not be deemed a waiver of any prior or subsequent breach. Section 10.8 Amendment. This Agreement can be amended only by a writing executed by the parties. Section 10.9 ~l1tir Agreentent. The parties acknowledge that this Agreement is the complete expression of their agreement regarding the subject matter of this Agreement. Any oral or written representations or understandings not incorporated into this Agreement are specifically excluded. Section 10.10 Headings. The headings in this Agreement are for convenience only and shall not be deemed to affect the meaning of its provisions. Section 10.11 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect the validity of the remaining provisions that can be given effect without the invalid provision, provided that the underlying intent of the parties can still be given effect. Section 10.12 igllatuJe AUlhority. Each person signing this Agreement on behalf of a party warrants that he or she has full authority to sign this Agreement on that party's behalf. Section 10.13 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall be deemed one agreement. Each counterpart may be executed and delivered by facsimile to the other party. Section 10.14 Exhibits. The following exhibits are incorporated into this Agreement by reference: (a) Exhibit A -Attached Application (b) Exhibit B -Attached Supplemental Application Information (c) Exhibit C -Attached Quarterly Reporting format KITTITAS COUNTY : Affordable Housing Grant Agreement Revised 1112017 KITTITAS COUNTY BOARD OF C TY COMMISSIONERS Page 8 of9 RECIPIENT: DATE: )-/Ie -I); Affordable Housing Grant Agreement Revised 11/2017 AH-2018-002-Habitat for Humanity ABSENT Commissioner Page 9 of9 Homelessness and Affordable Housing Funds 2017 Request for Proposals Application Form HFields outlined in red are required** PROJECT INFORMATION Project Title: 14-Critical Home Repair Projects Project Site Name(s): To be determined Project Site Address(s): To be determined Which fund source Is this proposal for? (select one, see Section 1 of the RFP for details) (!) Affordable Housing Funds o Homeless and Housing Assistance Funds Total Project Costs (Including other funding and resources): $140,000.00 EXHIBIT "A" Total Amount Requested (/rom Kittitas County Homeless Housing and Assistance or Affordable Housing funds): $60,000.00 Time Frame for Utilization of Requested Funds: 2018-2023 City, Town or Unincorporated Area to be served: Kittitas County, Washington APPLICANT INFORMATION Name of Applicant Organization: Kittitas County Habitat for Humanity Mailing Address: P.O. Box 873 City, State, Zip: Ellensburg, WA 98926 Phone: 509-962-5058 Fax: 509-962-5066 Email Address: sherri.ott@kchabitat.org Website: www.kchabitat.org Federal Tax Identification Number: 91-1595008 Type of Organization: Government For-Profit Local housing authority o Tribe PROJECT CONTACTS Name of Organization Director: Sherri Ott Phone: 509-962-5058 Email: sherri. ott@kchabitat.org Project Contact Name: Sherri Ott Title: Executive Director Phone: 509-962-5058 Email Address: sherri.ott@kchabitat.org Fiscal Contact Name: Jennifer Caloia Phone: 509-962-5058 Email Address:jennifer.caloia@kchabitat.org 2 AUTHORIZATION Acceptance of this application may be subject to subsequent compliance reviews, including a review of the latest audit of financial statement. Preparation of an application does not guarantee that applicants will receive funds. By signing this grant application form the undersigned certifies that all o the best of his/her knowledge. 8/8/2017 Date 3 PROPOSAL DETAILS 1. Applicant Profile and Qualifications: Tell us about your organization including the purpose of your work, your goals, any history, and experience working in homeless and/or affordable housing services, experience managing public funds, and anything else that describes the organization's qualifications. (250 words max.) In 1993, group of individuals from Ellensburg, Washington recognized a need for decent, affordable housing within Kittitas County. Kittitas County Habitat for Humanity (KCHFH) was then established as an official affiliate of Habitat for Humanity International (HFHI). Since 1993, Habitat has built 17 new homes and repaired 9 homes as it seeks to provide affordable, energy-efficient, safe houses in decent communities for people whose income falls between 30 and 60% of the area median income. Our current programs include: new construction and home repair for low-income homeowners. We are currently building 1 new house and completing 1-2 repair projects for low income homeowners per year. KCHFH has effectively utilized volunteer labor to meet our housing and community engagement goals. In assessing community needs, it is evident that critical home repair is desperately needed for low-income households and is not currently being provided for homeowners in Kittitas County (KC) by a community based organization. KCHFH has successfully completed 9 repair projects since 2011. KCHFH has been a past recipient of: o Federal funding via HUD and Habitat for Humanity International o Washington State funding via DSHS; SNAP and CHIPRA o Kittitas County funding via 2060 and 2163 funds o City of Ellensburg funding through a City Council grant process o CDBG funding through City of Ellensburg. KCHFH also operates a second-hand store to provide a sustainable income stream for the mission of providing decent, affordable shelter. 