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Home My WebLink AboutParking Lot ImprovementsSMALL-SCALE-CAPIT AL-PROJ ECT -L T -2017-03-ROSL YN 2017 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND THE CITY OF ROSLYN This Contract, effective August 1, 2017 is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the City of ROSLYN ("Contractor"). WHEREAS, the purpose of this Agreement is to provide for Tourism-Related, Small-Scale Municipality-Owned Capital Projects relating to activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, the County and the Contractor mutually agree as follows: Section 1. Scope of Work. a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." Section 2. Payment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of fifteen thousand dollars ($15,000.00) to be used for the City of Roslyn capital project-Parking Lot Improvements. b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts for any items are submitted to the County, not to exceed the sum of fifteen thousand dollars ($15,000.00) to be used for City of Roslyn capital project-Parking Lot Improvements. c. Services/Expenses that are reimbursed must be dated during the 24 (twenty-four) months (or two years) of the date of the Agreement and final date to submit reimbursements requests is August 1, 2019 after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor ___ County Lodging Tax Funding Agreement Pagel Attn: Judy Pless 205 West 5th Ave -Suite 105 Ellensburg, WA 98926 a uditoraccounting@co.kittitas.wa.us e. Reporting requirements of your events will be required on prescribed forms from the County Auditor. Section 3. Per f ormance by Contractor . a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. In no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. It is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. ___ County Lodging Tax Funding Agreement Pagel Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the Internal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4. Release, Indemnity, and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: • Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; • Any lien asserted upon any property of the County in connection with the Services for this Agreement; • Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or • Any breach of or default under this Agreement by Contractor. Section 5. Compliance with Public Records Law. a. In compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. b. In the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The CQunty specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. ___ County Lodging Tax Funding Agreement Page 3 Section 6. Industrial Insurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional Insureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. Insurance and Endorsements . a. The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County . b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional Insured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. In the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. ___ County Lodging Tax Funding Agreement Page 4 a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 West 5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contractor's address provided on the signature page. Notice may be given by delivery or by depositing in the u.s. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. If any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. KITTITAS COUNTY COUNTY COMMISSIONERS / '8'/1 5 1'1- CONTRACTOR ~CAklJ cl~.c i-<&Jr t.('vJj q [Pri nt Name ] 1JtJ~(Jy 6rerr Ha Is ___ County Lodging Tax Funding Agreement PageS eo lYl)l 451 ,l2os1jfl. 10B q~or ( [Address] 50'1 -(c4q -3l Cf5 [Telephone] Deputy Prosecuting Attorney ---County Lodging Tax Funding Agreement Page 6 Lodging Tax for Tourism-Related, Small-Scale Municipality-Owned Capital Projects and Operations EXHIBIT "A" JUN 2 3 " Submission Deadline: June 23, 2017 Kittitas County Commissioners 205 W 5th Avenue, Suite 108, Ellensburg, WA 98926 509-962-7508 Lodging Tax for 1"ourism-Related, Small-Scale Municipality- Owned Capital Projects and Operations General Informatioo Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of lodging according to RCW 67.28.180 and RCW 67.28.181. In accordance with the tax and Washington State law, a Lodging Tax Advisory Committee has also been established. The committee's purpose is to advise and recommend to the Board of County Commissioners how excise taxes on lodging should be allocated to support tourism which in turn generates revenue. Uses ACClording to Law: RCW 67.28.1816 states the following: Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly through a convention and visitor bureau or destination marketing organization for: ... (c) Supporting the operations and capital expenditures of tourism-related facilities owned or operated by a municipality ... Definitions included in state law which should be-c::onsidered in any. application requesting fund i ng inclUde: 1. Tourism means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. 2. Tourism promotion means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing or the operation of special events and festivals designated to attract tourists. 