The URL can be used to link to this page

Home My WebLink AboutRes-2016-159DV~ V.l' '--VU1~.l 1: ~Vl\,.llV.l.l1313.lVl~J!,.K13 COUNTY OF KITTITAS STATE OF WA Sm NGTON RESOLUTION TO AUTHOIUZE EXECUTION OF INTERLOCAL AGREEMENT WITH KITTITAS COUNTY E MERGENCY MEDICAL SERVICE AND TRAUMA C ARE COUN CIL FOR COORDINATION OF E MERGENCY MEDICAL SERVICES RESOLUTION No. ;;Ol!f) -/5 9 WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides the capability for public agencies to cooperate by providing services and facilities for mutual advantage; and WHEREAS, on December 26, 1995, Kittitas County, in participation with the cities of Ellensburg, Cle Elum, Roslyn, Kit titas, and the Town of S. Cle Elum, entered into an Interlocal Cooperation Agreement (hereinafter, the "Agreement") with the Kittitas County Emergency Medical Service and Trauma Care Council (hereinafter, the "EMS Council"); and WHEREAS, the Agreement provided for coordination of the participating jurisdiction's emergency medical services personnel training, certification, and physician medical control through a shared AdministrativelEducation Coordinator; and WHEREAS, the Agreement provided for joint funding from the participating jurisdictions for the services described therein though the annual execution of a payment agreement pursuant to a proposed budget reviewed and ap proved by the EMS Council; and WHEREAS, the Board of County Commissioners authorized the execution of this payment agreement by action taken at a regular meeting; and NOW THEREFORE, BE IT HEREBY RESOLVED that the Board of County Commissioners of Kittitas County, Washington adopts the Interlocal Agreement with the EMS Council that is attached hereto. ADOPTED this tJ~ day of Y)(I.UYLIxr:2016. BOARD OF COUNTY COMMISSIONERS ~'WASHINGTON . Pau l Jewe ll , COll1lIrissi on~ ~L1LUef- Obi e O'Brien, Commissioner ABSENT Laura Osiadacz, Commissioner "C" Kittitas County Emergency Medical Services and Trauma Care Council and Interlocal Cooperation Agreement Participating Jurisdictions PAYMENT AGREEMENT 1. Term. The term of this agreement will be from January 1, 2017 until December 31, 2017. 2. Compensation. The named Participating Jurisdiction, Kittitas County, shall pay the Kittitas County EMS & Trauma Care Council (Council) a total of $69.591.00 or less, depending on actual expenses; to be paid in quarterly payments to the Council of $17397~75., for their 45% of the daily operations of the Kittitas County EMS Division office in accordance with the Interlocal Cooperation Agreement. Actual expenses shall be documented by the Council to the Participating Jurisdiction in the form of a quarterly report to include a quarterly billing statement. Quarterly payments will be made at the beginning of each quarter. Revenue not expended will be credited to the Participating Jurisdiction for the following year or reimbursed at the close of the operating year. Agreed to and dated this lith day of ()lI!Lh1iur , 2016. Kittitas County EMS & Trauma Care Council: Lee Hadden, Chair Joshua DeHerrera, Vice Chair ard of County Commissioners Chairman ( Kittitas County Emergency Medical Services Division Proposed 2017 Office Budget Pla n (DRAFT) Description Actual Budgeted Proposed Projected EJI;penditures 2015 2016 2017 Notes Salary -Coordinator (1 FTE): 53,436.00 55,620 .00 55,522.00 3.0% COlA/MERIT pending Benefits/Emp. Taxes -Coordinator: 18,315.66 19,400.00 19,433.00 35% of salary per county EMS Assistant (Program Support) 3,393.50 34,500.00 35,475.00 3.0% COlA/MERIT pending Benefits/Emp. Taxes -Assistant 0.00 12,000.00 12,417.00 35% of salary per county Accounting I legal Support: 0 .00 500.00 500.00 As needed County Administrative Fee: 600.00 600.00 600.00 $50 per month (no change) Rent & Utilities 8,906.02 12,500.00 10,600.00 Decrease utilities/increase 6 mo rent 3% Phone/FaxllnternetlMobile Broadband: 3,342.46 3,700.00 3,300.00 Postage: 325.66 200.00 200.00 Office Supplies: 851.15 500.00 500.00 Photocopies/Printing: 3,926.07 3,700.00 4 ,000.00 Computer Serv .ISoftwarelWebsite: 3,061.42 4,200.00 4,400.00 T raveIlGas/License/Other 2,401 .63 2,000.00 2,000.00 W/vehicle: GaslT raveVMaint Training/Conferences (Best Practices) 0.00 