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HomeMy WebLinkAbout2016-07-19-contract-E911E911 County Basic Service Operations Contract SFY 2017 CONTRACT FACE SHEET 1. Contractor Name and Address: 2. Contract Amoun t: 3. Contract Number Kittitas County Agency (COUNTY) $287,631 205 W 5th Avenue, Room 108 E17-021 Ellensburg, Washington 98926 4. Contractor's Contact Person, phone number: 5. Contract Start Date 6 . Contract End Date Darlene Mainwaring 1 509.925.8530 July 1, 2016 August 15, 2017 mal l1 w arln g @klttcom ·O [g 7. MD Program Manager/phone number: 8 . Data Universal Numbering System (DUNS #): 9 . UBI # (state revenue): Teresa Lewis 1253.512.7481 010202547 192-002-673 T eresa.Lew ls@m ll.wa.gov 10. Funding Authority : Washington State Military Department and State Enhanced 911 Funds 11 . Funding Source Agreement #: 12 . Program IndeX# & Obj/SubObj : 13. CFDA # & Title : 14 . TIN or SSN : RCW 38.52.510, .540, .545 77281 and 77200 NZ NA 91-6001349 WAC Chapter 118-66 15 . Service Districts : 16 . Service Area by County(ies): 17 . Women/Minority-Owned, State Certified? (BY LEGISLATIVE DIST): 13th Kittitas County 0 N/A 0 NOD YES ,OMWBE# (BY CONGRESSIONAL DIST): 4th 18. Contract Classification : 19 . qOl;ltract Type (check all that apply): o Personal Services o Client Services o Public/Local Gov't o Con tract o Grant o Agreement o Collaborative Research 0 AlE o Other o Intergovernmental (RCW 39.34) o Interagency 20. Contractor Selection Process : 21. Co ntractor Type (check all that apply): 0 "To all who apply & qualify" o Competitive Bidding 0 Pri vate Organization/Individual 0 For-Profit 0 Sole Source o AlE RCW o N/A 0 Public Organization/Jurisdiction 0 Non-Profit 0 Advertised? 0 YES~ NO o VENDOR o SUBRECIPIENT o OTHER 22. BRIEF DESCRIPTION : This is a reimbursement contract. Reimbursement is limited to the maximum contract amount , travel, goods , services and other listed budget categories on an actual cost basis for certain approved incurred eligible, approved and incurred Coordinator Professional Development and Operational expenses as described in WAC 118-66-050(3) and Enhanced 911 (89·11 ) policies incorporated herein by reference in the amounts described in the Budget Sheet (A tta chment E). IN WITNESS THEREOF, the parties hereto have executed this Contract on the day and year last specified below. This Contract Face Sheet, Special Terms and Conditions (Attachment A), General Terms & Conditions (Attachment B), Statement of Work (Attachment C), State Reimbursement Schedule (Attachment D), Budget Sheet (Attachment E), and Equipment Maintenance Certification Log (Attachment F) govern the rights and obligations of the parties to this Contract. In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) Applicable State Statutes and Regulations (b) Statement of Work (c) Special Terms and Conditions (d) General Terms and Conditions, and (e) any other provisions of the contract incorporated by reference. This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regard ing the subj ect matter of this contract sha ll be deem ed t o exi st o r to b i nd any of the parties hereto . WHEREAS, the parties hereto have executed this contract on the day and year last specified below. FOR THE D T1 N~~/u;/wii FO~TRACTOR ~ , 'I . ~£)Cj-z::t;?~ /'tq II~ Signature j/ Date Signature Date Richard A. Woodruff, Contracts Officer Obie O 'Brien, Chairman Washington State Military DEPARTMENT Kittitas County Board of Commissioners BOILERPLATE APPROVED AS TO FORM Dawn C . Cortez (signature on file 6/8/2016) Assistant Atto rney General E911 County OPS Contract Page 1 of 18 Kittitas County , E17-021 ATTACHMENT A SPECIAL TERMS AND CONDITIONS I. INTRODUCTION: The DEPARTMENT'S State E911 Coordinator's Office (SECO) coordinates and facilitates the impl ementation and operation of E911 emergen cy communi cations throug hout the state. It is responsib le for t he reimbursement of expenses by counties for eligible expenses frQm excise tax revenue retained in the state E911 account. II. KEY PERSONNEL: The ind ividuals lis~ed below shall be co nsi dered Key Personnel; however, either party may designate a substit ute by ad vance writte n notification t o the ot her party . COUNTY: DEPARTMENT: NamelTitle Darlene Mainwaring, NamelTitle Teresa Lewis, County 911 Coordinator E911 Enterprise County Assistance Prog ra m Ma nager E-Mail ma·inwaring@kitlcom .org E-Mail teresa.lewis@mil .wa .g ov Phone 509.925.8530 Phone 253.512.7481 III. ADMINISTRATIVE REQUIREMENTS: The COUNTY shall use the following to determine allowable cost principles: State Office of Financial Management (OFM) Regulations-State Administrative and Accounting Manual (SAAM) and the Local Government Budget and Accounting Reporting System (BARS). IV. ELIGIBLE EXPENSES AND PRIORITIES ESTABLISHED BY THE LEGISLATURE: Priorities for expenditure of state E911 funds have been established by both the state legislature and the DEPARTMENT: A. RCW 3a.52.540(1) provides th at funds from the state E911 account should be "used only to support the statewide coo rdination an d ma nagemen t of the enhanced 911 system, for the implementation of wireless enhanced 91 1 statewide, for th l~ mo dernization of enhanced 911 e mergency commun ications syste ms st atewide , and to help sup plement, wit hi n avai lable fund s, the o perationa l costs of the system, includ ing adequate fu nding of counties to e nable implementation of wireless enhance d 911 service a nd reifTIbursement of radio communications service companies for costs incurred in providing wireless enhanced 911 service pursuant to negotiated contracts between the counties or their agents and the radio communications service companies"; B. RCW 38 .52.540(3) provides that the State E911 Coordinator is "authorized to enter into statewide agreements to improve the efficiency of enha nced 911 services for all coun ties a nd shall specify by rul e the add itional purposes for which moneys , If available, may be expe nded from this acc ount"; C. RCW 38.52.545 provides that "In specifying rules defining the purposes for which available state enhanced 911 may be expended, the state enhanced 911 coordinator, with the advice and assistance of the enhanced 911 advisory committee, must consider base needs of individual counties for specific assistance. Priorities for available enhanced 911 funding are as follows: (1) To assure that 911 dialing is ope rational statewide; (2) To assist cou nties as necessary to ass ure that t hey can achieve a basic service' level for 91 1 operations ; and (3) To assist counties as practicable to acq uire Items of a capital natu re appropriate to mo dern ize 911 systems and increase 9 11 effecti veness"; D. WAC 118-66-020 reiterates the E911 funding purposes and priorities established by the legislature; E. WAC 118-66-040 describes County eligibility for funding; and F. WAC 118-66-050 lists expenses that "may be eligible for reimbursement. .. based on a reasonable prioritization by the state E911 coordinator" and "in accordance