3. Tourism-related facility means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a) (i) owned by a public entity; (ii) owned by a nonprofit organization described under section 501 (c) (3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501 (c) (6) of the federal internal revenue code of 1986, as amended; a business organization, destination marketing organizations, main street organization, lodging association, or chamber of commerce; and (b) used to support tourism, performing arts, or to accommodate tourist activities. Review Process:, Kittitas County's lodging Tax Advisory Committee (lTAe) will review all complete applications. Qualifying applicants will be provided the opportunity to present their projects to the LTAC and answer questions. Capital project applications will be scored based on the information provided by the applicant, ranked, and funding recommendations with supporting information will be submitted to the Kittitas County Board of Commissioners. The ranking will determine, generally, the order in which the applications will be considered for funding from the highest being considered first to the lowest receiving the last consideration. However, all municipalities which submit at least one qualifying application in a given year must receive funding consideration before a second application from a municipality which has been recommended for a funding award is considered. The Board of County Commissioners (BOCe) has final approval authority for the list of recommendations. Prior to making a final decision, the BOCC will publicly deliberate on the recommendations received from the LTAC. Applicants may also be requested to present their projects to the BOCC and answer questions. Scoring sheets utilized by the l TAC to rank applications for capital projects are included in this packet for your reference and information. Applications which do not receive a minimum score of at least 75 points, do not provide at least 50% matching funds, or do not follow the submission instructions will not be considered for funding. AppliGation Definitions: Below is a list of terms and phrases which have a specific meaning within this application. It may be helpful for you to review these as you prepare responses so that a better understanding of the reviewer's expectations may be obtained. Capital Asset is any type of property that has a useful life longer than one year and is valued at over $5,000.00. Construction or "Hard" Costs are the direct contractor costs for labor, material, equipment and services; contractor's overhead and profit, and other direct construction costs. These costs do not include the compensation paid to architects, engineers, or consultants, the cost of land, right-of-ways, or other similar costs. Matching Funds is the amount of funding your organizations has secured and is contributing to the project. This includes both direct and indirect support. Direct funds can be in the form of cash funding from your organization or funding secured elsewhere but dedicated to the project such as other grants, loans, donations, etc. Indirect funding support includes in-kind support like labor, volunteer support, supplies, and services which directly relate to the project or event, including those supplied by your organization and others. Municipality is an incorporated city, county, or town. Real Property is fixed property, principally land and buildings. Small Scale capital projects are defined as those which request funding support of less than $50,000. Soft Costs are cost items in addition to the direct construction cost. These generally include architectural and engineering, permits and fees, financing fees, construction interest and operating expenses, leasing and real estate commissions, advertising and promotion, and supervision. Tourist is a person traveling for business or pleasure on a trip: A. Away from their place of residence or business and staying overnight in paid accommodations; B. To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or c. From another country or state outside of their place of residence or their business. SUBMI TTA L INSTRUCTIONS Please return ONE COpy of the entire original application and answers to narrative questions to: Kittitas County Commissioners Attn: Lodging Tax Grant Application 205 West 5th, Suite 108, Ellensburg, WA 98926 Applications must be received n o la ter t han 5:00 PM. June 23. 2017 o r p o stmarked no l ater than Ju ne- 23.2017. Incomplete and/or late applications will not be considered. Applications may not be changed or amended by the applicant after the deadline for submission Schedule: • Application deadline • Oral presentations of proposals to LTAC • BOCC Deliberation and Decision • Applicant Award Notification and fund availability Pro lect Management: 6/23/2017 7/20/2017 8/1/2017 9/1/2017 (Tentative) Successful applicants may be required, as a condition of the funding award, to enter into a contract. The agreement may include, but not be limited to, the specific amount ofthe award and what it may be used for, all reporting requirements associated with this funding, payment terms, and any and all other appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects. All funds awarded under this program will be available in the form of reimbursable grants. The funds for capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty- four) months (or two years) thereafter. Capital projects must be completed within the two-year period. All funds awarded for supporting the operations of county-owned