HomeMy WebLinkAboutRes-2016-140WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITIITAS
STATE OF WASHINGTON
RESOLUTION
NO. c2o/ &-J Ijo
IN THE MATIER OF UPDATING THE SECURITY COMMITIEE BYLAWS
Resolution 99-98 created the Courthouse Security Committee; and
the Security Committee has been successful at recommending and supporting
the implementation of security risk reduction efforts, and increasing awareness
and reporting capabilities; and
there have been structure adjustments in Probation and Maintenance which
require an update to the membership section ofthe Bylaws; and
the current Bylaws to not provide a provision for quorum, and the Committee
has expressed a desire to include such language;
NOW, THEREFORE, BE IT RESOLVED that the attached document reflects the recommended
changes as approved by the Security Committee and the Committee recommends that it be
adopted as the current "Security Committee By-laws" for Kittitas County.
DATED this 1st day of November, 2016.
BOARD OF COUNTY COMMISSIONERS
KITIITAS COUNTY, WASHINGTON
Obie O'Brien, Chairman
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Membership
SECURITY COMMITTEE BY-LAWS
Updated: 11/01/16
As stipulated by Kittitas County BOCC Resolution 99-98, and subsequently adjusted by Resolutions
2003-103,2008-28, and 2012-062, the Security Committee shall consist of, at a minimum a
representative from the following:
• A County Commissioner or designee
• Superior Court Judge or designee
• Lower District Judge or designee
• Prosecutor or designee
• Sheriff or designee
• Correctional Facility Administrator or designee
• Chief Probation Officer or designee
• Juvenile Court Administrator or designee
• Upper District Judge or designee
• The Fire Marshal
• Human Resources Director or designee
• Safety Committee Chairperson or designee
• Information Technology Director or designee
• Public Health Administrator or designee
• Solid Waste/Maintenance Director or designee
• Kittitas Valley Event Center Director or designee
• Lead Courthouse Security Officer or designee
Purpose
The purpose of the Security Committee is to provide a method for employees and management to
work together in identifying security issues, developing solutions to security problems, reviewing
incident reports, and evaluating the overall security of Kittitas County facilities, equipment, and
operations. References in this manual to the "Security Committee" shall mean the Kittitas County
Security Committee.
Chairperson & Vice Chairperson
At its first official meeting each January, the Security Committee shall elect a Chairperson and Vice
Chairperson from its membership to serve for no less than six months.
A. Filling Vacant Positions
Should a vacancy occur a new member shall be elected and take office at the next regular
meeting of the Committee.
Meeting Records
An appointee shall keep a complete record of each meeting. The appointee shall furnish one copy of
the minutes to each Committee member. The Chair will supply the Committee with a monthly agenda
to insure an orderly meeting. It is the responsibility of each member and any attendees to not release
information determined to be of a sensitive nature from the Closed Security Meeting discussions.
Kittitas County Security Manual Section 1: Page 1
Furthermore, it is the responsibility of each person presenting information to the Security Committee
to identify information as "sensitive" when they believe the information they offer is sensitive in
nature.
Meetings
The Security Committee shall hold one regular meeting per month, preferably during working hours,
and may schedule additional special meetings as determined necessary by the Committee or Board of
County Commissioners. The Security Committee shall determine the date, hour and place of all
meetings. Except by unanimous vote of the Committee, no meeting shall be prolonged over an hour
and no other subject except security and its related issues shall be discussed at the meetings.
Security Committee Responsibilities
Through the delegation of authority by the Kittitas County Board of County Commissioners, the duties
of the Security Committee shall include the following:
A) Make necessary recommendations with regard to the security conditions and shall submit its
recommendations in writing to the Board of County Commissioners, Management Team, or the
appropriate Department Head/Elected Official.
B) Investigate and keep records of all security incidents for the purpose of finding the true cause,
and to make recommendations to prevent the reoccurrence of similar incidents; and review
incidents to uncover trends and develop solutions.
C) Be familiar with the general security standards and best practices.
D) Be available to advise county offices and departments in issues unique and specific to said
offices and departments.
E) Appoint from its membership, members who will keep current Committee decisions and
security material available to the employee base via various communication channels.
F) Monitor and evaluate the overall security of Kittitas County equipment, facilities, and
operations.
G) It shall promote and publicize security best practices and policies .
Voting/Quorum
Any action that needs the vote of the Committee at a regular or special meeting shall require the
presence of at least five (5) voting members and a simple majority of those present to pass. Each
agency represented shall have one vote.
Duties of the Chairperson & Vice Chairperson
The Chairperson shall preside at all meetings. The Chairperson or the Vice Chairperson shall have the
authority to call a special meeting.
The Chairperson shall make reports and or recommendations to the Management Team and/or Board
of County Commissioners. In absence of the Chairperson, the Vice Chairperson shall make said reports.
It shall be at the discretion of the Chairperson to have other members, or outside sources, make
recommendations and/or reports to the Management Team and/or Board of County Commissioners.
Kittitas County Security Manual Section 1: Page 2