HomeMy WebLinkAboutAmendment AWashington State Military Department
AMENDMENT
1 SUBRECIP1ENT NAME/ADDRESS: 2. GRANT AGREEMENT NUMBER : 3 . AMENDMENT NUMBER
Kittitas, County of
Sheriff's Office
307 West Umptanum Rd.
Ellensburg, WA 98926·6720
E16·157 A
4. SUBRECIP1ENT CONTACT, PHONEIEMAIL : 5 . DEPARTMENT CONTACT, PHONE/EMAIL:
Darren Hlgashiyama, (509) 933·8204 Michael Alston, (253) 512·7083
darren .hlgashiyama@co.kittitas.wa.us michael.alston@mil .wa.gov
6. TIN or SSN : 7. CATALOG OF FEDERAL DOMESTIC 8 . FUNDING SOURCE
91·6001349 ASST. (CFDA)#: 97.042 (15EMPG) NAME/AGREEMENT#:
EMW·2015·EP·00028·S01
9 . FUNDING AUTHORITY:
Washington State Military Department (Department) and the U.S. Department of Homeland Security (DHS)
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
The Subrecipient experienced cost savings due to initial estimates for equipment being higher than the actual
costs. To allocate the surplus , two new Program Areas are being added to enhance the Subrecipient's operational
capacity (Program Area #6) and assist with damage assessments (Program Area #7). All additions to the Work
Plan. Exhibit C, are denoted with grey highlight. There is no impact to the approved Budget, Exhibit E. To ensure
full expenditure of the funding, the agreement is being extended one month.
Deoartment Kev Personnel are being lJQdated as well.
11 . AMENDMENT TERMS AND CONDITIONS :
1. The overall agreement amount of $16,263 remains unchanged.
2. Change the Grant Agreement end date from August 31,2016 to September 30,2016.
3. Update the Article 1, Key Personnel Exhibit A as follows:
a. Change Key Personnel from Deborah Henderson to Michael Alston, michael.alston@m ll,wa .gov,
(253) 512-7083.
4. Replace original Work Plan Exhibit C with the attached revised Work Plan Exhibit C.
5. Replace original Milestones Exhibit D with the attached revised Milestones Exhibit D.
This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other
terms and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant
Agreement or an Amendment to the "Grant Agreement" shall mean 'Grant Agreement as amended". The
Department and Subrecipient acknowledge and accept the terms of this Amendment as identified above, effective
on the final date of execution below. By signing this Amendment, the signatories warrant they have the authority to
execute this Amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment:
FOR .7 ;EPARTMENT: ~i'J..t./li FOR cYS:
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Date
Richard A. Woodruff, Contracts Officer Gene Dana, Sheriff
Washington State Military Department Kittitas County Sheriffs Office
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable):
Brian E. Buchholz (signature on file) 6/13/2012
Assistant Attomey General
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Exhibit C
REVISED 15EMPG WORK PLAN
Emergency Management Organization: Kittitas County Emergency Management
The purpose of EMPG is to assist with the enhancement, sus tai nm ent and improvement of state, local, and tribal
emergency management programs. Activities conducted using EMPG funding should relate directly to the five
elements of emergency management: prevention, protection, response, recovery , and mitigation . Washington State
does not require a specific number of activities to receive EMPG funding . However, there are required capabilities
that must be conducted in order to remain eligible for EMPG funding, including but not limited to the ability to
communicate and warn, educate the public, train and exercise, plan, and be NIMS compliant. The Work Plan
delineates the Emergency Management Organization's emergency management program planning and priority focus
for this grant cycle (to include 15EMPG grant and local funds).
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Program Area #1 Educate and train first responders and civilians on the response to wildland
fires
Kittitas County Emergency Management (KCEM) will educate, prepare the whole community on all hazards
to include wildland fire. KCEM will continue the Firewise and Wildland Urban Interface (WUI) programs to
mitigate the effects of wildland fires to improve the preservation of life and property during an emergency
incident. With the ongoing construction in wooded areas, continual education is needed to reduce risk
due to the ever encroaching population in wildland areas. The program will focus in the Teanaway and
Pine Loc Sun areas in Kittitas County.