tourism-related facilities will be available for reimbursement as of the date of the award and for up to 12 (twelve) months (1 year) thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for re-appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at the following address: Kittitas County Auditor Attn: Lodging Tax Grant Funds Reimbursement 205 W 5th• Suite 105 Ellensburg, WA 98926 For specific information and requirements regarding the reimbursement process, please contact the Auditor's office at 509-962-7504. Pro ject Rep orting Req u irem ents f or Tourism-Related Facilities: State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality describing the actual number of people traveling for business or pleasure on a trip: A. Away from their place of residence or business and staying overnight in paid accommodations; B. To a place fifty miles or more one way from their place of residence or business for the day or staying overnight; or C. From another country or state outside of their place of residence or their business. A report form will be provided as part of the contract for receiving funds. We ask that you provide this information within 60 days after your project is complete. Applicant Categories and EligIbility: Grants from lodging tax funds are provided for two types of applicants, Capital Projects and County Operations. No more than one capital project is allowed per application. An organization may submit no more than two capital project applications per funding cycle. The categories are defined as follows: The Capital Project category is for applications from municipalities or public facilities districts requesting support for capital expenditures of tourism-related facilities owned or operated by the municipality for public facilities district. If applying for funding under the capital project category, an applicant need only answer the questions listed under the Capital Budget Narrative and provide the Capital Project Budget as well as include necessary attachments. The Operations category is for applications from municipalities requesting support for the operations of tourism-related facilities owned or operated by the municipality. If applying for funding under the Operations category, an applicant need only answer the questions listed under the Operational Funding Narrative. Other Information: Insurance: As part of its contract for performance, a municipality may require contractors to maintain liability insurance in the amount of $1,000,000 or more and name the municipality as an additional insured on its liability insurance policy. Application Form: This packet will be available on Kittitas County's website as a word document and as a pdf. It can also be obtained directly as a hard copy or in digital format by contacting the Kittitas County Board of Commissioners office at 509-962-7508. Kittitas County's website address is: www.co.kittitas.wa.us. APPLICATION FOR LODGING TAX FOR TOURISM-RELATED, SMALL-SCALE MUNICIPALITY-OWNED CAPITAL PROJECTS AND OPERATIONS Applicant Information r Operations (Circle One or Both) Name of Municipality: City of Roslyn Mailing Address: PO Box 451 Roslvn, WA 98941 Contact Person and Title: Shawna Graham, City Treasu rer Phone : 509649-3105 Email: roslyntreasurer@ i nlandnet.com Project Title: City of Roslyn Parking Improvements Project Location: 201 South Fi rst Street, Roslyn WA Application Requirements X 1. The project qualifies for lodging tax funds as a capital expenditure of tourism- related facility owned or operated by a municipality or I supporting the operat ions of tourism-related facilities owned or operated by a municipality. X 2. The municipality has submitted no more than two applications for capital project funding in the current year X 3. The municipality's lodging tax advisory committee (or equivalent) has been informed of the project and endorsed it. (not required for Kittitas County) A letter from the municipality is included. X 4 . Lodging tax capital project funds are not being substituted for other funds that are already secured or applied for (if applicable). X 5. A completed project budget is included in the application (if applicable). X 5. A detailed 8 ~ X 11 vicinity map that clearly shows the location of the project is included. 1 Roslyn Old City Hall and Community Center Tourism-Related, Small-Scale Municipality-Owned Capital Project 1. Project Description: Please describe the project in detail. Indicate the major work to be completed, any milestones that need to be overcome in order for the project to move forward, and include a comparison of existing and proposed conditions. This request is to improve the parking lot located at 201 S lSI St by paving and striping. The parking lot at 201 S jSt St currently serves as the primary parking areafor community events, Roslyn Urban Forest trailhead, Roslyn's City Hall, Library and Community Center, and ARRF Animal Shelter. Existing Conditions: This parking area is gravel and riddled with potholes. In the winter, it becomes very slick with ice and City staff is unable to effectively plow or sand it due to the inconsistent grade. Other times, it creates a barrier to access for people with disabilities who either have a hard time walking on the uneven ground or wheelchairs that cannot navigate the potholes and rough gravel. The City of Roslyn has determined that there is a shortage of parking and without striping, this lot often has inefficient visitor's parking, with cars parked every which way. Proposed Conditions: Funds would pay for the paving of the parking area and striping of parking stalls, which would allow for increased parking and access to Roslyn's many tourists attractions, including community events, Roslyn Urban Forest trailhead, and Roslyn 's City Hall, Library and Community Center. 2. Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the goals and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe the specific county tourism infrastructure needs the project addresses and how the project directly increases tourism. Explain how the improvements will promote tourism in Kittitas County and indicate specifically how the improvements will directly increase economic activity resulting from tourists (see the definition of tourist on page 3 of this application). GOALS: This project addresses goals 1,5, and 7. Goal 1 -Develop integrity of place Providing additional, accessible, and sqfe parking at this particular location will allow for visitors to experience all of Roslyn's attractions. This parking area is centrally located at the Roslyn City Hall, Library and Community Center where they can find performances, exhibits, on-line access, historical information and emergency services. Additionally, this is the nearest parking area to the Roslyn Urban Forest and Coal Mine Trail Trailheads. This location is 2 also one block away from Pennsylvania Avenue, the home of many tourist events such as the Roslyn Farmer's Market. Goal 5-Involve the community In the 2008 Comprehensive Plan Update, a goal was set to establish several small parking areas to serve our visitors rather than one large parking area or structure. This would be the first tourism small parking improvement projects, and would serve as a pilot project with opportunity for community feedback. Goal 7 -Protect and enhance destination appeal. The biggest complaint we receive from visitor's, event organizers, and even local citizens is the lack of planning on weekends with high tourist turnout. For example, we see an influx of visitors every Sunday in the summer for the Roslyn Farmer's Market from our 895 residents to a whopping 3,000+ visitors. Visitors are parking in our residential areas and walking to the events and downtown businesses causing a parking situation for residents and a safety concern for pedestrians. ACTION ITEMS: This project will address several of the action items in the Kittitas County Tourism Infrastructure Plan, including Action Items 1, 2, 11, 15, and 18. Action Item #1 Open space network/regional trail projects and Action Item #2 Natural area access and interpretation The proposed parking area improvement will be the primary parking locationfor the Roslyn Urban Forest Trail System and the secondary parking location for the Coal Mine Trailhead Action Item #11 Public streetscape tourism enhancements andAction Item #15 Music, dance, and drama performance facilities The proposed parking area improvement will serve the Roslyn City Hall, Library and Community Center as well as the downtown core. This will allow for more efficient and safe access to art exhibits, performances, special events, and other attractions. Action Item #18 Public parking lots The proposed parking area improvement will allow for increased parking and access to Roslyn's many tourists attractions, including community events, downtown businesses, Roslyn Urban Forest trailhead, and Roslyn's City Hall, Library and Community Center. 3 3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an itemized list. Grant funds will be used to the paving of the parking area and striping of parking stalls Itemized budget Project Expenditures Total Local Grant Request Plannin~/En~ineerin~ $ 5,000 $ 2,500 $ 2,500 Pavin~ $ 20,000 $ 10,000 $ 10,000 StripinR $ 5,000 $ 2,500 $ 2,500 $ 35,000 $ 15,000 $ 15,000 4. Real Property: If real property acquisition is a component of the project, please explain. Include any information of property already secured or evidence of the ability to secure the real property. The building is owned by the City of Roslyn. Tax Parcel Number: 496234 Legal Description: Parcel #49 6234, ACRES 1.32, CD. 6196; SEC. 17 GPS Coordinates: 1518133 Northing: 689167 Projection: WA State Plane South 5. Capital Assets: If capital asset acquisition is a component ofthe project, please explain. Include any bids solicited and received from potential vendors willing to supply the asset. All capital asset purchases require at least three bids. If you have already selected one of the bids, please provide justifications in writing. Capital asset acquisition is not part of this grant request. 6. Coordination: Please explain how this project has been coordinated with other jurisdictions as well as affected stakeholders. Please include letters of support from stakeholders. In the 2008 Comprehensive Plan Update, a goal was set to establish several small parking areas to serve our visitors rather than one large parking area or structure. This would be the first tourism small parking improvement projects, and would serve as a pilot project with opportunity for community feedback. 