4 2. Project Description Summary: Provide a brief summary the project being proposed and a general description of how it will address homelessness or affordable housing in Kittitas County. Be sure and indicate whether the proposal is intended to provide direct client services or construction, maintenance, or improvement of housing facilities. (250 words max.) KCHFH's repair program serves low-income homeowners affected by age, disability or family circumstances and who struggle to maintain the integrity of their homes . Habitat's repair program addresses the health and safety of the individual residences in neighborhoods, strengthens connections within the community and helps preserve affordable housing stock. Issues such as no water, holes in the roof or floor, mold growing inside, and no heat are not uncommon. KC does not presently have a community based organization which addresses critical home repair issues for low-income homeowners. This population, whose homes are in dire need of repair, are sometimes forced to choose between making a house payment or using their limited income to repair their home. Not making mortgage payment puts them in jeopardy of losing their home, but to continue to live in an unhealthy and/or unsafe environment puts their families at a physical risk. KCHFH provides a no-interest loan for qualified homeowners who are selected as "partner families". The loan payment the homeowner makes is no greater than 30% of their total housing costs per month and is based on their income and their current mortgage. All loan payments made by the homeowner are used to fund future Habitat repair projects. KCHFH is requesting an average of $4,285 .71 per house for 14 houses over a 6-year period (2018-2023). Repair costs, including materials and subcontractors fees average $10,OOO/project. If projects cost less than $10,000, KCHFH will cover 57% of the project costs with the 2060 funds covering 43% of the cost. 5 3. County Priorities: Indicate which of the following priorities are being addressed by the proposed project. (Select all that apply and give a brief 100 word description for each selected.) D Increase capacity and sustainability for homeless sheltering. D Connect shelter clients to services to reduce homelessness . D Increase site-based rental vouchers for people who are homeless with wrap- around case management through current partnerships . 6 D New affordable housing development. D Increased access to rental vouchers. D Promotion of private landlord usage of Section 8 rental vouchers. 7 [l] Programs which increase access to affordable home ownership. KCHFH is the only affordable homeownership non-profit housing organization providing repair services in Kittitas County. We are able to provide affordable home repairs for qualified homeowners using zero-interest loans, the assistance of volunteers, our Habitat Store and the financial support of grants and donations. Without the repairs, these homeowners will be living in unsafe, unhealthy environments which could jeopardize their health by putting their families at physical risk. For those families who own their homes, repair costs are often cost-prohibitive. For some homeowners living on fixed incomes, there is no hope of repair without this program. 8 4. Partnerships: List your key community partnerships for the proposed project and what their role will be. (250 words max.) • Housing and Homeless Network of Kittitas County -During the family selection process, agencies working with HHNKC make referrals for homeowners in need of repairs. • City of Ellensburg -use of Hal Holmes Community Center to hold family selection orientations • HopeSource -resources for homeowner education and volunteer labor • NeighborWorks -homeowner education courses • Habitat Store -provides a revenue stream to sustain Habitat's mission • Central Washington University -volunteer labor and fundraising • Local Businesses -Donations and volunteer labor (examples: Suncadia, Calaway Trading, Puget Sound Energy) • Local Organizations -Donations and volunteer labor (Examples: Lion's Club, Rotary Clubs, Washington State Association for Justice, HopeSource) • local Foundations -Grant income (examples: US Bank, Umpqua Bank, Wells Fargo, Thrivent Financial) • Habitat for Humanity Washington State -access to construction loan funding as needed • Local Churches -Donations and volunteer labor (Examples: Mercer Creek Church, Grace Episcopal Church) • Community At-Large -Support Habitat builds through donations and volunteer labor 9 5. Gaps and Duplication in Services: Describe how your proposed project fills a gap in homeless and/or affordable housing services in Kittitas County. Include a description of how the project is or isn't a duplication of current services. (250 words max.) Presently, Kittitas County Habitat for Humanity is the only affordable homeownership non-profit housing provider (new builds and repairs) in Kittitas County. There is no duplication of services with Habitat for Humanity's housing programs. People have the option of having repairs made themselves through local contractors, however, this solution of cost-prohibitive to the people we serve. With the use of zero-interest loans, the assistance of volunteers and ensuring that our homeowners are able to repay the loan, we are able to make repairs a reality for qualified individuals/families. 10 6. Sustainability: Describe your ability, experience, and resources to implement and sustain the project during the term of the project. (250 words max.) KCHFH has been building homes in our community for 24 years and repairing homes for 6 years. We are currently working on House 18 and have also completed nine critical home repair projects to date. There are several things that contribute to Habitat for Humanity's sustainability: • We utilize volunteer labor by annually engaging 300 -600 community volunteers in service to build and repair houses and work in our Store. • Homeowners are provided with homeowner education courses. • Habitat for Humanity's brand has integrity which helps with fundraising and volunteer turn-out. • Our homeowner mortgages and/or loan proceeds and repair loan payments go into the "Revolving Fund for Humanity." Each Habitat house build or repair provides resources to build or repair future homes. • Habitat runs the Habitat Store to support the mission of Habitat. The Habitat Store provides sustainable revenue for creating homeownership opportunities and making home repairs for low-income individuals and families. The Habitat Store benefits the community by: o Providing a place for the public to donate used and new items for which they can receive a tax receipt. o Helping to protect the environment by keeping tons of refuse out of the landfills (147 tons of refuse was diverted from the landfill in 2016.) o Recycling and selling donated items to the public at thrift store prices which provides an affordable place for the public to shop. o Providing needed merchandise to individuals and families who are referred by other service agencies in Kittitas County. • KCHFH is constantly fundraising. 