HomeMy WebLinkAboutService AgreementVOLPENTEST HAMMER FEDERAL TRAINING CENTER
SERVICE AGREEMENT
No. HMR-SA-17 -005
THIS AGREEMENT, effective this 11th day of May 2017, is made by and between MISSION SUPPORT
ALLIANCE, LLC ("MSA") , prime contractor to the UNITED STATES DEPARTMENT OF ENERGY,
RICHLAND OPERATIONS OFFICE ("DOE"), a Department of the United States of America
(Government) and the _Kittitas County Sheriffs Office_ ("Customer").
ARTICLE I. SCOPE OF SERVICES
Subject to the terms and conditions set forth below, MSA has been authorized by DOE to, and shall,
furnish to Customer certain equipment, services, and/or staff for training purposes (hereinafter referred to
as the "Activity") as described in Appendix A, which is attached to and made a part of this Agreement.
ARTICLE II. COSTS AND INVOICING
Costs associated with the Activity will be invoiced to and paid by Customer to the account of MSA in
accordance with the pricing policy described in Appendix A.
ARTICLE III. SCHEDULING
Customer understands and agrees (i) that the Activity is subject to the priority of the DOE on a not-to-
interfere basis; and (ii) that DOE, through its facility administrator MSA, has sole responsibility and
discretion for allocating and scheduling use of the equipment, services, and/or staff needed for or
involved in the Activity.
ARTICLE IV. LIABILITY AND INDEMNITY
A. Neither the Government nor DOE and its agents, employees, or contractors (including MSA) or
other persons acting on their behalf, including officers, directors, officials, representatives,
employees, staff, and subcontractors will be responsible for any personal injury or damage to or
destruction of property of any kind whatsoever resulting from the furnishing of and use by Customer
of equipment, material, and/or staff under this Agreement, unless directly resulting from the
negligence of the Government, DOE, or agents or persons acting on their behalf. consistent with the
Washington Comparative Fault Statute (R.C.W. 4.22 et seq.).
B. Neither the Government. nor DOE and its agents, employees, or contractors (including MSA), or,
and other persons acting on their behalf, including officers, directors, officials, representatives,
employees, staff, and subcontractors will be responsible, irrespective of cause. for failure to furnish
any equipment, material, and/or staff under this Agreement at any particular time or in any particular
manner when the interests of the Government preempt any schedule.
C. Customer shall indemnify the Government. DOE, and their agents, employees, or contractors
(including MSA), and other persons acting on their behalf, including officers, directors, officials,
representatives. employees, staff, and subcontractors , for aU damages, claims, costs, and
expenses, including attorney's fees , arising from personal injury (including death) or property
damage or destruction occurring as a result of using the equipment or material furnished under this
Agreement. Customer shall give notice to MSA as soon as practicable of any claim made against
the Government, DOE, or their agents or other persons acting on their behalf and/or Customer and
afford them the opportunity, to the extent allowed by applicable laws. rules, or regulations, to
participate in and control their defense. Customer shall provide reasonable assistance and
information to the Government, DOE, MSA, and their agents and other persons acting on their
behalf to support their defense. To the extent that Customer and Customer's Personnel are
covered by the Washington Industrial Insurance Act (R.C.W. Title 51) or any other industrial
insurance, workers compensation, or similar act, Customer specifically waives any and all immunity
provided under these acts and their regulations and rules.
Effective 2{1/13
RECEIVED
KITTITAS COUNTY SHERIFF
ACCOUNTING
ARTICLE V. NOTICE
Any notice required under this Agreement shall be given to the following parties verbally or in writing :
To the Government, DOE, MSA, or
other persons acting on their behalf:
Bret Akers
Mission Support Alliance
P .O. Box 1000 (G5-51)
Richland, Washington 99352
Phone :
Fax:
(509) 376-3712
(509) 373-6070
ARTICLE VI. ENTIRE AGREEMENT
Phone: So, -9lo a..-'1 S d-.S
Fax: $" ... ., -, \0,). -...., 61. .,
This Agreement constitutes the entire contract between the parties and supersedes any other promises,
agreements, or written correspondence. This Agreement cannot be amended and no provision can be
waived except by an instrument in writing duly executed by each of the parties.
