HomeMy WebLinkAboutCollection AgreementUSDA, Forest Service OMB 0596·0217
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FS Agreement No. 17-CO-lI061700-0 17 --~~~~~~~~
Cooperator Agreement No. -----------------
COLLECTION AGREEMENT
Between The
KITTITAS COUNTY
And The
UNITED STATES DEPARTMENT OF AGRICULTURE,
U.S. FOREST SERVICE
OKANOGAN-WENATCHEE NATIONAL FOREST
This COLLECTION AGREEMENT is hereby entercd into by and between Kittitas County,
hereinafter referred to as "Kittitas County", and the United States Department of Agriculture
(USDA), Forest Service, Okanogan-Wenatchee National Forest, hereinafter referred to as the
"U.S. Forest Service," under the provisions of the Cooperative Funds Act of June 30, 1914 (16
U.S.C. 498 as amended by Pub. L. 104-127).
Background : Kittitas County and the U.S. Forest Service are working together to provide
improved visitor services to the public. The U.S. Forest Service, due to limited funds is unable to
staff the Cle Elum Ranger District Visitor Center seven days a week The majority of the visiting
public is looking for information and services on the weekends regarding activities available
within the County and Forest areas. With the money provided by Kittitas County the U.S. Forest
Service will keep the front office open on weekends during the peak recreation seasons. The
weekend hours will be adusted during the shoulder season to meet vistor demand. The shoulder
seasons are early October to late November and late March to late April.
Title: Cle Elum District Visitor Services
I. PURPOSE: The purpose of this agreement, and incorporated Financial Plan, is to document
the voluntary contribution of funds from Kittitas County to the u.S. Forest Service to
improve visitor services in the area.
II. THE KITTITAS COUNTY SHALL:
A. LEGAL AUTHORITY. Kittitas County shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of the project, which includes funds sufficient to
pay the nonfederal share of project costs, when applicable.
B. Perform in accordance with the Financial Plan.
C. Upon presentation ofa Bill for Collection, reimburse the U.S. Forest Service the amount
agreed to in the Financial Plan.
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III. THE U.S. FOREST SERVICE SHALL:
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A. R!;'IMB URSAB LE BI LL ING. The maximum total cost liability to the Kittitas County for
this agreement is $12,000.00. The U.S. Forest Service shall bill Kittitas County quarterly
for funds sufficient to cover the costs for the specific payment period August I, 2017
through July 31,2018. All reimbursement billings must be completed within the same
fiscal ycar as U.S. Forest Service expenditures. Overhead is assessed at the rate of 0
percent due to mutual interest to both parties.
Billings must be sent to:
Kittitas County Auditor
Attn: Accounting Department
205 West 5th -Suite 105
Ellensburg W A 98926
Ayd itgrsa cc ountin g@c o.klllita .W8 .US
The U.S. Forest Service is required to issue bills for expenditures incurred under
reimbursuble agreements at the end of or prior to the end of each fiscal year. Therefore,
an out-of-cycle bill may be received by Kittitas County.
Ifpayment is not received to the satisfaction of the U.S. Forest Service by the date
specified on the Bill for Collection (Form FS-6500-89), the U.S. Forest Service shall
exercise its rights regarding the collection of debts owed to the United States. Conditions
specified in an associated payment bond guaranteeing payment must also be met.
B. Sr I: IAL B ILLlN R 'O IR 4M ENT -FINA NC lALDOCU MENTATJON.
Reimbursable billings shall be issued at the prescribed frequency based on expenditures
recorded in the U.S. Forest Service accounting system tbr work performed. Rills for
Collection renect an aggregate amount for the billing period. U.S . Forest Service
Transaction Register listing itemized expenses will be provided upon request at the end
of a project or annually for long-term agreements. Provision of the Transaction Register
or other supporting documentation accompanying individual bills will be limited to
agreements over $2,500.00, and only when Kittitas County requirements are clearly
defined within this clause.
The special billing requirements are : Provide a spending report with each bill.
C. P E 'S -PRO GRAM DO CU M ENT ATION. The U.S.
Forest Service Program Manager shall provide Kittitas County with a written report that
meets Kittitas County's specific documentation requirements.
