HomeMy WebLinkAboutRes-2017-094 Records OfficersBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUT~~ j
NO. 20 17 -.JL::1.:I:
RESOLUTION TO REQUIRE DESIGNATIONS OF RECORDS OFFICERS
WHEREAS, the Kittitas County Records Management Committee intends to ensure County compliance
with applicable records management laws by tracking and deliberating pertinent records
management legal issues and how they apply to the County and providing such information
to the Kittitas County Board of County Commissioners for their consideration; and
WHEREAS, the Records Management Committee's review of RCW 40.14.040 has led to the conclusion
that Records Officers are required within each County department/office in addition to the
Public Records Officer; and
WHEREAS, the Records Officer can be the same person serving as the Public Records Officer as long as
the additional role and duties are recognized and assigned including managing the
department's/office's records and attending Record Management Committee meetings; and
WHEREAS, the Records Management Policy needs to be updated to reflect these necessary changes and
the proposed revisions are attached hereto.
NOW THEREFORE, BE IT RESOLVED that the Board of County Commissioners of Kittitas County,
Washington, hereby directs each Department Head and each Elected Official to designate
one of their employees as a Records Officer to manage their respective department's or
office's records.
BE IT FURTHER RESOLVED that the Board of County Commissioners also hereby adopts the revisions
made to the Records Management Policy that are attached hereto and incorporated by
reference.
I /l~'f-h " DATED this ~ day of -tVq..Yl..L,l,'..A::::!.J·u"",~a==~_---J' 2017, at Ellensburg, Washington .
BOARD OF COUNTY COMMISSIONERS
Kt S C WASHINGTON
La :t£)sla I i ce-C ht i rman
£2L4RCJ~
• Clerk of th e Board, ,rli e Kjorsvik Obie O'Brien, Commissioner
D Deputy Clerk of the Board, Mandy Buchholz
Records Management Policy
Kittitas County Records Management Policies
3. Policy
Department Head s and Elected Offlcia.ls shall , designate a Records Offi'cer in their department/office
responsible for coordinating records management within their department/office. inc/udiiTg but not
limited to:
1. KnoWing, understanding, and enforcing county Records Management Policies and Procedures
2. Ensuring department/office staff understand and comply, with the Records Management Policies
and Procedures
3. Assisting staff with identifying public records, interpreting records retention schedu les.
converting records, scanning and tossing non-archival records, and obtainIng appraisals and
transferring archiva l ~ecords to the WA State Archives
4. Appmving records destruction requests-
5. Attending Records Management Committee meetingsj occasional designee permitted
3.1 Identifying Public Records