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Home My WebLink Aboutrecreational boating safetyKITTITAS COUNTY SHERIFF'S OFFICE AGENDA STAFF REPORT AGENDA DATE: Tuesday, May 17,2016 ACTION REQUESTED: Request to Acknowledge the Recreational Boating Safety Federal Financial Assistance Grant Letter of Award BACKGROUND: The Kittitas County Sheriffs Office has worked with the Washington State Parks & Recreation Commission in years past. The Boating Safety Program funds are available to assist the Sheriffs Office with local marine law enforcement efforts between March 1,2016 and September 30,2016. The funds are specifically for reducing boating-related loss of life, personal injury, and property damage. INTERACTION: This grant was reviewed and approved by the Kittitas County Prosecutor's Office. RECOMMENDATION: Request to Acknowledge the Recreational Boating Safety Federal Financial Assistance Grant Letter of Award HANDLING: No handling. LEAD STAFF: Sheriffs Office Command Staff Today's Date May 5,2016 Fund/Department 3D/Sheriff Kittitas County Review Form Grants & Contract Agreement Agenda Date Contract/Grant Information :; / \', 'I1t.-" Contract /Grant Agency: WA St Parks & Recreation Commission Boating Safety (Grant #SH16-009) Period Begin Date: March 1, 2016 I I Period End Date: September 30, 2016 Total Grant/Contract Amount : $13,283.05 Grant/Contract Number: Contract/Grant Summary: The Boating Safety Program funds are available to assist the Sheriff's Office with local marine law enforcement efforts between March 1, 2016 and September 30 ,2016 . The funds are specifically for reducing boating- related loss oflife, personal injury, and property damage . Financial Information Total Amount $ 13,283.05 State Funds $ Federal Funds $ Percentage County Funds Matching Funds $ CFDA# 97.012 In-Kind $ Explain Is Equipment being purchased? Who owns equipment? New Personnel being hired? Contact HR hiring -reporting requirements Future impacts or liability to Kittitas County: Budget Information /" Budget Amendment Needed? Yes E:f attach budget form V No D Why not New Division Created? no Revenue Code o ~l -~ (> l lJ 0 ">'\"3> ~, 0\ }-.. Expense Code 00 l-l.ol;)"" 0 5'\'C. ¥'tC'rC- Pass Through Information Agency to Pass Through Amount to Pass Through $ Sub-Contract Approved Date: Grant/Contract Review Page 1 Prosecutor Review I Has the Prosecutor reviewed this agreement? I Yes [Xl No D CAMAS# 33053 County Departments Impacted Auditor Facilities Maintenance Information Services Human Resource Prosecutor Treasurer Submitted r-- Signature: ~~ -:::;;7. \ ").0-Date: s: <1 -"""L-0 (J. Department: Sheriff Assignment of Tracking Information Auditor's Office Human Resource Prosecutor's Office 1 "" w-5M • "t"t 8 ~~ s/~II'o Who Signed the grant application \ , I Reviewer I Date Grant/Contract Review Page 2 Don Hoch Director STATE OF WASHINGTON WASHINGTON STATE PARKS AND RECREATION COMMISSION 1111 Israel Road S .W .• P.O . Box 42650 • Olympia , WA 98504-2650 • (360) 902-8500 TOO (Telecommunications Device for the Deaf): (360) 664 -3133 www.parks .state .wa .us February 25, 2016 Sheriff Gene Dana Kittitas County Sheriffs Office 307 W Umptanum Road Ellensburg, W A 98926-6720 Re: Recreational Boating Safety Federal Financial Assistance Grant Letter of Award Dear Sheriff Dana: The Washington State Parks and Recreation Commission has reviewed and accepted your application for a Recreational Boating Safety (RBS) Federal Financial Assistance Grant and is awarding $13,283 .05 to your agency. The grant is for the period March 1 to September 30, 2016 . Award Information: Federal Award Identification: 3316FAS160153 Federal Award Date: 2123/16 CFDA Number: 97.012 Terms of Acceptance: Acceptance of a Federal Financial Assistance award carries with it the responsibility to comply with the terms and conditions of the award. Acceptance is defined as the start of work, drawing down funds, or accepting the award via electronic means. A wards are based on the application form, as approved by State Parks. The signed grant application contains the terms and conditions to which your agency has agreed. I urge you to carefully review your application (enclosed) so you are familiar with each requirement. Specifically You Have Agreed To: • Provide your agreed upon local funding match as submitted in your A-300 form. • Carry out your approved prevention plan and reach the measureable prevention goals as submitted in your A-300 form. • Execute the patrol plans 1 emphasis patrols 1 enforcement policies by doing the activity 1 product during the time frame 1 target date to achieve your purpose / outcome as submitted in your A-300 form. • Conduct the number of vessel safety inspections as submitted in your A-300 form. • Conduct the number and type of educational classes and activities as submitted in your A-300 form. M:\LA W ENFORCEMENl\APPROVED PROGRAMS\GRANTS\2016 GRANTS\A W ARD LETTERS + ATT ACHMENTS\2016 FINAL Letter of Award - Merged Version.doc • Pmticipate and attend the community events and activities as