800.00 800 .00 Insurance (vehicle not included) 2,653.00 2,700.00 4,000.00 Vehicle increase liability to 2 mil. Office Equipment (replacement) 627.59 600.00 600.00 Miscellaneous (2015 Move) 2,149.13 300.00 300.00 Vehicle, Insurance, and License 11,100.00 10,500.00 Vehicle increase liability to 2 mil. TOTAL EXPENDITURES : 103,989.29 153,820.00 165,147.00 Jurisdiction Projected Contribution 154,647.00 Notes Kittitas County -(45%): 47,385.00 69,219.00 69,591.00 distribution same City of Ellensburg -(44%): 46,332 .00 67,681.00 68,045 .00 distribution same City of Cle Elum -(4.5%): 4,738.48 6,922.00 6,959.00 distribution same City of Kittitas -(3 .5%): 3,685.52 5,384 .00 5,413.00 distribution same City of Roslyn -(2%): 3,685.52 3,076 .00 3,093.00 distribution same Town of S . Cle Elum -(1%): 1,053.00 1,538.00 1,546.00 distribution same . TOTAL PJ REVENUE: 106,879.52 153,820.00 154,647,00 Annual PJ Budget Increase: 4.0% 31.5% 0.5% User Fee=Vehicle/lnsur. (5 yr plan) $0.0 $11,800.00 $11,800.00 Fee based on #/type providers Reserve/Accrual Fund AHA Training Site 4,428.86 6 ,194.79 Public Education (AHA+) 2,635.31 1,745.89 Benefit Accrual Fund 6,000.00 7,339.23- Office Equip Accrual Fund 874.44 846.85 Capt Equip Accrual Fund (vehicle) 7,928.02 7,928.02 User Fee PrQject Fund 0.00 700.00 Total Annual Budget: 128,746.15 190,374.78 166,447.00 Participating Jurisdiction Credit: . 0.00 Year end credit applied 2nd Qrt. Population percentages derived from the Office of Financial Management, Forecasting Division for April 1, 2016 The 2017 (1/1/-12/31/2017) Office Budget Plan Resol tion #8-4-16 is hereby approved for recomme ndation to the KCCOG by the Ki~l¥.~~~t ~~. ~~~~uma Care Council on . .-2016 ;j ~ , .},"ge Ha . en, Chairman P '. r CI by: Joshua DeHerrera, Vice Chair 8-2-2016 Draft budgeUKCCOG/2017 probudget .xls *.,.>" ... : :: '.' __ ..... _ .. r INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY, CITY OF ELLENSBURG, CITY OF CLE ELUM, CITY OF ROSLYN, CITY OF KfITITAS, AND TOWN OF SOUTH CLE ELllM, OF WASHINGTON STATE AND THE KITTITAS COUNTY EMS & TRAUMA CARE COUNCIL PROVIDING FOR THE COORDINATION OF EMERGENCY MEDICAL SERVICES Whereas, the Interlocal Cooperation Act, RCW 39.34, allows municipal corporation to make the most efficient use of their powers by enabling them to cooperate with each other on the basis of mutual advantage to provide services and facilities that will best fit the needs of each community; and Whereas, the County of Kittitas and the Cities of~llensburg, Cle Elum, Roslyn, Kittitas, and the Town of S. Cle Elum are desirous of providing for the coor~ination of their emergency medical services personnel's training, certification, and physician medical control, through a shared AdministrativelEducation Coordinator (Coordinator) employed by one of the jurisdictions (hereinafter "Contracting Jurisdiction"); Now, therefore, it is agreed in accord with the provisions ofRCW 39.34.030 as follows: I. Purpose It is the purpose of this agreement to establish the framework and means for the shared support services of the Coordinator (see attaciunent, "B") to assure training, certification and physician medical control of emergency medical services personnel of the six jurisdictions and to continue to improve upon services presently provided by the Kittitas County Emergency Medical Services and Trauma Care (EMSrrC) Council with funds from a "Washington State Department of Health" training grant. This agreement supersedes any prior agreement, all or any amendments thereof, and all or any modifications or changes to any agreement that may conflict with this ~greement. ll. Kittitas County Conference of Governments (KCCOG) KCCOG will be responsible for jointly reviewing amendments to the Interlocal Cooperation Agreement and the annual budgets in the Kittitas County EMS Division five- year forecasted budget plan (see attachment "A") recommended by the EMSITC Council. The Coordinator shall serve as an operational representative to the KCCOG on behalf of the EMS/TC Council in a non-voting capacity. III. MeDlbership . A. Participating Jurisdictions 1 -. ' . " -' . . -:. ~ INTERLOCAL COOPERATION AGREEMENT -2 Kittitas County, the