HomeMy WebLinkAboutPSA Family HealthcarePROFESSIONAL SERVICES AGREEMENT
This Agreement is made by and between Kittitas County (hereinafter "the County")
and Family Healthcare of Ellensburg (hereinafter "Contractor"). The County and Contractor
agree as follows:
General Conditions; Exhibit A (Scope of Work); Exhibit B (Compensation);
Exhibit C (Proof of Insurance).
copies of which are attached hereto and incorporated herein by this reference as fully as if
set forth herein.
The term of this Agreement shall commence on January 1, 2017 and continue until
December 31,2017. Any party may terminate this Agreement by giving ninety (90) days'
notice in writing either personally delivered or mailed postage-prepaid by certified mail,
return receipt requested, to the party's last known address for the purposes of giving notice
under this paragraph.
Contractor acknowledges and by signing this Agreement agrees that the
Indemnification provisions set forth in Paragraphs 7 (Independent Contractor), 9 (Taxes),
15 (Defense and Indemnity Agreement), 21 (Patent/Copyright Infringement) and 24
(Confidentiality), are totally and fully part of this Agreement and have been mutually
negotiated by the parties.
Professional Services Agreement
Page 1
IN WITNESS WHEREOF, the parties have executed this Agreement this ~day
of ~ ,2016.
FAMILY HEAL THCARE
OF ELLENSBURG
(fb IN fL \.AI'!'ty~4-;" W'o
Print Name of Signatory )
Contractor Address:
Family Health Care of Ellensburg
107 E. Mountain View Ave
Ellensburg, WA 98926
Project Contact:
Brent Meador, Business Manager
Professional Services Agreement
Page 2
APPROVED:
ABSENT
Commissioner
Gene Dana, Kittitas County Sheri
County's Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Project Contact:
Paula Hoctor, Jail Commander
GENERAL CONDITIONS
1. Scope of Contractor's Services :
Contractor agrees to provide to the County services and any materials set forth in the
project narrative identified in Exhibit "A" during the Agreement period. No material, labor,
or facilities will be furnished by the County, unless otherwise provided for in the
Agreement.
2. Performance of Work:
Contractor shall perform work in accordance with, and shall comply with, all of the
provisions of this Agreement. All work shall comply with applicable codes and ordinances.
3. Schedule of Performance:
Unless directed otherwise by the County, Contractor shall perform the work in accordance
with any schedules made a part of this Agreement.
4. Definitions:
4.1 "Additional Insured's" means the County, its successors and assigns, and
the respective directors, officers, employees, agents and representatives of
the County and its successors and assigns.
4.2 "Support" means the following: Contractor's directors, officers, employees,
agents and representatives; and sub-Contractors of any tier; the respective
directors, officers, employees, agents and representatives of these sub-
Contractors of any tier; and any other person or entity acting under the
direction or control of, or on behalf of, Contractor or any Contractor's sub-
Contractors of any tier in connection with or incident to the performance of
the Work or this Agreement.
4.3 The "Work" means all of the duties listed in Exhibit A and the performance of
all other obligations, under this Agreement by Contractor or its Support.
5. Accounting and Payment for Contractor Services:
Payment to the Contractor for services rendered under this Agreement shall be as set
forth in Exhibit "S". Where Exhibit "S" requires payments by the County, payment shall be
based upon billings, supported unless otherwise provided in Exhibit "S", by documentation
of units of work actually performed and amounts earned, including where appropriate, the
actual number of days worked each month, total number of hours for the month, and the
total dollar payment requested. Unless specifically stated in Exhibit "S" or approved in
writing in advance by the Kittitas County Soard of Commissioners, the County will not
reimburse the Contractor for any costs or expenses incurred by the Contractor in
performance of this Agreement.
Where required, the County shall, upon receipt of appropriate documentation, compensate
the Contractor, no more often than monthly, through the County voucher system, for the
Contractor's service pursuant to the fee schedule set forth in Exhibit "S".
Professional Services Agreement
Page 3
6. Assignment and Subcontracting :
No portion of this Agreement may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the County.