Emergency Management Function: Hazard Mitigation
Performance Measure(s) that will be used to evaluate the program area
Target (intended outcome) Measurement (how to tell if success has been achieved)
Wildland fire education program delivered, to include Firewise, in
the Teanaway and Pine Loc Sun area in Kittitas County reduces
risks associated with wildland fire.
85% of the residences in the Teanaway and Pine Loc Sun
area educated on Firewise.
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Teanaway and Pine Lac Sun area in Kittitas County educated in the Firewise program
Milestone:
Milestone:
25% of the residences in Teanaway and Pine Loc Sun
area educated
65 % remaining residences in the Teanaway and Pine
Lo e Sun area educa ted
August 2015
April 2016
Program Area 1#2 Communications Equipment for SWAT team
sustainment
to April 2016
to June 2016
Kittitas County SWAT is a multi-jurisdictional team comprised of members from the Kittitas County Sheriff's
Office, Cle Elum PD and the Central Washington University PD. The team's communications gear is
antiquated and ineffective. Current communication gear is an earbud which will be replaced with an active
headphone (enhance sounds, muffles loud noises) and a boom mic for better communication. The
objective is to equip the remaining five operators by early 2016.
Emergency Management Function: Communications and Warning
Performance Measure(s} that will be used to evaluate the program area
Target (intended outcome) Measurement (how to tell if success hos been achieved)
New headsets will increase the operational effectiveness of the By the end of 2016 equip remaining 5 SWAT operators with
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Purchase of new equipment enhancement
M 'I Operators will have equipment by the end of May
I estone: 2016 January 2016 to May 2016
Program Area #3 Infrastructure hardening, security system upgrade
The Kittitas County has installed 58 cameras throughout the courthouse and other county government
buildings. The video capacity has slowed down the server system through the county . New equipment will
move the 58 cameras and the video recording and house it on its own server . This will allow a standalone
system that is better equipped to handle the massive contents of the video cameras and recording
information. This project will increase the safety and security of critical government buildings, employees
and private citizens conducting government business. The system will allow quicker response to threats in
county buildings, which is of benefit to everyone using the county courthouse.
Emergency Management Function: Facilities
Performance Measure{s) that will be used to evaluate the program area
Target (intended outcome)
Update County surveillance system by installing a new video server
allowing for faster reaction and response to threats from the
courthouse security personnel that monitor the cameras. This will
better protect civilians conducting government business and
county employees from threats .
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Purchase new server hardware -Dell PowerEdge server
Milestone: Receive bids
Milestone: Purchase hardware and install the server.
Program Area #4 Update CEMP
Measurement (how to tell if success has been achieved)
Update the surveillance security server. Quicker camera
refresh rate, better viewing for courthouse security.
June 2015
January 2016
to
to
enhancement
December 2015
March 2016
Update the Kittitas County Comprehensive Emergency Management Plan by the end of 2016 with the
addition of a Threat and Hazard Identification and Risk Assessment (THIRA). The THIRA tool will help
~ update Kittitas County current threat and hazards specific to the county . The objective is to identify risks
6 associated with the whole community in Kittitas County by involving more stakeholders in the process.
UJ co This assessment will be attached to the CEMP to help with future incidents or events. The process will also
o identify potential mitigation projects and training needs to better prepare the citizens of Kittitas County to
become more resilient .
Emergency Management Function: Hazard Identification, Risk Assessment, and Consequence Analysis
Performance Measure(s} that will be used to evaluate the program area
Target (intended outcome)
KCEM will update the county CEMP to include a new THIRA . This
will help identify risks associated with Kittitas County . An updated
CEMP will point to potential mitigation projects. It will also help
educate and training citizens to become more resilient if a disaster
happens.
III
W ;:: Kittitas County CEMP update
Measurement (how to tell if success has been achieved)
Submit revised CEMP to the State for review by end of
2016
enhancement
Program Area #5 Full scale MCI drill at the Ellensburg Airport
KCEM will coordinate to conduct a full scale exercise at the Ellensburg airport. This exercise will simulate a
~ plane crash that produces a mass casualty incident (MCI). This will take place on April 22, 2016, and will be
5 combined with the Hospital Region 7 Alternative Care Facility (ACF) exercise. We will evaluate first
~ responder's response to an MCI at the airport, the Kittitas Valley Hospital on their response to the MCI, and
o the county coroner's office (new county coroner) on mass fatality.