7. Studies: Please attach any feasibility or other studies that demonstrate linkages between the proposed project and the anticipated tourism impacts. Also please include your operations/maintenance funding strategy and business plan for long-term project sustainability 4 (how the facility or facilities will be operated and maintained for at least three years following completion). The operations and maintenance strategy will not change from current, City Staff will be responsible. The cost of maintenance should decrease with the improvements. 8. Project Readiness: Please provide a detailed project schedule, including milestones necessary for completion as mentioned in question 1 above. On the schedule, indicate items completed and exactly where in the schedule the project is at this time. Be sure to include expected completion date. if the funds are awarded, City Staff will begin working with a contractor to plan the parking lot details and will be ready to begin construction as soon as funds are available, weather dependent. 5 Tourism-Related, Small-Scale Municipality-Owned Capital Project Narrative 1. Project Description: Please describe the project in detail. Indicate the major work to be completed, any milestones that need to be overcome in order for the project to move forward, and include a comparison of existing and proposed conditions. 2 . Kittitas County Tourism Infrastructure Plan: Please explain how the project meets the goals and priorities in the Kittitas County Tourism Infrastructure Plan as adopted. Also, describe the specific county tourism infrastructure needs the project addresses and how the project directly increases tourism . Explain how the improvements will promote tourism in Kittitas County and indicate specifically how the improvements will directly increase economic activity resulting from tourists (see the definition of tourist on page 3 of this application). 3. Use of Grant Funds: Please explain exactly how the requested funds will be used. Include an itemized list. 4. Real Property: If real property acquisition is a component of the project, please explain. Include any information of property already secured or evidence of the ability to secure the real property. 5. Capital Assets: If capital asset acquisition is a component of the project, please explain. Include any bids solicited and received from potential vendors willing to supply the asset. All capital asset purchases require at least three bids. If you have already selected one of the bids, please provide justifications in writing. 6. Coordination: Please explain how this project has been coordinated with other jurisdictions as well as affected stakeholders. Please include letters of support from stakeholders. 7. Studies: Please attach any feasibility or other studies that demonstrate linkages between the proposed project and the anticipated tourism impacts. Also please include your operations/maintenance funding strategy and business plan for long-term project sustainability (how the facility or facilities will be operated and maintained for at least three years following completion). 8. Project Readiness: Please provide a detailed project schedule, including milestones necessary for completion as mentioned in question 1 above. On the schedule, indicate items completed and exactly where in the schedule the project is at this time. Be sure to include expected completion date. 9. Applicant Certification: Please sign below in agreement with statement of certification . Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. I further certify that the application thresholds are met at the time of application . Title MZZ/fl_ Oat Tourism-Related, Small-Scale Municipality-Owned Capital Project Budget All applicants for capital project funding must supply a detailed and complete project budget utilizing the following basic format: Funding Sources Lodging Tax Funds Request *Other Grant Funds *Other Local Government Funds *Private Funds In-Kind donations of time Total Available Funding Project Expenses Planning/Engineering Paving Striping Planning Total Project Costs $15,000 $15,000 $30,000 $ 5,000 $ 20,000 $ 5,000 $ 30,000 *Verifying documentation must be provided and attached to this budget. This documentation may include award letters, letters of commitment, or loan approval documentation. You must include this in order to meet the matching funds requirement. If the funding source includes applicant funds, proof of available funding in the form of a letter of commitment from an authorized body or representative of the applicant is adequate. ** These funds are cover architect's fees and other exterior renovation. 6 Tourism-Related Facility Operational Funding Narrative (Municipality Applications Only) 1. Operational Spending: Please explain your request for operational funding and how it is directly related to supporting the operations of a tourism-related facility owned or operated by a municipality or public facilities district. 2. Sustainability Strategy: Please describe your strategy for long-term operational sustainability. Include any specific progress toward this goal. 3. Applicant Certification: Please sign below in agreement with statement of certification. Certification is hereby given that the information provided is accurate and the applicable attachments are complete and included as part of the application package. "h the application thresholds are met at the time of application. -rr8i~6V l.ol~?-Il] I Date The City of Roslyn is not applying for Operational Funds. 