HomeMy WebLinkAboutGoverning Agreement AmendmentKITTCOM'S GOVERNING AGREEMENT
AMENDMENT #1
This First Amendment to K ittcom' s Governing A~'eement (he reinafter this "First Amendment"),
is made and entered into this 5th day of 3W~'V"Il\..,focv , 2016 by and between
KITTCOM (Kittitas County 9-1-1), hereby referred to as KITTCOM and Kittitas County, the
participating incorporated municipalities of Kittitas County, the participating Kittitas County
Fire Protection Distnicts, and the Kittitas COlmty Hosp ital District Number 2, h ereby re feued to
collectively as AGENeIES and each individually as an AGENCY , who are signato ries to this
Agreement.
WHEREAS, on January 1,2004, the parties entered into an Interlocal Agreement titled
"Kittcom's Governing Agreement" establishing KITTCOM, a separate public agency and
consolidated public safety communications center created for the purpose of providing
communication and dispatch services for public safety and emergencies in the participating
incorporated and unincorporated areas of Kittitas County; and
WHEREAS, pursuant to the Interlocal Agreement, as further provided in Section 17 of the
Agreement, the Agreement may be amended at any time by the majority action of the
Administrative Board and ratified by a majority of the legislative bodies of all parties to the
agreement; and
WHEREAS , the parties desire to add a new section to the Agreement that fully explains and
defines the duties of the parties regarding record dissemination in response to public disclosure
requests to the individual agencies concerning any records generated and stored via the Spillman
Records Management Software system; and
WHEREAS, the new section shall be numbered 23 and titled "Spillman Records Management
Software Dissemination Policy;" and
NOW, THEREFORE, in mutual consideration ofthe terms and conditions hereinafter set forth
and those contained in the Agreement, it is hereby agreed as follows:
1. Section 23 of the Interlocal Agreement is hereby created and added as follo ws:
23. Spillman Records Management Software Dissemination Policy
A. The Spillman Records Management Software system is used by KITTCOM
and the AGENCIES to record and maintain data relating to incidents reported to
KITTCOM and responded to by the AGENCIES. Some of the records are
"prepared, owned, used, or retained" by KITTCOM and some of the records are
"prepared, owned, used, or retained" by the AGENCIES. See RCW 42.56.010(3).
B. Public Disclosure Requests for information/data in the Spillman Records
Management Software system shall be disseminated/completed as follows:
Interlocal Agreement Pagelof2
i. KITTCOM shall be responsible for disseminating the CAD call records
in the Calls Table and the associated radio logs, as these are records that
are "prepared, owned, used, or retained" by KITTCOM.
ii. Each individual AGENCY shall be responsible for disseminating any
incident records and the contents of any associated "tables" specific to the
category of incident as these are records that are "prepared, owned, used,
or retained" by the individual AGENCY.
iii. Spillman Instant Messaging records are "prepared, owned, used, or
retained" by the entity of any participant involved in the conversation.
Messages involving personnel from more than one entity may be
requested from and shall be provided by any agency whose personnel
were involving in the instant message use. Messages involving personnel
from only one agency are the responsibility of that agency.
2. After it has been approved by a majority of the Administrative Board, this
Amendment shall take effect upon the date signed by majority of the signatories
in the same manner as in Section 20 of the original agreement.
3. Except as amended herein, all terms, conditions, and provisions of the existing
Interlocal shall remain in full force and effect.
IN WITNESS WHEREOF, the parties to this Amendment have caused their names to
affix hereto by the proper officers thereto.
Gene Dana, Chair
KITTCOM Administrative Board
Interlocal Agreement Page2of2
i. KITTCOM shall be responsible for disseminating the CAD call records
in the Calls Table and the associated radio logs, as these are records that
are "prepared, owned, used, or retained" by KITTCOM.
ii. Each individual AGENCY shall be responsible for disseminating any
incident records and the contents of any associated "tables" specific to the
category of incident as these are records that are "prepared, owned, used,
or retained" by the individual AGENCY.
iii. Spillman Instant Messaging records are "prepared, owned, used, or
retained" by the entity of any participant involved in the conversation.
Messages involving personnel from more than one entity may be
requested from and shall be provided by any agency whose personnel
were involving in the instant message use. Messages involving personnel
from only one agency are the responsibility of that agency.
2. After it has been approved by a majority of the Administrative Board, this
Amendment shall take effect upon the date signed by majority of the signatories
in the same manner as in Section 20 of the original agreement.
3. Except as amended herein, all terms, conditions, and provisions of the existing
Interlocal shall remain in full force and effect.
IN WITNESS WHEREOF, the parties to this Amendment have caused their names to
affix hereto by the proper officers thereto.
Interlocal Agreement Page 2of2