ARTICLE VII. AUTHORITY, ADMINISTRATION, AND TRANSFER
It is understood and agreed that this Agreement is entered into by MSA in its role as prime contractor to
DOE and that (i) MSA is authorized to and will administer this Agreement for DOE; (ii) administration of
this Agreement may be assigned by MSA to DOE or its designee upon written notice to Customer; and
(iii) in case of such assignment and notice thereof to Customer, MSA shall have no further responsibility
hereunder.
ARTICLE VIII. TERMINATION
Either party may terminate this Agreement for any reason at any time by giving not less than 14 days prior
written notice to the other party; provided, however, that DOE reserves the right to immediately terminate
this Agreement without regard to the aforesaid written notice when termination of this Agreement is
determined to be in the best interests of the Government. Termination shall only affect the term of this
Agreement and shall otherwise be without prejudice to the rights of either party.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the date and
year first written above.
MISSION SUPPORT ALLIANCE
\S~~
Signature -
Name (print)
B. M. Akers _________ _
Name (print)
_for HAMMER Director ______ _
Title Tille
<.ol(~ 111
Date
Effective 2/7/13
Deliverables
Statement of Work
FY2017 law Enforcement EVOC Trainin g
at Hanford Patrol Training Ac.adem y (PTA )
HAMMER/Hanford Training Ce nter will :
As requested by the PTA EVOC Program Manager (PM), in HFACTS complete and submit a Customer
Requirements Form (CRF) to reserve the EVOC skills pad, track and trailer for the training dates agreed
to by the PTA EVOC PM and the Law Enforcement Customer's Point of Contact (LE POC)o
Prepare and submit required contracting documents, e.g., Appendix A (Contract Service Agreement),
and a Cost Estimate, to the lE POC and others, if/as required.
Give copies of any required documents to the LE POC for review and approval. Ensure paper copies of
the aforementioned documents are maintained on file, including those that have been signed
(approved) by the lE POCo
Give copies of Appendix B (General Release and Indemnification Form) of the Service Agreement to the
PTA EVOC PM before training commences.
The Hanford PTA will :
Unless pre-approved by the Commandant, PTA, allow only one agency at a time to use the EVOC.
Confirm the LE poe wants his/her department personnel trained to the PTA's approved EVOC lesson
plan! and not to a !lpriation of same, e.g., one that has been modified, tweaked, revised or otherwise
changed.
Confirm the LE EVOC Instructors are certified for the type of vehicles the agency will bring to the
training.
Ensure only vehicles authorized for use on EVOC by Hanford PTA are used during the training event.
Have the HAMMER lE PM reserve the EVOC skills pad, track and trailer for the training dates agreed to
by the PTA EVOC PM and the lE POC.
Complete and submit/file the required HAMMER approval paperwork.
Provide the lE Customer's personnel access to the EVOC classroom and props as scheduled.
Provide the initial PTA/EVOC facility training/safety briefing/orientation to EVOC LE POC before training
commences.
1 AU PTA lesson plans are required to be reviewed and approved by the Hanford Patrol Protective Force Safety Organization to ensure the
training can be conducted In compliance with applicable hazard analysis (reference SAS-7321, Hazards Analvsis Procedure) and PTA facility,
training, safety and environmental requirements.
Statement of Work
FY2017 Law Enforcement EVOe Training
at Hanford Patrol Trainin g Academ y (PTA )
Provide certification and recertification of LE POC EVOC instructors (Certification is per the Washington
State Criminal Justice Training Center Requirements for EVOC Insructors).
Have all EVOC students and the LE Customer's instructors/safety officers sign, date and turn in to the
PTA EVOC PM an Appendix B (General Release and Indemnification Form) to the Service Agreement,
before training commences.
Ensure training conducted per the PTA's approved EVOC lesson plan.
LE Customer POC will:
Submit the EVOC training request to the PTA EVOC PM and confirm department personnel are to be
trained to the PTA's approved EVOC lesson plan and not to a variation of same, e .g., one that has been
modified, tweaked, revised or otherwise changed.
Upon receipt of required contracting documents, e.g., Appendix A (Contract Service Agreement), review
and approve (sign/date) same if acceptable then return them to the HAMMER LE PM. If not acceptable,
work with the PTA EVOC PM and/or the HAMMER LE PM to resolve the issue(s).
Ensure that department personnel who are to be trained complete the PTA/EVOC facility training/safety
briefing/orientation before training commences.
Ensure each training participant reads, signs, dates and turns in an Appendix B (General Release and
Indemnification Form) to the PTA EVOC PM before training commences.