Emergency Management Function: Exercises, Evaluations and Corrective Actions
Performance Measure(s) that will be used to evaluate the program area
Target (intended outcome)
-Kittitas Valley Fire & Rescue will be evaluated on how they
respond to an airport MCI.
-Kittitas Valley Hospital/EMS will be evaluated on transportation
and care of MCI victims.
-Kittitas County Coroner's Office will be evaluated on a mass
casualty scenario.
Results will be incorporated into current plans and procedures.
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Full scale MCI Drill at the Ellensburg Airport
Milestone : Coordinate: obtain actors and evaluators
Milestone: Conduct the Exercise
Milestone: After Action review and process
Measurement (how to tell if success has been achieved)
KCEM will bring in outside evaluators and evaluate the
exercise using Homeland Security Exercise and Evaluation
Program (HSEEP). This will allow for an after action review
and the ability to make future changes to response.
November 2015
April 2016
May 2016
to
to
to
enhancement
March 2016
April 2016
August 2016
Program Area #6 Operational enhancement
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The Kittitas County EOC will be located in the Kittitas Valley Fire and Rescue training room. The room
currently has many of the amenities needed in an EOC but is lacking a dedicated printer and cart. After
purchase, the printer will be hard-lined into the Internal network and have the capability to serve anyone
in the EOC and to also scan and copy documents during operations. Similarly, the newly purchased mobile
incident command post/SAR vehicle needs printing capability. A printer and laptop will increase the
capability ofthe mobile command post (MCP) during response.
Emergency Management Function: EOC Operations
Performance Measure(s} that will be used to evaluate the program area
Target (intended outcome)
The new printer will allow EOC staff to print, scan and copy
documents to include lAPs, Sitrep reports, etc. in the same room
as the EOC. This will greatly enhance the efficiency of the EOC and
lessen the burden on the Fire Station front office. The mobile
command post will have the ability to coordinate resources in
emergencies augmenting response to natural, man-made or
terrorist event.
EOC/MCP Upgrades
Milestone: Receive bids for printers and laotoo
Measurement (how to tell if success has been achieved)
-Purchase 1 printer and laptop by September 30, 2016.
-Purchase printer and accessories for EOC by September
30,2016.
AURust 2016 to
enhancement
September 2016
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Milestone: Place new equipment in the training room closet and
install in van.
Program Area #7 Damage Assessment
August 2016 to September 2016
Kittitas County Emergency Management has created an after disaster response team comprised of a
member of the Assessor's Office, Community Development, Public Health, and Public Works that will go
out and inspect damage. The team will assess damage and assign a monetary amount, and categorize
whether or not the residence is inhabitable. A GPS enabled digital camera will be purchased to allow a
photograph of the damage to be GPS location tagged and to be wirelessly sent to the EOC and included in
maps through GIS programs . This will allow the EOC to estimate damages a lot more quickly and
efficiently.
Emergency Management Function: EOC Operations
Performance Measurers) that will be used to evaluate the program area
Target (intended outcome)
The camera will enable the disaster response team to quickly
assess damages from a man-made, natural or terrorist disaster and
relay the information back to the EOC. This information can be
shared with the State and elected officials i n real time.
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Equipment purchase
Milestone: Receive bids for the camera
Milestone: Purchase camera
Measurement (how to tell if success has been achieved)
Increase the speed and efficiency of damage assessments .
August 2016
August 2016
to
to
enhancement
September 2016
September 2016
Exhibit 0
REVISED TIMELINE
FFY 2015 Emergency Management Performance Grant Program
DATE TASK
June 1,2015 Grant Agreement Start Date
April 30, 2016 Submit reimbursement request
September 30, 2016 Grant Agreement End Date
October 31,2016 Submit final reimbursement request, additional reports, and/or
deliverables .
DHS-FEMA-EMPG I FY15 Page 6 of 6 Kittitas, County of, E16-197, Amendment A