7 Vicinity Map -Roslyn, Washington Location of Historic Library, Community Center and City Hall Building : 201 South First Street, at Dakota Avenue Roslyn 8 \ ci. ro E a. ..... .e CU c :E 0 li "'C ·c u CI> (f) (I) -""0 ...., .-ro ...., (I) C +-' ·c ::> s -.. . -.. c:: ~ Lodging Tax Capital Project Rating Form Criteria Points Possible Application Questions Points Awarded Kittitas County Low Priority = 5 Tourism Medium Priority = 15 Infrastructure Plan High Priority ;: 20 Question 2 Stakeholder Support Upto 5 Question 6 . '. Feasibility Analysis and Business Plan 15 Question 7 Completed Yes = 15 No:;;O Promotes Tourism/ Increases Economic Up to 20 Question 2 Activity Resulting From Tourists Project Readiness Up to 20 Question 8 Upto 20 Less than 50% = 0 Applicant's 50% -55% = 5 Capital Project Budget Matching Funds 56% -59% = 10 60% -70%:;:: 15 71% or more = 20 9 confusing sites including: • Roslyn roundabout • Ellensburg 1-90 exits Lead agent Potential participants Kittitas County Public Works Department and WSDOT Roslyn, Cle Elum, Ellensburg Public Works Departments, Suncadia, USFS, DNR, DFW, WA Parks & Recreation Commission, Kittitas County Chamber of Commerce Project-specific performance measures # wayfinding signs installed to major destinations and attractions Action 17: Visitor centers Strategic objective Develop visitor centers including electronic kiosks and directories with digital QR co d es for phone and tablet apps accessing on-line materi als produced by CWU and other organizations highlighting significant natural and heritage events including the ice age floods, volcanic eruptions, n a tive settlements, mining, logging, farming, and other s e ttlements at: • Teanaway Community Fo r est • Suncadia/Roslyn • Upper County -Plum Cre e k Warehouse • Cle Elum Yakima Canyon • Ellensburg • Olmstead Place State Park • Vantage • Other significant environmental, agricultural, recreational, heritage, and cultural sites and facilities Lead agent Potential participants Priority High Roslyn, Cle Elum, Ellensburg, Kittitas County Roslyn, Cle Elum, Ellensburg Chambers of Commerce, Suncadia, NPS, USFS, DNR, DFW, WA Parks & Recreation Commission Project-specific performance measures # visitor/interpretive centers developed at major 68 destinations and attractions # kiosks and directories installed at major destinations and attractions Action fS: r 'ubli,..c par JQn e l ()15 Strategic objective Designate, improve, and sign public parking lots in the downtown districts and other major tourist destination sites in: Roslyn Cle Elum • Ellensburg • Kittitas • Rural areas and unincorporated towns of Kittitas County Lead agent Potential participants Priority Moderate Roslyn, Cle Elum, Roslyn, Cle Elum, Ellensburg Public Ellensburg Works Departments Project-specific performance measures # additional off-street parking lot spaces created at major destinations Project specific performance measures The follOWing performance measures will apply to all capital related projects to be funded under Kittitas County's lodging tax: Project-specific performance measures # additional tourists accessing sites as result of project $ additional tourism dollars spent as result of project $ additional tourism related jobs created by project % attraction visitors and users like project results % residents like project results % project improves public health, safety, and nuisance Kittitas County capital project applications The Kittitas County Consolidated Lodging Tax Advisory Committee (LTAC) and Board of County Commissioners (BOCC) will update the annual lodging tax capital project application rating process and criteria to generate lists of capital facility projects (CFP) reflecting the results of and implementing this Tourism Infrastructure Plan. Published: 2/26/2016 69 The following principals will guide the conservation and development of geotourism resources In Kittitas Co u nty: • ~Goal 1:D~velop integritv'of pla~e -enhance Kittitas County's geographical character by deve loping and improving the environment, agriculture, recreation, heritage, and culture in distinctive ways to differentiat e Kittitas County from other areas and to engender local community pride. • Goal 2: Be market selective -encourage growth in tourism market segments most likely to appreciate, respect, and disseminate information about the distinctive assets of Kittitas County including environmental, agricultural, heritage, and cultural segments that are not as currently well known and frequented as recreational. • Goal 3: Diversify market opportunities -encourage a full range of appropriate food and lodging facilities inclu ding hotel, motel, bed-and-breakfast, home-stay, farm-stay, and campground to appeal to the entire demographic spectrum of the geotourism market and to maximize Kittitas County's economic resiliency over both the short and long term. Goal 4: Satisfy tourists -fully and effectively utilize social media to ensure that satisfied, excited geotourists bring new vacation stories home and send friends off to experience the same opportunities thereby providing continuing demand for Kittitas County destinations. • Goal 5: Involve the community ~ base tourism on local Kittitas County community resources to the extent possible, encouraging local small businesses and civic groups to build partnerships to promote and provide a distinc t ive, honest visitor experience and market Roslyn, Cle