Ensure department personnel are trained in accordance with the PTA's approved EVOC lesson plan.
During the period of his/her department's EVOC reservation, deny EVOC use to other external agencies
unless prior approval is granted by the Commandant, Hanford Patrol Training Academy.
Will ensure that their EVOC instructors recertify every 2 years or sooner as needed.
Will ensure PTA approval for any vehicles not previously authorized for use at the EVOC.
'!),e,~~
Dennis C. Humphreys
Project Administrator, LE Training
HAMMER/Hanford Training Center
(509) 376-2030 (Office)
(509) 948-0091 (Mobile)
(509) 373-6070 (Fax)
Appendix A Contract -Attachment 01
Service Agreement HMR-SA-17-005
with the Kittitas County Sheriffs Office
for the use of
Patrol Training Academy's Emergency Vehicle Operations Course
Statement of Work:
The Patrol Training Academy will provide the customer access to the classrooms and props at EVOC
based on scheduled dates during the period June 29 and July 6, 2017 for the following price per day~
Please see attached estimate.
I EVOC Rate $401.39 1
Price excludes 3% DOE-RL administrative adder
The use of the facility and associated services are subject to the referenced agreement terms and
conditions.
Cancellation Policy:
Customers canceling 10 working days or more prior to scheduled facility use will be able to obtain a 100%
refund of monies paid, less any costs incurred specifically in support of customer requirements.
Cancellations of less than 10 working days but 5 or more will result in a refund of 50% less incurred costs.
Less than 5 days will result in no refund.
Damage Policy:
Per the Washington Comparative Fault Statute (R.C.W. 4.22), parties are responsible for personal injury
and property damage they may cause during the use of HAMMER and/or the Patrol Training Academy.
Payment:'
Payment will be made by the customer upon completion of the agreed upon use of the facility per RCW
42.24.080, which precludes the customer from making payment prior to the services being rendered.
Payment will be sent to the following address within two weeks of the completion of the agreed upon use:
Acceptance:
Mission Support Alliance
Attn: Cashier H3-09
PO Box 650
Richland, WA 99352
Forth 2!:y
Signat
~~(L... D o...-n <he
Printed Name
Title
~11·;)...t l'l
Date
Signature
~~\~S
Printed Name Date
for HAMMER Director
~ COST ESTIMATE PROPOSAL 1. Work Request No. . MSA -FY17 2. CACN
M SA Version 1.3 3. WBS
A. GENERAL INFORMATION
Title Prepared by Date
Kittitas County Sheriffs Office Linda Inions 5/24/2017 509-376-0800
Company Technical POC Financial POC
Requestor Kittitas Co. Mark A. Rickey Darren Higashiyama, Sheriff
509-962-7525
Org . Tille Technical poe Financial poe
Performer MSA Dennis Humphreys Linda Inions
509-376-2030 509-376-0800
Performance 6/29/2017 6/29/2017 Total Estimated Cost -FY17
Dates Begin: 7/612017 End: 7/6/2017 $401.39
B. DETAIL DESCRIPTION OF COST ELEMENTS EST. COST TOTAL EST.
($) COST ($)
O. Direct Labor ESTIMATED
Cost Center COCSlDescriptioll HOURS
TOTAL DIRECT LABOR $ -
1. Material Calculate SPEF NO $ -
2. Subcontracts $ -
3. Other Direct Costs $ -
4. Other Originated Costs $ -
TOTAL $ -
5. Revenue Calculate HAMMER Adder YES $ 377.60
6. Overhead Allocations Direct Labor Adder O.H. RATE % x BASE
ContentIRecords 4H420,4H430 19.4% $ $ Manaqement --
Janitorial 4E560 17.3% $ -$ -
Maintenance 4E500, 4E510, 4E520,4E530, 4E540,4E550 52.0% $ -$ -
Transportation 4E400,4E410,4E420,4E430,4E440 40.2% $ -$ -
Software 4H310 17.3% $ $ EnQ.ineering --
.TOTAL DIRECT LABOR ADDER $
TOTAL BASE COST (Total of Items 1 through 6) $ 377.60
7. General and Administrative Rate 6.30% $ 23.79
TOTAL ESTIMATED COST $ 401.39
8. Proposed Fee (see instructions) I Rate 8.0% RFSs ONLY
Fee
Applicable? Yes/No
(Yes I No)
Labor Fee Adder
Non Labor Fee Adder
TOTAL ESTIMATED FEE $ -
9 TOTAL ESTIMATED COST PLUS FEE TO REQUESTOR $ 401.39
10. DOE Added Factor NO Rate 3.00% x Item 9
TOTAL ESTIMATED COST TO REQUESTOR $ 401.39
APPENDIX B
To Service Agreement No. HMR-SA-17-005
with the Kittitas County Sheriffs Office
June 29 & July 6, 2017
CRF HC00213 2-3
Volpentest HAMMER Federal Training Center/Patrol Training Academy
GENERAL RELEASE AND INDEMNIFICATION
U.S. Citizens
I, the undersigned, expressly acknowledge that my participation in the Volpentest HAMMER
Federal Training Center (HAMMER)/Patrol Training Academy (PTA) training activities may expose
me, either directly or indirectly, to certain hazards inherent in the transportation to, viewing of,
and participating in the operation oftraining props and demonstrations. Such hazards may give
rise to personal injury, including death, or property damage or loss.