11 I I III, 7. Goals & Objectives: Use the Goals and Objectives Form below to fill in the following table with your project's goals, measures, strategies, and objectives. See the examples below for guidance and use as many forms as necessary. Example #1: GOAL: Increase number of people enrolled in health insurance by 25% by December 31,2017. M .. suresl~wIllYOLtknow~u r""'makIHl;pro&l"ll$towarclYOIU'JoII?) Data Source Number of new enrollees in health insurance Internal tracking sheet Strategy #1 Create promotional materials to distribute to local partners (What will you do to achieve your goal?) advertising health insurance enrollment assistance. • Promote the service with at least 5 community partners Measurable Objectives: each quarter through December 2017 • Distribute at least 100 flyers around the community by December 2017 Strategy #2 Offer health insurance enrollment assistance at local (What will you do to achievevour goal?) community events. • Attend at least 2 community events per quarter in both Measurable Objectives: Upper Kittitas Coullty and Lower Kittitas County through December 2017 Strategy #3 Offer health insurance enrollment assistance appointments in (What will you do to achieve your goal?) the office. • Schedule at least 40 hours per month of open walk-in Measurable Objectives : assistance through December 2017. • Ensure staff availability for at least 25 scheduled appointments each month through December 2017. Example #2: GOAL: Increase the number of trail systems available to the general public within the City of Ellensburg from 5 to 7 by December 2019. Measures (How wlll .vou lknowyou are makrns prolres.toward your .,.11) J Data Source Number of trail systems open to the public a nd clearly labeled I Trails report Strategy #1 Establish pu blic-private partnerships for funding trail (What will you do to achieve your goal?) construction and maintenance. • Create tailored presentation about project by March 2017. • Meet with at least 2 potential partners each quarter Measurable Objectives: through June 2018. • Establish at least 2 primary public-private partnerships for trails by December 2018. Strategy #2 Identify sites for new trail systems. (What will you do to achieve your goal?) • Conduct site visits with partners of potential new sites by Measurable Objectives: March 2018. • Identify pros and cons of potential new sites by June 2018. • Solidify 2 new trail sites by December 2018. Strategy #3 Bu ild new trail systems. (What will you do to achieve your goal?] • Create plans for construction of new trail systems by March Measurable Objectives: 2019. ~ • Two new trail systems will be built by December 2019. 12 , I GOALS AND OBJECTIVES FORM Fill out white sections only. GOAL: I Increase the number of affordable home repairs by 14 or more over a six year period which will preserve affordable housing stock in Kittitas County. Repairs will be provided to aualified low-income homeowners . a ~NJ-(~ wPl 'ydU~now;fo u .. :iNtk1nl,pf~, tQwIrdlV'Ctlir 1OI 1~1 . .,.Soa.c. Home Repair Orientation held Interested applicants attend orientation Partner Selection Board member vote on qualified applicants Work completed on home Partner signs completion of projecl forlll and begins making loan payments StratelY~: Reach out to the community to reach qualified (What will you do to achieve your coal?1 individuals and families in need. 1) Number of community based organizations contacted; 2)Number of media avenues Measurable Objectives: contacted; 3) Number of direct contacts 4) Number of churches contacted ; 5) Number of speaking engagements attended. Stratecy #2: Hold orientation meeting with applicants and take (What will ·you do to achieve your. goal1) applications 1) Application process in place with guidelines based on Habitat for Humanity International regulations; 2) Qualify families/individuals in need who can repay an Measurable Objectives: affordable loan for the repairs; 3) Partner selection process completed; 4) Board votes on recommendations of Partner Selection Committee ,'" S~~t.IY#3: Make needed repairs on homeowner's home (What wlll',You do to Ichieve your loal?) 1) Rally volunteers to assist with home repairs, This program allows for greater opportunities to engage more people in helping to solve the affordable housing issues Measurable 0bjectlves: in our community; 2) Engage the homeowner in sweat equity hours to help with the project; 3)Home repair project is competed and homeowner signs certificate of completion and begins making affordable payments. *Use copies of the samejorm ilyou have more than 3 strategiesjor the same goal * 13 GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Provide affordable means for qualified families in need to access affordable home repair services . Homeowners pay no more than 30% of their gross income for housing expenses Serve increased number of individuals and families in Kittitas County with affordable housing needs. Check stubs and loan documents Number of Partner. (homeowner families) selVed. Database Use payment options which are affordable and fit with the income of qualified partners. 1) Number of no-interest loans held by KCHFH; 2) Number of USDA 504 loans used for qualified partners. 3)Loans spread out over years to ensure that partner is not cost-burdened.4) All partners paying no more than 30% for housing expenses. Utilize volunteer labor when possible to keep costs lower for the partner homeowner. 