7. Independent Contractor:
The Contractor's services shall be furnished by the Contractor as an independent
Contractor and nothing herein contained shall be construed to create a relationship of
employer-employee or master-servant, but all payments made hereunder and all services
performed shall be made and performed pursuant to this Agreement by the Contractor as
an independent Contractor.
The Contractor acknowledges that the entire compensation for this Agreement is specified
in Exhibit "B" and the Contractor is not entitled to any County benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to Kittitas County employees.
Contractor will defend, indemnify and hold harmless the County, its Additional Insured's,
officers, agents or employees from any loss or expense, including but not limited to
settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or
demands because of breach of the provisions of this paragraph.
8. No Guarantee of Employment:
The performance of all or part of this Agreement by the Contractor shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any
employment of the Contractor or any employee of the Contractor or any sub-Contractor or
any employee of any sub-Contractor by the County at the present time or in the future.
9. Taxes:
The Contractor understands and acknowledges that the County will not withhold Federal
or State income taxes. Where required by State or Federal law, the Contractor authorizes
the County to make withholding for any taxes other than income taxes (i.e. Medicare). All
compensation received by the Contractor will be reported to the Internal Revenue Service
at the end of the calendar year in accordance with the applicable IRS regulations. It is the
responsibility of the Contractor to make the necessary estimated tax payments throughout
the year, if any, and the Contractor is solely liable for any tax obligation arising from the
Contractor's performance of this Agreement. The Contractor hereby agrees to indemnify
the County against any demand to pay taxes arising from the Contractor's failure to pay
taxes on compensation earned pursuant to this Agreement.
The County will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The Contractor must pay all other taxes including, but not
limited to: Business and Occupation Tax, taxes based on the Contractor's gross or net
Professional Services Agreement
Page 4
income, or personal property to which the County does not hold title. The County is
exempt from Federal Excise Tax.
10. Requlatlons and Requirement:
This Agreement shall be subject to all laws, rules and regulations of the United States of
America, and State of Washington, and political subdivisions of the State of Washington,
and to any other provisions set forth herein or in the attached exhibits.
11. Right to Review :
This contract is subject to review by any Federal or State auditor. The County or its
designee shall have the right to review and monitor the financial and service components
of this program by whatever means are deemed expedient by the County. Such review
may occur with or without notice, and may include, but is not limited to, on-site inspection
by County agents or employees, inspection of all records or other materials which the
County deems pertinent to the Agreement and its performance, and any and all
communications with or evaluation by service recipients under this Agreement. The
Contractor shall preserve and maintain all financial records and records relating to the
performance of work under this Agreement for 6 years after contract termination, and shall
make them available for such review, within Kittitas County, State of Washington, upon
request.
12. Modifications:
12.1 Either party may request changes in the Agreement. Any and all agreed
modifications shall be in writing, signed by each of the parties.
12.2 The County may, at any time, by written notice thereof to Contractor
("Change Notice") makes changes in the Work within the general scope of
this Agreement, including, but not limited to: (a) changes in, revisions to,
substitutions for, additions to or deletions of any Work; (b) changes in
schedule; and (c) acceleration, deceleration or suspension of performance
of any Work.
12.3 If any change in the Work causes an increase or decrease on Contractor's
cost of, or the time required for, performance of the Work, an equitable
adjustment in the compensation to Contractor and in the schedule for the
performance of the Work shall be made to reflect such an increase or
decrease.
12.4 Notwithstanding any dispute or delay in arriving at a mutually acceptable
equitable adjustment, Contractor shall proceed in accordance with all
Change Notices. Contractor must, within thirty (30) days after receipt of any
Change Notice that does not set forth any acceptable adjustment, submit to
the County a written statement setting forth any adjustment claimed.
Professional Services Agreement
Page 5
12.5 If any change results in a decrease in the Work performed, Contractor shall
be entitled to compensation associated with changing the Work, such as
revising design already completed, revising calculations already performed,
and revising documents.