I have been informed and understand that Mission Support Alliance, LLC (MSA) and the U.S.
Department of Energy (DOE) do not provide accident, health, medical, disability, or other types
of insurance for the protection of those who participate in the HAMMER/PTA training activities.
Furthermore, I understand that it is recommended that I have a medical insurance policy in
effect during my participation.
I certify that if I have any reason (physical, medical or otherwise) which would impact my ability
to participate in this training, I will advise HAMMER/PTA staff of my condition and follow
instructions given me by HAMMER/PTA staff.
In consideration of the priv'ilege of participating in HAMMER/PTA training activities, the
undersigned, for myself, my heirs, administrators, executors, successors, representatives, and
assigns, do hereby knowingly, willingly, and voluntarily assume any and all risks of accident,
personal injury, or property damage to myself and to my property consistent with the State of
Washington Comparative Fault Statute (R.C.W. 4.22). I agree to now and forever release, acquit,
discharge, indemnify, and hold harmless MSA and DOE, their officers, officials, directors,
representatives, agents, employees, and contractors, from and against any and all claims, loss,
causes of action, suits, cost or expense for any and all personal injury, death, or property
damage arising directly or indirectly from my participation in HAMMER/PTA training activities.
Participant's Signature Date
Participant's Name (Print)
Organization, Company, Affiliation (Print)
5/9/17
Heather Seibert (SH)
From: no -rep Iy _Se rvice Req u ests@co.kittitas.w a. u s
Tuesday, June 06,20174:02 PM Sent:
To: Heather Seibert (SH)
Cc: Kim Dawson; Darren Higashiyama
Subject: Prosecutor Service Request I 39769 I Service Agreement -Mission Support Alliance, LLC
and US DOE
Heather Seibert,
Thank you for submitting a service request. We hope the service was completed to your satisfaction. If you'd like to leave feedback,
please use our feedback form.
We have closed this request. If you need anything else, please submit another request or ,renew th is (eguesl.
Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service
request on CAMAS using the link below.
Request #39769 -Service Agreement -Mission Support Alliance, LLC and US
DOE
Initial request:
Doug, per our conversation, Darren just got this from HAMMER yesterday, and needs to send it
back to them by end of day 6/19 . It is a service contract, which I think would make it more of a
PSA to acknolwdge rather than an interlocal that the BOCC needs to sign, but please correct me
if I am wrong. :) I put a date of 2 weeks from today on it because of your office's policy; otherwise
whomever assigns it to you will have to change the date to adhere to the policy-but I really do
need it back by, say, 6/13 (sorry!).
Latest update:
Doug Mitchell 6/6/2017 4:02:17 PM
Resolution:
Note that on P. 1, Article III section C, we have to indemnify the Gov?MSA for any (bad
outcomes involving damage/injury and resulting liability exposure). Considering that almost
exclusively, such would be to our own personnel, and we have the Worker's compensation and
other exposure anyway, this is not likely to increase risk .
Don't forget to fill in the contact provisions under V. Notice . :-) /'
I sure hope someone over there knows the meaning of all these acronyms such as HFACTS .
The language on P. 3 seems to imply that the training will be to Hanford's lesson plan .... even
though SO instructors are doing it. Is that intended? Similar language on P. 4.
You will need a copy of Appendix B for each deputy to sign.
I concur that this is not an interlocal, but does need to be acknowledged , although ... I wonder if
this under the limit adopted a while back and could be done on the Sheriffs signature. (Not really
a course I would advocate very often, but not prohibited, either.)