1) Cost of projects; 2) Number of volunteers taking part; 3) Savings to homeowner as a result of volunteer labor BUDGET NARRATIVE 1. Funding Utilization: Describe how the funds will be used to support the proposed project. For example, will the funds be used for staff time, supplies, consultants, contractors, construction costs, direct customer services, etc.? (250 words max.) KCHFH is requesting $60,000 over a 6 -year period to be used to provide home repair services for 14 repair projects for qualified low-income homeowners. Estimated Total Repair Costs: $10,000 project -14 projects Grant Funding Requested from County Amount to be raised by KCHFH $140,000 $ 60,000 $ 80,000 The request breaks down to KC providing approximately $4,285.71 in repair costs per home for the next 14 Home Repair projects. The Repair Program includes work that extends the life of the house and increases safety, accessibility or qualify of life for the homeowner. The requested funding will supplement Habitat's fundraising efforts. To qualify for repairs, a family must be a low-income homeowner, demonstrate need, be willing to volunteer hours to the project and be able to make a small monthly payment for the repair loan, which is financed by Habitat for Humanity at zero percent interest. The homeowner's loan payment plus current mortgage payment will not exceed 30% of their gross monthly income. Habitat for Humanity will provide 57% of the funding for each repair project with the KC affordable housing grant funds providing 43% of the funding for each project (materials, subcontractor's fees, waste disposal, permits, etc.) If some repairs require less than $10,000 per repair, we will use the County funding to repair additional homes using the same breakdown in funding -KCHFH -57% of the costs of the repair and the KC 2060 grant -43%. 14 Z. Other Support: Describe any monetary, In-kind, donations, ,rants, or other types of support that will be used for the project. Include both guaranteed support and support that may stili be uncertain, (250 words max,) Support will vary from house·to·house, KCHFH has been able to count on funding from the following sources: • Donors· estimated approximately $750 per house • reliable source • Habitat Store Net Profit • estimated approximately $750 per house Guaranteed • Grant Funding: Approximately $2,500 per house (outside ofthe 2060 funding) -can r,IIably be counted on • EVents • approximately $750 per house • reliable source, Sub-Total of Reliable Revenue Sources for Home Repair Program Not including Kittitas County Support Kittitas County Support Homeless Prevention and Affordable Housing funding Additional Fundraislnl Efforts Required by Habitat over 6-year period Funding that has not yet been committed now will be raised through various resources such as additional donors, Increased Store revenue, additional events, and additional grants sources. TOTAL RIPAIR COSTS· 14 Houiel $10,500 $ 10,500 $ 35,000 ills 0 $66,500 $ 60,000 $ 13,500+ $140,000 16 3. Sustainability: Describe how this project would or wouldn't be sustained if these Homelessness Prevention and Affordable Housing funds were not available either currently or in the future. (250 words max.) Kittitas County Habitat for Humanity has a proven track record of successfully building new-construction affordable housing units and making repairs for low-income homeowners. Habitat for Humanity's housing programs will be sustained whether Homelessness Prevention and Affordable Housing funds are available or not. Habitat for Humanity will continue to build and make repairs at the rate funding allows. The Kittitas County funding will allow our affiliate to increase the number of home repairs completed over a six-year period which will help keep low-income homeowners in their homes in a healthy and safe environment. Some of the key sustainability features of the repair program are: • Habitat's repair services are sold to low-income partner families, not given away. The services are to be a blessing to the family and not an additional burden. Therefore, affordability is an equally vital component. • We utilize volunteer labor by engaging community volunteers in service to build and repair houses and work in our Store. • Habitat for Humanity's brand has integrity which helps with fundraising and volunteer turn-out. • Our homeowner mortgages and/or loan proceeds and repair loan payments go into the "Revolving Fund for Humanity." Each Habitat house built or repaired provides resources to build or repair future homes. • Habitat runs the Habitat Store to support the mission of Habitat. The Habitat Store provides sustainable revenue for creating homeownership opportunities and making home repairs for qualified low-income homeowners. 16 4. Partial Funding: If this project were to receive only partial funding from this source, how would the project be impacted? How would the proposal be adjusted for less than the requested amount of funds? (250 words max.) If partial funding were provided by Kittitas County, the 14 -House Repair Project could slow down, but would not cease. The time-frame for completion of the 14 houses may need to be extended in the event of partial funding. Kittitas County Habitat for Humanity will continue to raise funding to off-set any adjustment for less than the requested amount of funds. 17 Kittitas County Homelessand Affordable Housing Funds BudgetTemplat.e -·PI~Qse jiJl in only gray shaded £IrerlS. .... ~Ka:oc 4-5 g. ok "!'Ie s-e ' , F;:!";:~S::::Et.-4y,· 5&' ++44 o.r.aOl<rilSW.oa -~ :g::: ... - Number of FUNlln5!, Yean Total County Request Total from Other SoUrctS Toad Project BudRet vgc:ar::r ~C\UJNMO~ri::lit.OcCl ,.~CiJtIiM~ $60,00000 $90.ooo,OD 114<).000.00 AHNU.u. PROJECT BtlDGE'I Amounc from (ounty Ilequ~ Amountfrrun Other Sourca ,--~ -i"~---=,~~~ ---.. "",::;; -=-: -__ : ::,-_e •• ~ __ ~.:. '·1 =----..:. :_1. -----'"~ : .~._;,;,;,;,_..,J~:.;...., _.~ -=.:....,.,:=.z::...~~ s i' ~ '$ i s TOTAL ~lts/Descriplio"/lurti(1CQtJon lr.=.·=-~.J -.----_-~ ~ :..:--:~-:--:-: -..!..~~~;:-:~~.:=-~_~..a3IE ~"''L-~-_ . __ .~ .