13. Termination for Default:
If the Contractor defaults by failing to perform any of the obligations of the Agreement or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency
or makes an assignment for the benefit of creditors, the County may, by depositing written
notice to the Contractor in the U.S. mail, postage prepaid, terminate the Agreement, and at
the County's option, obtain performance of the work elsewhere. If the Agreement is
terminated for default, the Contractor shall not be entitled to receive any further payments
under the Agreement until all work called for has been fully performed. Any extra cost or
damage to the County resulting from such default(s) shall be deducted from any money
due or coming due to the Contractor. The Contractor shall bear any extra expenses
incurred by the County in completing the work, and all damage sustained, or which may be
sustained by the County by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that the Contractor was not in default, the rights and obligations of the parties shall
be the same as if the notice of termination had been issued pursuant to the Termination for
Public Convenience paragraph hereof.
14. Termination for Public Convenience :
The County may terminate the Agreement in whole or in part whenever the County
determines, in its sole discretion that such termination is in the best interests of the
County. Whenever the Agreement is terminated in accordance with this paragraph, the
Contractor shall be entitled to payment for actual work performed at unit contract prices for
completed items of work. In the event of such termination, an equitable adjustment shall
be made in the compensation payable to Contractor.
An equitable adjustment in the contract price for partially completed items of work will be
made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this Agreement by the County at any time
during the term, whether for default or convenience, shall not constitute a breach of
contract by the Cou nty.
15. Defense & Indemnity Agreement:
The Contractor agrees to and shall defend, indemnify and hold harmless the County, its
Additional Insured's, appointed and elective officers, agents and employees, from and
against all loss or expense, including but not limited to judgments, settlements, attorney's
fees and costs by reason of any and all claims and demands upon the County, its
Additional Insured's, its elected or appointed officials, agents, or employees for damages
because of personal or bodily injury, including death at any time resulting therefrom,
Professional Services Agreement
Page 6
sustained by any person or persons and on account of damage to property including loss
of use thereof, whether such injury to persons or damage to property is due to the
negligence of the Contractor, its sub-Contractors, its elected officers, employees or their
agents, except only such injury or damage as shall have been occasioned by the sole
negligence of the County, its Additional Insured's, appointed or elected officials, agents, or
employees. It is further provided that no liability shall attach to the County by reason of
entering into this contract, except as expressly provided herein.
16. Industrial Insurance Waiver:
With respect to the performance of this Agreement and as to claims against the County, its
Additional Insured's, officers, agents and employees, the Contractor expressly waives its
immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to its employees and agrees that the obligations to indemnify, defend and hold
harmless provided in this agreement extend to any claim brought by or on behalf of any
employee of the Contractor. This waiver is mutually negotiated by the parties to this
Agreement.
17. Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of
any of the terms of this Agreement, the venue of such action of litigation shall be in the
Superior Court of the State of Washington in and for the County of Kittitas. This
Agreement shall be governed by the law of the State of Washington.
18. Withho'iding Payment:
In the event the Contractor has failed to perform any obligation to be performed by the
Contractor under this Agreement within the time set forth in this Agreement, then the
County may, upon written notice, withhold all monies due and payable to Contractor,
without penalty, until such failure to perform is cured or otherwise adjudicated.
19. Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this Agreement for
any future fiscal period, the County will not be obligated to make payments for services or
amounts incurred after the end of the current fiscal period. No penalty or expense shall
accrue to the County in the event this provision applies.
20. Contractor Commitments, Warranties and Representations :
The Contractor represents and warrants to the County as follows:
20.1 The Contractor is duly incorporated, validly existing and in good standing
under the laws of the State of Washington, and has all requisite corporate
power and authority to enter into and to perform its obligations under this
Agreement.
20.2 The Contractor has the authority to execute this Agreement, to make the
representations and warranties set forth in it and to perform the
Professional Services Agreement
Page 7
obligations of the Contractor under this Agreement in accordance with its
terms.
20.3 This Agreement has been validly executed by an authorized
representative of the Contractor and constitutes a valid and legally
binding and enforceable obligation of Contractor.
20.4 The Contractor has or will obtain prior to the commencement date such
licenses, permits and other authorizations from federal, state and other
governmental authorities, as are necessary for the performance of its
obligations under this Agreement.