So, the words you really n
Status:
1
Closed
Assigned to:
Doug Mitchell
Priority:
Soon
Due date:
6/20/2017 5:00:00 PM
Notice : Email sent to Kittitas County may be subject to public disclosure as required by law
2
Darren Higashiyama
From:
Sent:
To:
Ness, Nancy J < Nancy)_Ness@rl.gov>
Monday, June 05,20172:16 PM
Darren Higashiyama
Cc: Humphreys, Dennis C; Chris Seilstad; Dirk Kivi; Matt D. Martin; Mark A. Rickey; Almeida,
Raul (Rudy); Ames, Mark A; Zawadzki, Nicole S; Inions, Linda M
Subject: Kittitas Co Sheriff at EVOC -June and July 2017
Attachments: Kittitas Co Sheriff Transmittal Package.pdf
Commander Higashiama ,
Attached for an approval signature are the subject documents for Kittitas County Sheriff training at EVOC scheduled for
June 29 and July 6,2017:
• Service Agreement Contract
./ Please review and sign
• Statement of Work
• Appendix A Contract
./ Please review and sign
• Appendix B (General Release and Indemnification Form)
'7 Each ·t raining participant must complete and submit the form to the EVOC POC upon arrival.
L, c... ~OJ.r . (..\ .~ A-SL",'; ~O __ f'--~ C> vv-s..e.-~ ~ 0 c.~ .
Please fax or scan and email the signe d Service Agreement and Appe'rilix A to my attention at (509) 373-6070 or
Nancy J Ness@ rtgo v by close of business June 19, 2017. Payment is due following your training.
Please let me know if you have any questions or need additional information .
We look forward hosting your training event.
Regards ,
Nancy
Programs SpeCialist
HAMMER Federal Training Center
2890 Horn Rapids Road
Richland, WA 99354
Nancy J Ne ss @rl.gov
www .HA M M ERTra i ning .com
~ 509.376.3250 Office 1 509.551 .4915 Cell 1 509,37 6.6070 Fax
Work Hours 16:00 am -4:30 pm PDT Monday-Thursday
1
RECEIVED
KITTITAS COUNTY SHERIFF
ACCOUNTlr·JG
loday's Date
June 6, 2017
Fund/Department
3D/Sheriff
Kittitas County
Review Form
Grants & Contract Agreement
Agenda Date
June 20, 2017
Contract/G rant Information
Contract /Grant Agency: Mission Support Alliance, LLC as a prime contractor to the US Department of
Energy, Richland Operations Office
Period Begin Date: Upon signature Period End Date: Upon completion of EVOC
training
Total Grant/Contract Amount: ~$802. 78
Grant/Contract Number: SH17-018
Contract/Grant Summary:
The Kittitas County Sheriff's Office wishes to use the EVOC skills pad, track, and trailer located at the
HAMMER/Hanford Training Center on the training dates agreed upon (6/29 and 7/6/2017). Payment will
be due to HAMMER after completion of the training. This agreement is due back to HAMMER by the
end of day on June 19,2017.
Financial Information
Total Amount $802.78 State Funds $0 Federal Funds $0
Percentage County Funds 100% Matching Funds $0 CFDA# NA
In-Kind $
Explain
Is Equipment being purchased? NO Who owns equipment?
New Personnel being hired? NO Contact HR hiring -reporting requirements
Future impacts or liability to Kittitas County: Possible insurance liability carried, as well as responsibility
for payment for the use of the training facility.
Budget Information
Budget Amendment Needed? Yes D attach budget form No []I Why not -Covered by patrol training
New Division Created? NO budget
Revenue Code NA
Expense Code 001-300254906
Grant/Contract Review Page 1
Pass Through Information
Agency to Pass Through NA
Amount to Pass Through $
Sub-Contract Approved Date:
Prosecutor Review
I Has the Prosecutor reviewed this agreement? I Yes [Xl No D CAMAS# 39769
County Departments Impacted
Auditor Facilities Maintenance
Information Services Human Resource
Prosecutor ~ 'I'~~~ Treasurer
( (
Submitted .-r---
Si gnature: ( -\ ) Date: ~ I /:)../('
Department: Sheriff
Assignment of Tracking Information
Auditor's Office
Human Resource
Prosecutor's Office
Who Signed the grant application
I Reviewer I Date
Grant/Contract Review Page 2