with the purposes and priorities established by statute and regulation". E911 county OPS Contract Page 2 of 18 Kittitas County , E17-021 V. THE PARTIES AGREE THAT THE FOLLOWING ELIGIBLE EXPENSES AND PRIORITIES ARE ESTABLISHED IN CONTRACT: A. Consistent with the statutes and regulations cited, this contract provides reimbursement solely for certain approved eligible expenses described in WAC 118-66-050 incurred by the COUNTY, in support of E911 calls originating in the county, including eligible expenses in the following prioritization: (1) E911 statewide dialing, (2) E911 basic service, and (3) capital items. Payment for E911 statewide dialing will be made, contingent upon available funding, only for eligible approved expenses identified in RCW 38.52.545 and WAC 118-66-050. In the advent of the unavailability or loss of state funding, responsibility for the continued operation of the statewide 911 network, and all related costs, will be transferred to the individual counties, on a pro rata basis. This contract contains two categories of eligible expenses: Statewide Services and Operations as described below: i. Statewide services benefit all counties and do not require local revenue to be expended prior to reimbursement through county contracts. Statewide services are those Coordinator Professional Development expenses which are reimbursed through this contract. a. Coordinator Professional Development (CPO) including travel expenses for attending the following: Advisory Committee meetings, Advisory Committee Subcommittee meetings, Coordinator Forums, State Supported training, and National Conference attendance. Additionally, CPO includes reimbursement of selected Public Education expenses, Selected 911 Salaries, Benefits and Training; 911 Call Receiver Training; pre-approved NG911 modernization expenses and interpretative services. ii. Operations expenses are only reimbursed pursuant to this contract. Operations expenses consist of statewide dialing, basic service, and capital items listed in WAC 118-66 and defined in the E911 Policies and set out in Section VII 0 of this contract. Operations funding is only available when the COUNTY has: a. Imposed the maximum county enhanced 9-1-1 tax allowed under RCW 82.14B.030(1) and RCW 82.14B.030(2); b. Expended its local revenue on eligible E911 expenses and needs additional reimbursement assistance to meet its eligible operational expenses. c. Eligible enhanced 9-1-1 expenses as described in WAC 118-66-040. d. A 911 system that is completely enhanced for wireline and wireless E911 services. B. Expenses . i. General Reimbursement Requirements for COUNTYs: a. Reimbursement will be made, contingent upon funding availability, only for eligible approved expenses identified in RCW 38.52.545 and WAC 118-66-050; b. Approved eligible expenses will be reimbursed at amounts not to exceed limits established in E911 Policy, see Section VII 0 of this contract; c. In the event available funding will not cover all contract eligible amounts, individual line items will be funded in full or not at all; d. Funding is for primary Public Safety Answering Points (PSAP) only, unless otherwise specified in applicable DEPARTMENT policy, see Section VII 0 of this contract; ii. Ineligible Items: Expenses not listed in WAC 118-66-050(1), (2) and/or (3), and not directly associated with the operation of the E911 system are not eligible for state financial assistance or reimbursement under this contract. iii. Expense Documentation and Approval: a. COUNTY must submit documentation of eligible expenses to the DEPARTMENT; including identification of vendor, warrant number, date, and applicable E911 eligible expense categorization as set out in Section VII E below; E911 County OPS Contract Page 3 of 18 Kittitas County, E 17-021 b . COUNTY must submtt eligible Expense Reports and/or requests for reimbursement so they are received by the DEPARTMENT by the 30th day following the month in which payment was made , including additi'ona l hard co py documentation required by an "Action Plan " due to audit findings; c . Expenses contained in Expense Reports not submitted by the 30th day following payment , including additional hard copy documentation as required by "Action Plans", will not be reimbursed. However, revenues reported in such Expense Reports will be counted as part of the County's local revenue; d. Expense Reports will be processed in the order received by the DEPARTMENT; e. The DEPARTMENT may request additional documentation and/or information from COUNTY pertaining to reimbursement requests, and any delay in providing the requested information may result in delay in reimbursement or reduced reimbursement; f. All a pproved training exp enses must be submitted as a whole after the training with the exce ption of confere nce registration fee, which may be submi tted for reimbursement in advance . g . Training expenses are exempt from the 30 day submittal requirement, but must be submitted for reimbursement within 90 days of the actual training . h. Prior to purchasing or leasing any equipment or software , COUNTY must submit a written quote to the DEPARTMENT for review and approval. Without prior written approval the purchase or lease will not be eligible for reimbursement by the DEPARTMENT. VI . PERFORMANCE PERIOD AND PAYMENT: Payment by the DEPARTMENT to the COUNTY shall only be made as reimbursement for eligible expenses approved by the DEPARTMENT and incurred between July 1, 2016 and June 30,2017 which is also known as the performance period. Work started prior to July 1, 2016 and/or not complete by June 30 ,2017 will be considered outside the performance period and therefore not eligible for reimbursement. The COUNTY shall not request payment in anticipation of expenditures not yet incurred. VII . THE COUNTY AGREES TO: A. Local Funding: The COUNTY affirms that it has authorized collection of the local E911 excise tax authorized under RCW 82.14B.030(1), RCW 82 .14B.030(2) and/or RCW 82 .14B .030(3) and that these funds are being used for wireline and/or wireless eligible expenses listed in WAC 118-66 to operate the E911 system in the county. Consistent with RCW 38 .52.540(2), the COUNTY will not request , receive or expend funds under this contract for wireline and wireless eligible expenses if it has not imposed the maximum county E911 tax allowed under RCW 82.14B .030(1) for switched access lines , and will not request , receive or expend funds under this contract for wireless eligible expenses if it has not imposed the maximum county E911 tax allowed under RCW 82 .14B.030(2) for radio access lines. B. Use of Funding: The COUNTY ensures the funds provided by the DEPARTMENT as described in the Budget attached as Attachment E, shall be used by the COUNTY solely for reimbursement of those approved incurred eligible expenses as described in WAC 118-66-050 and the E911 policies incorporated herein that are necessary to operate E911 countywide. Reimbursement shall be made consistent with E911 