20.5 The Contractor is not in violation of any applicable law, ordinance or
regulation the consequence of which will or may materially affect
Contractor's ability to perform its obligations under this Agreement. The
Contractor is not subject to any order or judgment of any court, tribunal or
governmental agency which materially and adversely affects its
operations or assets in the State of Washington, or its ability to perform
its obligations under this Agreement.
20.6 None of the representations or warranties in this Agreement, and none of
the documents, statements, certificates or schedules furnished or to be
furnished by Contractor pursuant hereto or in connection with the
performance of the obligations contemplated under this Agreement,
contains or will contain any untrue statement of a material fact or omits or
will omit to state a material fact necessary to make the statements of fact
contained therein not misleading.
21. PatenUCopyright Infringement:
Contractor will defend and indemnify the County from any claimed action, cause or
demand brought against the County; to the extent such action is based on the claim that
information supplied by the Contractor infringes any patent or copyright. The Contractor
will pay those costs and damages attributable to any such claims that are finally awarded
against the County in any action. Such defense and payments are conditioned upon the
following:
21.1
21.2
22'. Disputes:
Contractor shall be notified promptly in writing by County of any notice of
such claim.
Contractor shall have the right, hereunder, at its option and expense, to
obtain for the County the right to continue using the information, in the event
such claim of infringement is made, provided no reduction in performance or
loss results to the County.
22.1 General
Differences between the Contractor and the County, arising under and by
virtue of the Agreement Documents shall be brought to the attention of the
County at the earliest possible time in order that such matters may be settled
or other appropriate action promptly taken . Except for such objections as are
Professional Services Agreement
Page 8
made of record in the manner hereinafter specified and within the time limits
stated, the records, orders, instructions, and decisions of the Kittitas County
Commissioners shall be final and conclusive.
22.2 Notice of Potential Claims
The Contractor shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to
act by the County, or (2) the happening of any event or occurrence, unless
the Contractor has given the County a written Notice of Potential Claim
within ten (10) days of the commencement of the act, failure, or event giving
rise to the claim, and before final payment by the County. The written Notice
of Potential Claim shall set forth the reasons for which the Contractor
believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim.
Contractor shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be
additional.
22.3. Detailed Claim
The Contractor shall not be entitled to claim any such additional
compensation, or extension of time, unless within thirty (30) days of the
completion of the portion of the work from which the claim arose, and before
final payment by the County, the Contractor has given the County a detailed
written statement of each element of cost or other compensation requested
and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or extension of time claimed to be due.
23. Ownership of Items Produced :
All writings, programs, data, public records or other materials prepared by the Contractor
and/or its consultants or sub-Contractors, in connection with performance of this
Agreement shall be the sole and absolute property of the County.
24. Confidentia l ity:
The Contractor, its employees, sub-Contractors, and their employees shall maintain the
confidentiality of all information provided by the County or acquired by the Contractor in
performance of this Agreement, except upon the prior written consent of the Kittitas
County Prosecuting Attorney or an order entered by a court after having acquired
jurisdiction over the County. Contractor shall immediately give to the County notice of any
judicial proceedings seeking disclosure of such information. Contractor shall indemnify
and hold harmless the County, its Additional Insured's, officials, agents or employees from
all loss or expense, including, but not limited to settlements, judgments, setoffs, attorneys'
fees and costs resulting from Contractor's breach of this provision.
Professional Services Agreement
Page 9
25. Notice:
Except as set forth elsewhere in the Agreement, for all purposes under this Agreement,
except service of process, notice shall be given by the Contractor to the department head
of the department for whom services are rendered, and to the Kittitas County
Commissioners, 205 W 5th Ave, Suite 108, Ellensburg, WA 98926. Notice to the
Contractor for all purposes under this Agreement shall be given to the address reflected on
the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first
class, postage prepaid.
26. Severability:
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
27. Miscellaneous:
27.1 The County's failure or delay to insist upon strict performance of any of the
provisions of this Agreement or to exercise any rights or remedies under this
Agreement shall not be construed as a waiver or relinquishment to any
extent of its right to assert or rely upon any such provisions, rights or
remedies in that or any other instance; rather the same shall be and remain
in full force and effect.