Elum, Ellensburg, and other locales effectively. Help businesses develop approaches to tourism that build on the County's nature, history and culture, including food and drink, famers' markets, artisans, performance arts, etc. 60 • Goal 6: Benefit the community -encourage micro-to medium- size enterprises and tourism business strategies that emphasize economic and social benefits to Kittitas County involved communities including Roslyn, Cle Elum, and Ellensburg, especially poverty alleviation, clearly communicating the stewardship policies required to maintain these benefits. • Goal 7: Protect and enhance destinatian appeal -encourage Kittitas County businesses to sustain natural habitats, heritage sites, aesthetic appeal, and local culture. Prevent degradation by keeping volumes of tourists within maximum acceptable limits. Seek business models that can operate profitably within these limits. Use persuasion, incentives, and legal enforcement as needed. • Goal 8: Guide land use -anticipate development pressures and designate major self-contained tourism attractions, such as large- scale theme parks where unrelated to the character of place, to be sited or prOVided supporting services in locations with no significant ecological, scenic, or cultural assets. Goal 9: Conserve resources -encourage businesses to minimize water pollution, solid waste, energy consumption, water usage, landscaping chemicals, and overly bright nighttime lighting advertising these measures in ways that attract the large, environmentally sympathetic tourist market. Goal 10: Proactively plan -recognize and respect immediate economic needs without sacrificing long-term character and the geotourism potential of Kittitas County destinations. Diversify the economy to sustainable levels and adopt public strategies for mitigating practices that are incompatible with geotourism and damaging to the image of the county's unique and multiple destinations. • Goal 11: Interpret interactively -engage visitors and hosts in learning about Kittitas County assets and encourage residents to The following action tasks were identified from the r esults of the visitor and follow-up surveys, Cle Elum and Ellensburg workshops, public open houses, and tourism data. While the proposed actions are comprehensive, the action tasks are not inclusi ve of all possible options that may implement Kittitas County tourism potentials or that could be submitted and funded under annual competitive lodging tax infrastructure project applications. Environmental tourism Action 1: OpeJ!..S pace network/region'al trail projects Strategic objective Priority Develop a regional trail systems plan and projects f or High the entire county for: • Water, snow (including x-country skiing and snowshoeing}, horse, hike, bike, dog, and motorized (trail bikes, ATV, ORV) trail networks -distinguishing acceptable users for each section Public and user defined trail linkages -on public lands and links across private lands where permissible • • Trail skill level designation signs and services - for beginner, intermediate, and advanced users including handicap accessible and physically limited users Trail services -including access sites and trailheads with kiosks, directories, water and sanitation stations, emergency r,esponse linkages Traifmaintenance and life cycle sche ~s -for trail surfaces, structures, signage, and other supporting facilities Campsites -for bad weather layovers and overnight for water, bike, and horse camping, tent and RV, and soft camping services • Backcountry services -in cluding portable/chemical toilets, weekend trash and garbage collection sites, web cams and wifi to illustrate trail conditions 62 Potential participants Lead agent Kittitas County Roslyn, Cle £lum, Ellensburg, Kittitas County Chamber of Commerce, Nature Conservancy, Trust for Public Lands, Audubon Society, Yakama Indian Nation, Heritage Club, Suncadia, Mountains to Sound, USFS, DNR, DFW, WA Parks & Recreation Commission Project-specific performance measures # key trail links completed # additional miles of all trail types developed # trailheads added or enhanced with parking, kiosks, directories, water, sewer, emergency # additional campsites, including specialty campsites, added # backcountry services added or enhanced Action Z: Natural-area access and interpretation Strategic objective - Create access sites, interpretive facilities, and exhibits to showcase unique natural areas and habitats for: • Natural events -including ice age floodways and channels, volcanic deposits, wildfire burn areas Unique ecological areas -including old growth forests, native plants, and unique flora and fauna • Wildlife viewing and photographing areas - including seasonal migration routes, nesting, and foraging areas of birds and animals • Fish hatcheries and fishing sites -on lakes, rivers, and streams with boat launch ramps and bank access • Hunting ranges and jump-off sites -for fowl, small and large animals Lead agent Potential participants Priority High Kittitas County Roslyn, Cle £lum, Ellensburg, Nature Conservancy, USFS, DNR, DFW, WA Parks & Recreation Commission, WSDOT Ellensburg, Kittitas County, Washington State Parks & Recreation Commission Archaeology & Historic Preservation (DAHP), DNR, Thorpe Interpretation Center, Roslyn Cemeter y, Kittitas County History Museum, CWU and WSU Agricultural Extension Servic e , BNSF, Kittitas