policies, as set out in Section VII D of this contract , for approved expenses described in WAC 118-66 that are incurred between July 1, 2016 and June 30,2017. C. Consolidation: If the COUNTY receives funds under this contract in support of a consolidated Primary Public Safety Answering Point (PSAP), the COUNTY agrees to maintain and operate the consolidated PSAP for three (3) years from the date of the consolidation and thereafter for the life of this contract. Failure to comply with this requirement will result in a recapture of funds as provided in the General Terms and Conditions. For purposes of this contract, a consolidated PSAP is one operated by or on behalf of a county as the primary PSAP for all operations of enhanced 911 call- taking and call transfer activities in that county . The consolidated PSAP may also be engaged in, pursuant to interlocal agreement, the dispatching of public safety resources serving several jurisdictions. A primary PSAP is one that initially answers all 911 calls within the county . E911 County OPS Contract Page 4 of 18 Kitt itas County, E17-021 D. Enhanced 911 Policies: The COUNTY agrees to abide by all of the following E911 Policies, as amended, available at FY 17 E911 Policies One D~ive Link and incorporated by reference: • E911 Advisory Committee Meeting Attendance Policy (PDF) • E911 Capital Equipment Support Policy (PDF) • E911 Coordinator Forum Attendance Policy (PDF) • E911 County Contract Policy (PDF) • E911 County Coordinator Professional Development Contract Policy (PDF) • E911 County Regionalization Contract Policy (PDF) • E911 County-WSP Equipment Contract Policy (PDF) • E911 Public Education Policy (PDF) .• E911 Statewide Services Support Policy (PDF) • E911 Training Policy (PDF) • E911 Salaries and Benefits Summary (PDF) E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this contract, the COUNTY shall prepare and submit the following reports to the DEPARTMENT's Key Personnel: Fina ncia l Reports Monthly Expense Reports Local Travel Policy/Procedures #/Copies 1 1 Completion Date No later than 30 days following the end of the month 30 days after signatures on this contract and then annually. Mid-Year Budget Review 1 January 31, of each year Time Audit Report 1 January 31, of each year Training Certification 1 January 31, of each year Final Reimbursement Request 1 July 31,2017 All contract work must not start prior to July 1, 2016 and must be delivered , installed/completed and accepted by June 30, 2017; although certain reports may be submitted by July 31, 2017 as described above. Final billing not received by July 31,2017, may not be processed. F. Attendance Obligations: The COUNTY agrees to send the designated County E911 personnel to the following events : • A dvis ory Co mmittee Meetings : The COUNTY agrees to send the E911 Coordinator to as many of the Advisory Committee meetings as possible each year, but no less than half of the six (6) scheduled Advisory Committee meetings per fiscal year in accordance with the E911 Advisory Committee Attendance Policy; and • C o ord in ator For um s: The COUNTY agrees to send the E911 Coordinator and an additional appropriate E911 representative to the October Fall Forum, the March Spring Forum and to the June Summer Training Forum/Conference of each year, in accordance with the E911 Coordinator Forum Attendance Policy . • Public Education Subcommittee Me eti ngs: The COUNTY agrees to send the E911 Public Education Coordinator or appropriate E911 representative to as many of the Public Education Subcommittee meetings as possible each year, but no less than half of the scheduled meetings per fiscal year in accordance with the Statement of Work (Attachment C). • T ra in ing Subcommittee Meetings: The COUNTY agrees to send the E911 Training Coordinator or appropriate E911 representative to as many of the Training Subcommittee meetings as possible each year , but no less than half of the scheduled meetings per fiscal year in accordance with the Statement of Work (Attachment C). E911 County OPS Contract Page 5 of 18 Kittitas County, E17-021 G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the basic service operations category as needed. Budget categories are as specified or defined on the budget sheet of the contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. H. Compliance with State Law: The COUNTY will comply with all state law applicable to counties. I. Responsibility for Project/Statement of WorkIWork Plan: While the DEPARTMENT undertakes to assist the COUNTY with the project/statement of work/work plan (project) by providing state excise tax funds pursuant to this Contract, the project itself remains the sole responsibility of the COUNTY. The DEPARTMENT accepts no responsibility to the COUNTY, or to any third party, other than as is expressly set out in this Contract. The responsibility for the design, development, construction, implementation, operation and maintenance of the project, as these phrases are applicable to this project, is solely that of the COUNTY, as is responsibility for any claim or suit of any nature by any third party related in any way to the project. Prior to the start of any construction activity , the COUNTY shall ensure that all applicable Federal, State, and local permits and clearances are obtained. The COUNTY shall defend, at its own cost, any and all claims or suits at law or in equity, which may be brought against the COUNTY in connection with the project. The COUNTY shall not look to the DEPARTMENT, or to any state agency, or to any of their employees or agents, for any performance, assistance, or any payment or indemnity, including but not limited to cost of defense and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any design, development, construction, implementation, operation and/or maintenance of a project. VIII. CONDITIONED UPON COUNTYS FULFILLMENT OF ITS CONTRACT ABOVE THE MILITARY DEPARTMENT AGREES TO THE FOLLOWING: A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19), satisfactory completion of tasks, and documentation of costs, reimburse the COUNTY up to the maximum of $287,631, or actual cost, whichever is lower, pursuant to the schedule set out in the State Reimbursement Schedule (Attachment D) and as authorized by this Contract and WAC 118-66. B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail and/or telephone call and will have five (5) working days to provide the requested information . If information satisfactory to the DEPARTMENT has not been provided within that time, the expense in question will be subtracted and the balance of approved eligible incurred expenses will be processed for reimbursement. E911 County OPS Contract Page 6 of 18 Kittitas County, E17-021 ATTACHMENT B GENERAL TERMS & CONDITIONS 1) DEFINITIONS : As used throughout this contract the following terms shall have the meanings set forth below: a . "DEPARTMENT" shall mean the Washington State Military DEPARTMENT (WMD), or any of the officers or other officers lawfully representing that DEPARTMENT. b. "COUNTY" shall mean the named county performing services under this contract or grant. It shall -include any subcontractor retained by the COUNTY as permitted under the terms of this contract. c. "Subcontractor" shall mean one, not in the employment of the COUNTY, who is performing all or part of those services under this contract under a separate contract with the COUNTY. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. d. "PSAP" means Public Safety Answering Point as defined in WAC 118-66. e . "WAC" is defined and used herein to mean the Washington Administrative Code. f. "RCW" is defined and used herein to mean the Revised Code of Washington. 2) ACCESS TO PUBLIC RECORDS: a. The parties acknowledge that the DEPARTMENT is subject to the Public Records Act, Chapter 42.56 RCW, and that records prepared, owned, used or retained by the DEPARTMENT relating to the conduct of government or the performance of any governmental or proprietary function are available for public inspection or copying, except as exempt under RCW 42.56 or other statute which exempts or prohibits disclosure of specific information or records. b. The COUNTY shall provide access to data generated under this Contract to the DEPARTMENT and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the COUNTY's reports, including computer models and methodology for those models. c. Access to Data -State law prohibits state agencies from entering into agreements when the contractor could charge additional costs to the agency, the Joint Legislative Audit and Review Committee, or the Office of the State Auditor for access to data generated under the Contract, thus all such data will be provided at no additional expense . For the purposes of this requirement, "data" includes all information that supports the findings, conclusions and recommendations of the contractor's reports, including computer models and methodology for those models. 3) ADVANCE PAYMENTS PROHIBITED: No payments in advance or in anticipation of services or supplies to be provided under this Contract shall be made by the DEPARTMENT. 4) AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101 -336, 42 U.S.C . 12101 et seq . (also referred to as the "ADA") and its' implementing regulations at 28 CFR Part 35. The COUNTY must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunication. 5) ATTORNEY 'S FE ES : Except as provided in the section entitled "Recapture Provisions", in the event of litigation or other action brought to enforce the terms of this Contract or alternate dispute resolution process, each party agrees to bear its own attorney's fees and costs. 6) CHANGES AND MODIFICATIONS : The DEPARTMENT and the COUNTY may, from time to time , request changes to the Contract. Any such changes that are mutually agreed upon by the parties to this Contract shall be incorporated herein by written amendment. It is mutually agreed and understood that no alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements shall not be binding . E911 County OPS Contract Page 7 of 18 Kittitas County. E 17-021 7) COMPLIANCE WITH A PPLICAB L E STATUT ES, RULES AND DEPARTM ENT POLIC IE S: The COUNTY shall comply with, and the DEPARTMENT is not responsible for determining compliance with, any and all applicable federal , state, and local laws, regulations, executive orders, and/or policies. This obligation includes, but is not limited to, nondiscrimination laws and/or policies; the ADA; Ethics in Public Service (RCW 42.52); Covenant Against Contingent Fees (e.g ., Federal Acquisition Regulation 48 CFR Sec. 52.203-5); Public Disclosure (RCW 42.56); and safety and health regulations. In the event of the COUNTY's noncompliance or refusal to comply with any applicable law, regulation, executive order or policy, the DEPARTMENT may rescind, cancel, or terminate the Contract in whole or in part in its sole discretion. The COUNTY is responsible for all costs or liability arising from its failure to comply with applicable law, regulation, executive order or policy. 8) CONTRACT MODIFICAT IONS: The DEPARTMENT and the COUNTY may, from time to time, request changes in services to be performed with funds subject to this contract. Any such changes that are mutually agreed upon by the DEPARTMENT and the COUNTY shall be incorporated herein by written amendment to this contract. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto , shall not be binding. It is mutually agreed and understood that the COUNTY is allowed to reallocate funds within the basic service operations category as needed. 9) COUN TY NO T EMPLOYEE OF AG ENCY: The COUNTY, and/or employees , sub-contractors or agents performing under this Contract, are not employees or agents of the DEPARTMENT in any manner whatsoever. The COUNTY will not be presented as nor claim to be an officer or employee of the DEPARTME NT pr of t he State of Wa shington by reason here of, nor will the CO UNTY make any claim, demand, or application to or f or any right, privilege or ben efit applicable to an office r or employee of the DEPART MENT or of the State of Washington, including, but not limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit , or privilege or benefit which would accrue to a civil service employee under Chapter 41.06 RCW. It is understood that if the COUNTY is another state agency, the officers and employees are employed by the State of Washington in their own right. 10) DISC L OSURE : The use or disclosure by any party of any information concerning the DEPARTMENT for any purpose not directly connected with the administration of the DEPARTMENT's or the COUNTY's responsibilities with respect to services provided under this Contract is prohibited except by prior written consent of the DEPARTMENT or as required to comply with the Public Records Act or court order . 11) DISPUTES : Except as otherwise provided in this Contract, when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispute hearing. The parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appOinted by the DEPARTMENT, a representative appointed by the COUNTY, and a third party mutually agreed upon by both parties. The team shall, by majority vote, resolve the dispute. The parties agree that this dispute process shall be final and there will be no appeal of the decision. 12) GOVERNING LAW AND VENUE : This Contract shall be governed by the laws of the State of Washington. In the event of a lawsuit involving this Contract, venue shall be proper only in Thurston County. The COUNTY, by execution of this Contract, acknowledges the jurisdiction of the courts of Washington in this matter. 13) HOLD HARMLESS: The COUNTY agrees to defend , hold harmless , and indemnify the State of Wqshington and t he Military DEPA RT M ENT , th eir offi cers, ag ents , empl oyees , and assigns against any and aU damages or claims from damages re sult ing or alleg edly resu ltin g from the COUNTY's performance or acti vities hereunder and that of an y sub-contractor hired by the COUNTY. E911 County OPS Contract Page 8 of 18 Kittitas County, E17-021 14) INDEMNIFICATION: To the extent permitted by applicable law, each party to this contract shall be responsible for injury or death to persons and damage to property resulting from negligence on the part of itself, its employees, agents, officers, or subcontractors. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any third party. 15) INSURANCE. INDUSTRIAL COVERAGE: Prior to performing work under this contract, the COUNTY shall provide industrial insurance coverage for the COUNTY's employees, as may be required by Title 51 RCW. The DEPARTMENT will not be responsible for payment of industrial insurance premiums or for any other claim or benefit for a consultant or any subcontractor or employee of the COUNTY , which may arise during the performance of services under this contract. Before the start of any work required by this Contract, the COUNTY shall deliver to the DEPARTMENT certificates of insurance reflecting that the COUNTY has obtained all the insurance coverage required by this section. 16) INSURANCE , GENERAL COVERAGE: The DEPARTMENT and its officers , employees, and agents , while acting in good faith within the scope of their official duties, are covered by the State of Washington Self-Insurance Program and the Tort Claims Act (RCW 4.92.060 et seq.), and successful claims against the DEPARTMENT and its employees, officers , and agents in the performance of their official duties in good faith under this Contract will be paid from the tort claims liability account as provided in RCW 4.92.130. COUNTY hereby notifies the DEPARTMENT that as a County Government of the State of Washington and in accordance with Washington law, COUNTY has full loss coverage for itself, its officers , employees and agents, through self insurance and/or the purchase of insurance. Upon the DEPARTMENT's request , COUNTY will provide the DEPARTMENT with details of its self insured retention, proof of its additional insurance, and all loss coverage. This program of self insurance and/or purchased insurance includes general liability, automobile liability, workers compensation and employers' liability. 17) LEGAL RELATIONS ; To the extent permitted by applicable law, each party to this contract shall be responsible for injury or death to persons and damage to property resulting from negligence on the part of it self, its emp loyees; agents, office rs, or sU bcon tractors. Neither party assumes any responsibility to the othe r party f or the conseq ue nces of any act or omission of any third party . 18) LIMITATION OF AUTHORITY: "Authorized Signature" Only the assigned Authorized Signature for the DEPARTMENT or the assigned delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this contract is not effective or binding unless made in writing and signed by the authorized person. 19) LOSS OF FUNDING: In the event funding from state or federal sources is withdrawn , reduced, or limited in any way after the effective date of the Contract, the DEPARTMENT may suspend or terminate the Contract without cause under the "Termination" clause and without the thirty (30) day notice requirement. 20) NONASSIGNABILlTY: Neither this Contract, nor any claim arising under this Contract, nor the work to be provided under this Contract , and any claim arising thereunder, shall be assigned or delegated by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld . 21) NONDISCRIMINATION: During the performance of this contract, the COUNTY shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include , but are not limited to: a. Nondiscrimi nation in Employment The COUNTY sha ll not discrim inate ag ainst any employe.e or applicant fo r employment because of race .• color , sex, sexual orientation, religion , national origin, creed , marita l status, age, Vietnam era or disabl~d veterans status , or the presenoe of any senso ry , mental , or physical handicap. This requirem ent does not apply, however, to a religious corporation , E911 County OPS Contract Page 9 of 18 Kittitas County, E17-021 association , educational institution or society with respect to the employment of individuals of a particular religion to perform wo rk connected with the carrying on by such corporation, association, educational institution or society of its activities. b. The COUNTY shall take action to ensure. that employees are emp loyed and treated du ring employment without discri mi nation because of their race , color , sex, sexual orien tation , relig ion, nati onal origin , creed, marital status , age , Vietnam era or di sab led vetera ns status, or the presence of any sensory, mental , or physical handicap . Such action sha ll incl ude, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for training, including apprenticeships and volunteers. 22) RECAP TUR E PROVISION : In the event the COUNTY fails to expend funds under this Contract in accordance with applicable federal, state, and local laws and/or the provisions of the contract, the DEPARTMENT reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Contract termination . Repayment by the COUNTY of funds under this recapture provision shall occur within thirty (30) days of demand. In the .. event the DEPARTMENT is requ ired to institute legal proceedi ngs to enforce the recapture pro v ision, the DE PARTM ENT shall be e nfitled to its costs thereof, in cludin g attorney fees from the Contracto r. 23) RECO RDS, MO NITORING AND A UDIT ACCESS : a. The COUNTY shall perform under the terms of the Contract and the DEPARTMENT may conduct reasonable and necessary monitoring of the COUNTY's performance. b. To permit such monitoring , the COUNTY shall maintain books, records, documents, and other evidence and accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the DEPARTMENT, the Office of the State Auditor, and federal officials so authorized by law, rule, regulation , or agreement. c. The COUNTY will retain all books, records, documents, and other materials relevant to this Contract for six (6) years from the date final payment is made hereunder, and make them available for inspection by persons authorized under this provision. d . The DEPARTMENT or the State Auditor or any of their representatives and federal officials so authorized by law, rule, regulation, or agreement shall have full access to and the right to examine during normal business hours and as often as the DEPARTMENT or the State Auditor may deem necessary, all of the COUNTY's records with respect to all matters covered in this Contract. Such r ights last for six (6) years from the date final payment is made hereunder. e. The COUNTY shall cooperate with and freely participate in any monitoring, audit or evaluation activities conducted by the DEPARTMENT that are pertinent to the intent of this Contract. 24) SEVERABILITY: If any provision of this Contract or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which can be given effect without the invalid provision, and to this end the provisions of this Contract are declared to be severable. 