Cities of Ellensburg, Cle Elum, Roslyn, Kittitas, and Town of S. Cle Elum, Washington, are "Participating Jurisdictions" and the only parties to this Interlocal Cooperation Agreement. Each jurisdiction is eligible to be the "Operating Jurisdiction." The County is the Operating Jurisdiction. IV. Maintenance The Coordinator shall be financed through the contract jurisdictions based on an annual assessment upon each Participating Jurisdiction. The annual assessment for Participating Jurisdictions shall be apportioned such that costs are distributed among the Participating Jurisdictions based on the percentage of their overall population. Their percentage of overall population will be their percentage of the annual budget for each budget year tenn. State grants will continue to be sought to provide training and training equipment for the EMS providers to the greatest extent possible. A. Budget Preparation The budget shall be prepared in accordance with the budget cycle of the Operating Jurisdiction by the Coordinator and recommended by the EMS/TC Council . The budget shall be approved by the governing bodies of the Participating Jurisdictions prior to implementation by the Operating Jurisdiction . . B. Management The KCCOG will review the annual budget and any contract amendments for the Interlocal Cooperation Agreement at least once a year. The Participating Jurisdictions will receive a quarterly status report and appropriate financial reports from the Coordinator for their review. C. Payment Agreement Attachment "c" will serve as the annual payment agreement. It will serve only for the approved budget year term. Each Participating Jurisdiction will sign to their own payment agreement annually (See attachment "C"). v. Duration of Agreementffermination ThiS Interlocal Cooperation Agree,ment shall be effective when signed by the Participating Jurisdictions and shall continue indefinitely unless tenninated by mutual agreement of the Participating Jurisdictions at the end of a budget year. Written notice must be given to the EMSITC Council no later than the preceding November 1. VI. Ownership of Property • -.. . ,.. ~ ..... -...... INTERLOCAL COOPERATION AGREEMENT -3 The property, acquired for the purpose of providing services under this agreement, and with fees from contract and Participating Jurisdictions, shall be and remain the joint property of the Participating Jurisdictions. Existing property, owned or acquired by a former grant shall be reflected on an asset inventory and attached to this Interlocal Cooperation Agreement for the purposes of responsible management and use by all jurisdiction's EMS agencies. Ownership of existing property shall remain with that person or corporation holding legal title or claim. Property on loan for use or legally owned by outside agencies, shall be reflected on an . asset inventory attached to this agreement. Vll. Amendments This agreement can be amended by unanimous approval of the governing bodies of the participating jurisdictions. VllI. Withdrawal A Participating Jurisdiction may withdraw from this agreement effective December 31 of any year, provided written notice is given to the EMSrrC Council and a copy to the KCCOG no later than the preceding November 1. Upon withdrawal of this agreement, the withdrawn jurisdiction will no longer automatically benefit from the services provided by the Kittitas County Medical Program Director and the Coordinator of the Kittitas County EMS Division. IX. Dissolution If this agreement is revoked or terminated, or if one of the Participating Jurisdictions withdraws, the joint property and assets of the Participating Jurisdictions shall be distributed among the Participating Jurisdictions as equally as possible, as determined by tbeKCCOG. ~ Dated thi;)./P ---IA day of ~1, i.e====:=::; 1995 Kittitas County EMS & Trauma Care Council: Brad Smith, Chairperson Amendment II INTERLOCAL COOPERATION AGREEMENT BETWEEN KITTITAS COUNTY, CITY OF ELLENSBURG, CITY OF CLE ELUM, CITY OF ROSLYN, CITY OF KITTITAS, AND TOWN OF SOUTH CLE ELUM, OF WASHINGTON STATE AND THE KITTITAS COUNTY EMS & TRAUMA CARE COUNCIL PROVIDING FOR THE COORDINATION OF EMERGENCY MEDICAL