D. Perform in accordance with the attached Financial Plan.
E. Provide staff to work at the Cte Elum Ranger District Visitor Center. County money will
only be used to pay salaries to keep the office open on weekends and holidays during
peak recreation seasons. Weekend hours will be adjusted during the shoulder season to
Page 2 of6 (Rev. 11-13)
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meet visitor demand. The Cle Elum Ranger District will operate on the following
schedule as funding allows:
1. Decem ber 19 to May 21 open 5 days a week;
2. May 22 to September 7 open 7 days a week;
3. September 8 to December 18 open 6 days a week.
IV. IT IS MUTUALL Y AGREED AND UNDERSTOOD BY AND BETWEEN THE
PARTIES THAT:
A, PRINCIPAL ON·lACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
'·rlnclpol
Cooperator Program Contact Cooperator Administrative Contact
Paul Jewell Judy Pless
205 W 5th Ave Ste. 108 205 W 5th Ave Ste. 108
Ellensburg, W A 98926·2887 Ellensburg, WA 98926·2887
Telephone: 509·962 ·7508 Telephone: 509·962·7502
Em ai I: I2sy l. !ewe)l((ilco.kinitas. wa.ys Email: illd~lpless@co.kittitns.w8.uS
Principal U.S. F()r~t Service Contocts:
U.S. Forest Service Program Manager U.S. Forest Service Administrative
Contact Contact
Barry Collins Amy Verellen, Agreement Specialist
Cle Blum Ranger District Okanogan· Wenatchee National Forest
803 W 2nd Street 215 Melody Lane
Cle Blum, W A 98922 Wenatchee, WA 98801
Telephone: 509·852·1070 Telephone: 509·664·9315
Rmail: bcollins @fli.f~g.Y1i Email: averellen@fs ,fed us
B. PUBL1C NOTICES. It is the U.S. Forest Service's policy to inform the public as fully as
possible of its programs and activities. Kittitas County is encouraged to give public notice
of the receipt of this agreement and, fi'om time to time, to announce progress and
accomplishments.
Kittitas County may call on the U.S. Forest Service's Office of Communication for advice
regarding public notices. Kittitas County is requested to provide copies of notices or
announcements to the U.S. Forest Service Program Manager and to the U.S. Forest
Service's Office of Communications as far in advance of release as possible.
C. MEMBERs 0 'CONGRE.£S., Pursuant to 41 U.S.C, 22, no member of, or delegate to,
Congress shall be admitted to any share or part of this agreement, 01' benefits that may
arise therefrom, eithet' directly or indirectly.
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D. FR EEDO M 0 1 INFORM ATI N A CT (FO IA). Public access to agreement records must
not be limited, except when such records must be kept confidential and would have been
exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.c.
552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally-recognized Tribes
may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2009 Farm
Bill).
E. PARTICIPATION IN SIM IL AR ACTIVITI ES. This agreement in no way restricts the
U.S. Forest Service or Kittitas County from participating in similar activities with other
public or private agencies, organizations, and individuals.
F. ENDOR ,M ENT. Any of Kittitas County's contributions made under this agreement do
not by direct reference or implication convey U.S. Forest Service endorsement of Kittitas
County's products or activities.
G . NOTICES. Any communication affecting the operations covered by this agreement by
the U .S. Forest Service or Kittitas County will be sufficient only if in writing and
delivered in person , mailed, or transmitted electronically bye-mail or fax, as follows:
To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
To Kittitas County, at Kittitas County's address shown in the agreement or such
other address designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the effective
date of the notice, whichever is later.
H. COLLABORATION. The U.S. Forest Service and Kittitas County may mutually agree
to collaborate in the review of draft publications, interpretive signs, manuscripts, and
other printed material and audiovisuals prior to completion. This agreement, in and of
itself, does not authorize Kittitas County's participation in the project.