25) SU B-CONTRACTING : The COUNTY shall comply with all applicable procurement laws, rules and requirements . This wi ll incl ude the use of a competi ti v.e procurement process in the award of any contracts with sub-contractors t hat are e ntered into under this Con tr act. A ll sub-contracting ag reements entered into pursuant to this contract sha ll incorporate this contract by reference . 26) TERMINATION: a. If, t hro ugh any causs, the COU NTY or its sub-cont ractors sha ll fail to fulfill in a timely and proper manner its obligations un de r this Contra ct or if the COU NTY or its sub-cont racto rs sha ll v iolate any of its coven an ts, agreements, or stip ulati ons of t his Contra ct , the DEPARTM ENT shall there upon E911 County OPS Contract Page 10 of 18 Kittitas County, E17-021 have the right to terminate this Contract and withhold the remaining allocation if such default or violation is not corrected within thirty (30) days after submitting written notice to the COUNTY describing such default or violation. b . Notwithstanding any provisions of this Contract, e ither party may terminate this Contract without cause by providing written notice of such termination , specifying the effective date thereof, at least thirty (30) days prior to such date. If this Contract is so terminated, the DEPARTMENT shall be lia ble o nly for payment required under the terms of this Cohtract for servi ces re nd ered or goods delivered prior to the effective date of termination . Upo n not ice of such t ermination , the DEPART M E NT reserv~ the right to suspend a ll or part of the Co ntract, withhold f u rther payments, and prohibit the COUNTY from Incurring addi tio na l oblig ations of funds. c. Reimburse ment f or eligib le ex penses incurred by the COUNTY prior to the effective date of such termination shall be as 'the DEPARTMENT reasonably determines." d. The DEPARTMENT may unilaterally terminate or suspend all or part of th is C ontract with o ut ca use, or may reduce its scope of work and budget, if there is a reduction in fun ds by the source of those funds, and if such funds are the basis for this Contract. 27) TRAVEL AND SUBSISTENCE REIMBURSE MENT: If reimbursement of travel or subsistence expenses are included as part of this Contract, they shall be paid in accordance with rates set pursuant to RCW 43 .03.0 50 and RCW 43 .03.060 as now existing or amended. The COUNTY is required to provide to the DEPARTMENT copi es of receipts for any travel related expenses other than meals and m ileage that are autho rized un der t his Contract. 28) T REATMENT O F A SSET S : Upon successful com plet ion of the terms of this contract, all assets, including equipment, purchased through this contract w ill be owned by the COUNTY unless otherwise specified by the funding source. The COUNTY shall be res po n sible for any and all operation and maintena nce expenses a nd for the ~afe operation of said eq uipment including all questio ns of liability. 29) WAIVER OF DEFAULT: W aiver of any defa ult s h all not be de emed t o be a wai ver of any s ubs eq uent defaul t. Wai ver of breach of any prov is ion of t he Contract shall not be deemed to be a wa iver of any other or subseq uent breach and shall not be construed to be a modifica ti on of t he terms of the Contract unl ess stated to be sllch in w riting, signed by the Director or Contracts Administrator and attached to the original Contract. - E911 County OPS Contract Page 11 of 18 Kittitas County, E17-021 ATTACHMENT C STATEMENT OF WORK E911 COUNTY CONTRACT -SFY2017 July 1, 2016 -June 30, 2017 BASIC LEVEL OF OPERATING SERVICES 1. Maintenance Deliverables a. The county will maintain the equipment per manufacturer's recommendations b. County will complete and return to the department the equipment maintenance certification log (See Attachment F) 54 Coordinator Salary 1. Operate and monitor the enhanced 911 system within the state's enhanced 911 system. a . Assure 911 dialing is operational within the county. 2. Advisory Committee (AC) attendance -50% of scheduled AC meetings per fiscal year. 3. Coordinator Forum -Attend all three (3) Coordinator forums per fiscal year. 4. Cooperate with and freely participate in monitoring or evaluation activities by the State E911 Coordinator's Office (SECO) and Auditor. a . Maintenance of records for six (6) years after grant closure. 55 MSAG I Mapping Coordinators 1. Maintenance of MSAG and ALI. 2 . Maintenance of 911 required layers and uploading to 911 maps. 3. During this contract period each county will participate in any GIS dataset tests recommended by the E911 Advisory Committee and approved by the SECO. 4. By July 30, 2016, each county will deliver to the SECO their plan and cost estimate for achieving the following anticipated SFY18 deliverable: 'By July 1, 2018 each county will deliver to the state (or designated vendor) a GIS data set that includes the data layers required in the Washington NG911 GIS Data Standards, which have been synchronized to the MSAG, and optionally the ALI, at a 98% match rate.' Note 98% accuracy is the anticipated NENA recommendation -this may change. 5. By June 30, 2017, each county will deliver to the state or designated vendor a GIS data set that includes the data layers required in the Washington NG911 Data Standards , which has been synchronized to the MSAG, and, optionally the ALI, at a 75% match rate to demonstrate their progress towards the July 1, 2018 goal of 98%. S6 IT Coordinator 1. Equipment/software (CPE, CAD, Net Clock, network, network security) a. Participate in the selection and/or installation of 911 equipment. 2. 16 hours of training in support of systems used by 911. S7 & B6 Call Receiver Salary/Benefits & Tra i ning 1. Time Audits will reflect 50% or more call receiver time. 2. The County will maintain detailed documentation that 911 staff receives initial and a minimum of 24 hours of continuing annual training per Telecommunicator/Call Receiver. 58 Public Ed Coordinator 1. Participate in 50% of any scheduled state 911 Public Education meetings or forums as designated by the State E911 Public Education subcommittee. 2. Conduct various public 911 presentations to various audiences. 3 . Participation in state 911 Public Education campaigns. 