=%~ -_, _-_ ••• "---'..:.-...... 1 __ • ...:...!.=-_ L=---': _ ~_ .• ".: -_.~_-=-;;: ~ -.. -• '-~ - - - -.-~. -----.~ -==--.. ~~~ I·~ !.:"...,--~ ~ -_-_....,':. .... II':.. .' __ " ~'-_l'...Z r-~_-_" =-=-• .::.. I""""'~ .:....--....:.....-~~-..L:&..~~ DIiioaClliiii~ ... _J 5 $ J TOT.u.'"'N ..... "IN~COS1:$l S 10;000:00 I s U~.a I s -~-::Jj9if!i;..;n[!!!.5nh!II!p«!N ..... ..cd .... < ... "'!lrnO(l) ...... w._134.,..,«". zti!l!<!> c·~~-'-:~~ .=':'. :----":.--.~ --~ = t. --=-~~-:-:-- t ;. I~ ~=--- --=-. --=::~ ~-.. ~ • _II ~. -~ .. -, ... ~ _ =0..,--"7 . .1 •. -:0. -..:---7-.... !l!'r-,-_ ---'-_ "<-=-." _ _ J_ _ ,---=---U.':">-:I !.La~_ ... ~~ ~_~~~ ... ~ ANNUAL TOTALSI S 10l!l2ij"~. __ TI.3333;U S Z3:3J3.33 I March 3, 2017 Kittitas County HFH PO Box 873 Ellensburg, WA 98926-0813 RE: 501(.:)(3) Letter for Kittitas County HFH, Partner 10. 1465-ZZ99 Dear Affiliate Leader: Help buM it! This letter will confirm that Kittitas County HFH, with employer identification number 91- 1595008, is considered a subordinate under the group tax exemption umbreUa of Habitat for Humanity International, Inc. ("HFH[") under Section 501(c)(3) of the Internal Revenue Code. The group exemption number assigned to HFHI by the IRS is 8545. This number may be provided to prospective donors, foundations and other grant organizations as they request it and is required on certain IRS forms. Enclosed is a copy of the determination letter dated February 7, 2017, provided by the IRS as evidence of HFHl's tax exempt status as well as its group exemption. The determination letter, together with this letter, conflnns Kittitas County HFH's subordinate status and provides evidence of its tax exempt status under Section 5 01 (c) (3) of the Code. In partnership, Beverty Huffman Director, US/Canadian Support Services Center Habitat for Humanity International 877-434-4435 USSURli ortCente rGhabltlt.org . habitat.org I Habitat. We build. Enclosure I • Int8rnal Rtv.nu. S.rviC4t P. O. Box 2501 ClnclnMti,OH 45Z01 Dat8: February 7, 2017 HABITAT FOR HUMANITY INTERNATIONAL INC HABITAT FOR HUMANITY INTRNL PARENT % LEGAL DEPARTMENT 270 PEACHTREE ST NW STE 1300 AT~A GA30~3 Dear Sir or Madam: o.rtment of the Trwuury Penon to ContKt: 1<. Gleason .,203083 Toll F,... Telephone Number: en -829·5500 Employer Identification Number: 91-1914868 Group Ex ..... ptIon Number: 8545 This is in response to your January 10. 2017. request for information about your tax-exempt status Our records indicate that you were issued a determination letter in January 1987, and that you are currentfy exempt under section 501 (c)(3) of the Internal Revenue Code . Based on the information supplied, we recognized the subordinates named on the list you submitted as elCempt from Federal income tax under section 501 (c)(3) of the Code. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises. transfers, or gifts to you or for your use are deductible for Federal estate and gift tal( purposes if they meet the applicable proviSiOns of sections 2055, 2106, and 2522 of the Code. Because your subordinate organizations are organizations clescribed in section 170 (c) of the Code. donors may deduct contributions made to them. If you have any questions. please call us at the telephone number shown in the heading of this letter Sincerely, -i~/~- Jeffrey I. Cooper Director, Exempt Organizations Rulings and Agreements Kittitas County Habitat for Humanity Grant Application Questions -Responses Habitat -14 Critical Home Repair Project Kittitas County 2060 Funding for Affordable Housing 1. Strategies and Measures -Specificity and tlmellnes needed. Answer: Please see revised Goals and Objective Forms Z. Specificity of strategy and measure Answer: Please see revised Goals and Objective Forms 3. Goals and Objectives -Goal 1-no measurable 4. Answer: Please see revised Goals and Objective Forms 5. How many homes per year? EXHIBIT "B" Answer: Depending on the cost per repair, we expect to complete between 2 and 5 repairs per year. Some repairs such as roof replacements cost more than repairing porch steps or building a wheelchair ramp. Roof replacements seem to be the most requested repair. We are requesting $10,000 per year from Kittitas County 2060 funds to fund these repairs for a period of six years. For every dollar provided by the 2060 funds for repairs, Habitat for Humanity will raise an additional $1.33 to complete the repair. At the very least, Habitat for Humanity will complete 14 repairs over the she- year period. It is likely that more projects will be completed as not all projects will be roof replacements. Our goal is to complete as many projects as possible using 43% 2060 funding -$10,000 -and 57% Habitat for Humanity raised funds -$13,333.33 -to a total of $23,333.33 per year. 6. Application, screening and selection process: Answer: When we hold a family selection, our goal is to get word out to as many people as possible. To do this we: • Send out notification to other non-profit organizations and networks within Kittitas County so that they can refer people they know are in need 1 • Facebook; Twitter and website • Post fliers around town -grocery stores, post offices, local government office buildings, libraries, local convenience, and hardware stores, • Press releases with local newspapers • Washington Disability Resources • Bright Beginnings -Early Education .. Local School District offices • Utility companies .. Housing Authority of Kittitas County • Local Hay Companies .. Suncadia Resort .. Department of Social and Health Services .. Work Source • Local churches .. letters, emails and calls to people who have previously expressed an interest in the program .. Public Service Announcements on local radio stations. Applicants are qualified for the program based on 3 criteria: 1) Need; Z) Ability to pay a mortgage that does not exceed 30% of gross monthlv Income; The family's income must fall between 30% and 60% of the area median income for Kittitas County, and 3) Wi lli ngness to partne r, demonstrated by the homeowner