27.2 This Agreement embodies the entire Agreement between the County and
Contractor, and supersedes any and all prior agreements, regarding the
Work. No change, amendment or modification of any provisions of this
Agreement shall be valid unless set forth in a written instrument signed by
the party to be bound thereby.
27.3 The rights and remedies of the County set forth in any provision of this
Agreement are in addition to and do not in any way limit any other rights of
remedies afforded to the County by any other provisions of this Agreement,
by any of Contractor's Support or by law.
27.4 The headings of sections and paragraphs of this Agreement are for
convenience of reference only and are not intended to restrict, affect or be
of any weight in the interpretation or construction of the provisions of such
sections or paragraphs.
28. Waiver:
Waiver of any breach or condition of this Agreement shall not be deemed a waiver of any
prior or subsequent breach. No terms or conditions of this Agreement shall be held to be
waived, modified or deleted except by an instrument, in writing, signed by the parties
hereto.
Professional Services Agreement
Page 10
29. Survival:
The provisions of paragraphs 7,9,11,13,14,15,16,17,18,19,20,21,22,23,24,28,
30, and 31,32 shall survive, notwithstanding the termination or invalidity of this Agreement
for any reason.
30. Nondiscrimination:
30.1 The County is an equal opportunity employer.
30.2 Nondiscrimination in Employment
In the performance of this Agreement, the Contractor will not
discriminate against any employee or applicant for employment on the
grounds of race, creed, color, national origin, sex, sexual orientation,
marital status, age or the presence of any sensory, mental or
physical handicap; provided that the prohibition against discrimination
in employment because of handicap shall not apply if the particular
disability prevents the proper performance of the particular worker
involved. The Contractor shall ensure that applicants are employed,
and that employees are treated during employment without
discrimination because of their race, creed, color, national origin, sex,
sexual orientation, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be
limited to: employment, upgrading, demotion or transfers, recruitment or
recruitment advertising, layoff or termination, rates of payor other
forms of compensation, and programs for training including
apprenticeships. The Contractor shall take such action with respect to
this Agreement as may be required to ensure full compliance with
local, state and federal laws prohibiting discrimination in employment.
30.3 Nondiscrimination in Services
The Contractor will not discriminate against any recipient of any services
or benefits provided for in this Agreement on the grounds of race,
creed, color, national origin, sex, sexual orientation, marital status, age or
the presence of any sensory, mental or physical handicap.
30.4 If any assignment and/or subcontracting has been authorized by the
County, said assignment or subcontract shall include appropriate
safeguards against discrimination. The Contractor shall take such
action as may be required to ensure full compliance with the
provisions in the immediately preceding paragraphs herein.
Professional Services Agreement
Page 11
31. Prevailing Wage :
Contractor shall pay the prevailing rate of wages to all workers, laborers, or mechanics
employed in the performance of any part of the Work in accordance with RCW 39.12
and the rules and regulations of the Department of Labor and Industries. The schedule
of prevailing wages rates for the locality or localities of the Work is determined by the
Industrial Statistician of the Department of Labor and Industries. It is the Contractor's
responsibility to verify the applicable prevailing wage rate. It is understood that the
Contractor is responsible for obtaining and completing all required government forms
and submitting same to the proper authorities.
Disputes regarding prevailing wage rates shall be referred for arbitration to the Director
of the Department of Labor and Industries. The arbitration decision shall be final and
conclusive and binding on all parties involved in the dispute as provided for by RCW
39.12.060.
32. Debarment Certification:
The Contractor certifies that it:
32.1 Is not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any Federal
department or agency.
32.2 Has not within a three-year period preceding the execution of this contract
with Kittitas County, been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice.
32.3 Is not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of
the offenses enumerated in paragraph 32.2 of this section.
32.4 Has not within a three-year period preceding the preceding the execution
of this contract with Kittitas County had one or more public transactions
(Federal, State, or local) terminated for cause of default.
Professional Services Agreement
Page 12
EXHIBIT "A"
SCOPE OF WORK
In addition to providing all material and labor, the Contractor shall perform the following:
Provide on-site medical care to the inmate population within the Kittitas County
Correctional Center (KCCC) that appropriately approximates the care offered to
citizens in the local community three days per week, up to two hours per day.