59 Training Coordinator 1. Participate in 50% of any scheduled state 911 training coordinator meetings or forums as designated by the State E911 Training subcommittee. E911 County OPS Contract Page 12 of 18 Kitt itas County, E17-021 ATTACHMENT D STATE REIMBURSEMENT SCHEDULE E911 COUNTY OPERATIONS CONTRACT -SFY2017 Ju ly 1, 2016 -June 30 , 2017 COUNTY CONTRACT REIMBURSEMENT SCHEDULE COORDINATOR PROFESSIONAL DEVELOPMENT (CPO) SECTION Statewide services benefit all counties and do not require local revenue to be used prior to state reimbursement. The following are re imbursed through county contracts : ELIGIBLE ITEM Advisory Committee Meeting Attendance AC Subcommittee Meetings CPD1 Coordinator Forum Attendance CPD2 State E911 supported Attendance E911 County Coordinator Training E911 County OPS Contract STATE REIMBURSEMENT Advisory Committee (AC) Meetings: Travel r~imburseme nt expense fo r all ,AC meetings attended by the E911 County Coordinato r or designee. The E911 County Coordinator must attend at least 50% of all held AC meetings per fiscal year -contractual requirement. A substitute of a primary PSAP/E911 employee must be pre-approved if requested to attend on the E911 County Coordinator's behalf, but will not count as part of the contractual obligation of 5b% attendance by the E911 County Coordinator. AC Subcommittee Meetings: Subcommittee members are authorized travel re imbursement for all subcomm ittee meetings they attend. Coord inator Forums: Travel reimbursement expense for a total of two PSAP/E911 employees to attend Coordinator Forums . One of the two must be the E911 County Coordinat or. The E911 County Coordinator must attend all Coordinator Forums -contractual requirement. A substitute of a primary PSAP/E911 employee must be pre-approved if requested to attend on the E9 11 CQunty Coordinator's beh alf. State E911 supported : Travel reimbursement expenses for the 911 Coordinator to attend State E911 supported tra ining, meetings, and/or events. See: Advisory Committee Meeting AttendanceiTravel Reimbursement Policy, Coordinator Forum Policy, Training Policy, Public Education Policy The E911 Cou nty Coordinator is authorized up to $6,000 (per fiscal year) to attend national NG911 related conferences/trainings and/or train ing to enhance job skills . An additiona l and/or substitute of a primary PSAP/E911 office employee must be pre-approved if requested to attend on the E911 County Coordinator's behalf. For counties w ith a population of 1.5 million or more the authorized amount is doubled for an additional person to attend training, a total of $12,000 (per fiscal year) See: Training Policy Continue on next page Page 13 of 18 Kitt itas County, E17-021 CPD3 Publ ic Education 911 CPD4 Salaries/Benefits CP05 CPD6 CPD7 and Training 911 Call Receiver Training NG911 Modernization 911 Interpretive Services Up to $5,000 (perffscal year) is authorized for expenses directly related to info rming the public of the ca pabilities , limitations , and proper use of E9 11, which Includes training , salaries, travel , supplies and materials. Expenses for purchases and traini ng must be pre-approv:ed by the E911 Program Manager and/o r Fin ancia l Coordi nator. Back-fill is not eligib le under th i~ line item. See: Public Education Policy. Training Policy, Salaries & Benefits Summary Up to $13,500 (per fiscal year) is authorized for salaries/benefits and training expenses for the following positions: MSAG , Mapping/GIS , and/or Information Technology Coordinator(s). Backfill is not eligible under this line item. Should there be additional funds available followin g fulfillment of County and'CPO Contracts and/or NG M,oderniz.ation of C P ElTeleph one systems have been completed , SECO may authorize add itional f unds for each of the 39 counties to be used solely for the purpose of NG911 MSAG/GIS Modernization , provided that if a county c.ertifi es they have completed MSAG/GIS Modernization they may use the fu nds for other modernization efforts. The amount of the funding will be determined by SECO if there are additional funds. See: Training Policy, Sa/aries & Benefits Summary Tota l trai ning funds shall be calcu lated at $500 (per fiscal year) per full- time call receiver at the primary PSAP(s) with a cap not to exceed 30 call recei vers pe r county. Eligible expe ns es include: airfare, registration fee, luggage fee , parking , lodging, meals, rental vehicles, fuel, travel c osts for mil eag e (personall y-own ed vehicles or agency vehicl es that employee an d/or PSAP is ch arged a fee to use), training materials and overtime and backfill while in training status. See: Training Policy Costs related to modernization of the E911 System as authorized and pre-approved by the State E911 Coordinator. Should th ere be addition al funds availa ble following fulfill ment of County and CPD Cont ra cts andior NG Modern ization of CPE/Te lephone systems have been completed, SECO may authorize additional funds for each of the 39 counties to be used solely for the purpose of NG911 MSAG/GIS Modernization , provided that if a county certifies they have completed MSAG/GIS Modernization they may use the fu nds for other modernization efforts. The a mount of the funding will be determined by SECO if there are additional funds. Costs incurred for use of interpretive services to facilitate 911 call taking . BASIC SERVICES OPERATIONAL SECTION S4 ELIGIBLE ITEM E911 CountylWSP Coordinator -Salary E911 County OPS Contract STATE REIMBURSEMENT Salary/benefits shall be calculated at $63,807 (per fiscal year). See: Salaries & Benefits Summary Continue on next page Page 14 of 18 Kittitas County, E17-021 Master Street Salary/benefits shall be calculated at $57,090 (per fiscal year). MSAG Address Guide S5 (MSAG) & Mapping/ and/or Mapping/GIS Coordinator must be someone other than E911 GIS Coord ination -County Coordinator. Back fill is not eligible under this line item. Salary See: Salaries & Benefits Summary E911 Information S~lary/benefits sh a ll be calculated at $27,014 (per fiscal year), per S6 Technology (IT) -PSAP , t o support a nd maintain W AC-eligib le E911 eq uipment. IT su pport must be a person other than the E911 Coun ty Co ordi n ato r . Back fi ll is not Salary eligible under this line item. See: Salaries & Benefits Summary Salary/benefits shall be calculated $289,150 (per fiscal year). Call E911 Call Receiver Receivers are defined as a person(s) whose primary function (at least 50 S7 Salaries and Benefits percent of their time) is sitting at a console, hired, trainedlin training and prepared to answer 911 calls. See : Salaries and Benefits Policy E911 Public Sala ry/benefits sha ll be calcu lated at $7 .273 (per fi sca l year) to assi st S8 Education with Ipca l public:: edu cation activities. Publi c Ed ucat ion Coord inator must Coordinator -Salary be a person other than the E911 County Coordinator. Backfill is not elig ible under this line item. See: Public Education Policy, Sa/aries & Benefits Summary Sala ry /benefits shall be cal culated $7,273 (per fiscal year) to assist with S9 E911 Training PSAP train ing. Training Coordinator must be a person other than the Coordinator -Salary E911 County Coordinator. Back fill is not eligible under this line item. See: Salaries & Benefits Summary B4 MSAG/Mapping/GIS Training shall be calculated at $5,000 (per fiscal year). -Training See: Training Policy Training shall be calculated $10,000 (per fiscal year) to support WAC- B5 E911 IT -Training eligible E911 equipment and must be pre-approved by the state office. See: Training Policy Total training funds shall be calculated at $1,500 (per fiscal year) per full- Call Receiver time Call Receiver at the primary PSAP. May also be used for salary of B6 Training new call