family/individual working 8+ sweat equity hours helping repair their home and/or working in our Store. To select the homeowner family/individual from a group of applicants, credit and criminal background checks are made which help narrow down candidates. A home visit is conducted on finalists to determine greatest need and determine the extent of the work needed. A family selection committee works together to conduct a home repair orientation - a public meeting at which the Habitat for Humanity program is explained. At this meeting, the applicants submit their applications after meeting with a volunteer to ask questions and review their application. The family selection committee, after reviewing the applications, performing criminal and credit checks and completing the home visit select the homeowner family. The family selection committee makes a written recommendation to the board of directors and then the board of directors vote on the selection of the family. Board approval takes place within one month of the orientation meeting. Accepted families are notified immediately, as are those who are not selected. 2 7. Credit worthiness of Habitat families/individuals Answer: Yes, credit worthiness playa large role in the selection process. Habitat for Humanity wants to see that those people selected handle money responsibly. Those with good credit have been shown to have a greater chance of becoming and remaining successful homeowners who will repay their loans. For those who do not have good credit, Habitat for Humanity refers them to resources that can help them strengthen their credit. 8. Does Habitat always charge for the repair? Answer: Yes. Habitat for Humanity does not give repairs away. We offer a hand-up, not a hand-out. Our homeowners will never pay more than 30% of their gross income toward their housing expenses, which includes the house mortgage. Habitat for Humanity makes repairs possible by offering a variety of loan products, including a zero percent interest loans. Volunteer labor also helps to keep the costs of the repairs as low as possible. 9. Repayment monies -going to Kittitas County or Into the Revolving Fund for Humanity Answer: We request that when a partner family makes a repair loan payment to Habitat for Humanity that the funding stays with Habitat for Humanity. This funding is what is used to start the next Habitat repair. Every Habitat house repair provides funding for the next Habitat repair. With affordable housing at a crisis level, our goal is to increase capacity. We want to keep low-income homeowners who cannot afford home repairs in their homes by helping them to make their homes more safe, healthy and usable. To do this requires funding. The more funds we can raise the more houses we can repair for those in need. All Revolving Fund for Humanity revenue goes straight into the next house. This money is not used for administrative purposes but toward our program costs for construction. 10. Revolving Fund for Humanity vs funding to complete additional repairs Answer: The Revolving Fund for Humanity is part of Habitat's fund to complete additional repairs. 11. Percentage of recipients who repay their obligation Answer: Kittitas County Habitat for Humanity has repaired 9 homes in the last five years. To date, all homeowners are making payments on their home repairs or have paid off their loans for repair work. 12. Who documents the expenses against the approved budget? Our program manager and bookkeeper, Jennifer Caloia, tracts all expenses in QuickBooks. Each week the staff of Habitat for Humanity has a meeting where we 3 discuss the budget, the expenses and upcoming bills. Financials are discussed at our monthly board meeting and voted on. A variance report is reviewed by the board and staff members each month to assess where we stand on our budget. 13. Audits and accountability Answer: We have an annual audit conducted by Viii brandt, Stark and Moorer, PLLC. Bruce Moorer is our CPA. His contact information is 18 South 4th Avenue, Yakima, Washington, 98902 509-575-1558. 14. Measure of Success: Answer: We measure our success by several factors; • Number of homes repaired • Number of homeowner families/individuals served • Number of volunteers engaged • Number of outreach events completed to help educate the public about affordable housing issues. 15. Reporting for 2018 (prior to 2019, 2020 monies being released) Answer: We are happy to complete any report required for this grant by Kittitas County and/or HAHC. As I recall, a quarterly report was required for this grant in the past. In the past when reporting 2060 grant expenditures we have submitted: • Receipts for purchases related to construction costs • Information regarding our partner family • Statistics required by the County of Kittitas • Updates from news articles • Updates on build progress • Updates on fund raising efforts If you should have additional questions or need clarification, please let me know . Sherri Ott Executive Director 509-962-5058 Sherri.ott@kchabitat.org 4 GOALS AND OBJECTIVES FORM Fill out white sections only. GOAL: Goal One: Provide 2 - 5 affordable home repairs to low-income families/individuals who qualify for Habitat for Humanity's Critical Home Repair program in 2018. This process is reoeated each vear for a six-vear oeriod. II Mea~ures (How will YOIl JcflOW ¥ou 'are makllfgjlrogress toward your 10a'I7) Data Source Home Repair Orientation held by March 31,2018 Interested applicants attend orienlalion • sign·in sheel Homeowner Family (families) selected by April 30, 2018 Board vole on qualified applicanls • board minutes Work complettd on homelf.mll~ m .... ' k)ln p.)'m~'· THO d,!ormintd b~ 'WP' or .. ~ Uj lot ~mple.td Following Mltetlan, worll on !he '!"It pfojed will begin by Par1ner slDfl$ c.cmpleUon (II ptojlcl~ for and beg,ins m~king 10"" 0511512018 Ind M complpled brJoo.,5 2018 TMpIQCHjC(lrlllinue"Ihroug ~ 1.ar lJ'!d.lotIl 01 S23.m.3Jhu bMn ullltH -(S'O,OCO2060 'FUl'\dI; parrnenho· hOrM<lwnelltcorOs ..,d QukkBook Ir;<:ounl register 513,:»3.33 H.bI1I!l tor H\JII'NIM, ,.Iiud fund"",) (j) Strategy #1: Strategy 1 -Conduct community wide outreach to potential applicants for home repairs by (What will you do to achieve your goal?) 02/15/2018. 