SERVICES. I. Purpose This Amendment transfers existing jointly owned property to the Kittitas County EMS Division, which operates under the authority of the Kittitas County EMS and Trauma Care Council (Council), and authorizes the Council to dispose of surplus property at the end of said property's useful service life. II. Amendment Section VI of the Interlocal Cooperation Agreement is hereby amended to read: Ownership of Property Existing property and property acquired in the future for the purpose of providing services under this agreement, and with fees from contract and Participating Jurisdictions, shall become the p.'operty of the Kittitas COlmty EMS Division an~ be und~ the authority of 'the Division's governing 'Board, theKittitas County EMS and Trauma Care Council. All property shall be reflected on an asset inventory maintained by the Kittitas County EMS Division for the purposes of responsible management and use by all jurisdictions' EMS agencies. Ownership of all property shall remain with the Kittitas County EMS Division until such time the Council , declares said property to be surplus property. Said surplus property shall be disposed of by sale, transfer of legal title or claim to a partnering government agency, other government agencies, nonprofit agencies, a recycle program or, for items with no salvage or other value, by disposal. Agreed to and dated this ~ay of 1Li./lt./'U!h ,2005. Kittitas County Board of Commissioners by: Perry uston, Chamnan Kittitas County EMS/TC Council by: Steven . e' e, Chairman Craig McKee, Vice Chainnan Approved as to form by: Prosecuting Attorney ~~ :: . . ~. . ........ - "B" Kittitas County EMS Division . ' AdministrativelEducation Coordinator Support. Services Initial training of EMS Personnel -(First Responders, Emergency Medical Technicians, " EMT-IV Technicians) * Coordinate courses * Maintain training records * Proctor exams . * Process papet:Work for course completion and certification Continuing Medical Education -(First Responders, Emergency Medical Technicians, EMT-IV Technicians, and Paramedics) * Coordinate classes * Track training records * Proctor exams * Process necessary paperwork (quizzes, practical exams, training records) Emergency Medical Service & Trauma Care Council -(sub-committees: trainjrlg/education and quality assurance) * Secretary * Treasurer (management of grant funds) * Project coordinator * Plan developer * Representative for Regional EMS & Trauma Care Council, sub-committees and . State meetings . . Medical Pr9gram Director (MPD) - * Administrative assistant * Protocol and policy development arid disbursement * Quality assurance * Service licensing * Certification and recertification of EMS personnel * EMS system development . * Liaison between MPD and state; region, local council, regional council, EMS agencies, and EMS personne1. Community - ~/95 * Promote injury prevention (health fairs and demonstrations) * Coordinate injury prevention classes present/jobdesc2.doc "C" Kittitas County Emergency Medical Services and Trauma Care Council and Interlocal Cooperation Agreement Participating Jurisdictions PAYMENT AGREEMENT 1. Term. The term ofthis agreement will be from January 1,2017 until December 31 , 2017. 2. Compensation. The named Participating Jurisdiction, Kittitas County; shall pay the Kittitas County EMS & Trauma Care Council (Council) a total of $69 .59 1.0 0 or less, depending on actual expenses; to be paid in quarterly payments to the Council of '$17_397 .75 , for their 45% of the daily operations of the Kittitas County EMS Division office in accordance with the Interlocal Cooperation Agreement. Actual expenses shall be documented by the Council to the Participating Jurisdiction in the form of a quarterly report to include a quarterly billing statement. Quarterly payments will be made at the beginning of each quarter. Revenue not expended will be credited to the Participating Jurisdiction for the following year or reimbursed at the close of the operating year. Agreed to and dated this l.r!ft1 day of ~ , 2016. Kittitas County EMS & Trauma Care Council: ~~ Lee Hadd~n Chair Joshua DeHerrera, Vice Chair ~ Board of County Commissioners Chairman