receiver, while enrolled in new hire internal/external training. Limited to $2,000 for each new hire. See: Training Policy, Salaries & Benefits Summary Hardware, software, and services for the E911 Mapping/GIS /MSAG B7 E911 Mapping Coordinator to manage the mapping /MSAG data . Calculated at $10,000 Administration (per fiscal year). Headsets for E911 For purchase, maintenance, accessories and replacement parts B12 Call Receivers (including batteries). Headsets do not need prior approval to purchase. Shall be calculated as no more than $2,000 per county, per fiscal year. B13 Destruction of E911 Shall be calculated at $100 per fiscal year. Records E911 Coordinator Shall be calculated at $500 per fiscal year for electronic mail service. B14 Electronic Mail May be used to purchase and/or maintain monthly service device to access E911 email (laptop, Smartphone, etc). Continue on next page E911 county OPS Contract Page 15 of 18 Kittitas County, E17-021 EQUIPMENT MAINTENANCE SECTION See: Capital Equipment Support Policy, Training Policy, Salaries & Benefits Summary for further details ELIGIBLE ITEM STATE REIMBURSEMENT S1 .1 CPE rr elephone Expenses related to repairs and preventative maintenance . System Maintenance S3.1 PSAP Mapping Expenses related to repairs and preventative maintenance. Maintenance 81 .1 UPS Maintenance Expenses related to repairs and preventative maintenance. 88.1 Instant Call Check Expenses related to repairs and preventative maintenance. Maintenance 810.1 E911 MIS Expenses related to repairs and preventative maintenance. Maintenance Call Detail Recorder Expenses related to repairs and preventative maintenance. 811.1 or Printer Maintenance C1.1 Logging Recorder Expenses related to repairs and preventative maintenance . Maintenance C2.1 CAD System Expenses related to repairs and preventative maintenance. Maintenance C3.1 Auxiliary Generator Expenses related to repairs and preventative maintenance. Maintenance C4 .1 Clock Synchronizer Expenses related to repairs and preventative maintenance. Maintenance C5.1 Console Furniture Expenses related to repairs and preventative maintenance. Maintenance E911 County OPS Contract Page 16 of 18 Kittitas County, E17-021 ATIACHMENTE BUDGET SHEET E911 COUNTY CONTRACT -SFY2017 July 1, 2016 -June 30, 2017 Coordinator Professional Development Basic Service Operational TOTAL CONTRACT NOT TO EXCEED E911 County OPS Contract Page 17 of 18 SFY2017 $ 41,150 $ 246,481 $ 287,631 Kittitas County, E17-021 ATTACHMENT F EQUIPMENT MAINTENANCE CERTIFICATION LOG E911 COUNTY CONTRACT -SFY2017 July 1, 2016 -June 30, 2017 (-.Kittitas County certifies that all maintenance has been sch eduled and completed on an annual basis for the followin e ui ment:· Equipment Vendor Name Lo in Recorder Com uter-Aided Dis Auxilia Generator Clock S nchronizer Call Receiver Console Furniture Sig natUr(nirl1e and ti~e) J I l E911 County OPS Contract Page 18 of 18 Kittitas County, E17-021 SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT CAMP MURRAY, WASHINGTON 98430-5122 NEW FORM WILL REPLACE PREVIOUS FORMS I'l' . ~ ,t . e '. ;;~ A '" c • "c< .~ ~ ~ NAME OF ORGANIZATION DATE SUBMITIED Kittitas County PROJECT DESCRIPTION CONTRACT NUMBER FY16 E911 County Contract E17-021 .,,' ,; ':' ",. . .. ~ .. ... " · ... r , ,...- _.1lI 11, AUTHORIZING AOTRpRl."fY I SIGNATURE '" ' . PRINT ORTYPE NAME TITLEITERM OF OFFICE - ~ .~ Chairman Board of County 7 r/~ ~dtJt Commissioners, Jan 1. 2015 - '\ Obie O'Brien Dec 31,2018 Vice Chairman Board of County ABSENT Commissioners, Jan 1, 2013 - Paul Jewell Dec 31,2016 .,.,p-r.-III , .>'"-~ c~ '-'--" "; '" :ff _ -: ~ ; , 12, AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS I SIGNATURE PRINT OR TYPE NAME TITLEITERM OF OFFICE \ Chairman Board of County ~MCJ2:.-Commissioners, Jan 1, 2015 - Obie O'Brien Dec 31, 2018 Vice Chairman Board of County -ABSENT Commissioners, Jan 1, 2013 - ;', ... ~ . Paul Jewell Dec 31,2016 '., ~ ~', ~ " .~~-; ~ ~ .. -. ...-:£:... ' ~4'" .'oY'"' "' ~ "~ ~' -' 13. AUTHORIZEQ TO SIGN REQUESTS FOR REIMBURSEMENT {A-19} I SIGNATURE PRINT OR TYPE NAME TITLEfTERM OF OFFICE . ~Jl~~ l(avl<J~w Director of KITICOM, appOinted Darlene Mainwaring CMJ~· () Kittitas County budget & Finance, -:'; Judy Pless appOinted Please co lrtr{ete~orm with an new contract or an p y y time ersonnel chan esc p 9 Submit one original to State E911 Office •• . ......• ,1 • .--I ' , Contracting Checklist Washington Military Department Contractor Name Contract # (pulled from contracts section below) Fund Source Amount Start Date End Date Project Description Grant Attached Contract E17-021 Kittitas County - E911 OPS SFY17.pdf Adobe Acrobat Document 1.07 MB Supplemental documentation (i.e. previous amendments) are located at the bottom of this form. Kittitas County -OPS E17-021 03F $287,631 7/1/2016 8/15/2016 This is a reimbursement contract. Reimbursement is limited to the maximum contract amount, travel, goods, services and other listed budget categories on an actual cost basis for certain approved incurred eligible, approved and incurred Coordinator Professional Development and Operational expenses as described in WAC 118-66-050(3) and Enhanced 911 (E911) policies incorporated herein by reference in the amounts described in the Budget Sheet (Attachment E). E911 Contract Origin I Name: Teresa Lewis Contact Info 0 Comments Face Sheet 0 Scope of Work 0 Budget 0 Milestones D Is this an amendment? No Special Conditions No EFT on file Yes Sent on Date 6/17/2016 Contracts Specialist Name: Mara Lake Add Contract # E17-021 Comments Review Face Sheet 0 Review Formatting 0 Review Milestone Dates 0 Review Special Terms & Conditions 0 Review General Terms & Conditions 0 Review Budget Amounts 0 W -9 on file Yes Convert to PDF 0 Review complete, contract approved Date 6/23/2016 Defects? 0 Section Supervisor Name: Bill Peters Review face sheet 0 Comments Review Scope of Work 0 Review Budget 0 Review Milestones and Timelines 0 Review Special Terms & Conditions 0 Review complete, contract approved Date 6/23/2016 Defects? 0 Unit Manager Name: S;gfred Dahl Review face sheet 0 Comments Review Scope of Work 0 Review Budget 0 Review Milestones and Timelines 0 Review Special Terms & Conditions 0 II Review complete, contract approved Date 7/5/2016 Defects? 0 Admin Name: Teresa Lew;s Draft Email 0 Comments Email contract documents (cc: contracting 0 office) W-9 and EFT form if needed 0 Signature Authorization Form 0 Debarment Form 0 Other program forms as appropriate 0 Sent to Contractor and Contracting office Date 7/8/2016 lInternal Days Contract Specialist Name: Bill Greenup Review for alterations in contract 0 Comments Confirm signature with SAF 0 Check for completed forms 0 Check for FFATA 0 Check for W-9 0 Check for Debarment 0 Check for SAF 0 Check for EFT 0 Sent to Finance Director Date 7/22/2016 Final distribution of signed contract and Signature Authorization Form to: Contractor 0 Program poc 0 Comments Attachment @ File Attachment Use pull down arrow to Include multiple attachments If necessary.