Provide fully qualified professional healthcare employee staff to deliver health care
services under this contract.
Provide on-call service from the Contractor's Medical Director, Physician, or a
Physician's Assistant / Nurse Practitioner to the facility on a 24 hours per day, seven
days per week, 365 days per year basis.
Set-up meetings between the Contractor and the County to discuss all inmates with
ongoing serious healthcare issues. Cases of significance will be given special
attention in the transition to avoid interruptions in appropriate care.
Develop a written, individualized treatment plan for inmates requiring close medical
care or supervision (e.g. those inmates with chronic or convalescent care, suicidal
tendencies or a history of seizures, etc.) The treatment plan will include directions to
health care and other personnel in care and supervision of the patient, as well as
any required pharmacological support.
Perform an inventory, with the County staff, of all existing eqUipment and supplies
immediately upon takeover of contract responsibilities.
Review current and prior medical problems; screen for mental illness, dental issues,
sexually transmitted disease, tuberculosis, drug and alcohol use and many other
conditions found in the general public as well as those more prevalent in correctional
healthcare.
-Adhere to strict Nursing and Care protocols that have developed over decades of
working in correctional facilities and together with correctional facility administrators.
Obtain, at Contractor's own expense, all licenses and/or certifications necessary to
render medical and health services within the County. Contractor will ensure that all
of its employees rendering services possess all licenses and/or certifications
necessary to render medical services within the County.
Professional Services Agreement
Page 13
Review initial medical and mental health screenings conducted in the Booking/lntake
area by health trained KCCC staff, including Mental Health Questionnaire (including
suicidal assessment) and the Health History Screening. Appropriate action will be
taken to verify prescription medications, consult with the inmate's private healthcare
provider and address immediate problems of newly admitted inmates to the KCCC.
Contractor staff will be available on a 24/7 on: call basis for review of screenings in
the event that an inmate presents with a medical problem, to determine if the inmate
should be accepted into KCCC or referred to another appropriate health care service
provider.
The receiving screening will include inquiries into, but is not limited to:
• Medical history of current and prior illness and health problems including
mental health, dental, communicable and chronic diseases;
• Drug/alcohol use; including types, methods, amounts, frequency, date/time of
last use, and history of problems related to stoppage;
• Current medications;
• Body deformities including scars, marks and tattoos, and assessment of the
ability to perform activities of daily living and status of ambulation;
• Condition of skin including trauma markings, bruises, lesions, jaundice, rashes,
infestations, discharge, needle marks or other indications of drug abuse;
• Behavior, including state of consciousness, mental status, appearance,
conduct, tremors, and sweating,
• History of suicidal ideation, tendency or attempts;
Based on the information gathered, Contractor will make recommendations that
include, but are not limited to:
• Referral to an emergency health care facility;
• Placement in the general inmate population and referral to the normally
scheduled health care services at the KCCC facility
• Placement in the general inmate population;
• Placement in isolation
• Placement in observation area (awaiting psychiatric evaluation)
Perform a PPD on each inmate when medically appropriate, unless medically
contraindicated. The TB test will be read by an appropriately trained QHCP and
recorded in the inmate's medical record. Any inmate with positive skin-test reactions
or with a history of positive reactions or who is symptomatic will be given a chest x-
ray within 96-hours of skin test reading or identification of history or of symptoms.
Perform TB testing for each staff member working in the Corrections Facility once a
year.
Professional Services Agreement
Page 14
Complete health appraisal physical examinations of all newly arriving inmates within
14 calendar days of arrival at KCCC. Health appraisal physical examinations will
include but are not limited to:
• Review of the Screening/intake forms by medical and mental health staff;
• Recording of vital signs, height, weight, etc.;
• Complete medical history and physical examination;
• Mental Health screening;
• Dental screening;
• Vision and Hearing screening;
• Blood sampling for screening and urine sampling as needed;
• Initiation of therapeutic measures when appropriate;
• Other tests and examinations as indicated;
• Proper signatures, co-signatures, dates and times.