1) Contact 10 or more community based organizations; 2) Use Facebook; Twitter; webpage; Community Connect and Wiggio to get word out; 3) Contact all persons who have Measurable Objectives: expressed interest in the home repair program by mail, phone and email; 4) Contact all local churches to inform about program; 5) Hold three speaking engagements prior to selection orientation -March 31,2018. ® Strategy #2: Strategy 2 -Hold orientation meeting with (What will you do to achieve your goal?) applicants take applications by March 31, 2018. Select families/family for repairs by April 30, 2018. 1) Application process in place with guidelines based on Habitat for Humanity International regulations; 2)Qualify families/individuals in need who can repay an affordable loan Measurable Objectives: for the repairs -based on need, affordability and willingness to partner with Habitat for Humanity; 3) Family/individual selected for repair by Family Selection committee; 4) Board votes to approve familylindividual for repair project by April 30, 2018 . ® Strategy #3: Strategy 3 -Make needed repairs on project. (What will you do to achieve your goal?) Complete project and homeowner begins making payments 1) Bogin conslrucllon on project by 0511512018; Nole Ihallhls program allows for gro.lor opportunilies 10 engBge more people In helping 10 solvo Ihe alfordabl. housing issues in our communlly; 2)EngBge Ihe homeownor In sweat equily hour. 10 help with Ihe projecl Depending on Ihe e"'onl of Ihe repairs needed and the lenglh of the projocl. crilical home repair projects often require 8 hours of sweal equily; 3) Home repair project is compleled by 0611512018 4) Measurable Objectives: Homeownor signs cortlncale of complelion and completes loan paperwor1<; 5) Homeowner begins making monlhly affordable. zero·inleresllosn payments 10 Habital for Humanily This process Is compleled for 8BCh project done. We will complOle as many projects as possible using Ihe 43% (2060 FundS) and 57% (Habilal for Huma nlIY rAJ Ged funds) split Again. Ihe number of projects compleled will depend on lhe cosl of each project The lolal we expect 10 spend per year compleling projects is $23.333 33 -$10.000 of which is funded by the 2060 Funds and wilh $13.333 33 being funded Ihrough Habilal for Humanily's fUndraising eHorts, *Use copies o/the sameform if you have more than 3 strategies/or the same goal* 13 GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Goal 2: Provide affordable means for qualified families in need to access affordable home repair services M~st.lres (HOW wlU vou know "'0_1.1 Jre IT,Ia.kl ng progre$ towll(d ,Y9t1~ goam Data Source Homeowners pay no more than 30% of their gross income for housing expenses Check stubs and loan documents - Goal z.. -~~LitO -~egy#fl : (What will you do to achieve your goal?) Measurable Objectives: Strategy 1 -Use payment options which are affordable and fit with the income of qualified partners. 1) Number of no-interest home repair loans held by KCHFH; 2) Number of USDA 504 loans used by qualified partners; 3) Loans are spread out over years to ensure that the partner is not cost-burdened by the payment. 4) All partners paying not more than 30% for housing expenses, including current mortgage. -... B+r.~-e~2-Strategy 2... Utilize volunteer labor when possible to keep ~J 2 ~t -2' - . a egy • costs lower for homeowner family_ The number of volunteers (What will you do to achieve your goal?) per project will be dependent on type and size of project. Measurable Objectives: -~u(d) Gca.I 2-~ '-"'. -. ~_gy 1#3: (What will you do to achieve your goal?) Measurable Objectives: 1) Cost of projects in which volunteers are utilized provide a lower cost loan for the homeowner; 2) We will track number of volunteers per project and estimate value of the volunteer labor. Slrategy.3-This process continues for each project. We are estimating completing 2 to 5 projecls per year depending on the cost of each project. Our goal is to complete as many projects as possible using 43% 2060 funding and 57% Habitat for Humanity raised funds to a total of $23,333.33 per year. 1) Track and document expenses of each project; 2) Track funding split between 2060 and Habitat - raised funding: $10,000 per year from 2060 funding; $13,333.33 per year from Habitat for Humanity raised funding -totaling $23,333.33 in project costs annually. *Use copies of the same form if you have more than 3 strategiesfor the same goal* 13 Kittitas County Homelessness and Affordable Housing Committee Quarterly Report Please complete the quarterly report by the 15th day of the month following the end of each quarter. EXHIBIT "c" Program: ___ 1~4~C~ri~ti=ca~I~H~o~m~e~R~e ~p ~ai~r ~P~ro~i~e =ct~s ________________________________ ___ Organization : __ K""'i ..... tt:..:.;it:,:::a""'s-"C:,.:::o;,:uc:....:n..:,;tYL..:....:.H:::,;ab::.,:i""'ta::..::t:....:f..::::o.:....r ~H;,:uc:....:m..:..:a:..:..n:..:..;it:..J.Y ___________________ _ Conta ct Person: ---'S::.,:h..:..:e:..:.r.:....:ri-:O:...;t:.,:.t _________________________ Pho n e #: 509-962-5066 Funding Period Date/yea r: _______________ to Date/year: __________ _ Reporting Quarter: Quarter of yea r Total Number of Participants Currently in the Program Total # of Participants 1st Quarter 2 nd Quarter 3rd Quarter 4th Quarter Total for Year Expected Actual Gender of Participants . Gender(Total # of Participants ·) 1st Qtr 2 nd Qtr 3 rd Qtr 4l n Qtr Total for Year Male Female Total* ~QALS ANO.Q8JECTIVES FORM Fifl out white sections only, GOAl.: I Increase the number of affordable home repairs by 14 or more over a six year period which will preserve affordable housing stod< in Kittitas County. Repairs will be provided to qualified low-income homeowners. a , ................ , DlltIiliiNl Home Repair Orientation held Inl"'~"'A><1 ,,,lplr."'II~" ;,I'.tIrI~ Ul'i.mlaUon - Partner Selection ~Iud m ... n'l~!" ·I(.~ (." I':llo1ll1l1l' o1[1(to1r..penl!'; Work. completed on home "Ali .. "~!J'"'" ',-JIIr,;ld.lan ~II II .IKI II'"T> 1.,.1 • ... u' ":1~ 1I;1k-t."t' P"tm', ,'" 5tRtqyG: Reach out to the community to feach qualified (W1Yt well you do to ad\1lwe yuur iaem individuals and families in need. 1) Number of community based organizations contacted ; 2)Number of media avenues Meau.lrable Obj.ctlWis~ contacted; 3) Number of direct contacts 4) Number of churches contacted; 5) Number of speaking engagements attended, ~m: Hold orientation meeting with applicants and take (Whlt ..... 11 ~ do to Kf1leve ygw IOiffl ap~ications 1) Application process In place wtth guidelines based on Habitat for Humanity International regulations: 2) Qualiry families/Individuals in need who can repay an MNsur.bl e O~edJves: affordable loan for the repairs: 3) Partner sel~tion process completed; 4) Board votes on recommendations of PartnEir Selection Committee Sttat.cva: Make needed repairs on homeowner's home (What wtll~ do to dIeM", ... ,",1) 1) Rally volunteers to assist with home repairs , This program allows for greater opportunities to engage more people in helping to solve the affordab ie housirlQ issues MNsurabl1 ObJIdIWis: in our community: 2} Engage the homeowner in sweat eqully hours to help with the project; 3)Homo repa i r project is competed and 11Omeowner signs certificate of completion and begins making affordable payments , *l J.1'l' copir:s of/lit' mmiJjiJl'lIl ifJ'Oll/l<ll't' iliON Iilm? 3 ,Utw:git's lUI" tIle ~'(ml l;? ?,oa '" GOALS AND OBJECTIVES FOAM FiJI out: white sections onfy. HOtnIO¥menI PI)' no more tn.n 30'911 of thair gI'OIII inccme tor nauq o~ ... .IIun""~"',,*-(II/I __ ") Mrvtd 0._ .. Use payment options which are affordable and fit with the income of qualified partners. 1) Number of no-interest loans held by KCHFH; 2) Number of USDA 504 loans used for qualified partners. 3)L.oans'spread out over years to ensure that partner is not cost-burdened.4) All partners paYIng no more than 30% for housing expenses. Utilize volunteer labor when possible to keep costs lower for the partner homeowner. 1) Cost of projects; 2) Number of volunteers taking part; 3) Savings to homeowner as a result of volunteer labor GOAL: GOALS AND OBJECTIVES FORM Fill out white sections only. Goal One: Provide 2 -5 affordable home repairs to low-income familieslindMduals wllo qualify for Habitat for Humanity's Critical Home Repair program in 2018. This process Is receated each vear for 8 sbc-vear oeriod. (WirU Home Repair Orientation held by March 31, 2018 Homaowner Famlly (femllles) s&tected by April 30, 2018 SlTatagy 1 -Conduct community wide outreach to potentia l applicanls for tlQme repa irs by 02/1512018 _ 1) Cootllcl 10 or more commulllly oosed OfStlf'!/%a'lion&, 2) Use r-acebOOk; 1\\11110 • webpage ; CommUnily Coon(W1 and IMgglp to 981 fJord out: 3) Conract ell pel$QnS Vlho havo e>:pressed IMerest 10 ,lj e home repalr praSlllm by mail . pflOOe and omall : iI ) Oon!1lI;( al focal chuld'1~ \0 inform flbool program: 5) HGld three spaaklng 9I\9agem~nle pOor to selaction oriantaUon · March 31 . 201-8 . Strategy 2 -Hold orientation meeUq9 with applicants take applications by March 31, 2016. &Ifact fam ilies /family for repairs by April 30, 2018. I ) Application ptllCa5~ rn pl&cc with gurd~elJ billied on Habital lor Humanlly fnlernallonnl (ogui!lli<lnt; 2)qu.sfl/y remiUesAndlvldLJalS in need wh Q ~n repay an atfordllble 10 .. for l he rep8lr~ -based 9n need, liIlford8bllify and "Jih~~~ to partner with HBb~Qt for HUlIMlily; .3) F=oll'lilyllndtllldu J $~Ioc:lcd fur rapnlr by Family SClc~lon committee; .~) Boatd Il0l8$10 approye familylincIMcklaJ fot repalf proJe~ by ApdI30, 2018. SII'9I gy 3 • Make needed repairs on projeot. Complete project and homeowner begins making payments same furm (fyou hove mort than 3 (ro(egles for the same gont" GOAL: G08LS AND OBJECT IVES FORM Fill out white secf/ons only. Goal 2: ProvIde affordable means for qualified families in need to access affordable home repa .tr services Iialr1f;!Cwner9 pay ~ more IhM ~O% of Ihlir gwli'Ii inoome for flOUB ii'll! EIl(penEoBI> Ct'.ed< stubs and loan doclXru:ll'lts t-.I~t;t" Qf p.,rt.nm (l'Io.;-~t"..nN rr.lllDS..~n:j~ioJu.:.l1 1 i On..,,1l Strategy I -Use payment options which are affordable and fit with the in.come of Qualified partners. 1) Ulnber or no-Interest home rep air 103ns hel d by KCHFH; 2) Numbe r of USDA50A loafls lIs.ed by qua,ified partners ; 3) Loans are spread ou over years 'Q.I1J~\fe!:. to ensure Iflat the partner is n()t cost·l>urdened by the payment 4) All partners paying not more than 30% ror housing expenses. including current mortgage. 1) Cost of projects in which volunteers are utilized provide a lower cost loan for the homeownt:lr, 2) We wlU track number of volunteers per project and estimate value of the volunt~r labor. Slla~3' T h&proce~~ oorll.ll'./e~ lor oacl't pro/OO\ ~ • O$,llrnOl'iog ~.a. COI'!fIIcUIig'2 kI &CIlojo.c~ "'" y ..... , dr.pqninD 01\ IIIO~! 0' ,~, ~O!~el OJr g~. 10 CXIInrlc:~ I\~ I'll'" pralat":os PMllblO 0_1°-'3 "3'1\ ~060 u,rJI''5Isnd (Whirt Wfll '(01,t do to .dI .. vt you. F"n 57,' H .. bi li11t fa( ~nijy m~~d 1m~ 10 II Ictal DI D),533.\)3 NOt;9!. 1) Track and document expenses of each project ; 2) Track fund ng split between 2060 and Habitat· raised funding: $10,000 per year from 2060 funding; $13,333.33 per year from Habitat for Humanity raised funding -totaling $23,333.33 in project costs annually. Explain progress made on each of your Goals and Objectives submitted in your application. Pleas e provide additional information, trend s or comments related to successes of your program/project: Please provide additional information, trends or comments related to the challenges with your program/project: ! j I N, II I I i I I I II I I II I II II Il I · Ii I l i t. t • t •• "'oi'II I!!l 'l1li ........ ..- I ... I .. 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