County Chamber of Commerce, in conjunction with private property owners Project-specific performance measures # facilities, directories, brochures, website tour signage developed, installed, and promoted Action 10: Museums Strategic objective Expand and/or acquire building space and expand permanent and temporary exhibitions of photographs, clothing, equipment, and other artifacts in permanent quarters including performance and presentation areas in the: • Roslyn Museum (private) Cle Elum Carpenter House, Telephone Museum Thorpe Mill Interpretation Center • Kittitas County Museum in Ellensburg as well as in scattered sites or structures with historical or interpretive potential and visibility throughout the county Lead agent Potential participants Priority Moderate Roslyn, Cle Elum, Roslyn, Cle Elum, and El l ensbur g Ellensburg, Kittitas History Museums and l-listol'ical County Societies, Kittitas County Chamber of Commerce, Washington State Parks & Recreation Commission, Department of Archaeology & Historic Preservation (DAHP) , Ellensburg Rodeo Museum, Yakama Indian Nation, Telephone Museum Project-specific performance measures # additional facilities, exhibits, kiosks, brochures, websites, and events developed, installed, and promoted 66 A:c fion ill: .I?U};)li!!= streetscape tourism enhancements i.! Strategic objective Priority DeveJpp g.n.d ~nhance public performance spaces, Moderate inter.pretive exhibits, kiosks and directories, iilr !NQrks,aand restrooms of benefit to tourists in: • Roslyn downtown historic district Cle Elum downtown historic district Ellensburg downtown historic district Lead agent Potential participants Roslyn, Cle Elum, and Ellensburg Downtown Association, Cle Ellensburg Public Works Elum and Roslyn Downtown Departments Associations , Vantage, Kittitas, Easton, Thorp, Ronald, Snoqualmie Pass, and Liberty in conjunction with private property and business owners Project-specific performance measures @ streetscape tourism enhancements designed, funded, and completed Action 12: Downtown EllensburgjCWU corridor tourism enhancements Strategic objective Enhance walking/biking connection between downtown Ellensburg and CWU of benefit to students, parents, and tourists with public streetscape enhancements including kiosks, directories, and artwork. Lead agent Potential participants Priority Low Ellensburg Public Works Department CWU, Ellensburg Downtown Association, Kittitas County Chamber of Commerce Project-specific performance measures @ streetscape tourism enhancements designed, funded, and completed Cultural tourism Action 13: Native American interpretative centers and exhibits Strategic objective Create facilities and exhibits of generalized (not sit e specific) permanent and seasonal village, hunting, fishing, and trading areas with descriptive histories, languages, life styles, clothing, equipment, and livestock of the confederated Yakama Nation and other tribes that frequented the county including : • Yakama Tribe's Rodeo -annual summers-end trading goods, dance perf ormances , and horse competitions leading to the development of the Ellensburg Rodeo arena , hilltop overlook and trail, and grounds • CWU Longhouse -exhibition and educational facility Lead agent Potential participants Priority Moderate Yakama Indian Nation, CWU Roslyn, Cle Elum, Ellensburg, and Kittitas County Museums and Historical Societies, Washington State Department of Archaeology & Historical Preservation (DAHP) Project-specific performance measures # additional facilities, exhibits, kiosks, and events developed and promoted Action 14: Art installations Strategic objective Install public art including barn quilts, murals, sculpture parks, and art walk installations at: • Roslyn • Cle Elum • Ellensburg Kittitas County Event Center CWU campus • Barn Quilt Tour Lead agent Potential participants Priority Moderate Roslyn, Cle Elum, Ellensburg, Kittitas County Roslyn, Cle Elum, Ellensburg Museums, Chambers of Commerce, CWU, Kittitas Special Event Center in conjunction with private galleries and artist studios Project-specific performance measures # additional art facilities, exhibits, and events developed and promoted A~ionl 15t: Music, dance, and drama peliformanc_e fadlUies{ Strategic objective Priority Develop public performance areas including Moderate amphitheaters and stages, permanent and temporary outdoor festival stages, dinner theaters, festival and party hall stages, at: Roslyn Cle Elum Ellensburg Kittitas County Event Center • CWU campus Lead agent Roslyn, Cle Elum, Ellensburg, CWU, Kittitas Event Center Potential participants Roslyn, Cle Elum, Ellensburg, CWU, Kittitas Valley Event Center, Kittitas County Chamber of Commerce in conjunction with theater and drama groups, music and dance groups, talent booking agents Project-specific performance measures # additional music, dance , and drama performance facilities and events Supporting facUities Action 16: Wayfinding signage Strategic objective Install wayfinding signage on I-90, SR-97, and other state, county, and city roadways to major tourist destinations including: • Historic barns and farms -including the Quilt Trail Historic districts -in Roslyn . Cle Elum, and Ellensburg • Recreation sites -including Olmstead Place State Park, Washington State Horse Park (City of Cle Elum property) And resolving wayfinding through troublesome or Priority High 67