Health appraisal physical examinations of female inmates will include the following
additional assessments:
• Inquiry about menstrual cycle and menstrual bleeding including abnormalities,
current use of contraceptives, presence of an IUD, breast masses and nipple
discharge, and possible pregnancy.
Any abnormal results of the health appraisal examination will be reviewed by the
physician for appropriate disposition.
Perform an annual examination for all inmates remaining at the KCCC for over a one
(1) year period. This examination will occur as close as possible to the 365th day of
detention.
Perform a physical examination on each inmate working in the kitchen before he/she
can begin work for food service or in an inmate trustee position.
Provide procedural guidance, initial direction and periodic inspection and evaluation
of the administration of medication activities performed by non-medical personnel
within KCCC .
Provide designated members of the County staff with training for administering
medications, including recognition of response to drug reactions and unanticipated
side effects. Contractor will be on premises at the County on a periodic schedule,
and will be available by telephone if circumstances require such response.
Conduct Sick Call clinic on a regular basis for inmates desiring or needing medical
attention. Clinic will be conducted as directed by the doctor that is hired and in
accordance with State of Washington standards.
Professional Services Agreement
Page 15
• All inmates requesting care will receive a response on the next scheduled
QHCP visit.
• Physician or Mid-level provider (PNNP) sick call will be conducted weekly on a
regularly scheduled basis.
Respond immediately to health care emergencies that occur in the KCCC when
requested by KCCC staff. A Physician/PNNP will be on-call to the KCCC on a
twenty-four (24) hour, seven (7) day a week basis to aid in the determination of
whether or not an inmate requires evacuation to the nearest hospital facility.
Coordinate with a local hospital for routine outpatient/inpatient services to meet the
health care requirements of inmates at the KCCC that cannot be provided within the
facility, but will not be financially responsible for the cost of such care. Contractor will
work closely with the County staff to keep off-premises inmate healthcare visits at as
low a level as possible. In every case possible Contractor will utilize telephone
consultations, in house evaluations and other available methods to identify and
address health issues before they become critical. In critical care situations, the
Contractor, when on-site, will triage the patient whenever possible before activating
emergency medical transport. In the event that an inmate must be hospitalized,
Contractor will follow the course of the admitted inmate, communicate with the
attending physician and nurses and repatriate the inmate to the County as soon as
practical.
Make referral arrangements with other medical specialists for treatment of those
inmates with medical problems that extend beyond the scope of services provided
onsite, including special laboratory tests, x-rays and other ancillary services.
Develop and implement a program for the care of chronic-care inmates. The chronic
care provided will entail the development of an individual treatment plan by the
responsible physician specifying instructions on diet, medication, and diagnostic
testing. Chronic care inmates will be provided a review by a physician minimally
every three (3) months and at greater frequency when medically indicated.
Review all medical records of inmates prior to their scheduled release from the
County for expiration of sentence and, if necessary, will refer to the appropriate
community medical facility at no cost to the County. A medical record review will also
be conducted for inmates who are released for reasons other than expiration of
sentence. Records reviewed in all instances described above will be stamped with
the following information:
• Date
• Referral Made and To Whom
• Signature of Reviewer
Professional Services Agreement
Page 16
All records will be reviewed no later than 96 hours after date/time released.
Develop a procedure for obtaining and sending pertinent medical information to and
from emergency facilities and outside specialty consultants and for inmates that are
transferred to other detention facilities. These procedures will comply with all
applicable Federal and State privacy laws with respect to sending and receipt of
medical information.
Ensure that accurate, comprehensive, legible up-to-date medical information is
maintained on each inmate under its care. All medical records will be considered
confidential. Procedures will be instituted for the receipt and filing of all reports and
documentation from outside consultations, emergency room visits, and inpatient
hospitalizations. The Contractor will maintain current medical records on all County
inmates and necessary medical records will accompany the inmates to all medical
consultation, appointments and sick calls. Copies of medical records or a summary
of medical records will be forwarded with the inmate when transferred to another
facility. Contractor will release medical records only as required by County
procedures and all applicable Federal, State and Locallaw(s).