I. USE OF U.S. FOREST SERVICE INSIGNIA. In order for Kittitas County to use the
U.S. Forest Service insignia on any published media, such as a Web page, printed
publication, or audiovisual production, permission must be granted from the U.S. Forest
Service's Office of Communications (Washington Office). A written request will be
submitted by U.S. Forest Service, Okanogan-Wenatchee National Forest to the Office of
Communications Assistant Director, Visual Information and Publishing Services prior to
usc of the insignia. The U.S. Forest Service, Okanogan-Wenatchee National Forest will
notify Kittitas County when permission is granted.
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J. U.S. FOREST SERVICE ACKNOWLED ... D IN !lUBU AT ION , AUD IOV I. UAL
AND ELECTRONIC MEDIA. Kittitas County shall acknowledge U.S. Forest Service
support in any publications, audiovisuals, and electronic media developed as a result of
this agreement.
K. NONDISCRIMINA nON STA TEMENT -PR LNTED,_ ELE 'TRO N IC. O R
AUDIOVISUAL MA TERIAL. Kittitas County shall include the following statement, in
full, in any printed, audiovisual material, or electronic media for public distribution
developed or printed with any Federal funding.
In accordance with Federal law and U.S. Department 0/ Agriculture policy, thi.\'
institution is prohibited/rom discriminating on the basis o/race, color, national
origin, sex, age, or disability. (Not all prohibited bases apply to all programs.)
To file a complaint alleging discrimination, write USDA, Director, Office of
Civil Rights, 1400 Independence Avenue, SW, Washington DC 20250-9410
or call toll free voice (866) 632-9992, TDD (800)877-8339, or voice relay (866)
377-8642. USDA is an equal opportunity provider and employer.
Ifthe material is too small to permit the full statement to be included, the material must,
at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunity provider."
L. TERMINATION FOR COLLECTION A REEME NT . Either party, in writing, may
term inate this agreement in whole, or in part, at any time before the date of expiration.
The U.S. Forest Service shall not incur any new obligations for the terminated portion of
this agreement after the effective date of termination and shall cancel as many obligations
as possible . Full credit must be allowed for U.S. Forest Service cxpenses and all non-
cancelable obligations properly incurred up to the effective date of termination.
M. DEBARMENT AND SUSPENSION. Kittitas County shall immediately inform the U.S.
Forest Service if they or any of their principals are presently excluded, debarred, or
suspended from entering into covered tran sactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should Kittitas County or any o f
their principals receive a transmittal letter or other official Federal notice of debarment or
suspension, then they shall notify the U.S. Forest Service without undue delay. This
applies whether the exclusion, debarment, or suspension is voluntary or involuntary.
N. MODIFICATIONS. Modifications within the scope of this agreement must be made by
mutual consent ofthe parties, by the issuance of a written modification signed and dated
by all properly authorized, signatory officials, prior to any changes being performed.
Requests for modification should be made, in writing, at least 30 days prior to
implementation of the requested change. The U.S. Forest Service is not obligated to fund
any changes not properly approved in advance.
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implementlltion oflhe requested chunge. The U.S. Forest Service is not obligated to fund
any changes not properly approved in advallce.
O. COMMENCEMENT/EXP IRATION DATE. rhis agreement is executed as ofthe date
of the last signature, and is effective throuQh July 31,2018 at which time it will expire.
The expiration date is the final date for completion of all work activities under this
agreement.
P. AUTHORIZED REPRESEN ·ATIVES. By signature below, each pal1y certifies that the
individuals listed in this document as representatives of the individual parties are
authol'ized to act in their respective areas 101' mattel'S related to this agreement. In witness
whcreof, the parties hereto have executed this ngreement as of the last date written below.
PAlJLTh\(ELL.Chairn1sn of the Bonrcl
Kittitas County Commissioners
MJCf.IAEL R. WILLIAMS, Forest Supervisor
U.S. Forest Service, Okanogan-Wenatchee Nlltional Forest
Date
r Date
The authority and format of this agreement (17-CO-11061700-017) have been
reviewed und approved for signature.
(\ (LJ ~, S~ftU ~T F ~TH
U.S. Forest Service Grants Management Specialist
Poge 6 of7 (Rev. 11-13)
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