Comply with the County health services policies, procedures and medical protocols
approved by the Jail Commander. As required, Contractor will facilitate the
development and implementation of new and revised policies, procedures and,
medical protocols. As requested, Contractor will also assist in the development of
new policies and refinement of current policies.
Coordinate with Jail Commander or assignee to discuss healthcare services on a
monthly basis.
Submit statistical reports to the County by the 15th of each month. This report will
include month and year-to-date figures for the following areas: intake screenings,
physicals, emergency room visits, hospitalizations, inmates released prior to
physical, HIV, PPO, RFR, VORL tests administered and positive status of same.
Establish a formulary for the pharmaceuticals used to treat the most common
conditions.
Provide the County with Contractor's standard Medical Policies and Procedures
Manual. Any needed changes to this manual will be incorporated at the start of this
Agreement. The Medical Policies and Procedures Manual will be reviewed
periodically in conjunction with the Jail Commander and any needed changes
incorporated into the manual.
Professional Services Agreement
Page 17
You will not provide acute & chronic psychiatric care including medication
management unless the psychiatric medication is used for a non-psychiatric medical
reason.
Professional Services Agreement
Page 18
EXHIBIT "B"
COMPENSATION
As full compensation for satisfactory performance of the work described in Exhibit "A",
including but not limited to onsite medical care 3 days per week up to two hours per day
and on-call medical service on a 24 hours per day, seven days per week, 365 days per
year basis, the County shall pay Contractor compensation not to exceed $45,500.00
annually or $3,791.66 per month.
Any onsite medical care requested by County in addition to the three days per week up to
two hours per day routine onsite visits shall be billed by the Contractor at a rate of $250.00
per visit.
The above described compensation does not include the following costs, to be determined
by agreement of the County and Contractor:
• X-ray services not to exceed Medicaid rates.
• Laboratory Work. If labs are drawn by Contractor and are not acute in nature, fees
will be assessed by using clinic's reference Laboratory, Pathology Associates
Medical Laboratory's (PAML) current patient fee schedule not to exceed Medicaid
rates.
• Other supplies not provided by the County will be provided at cost plus 15%.
• Visits made at Contractor's facilities.
Professional Services Agreement
Page 19
EXHIBIT "c"
PROOF OF INSURANCE
The Contractor shall secure and maintain in effect at all times during performance of
the Work such insurance as will protect Contractor, its Support and the Additional
Insured's from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from
performance of the work or this Agreement, whether such performance is by
Contractor or any of its Support.
All insurance shall be issued by companies admitted to do business in the State of
Washington and have a rating of A-, Class VII or better in the most recently published
edition of Best's Reports unless otherwise approved by the County. If an insurer is not
admitted, all insurance policies and procedures for issuing the insurance policies must
comply with Chapter 48.15 RCW and 284-15 WAC.
The Contractor shall provide proof of insurance for:
1) Medica l Ma lpractice Insurance .
• Medical Malpractice shall be not less than $1,000,000 per
occurrence.
• Certificate Holder -Kittitas County
• The Certificate must name the County as additional insured as
defined in the Agreement.
• Thirty (30) days written notice to the County of cancellation of the
insurance policy.
Contractor shall furnish the County a Certificate of Insurance with Endorsement as
evidence that policies providing insurance required by this Agreement are in full force
and effect. Contractor hereby waives all rights of recourse, including any right to which
another may be subrogated, against Kittitas County for personal injury, including death,
and property damage. Contractor's insurance policies required above shall be primary
insurance and shall be non-contributing with any other insurance maintained by Kittitas
County.
The Contractor shall assume full responsibility for all loss or damage from any cause
whatsoever to any tools, Contractor's employee-owned tools, machinery, equipment, or
motor vehicles owned or rented by the Contractor, or the Contractor's agents,
employees or contractors.
Professional Services Agreement
Page 20
The Contractor shall have sole responsibility for ensuring the insurance coverage and
limits required are obtained by subcontractors.
NOTE: No contract shall form until and unless a copy of the Certificate of Insurance
with Endorsement, properly completed and in the amount required, is attached hereto.
Professional Services Agreement
Page 21