submitted in your A~300 form. • Conduct the presentations to groups & schools as submitted in your A-300 form. • Participate and work with media to conduct outreach to boaters and to execute your media plan as submitted in your A-300 form. • Participate and partner with community forums as submitted in your A-300 form . • Send State Parks any updated or improved local ordinances that reduce boating accidents . • Provide the Instructors listed in your A-300 form if requested by State Parks. • Ensure the "Marine Lead", at a minimum, attends all meetings required / requested by State Parks. • Attend advanced training (when offered) and maintain currency requirements, once they are posted and announced, to ensure compliance with NASBLA training standards (optional). • Emphasize enforcement of: o Life jacket requirements; o Mandatory boater education (required to be carried by operators born after January 1, 1955 when operating a motor boat of 15 hp or more and not otherwise exempted); o Boating Under the Influence (BUI); and o "Rules of the Road" and other operating regulations, especially between paddle / human powered vessels and motorized vessels. • Participate in Operation Dry Water in June 2016. • Request reimbursement for approved expenditures only. Refer to your Federal Financial Assistance Grant Application (enclosed) for terms and conditions. Your signature on each Marine Law Enforcement Grant Invoice Voucher certifies that your agency has completed the work and has retained copies of all the supporting documentation on file for audit purposes per the commitment in the Federal Financial Assistance Grant Application -Calendar Year 2016 -April 1 to September 30,2016. If you have questions regarding contract terms , expenditures, or financial invoice billing, please contact Sherri Sweeney at (360) 902-8845 / sherri.sweeney@parks .wa.gov or Kat O'Kelly at (360) 902-8843 / kat.o 'kelly@parks .wa.gov . Sincerely, ~~ ade Alonzo, Bating Law Administrator Washington State Parks and Recreation Commission Enclosures cc: Hoyle Hodges, Marine Law Enforcement Coordinator Sherri Sweeney Kat O'Kelly Contracts Fiscal M :\LAW ENFORCEMENT\APPROVED PROORAMS\ORANTS\2016 ORANTS\AWARD LETTERS + ATTACHMENTS\2016 FINAL Letter of Award- Merged Version .doc Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program SECTION 3 -FY 2016 GRANT APPLICATION LOCAL FUNDING MATCH: MLE FUNDING ELIGIBILITY REQUIREMENTS. a) 100% match requirement if agency receives $10,000 or less of VRF fees. b) 50% match requirement if agency receives more than $10,000 in VRF fees. c) State Parks feels the most successful RBS programs have support in their local communities. The clearest sign of support is the amount of funds budgeted by county commissioners or city councils for local RBS programs. State Parks is prioritizing its federal assistance grants for communities that have made RBS programs a priority by budgeting local dollars for their program. State Parks does not want to discourage or prevent a community that has made marine law enforcement a priority from receiving federal assistance grants, however State Parks 1) would like to increase the local commitment for funding boating safety and 2) is unable to fund local marine law enforcement programs by itself so it is prioritizing funding to those communities that can provide a local match. The documentation of local match should show what local funds have been budgeted for the agency's marine law enforcement program for 2016 -the same funds that when spent, would be reported in the vessel registration expenditure report. For the purposes of the financial assistance grants application, State Parks would accept an official budget document on agency letterhead, signed by the police chief or sheriff as evidence of the financial commitment made by the community and would suffice to meet the match requirement for the 2016 federal assistance grants. State Parks is only considering locally provided funds as match. Other grant funds or in-kind contributions would not meet these criteria. Describe the agency's match category (100% or 50%) and how those local matching funds will be used. Kittitas County falls in the 50% match of vessel registration fees category. Matching funds will be used to provide saleries and benefits for Marine Patrol deputies working on normal patrol time. For each shift where a deputy is working marine patrol funded by grant money, a matching deputy will be working as well funded through vessel registration fees .. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 17 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program PREVENTION PLAN PART 1 -ASSESSMENT, IDENTIFICATION, GOALS Risk Factors Objective: Describe the highest priority recreational boating risks and hazards within your jurisdiction based on accident data, any other relevant data, and best professional judgment. High Priority Boating Risks & Hazards Data I Professional Judgment Yakima River-log jams and strainers Vast majority of rescues relate to these hazards Columbia River-Rough water combined with Majority of weather related rescues and BUI arrests Alcohol occur on this body of water Comments Kittitas County has a large amount of recreational floaters who float dangerous portions of the Yakima River. These portions are cluttered with log jams and other hazardous obstructions that result in emergency rescues. The Columbia River in the Vantage area is known for very high winds causing difficult operating conditions. This combined with heavy alcohol usage demand marine patrol services. High Priority Audiences Objective: Describe the demographic groups of boaters that are the highest priority for prevention efforts and the specific behavior that, if changed, would result in fewer boating accidents or fatalities . Description of the Audience Why is this audience a priority? Recreational floaters on Yakima River{Tubers) Related to a large number of rescues and drownings Power boat operators on Columbia River This is the group engaging in large alcohol consumption and "Partying" while boating. This results in rescues, alcohol overdoses, and property damage. Comments BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 18 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program PREVENTION PLAN PART 2 -TASKS, TACTICS, MEDIA 1. Patrol Plans / Emphasis Patrols / Enforcement Policies: Please describe how you will use patrol to achieve your prevention goals. (Consider emphasis patrols for Operation Dry Water and other campaigns) Activity Time Frame Increased Emphasis Patrols May through August Operation Dry Water Last weekend in June Total Patrol Hour Goal Comments 2. Safety Inspections I Activity I Time Frame BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) Patrol Hour Goal for this Activity 150 20 170 I Inspection Goals 19 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program Increased Ramp inspection hours May through August 40 on Columbia River and upper county lakes Increased Ramp inspections on May through August 20 Yakima River Increased written inspections on May through August 110 the water during patrol Total Inspection Goal 170 Comments 3. Education Classes Activity Time Frame Number of Students Trained Teach two Adventures in Boating April through September 20 Classes to the public Total Number of Students Trained Goal 20 Comments The Kittitas County Sheriff's Office will attempt to instruct two courses if there is enough public interest in the classes. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 20 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program 4. Community Events Activity Time Frame Conduct two free events to the public to provide courtesy vessel May through August inspections Participate in local Parades May through August Total Community Events Goal 2 Comments -Please describe how you will use community events to address the highest priority risks and audiences in your jurisdiction. During the courtesy inspections we will address required equipment, BUI information, and boating hazards . 5. Presentations to Groups & Schools Activity Time Frame Life Jacket and boating presentation to local elementary schools May-June Total Presentations Goal 1 Comments -Please describe how you will influence the behavior of the students /attendees through presentations at schools and groups. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 21 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program Presentation to schools children about the importance of PFD's will educate the next generation of boaters. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 22 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program 6. Media Plan What are you attempting to accomplish through media? What audiences do you need to inform or influence? What partners do you have that can re-broadcast your message for you? All the national campaigns listed come with media materials pre-made. You are encouraged to consider using them in your program. Tactic / Strategy Describe when and how you will use this tactic Press Releases Agency Website Agency Newsletter Facebook Twitter Media Ride Alongs Partner Media Operation Dry Water June, local radio ads Nat'l Safe Boating Week Spring Aboard Wear It! Other (please describe) Spring, Local radio ads for Adventures in Boating classes Comments BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) Performance Measure (what are you What is your measuring to evaluate measurable goal? your success? Increased knowledge of Survey boaters during BUI enforcement from inspections about ads residents and to determine an increased knowledge of the program and BUl's opposed to very little knowledge currently Increased interest in Survey students about taking the course how the heard about the class. We hope these ads will increase our advertisment audience. 23 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program Spring Aboard! -Apr i l 17-23 Ready Set Wear It! May 21 , 2016 Nat ional Safe Boating Week -May 21 -27 Operation Dry Water -June 24-26 BOATING FEDERAL FINANCIAL ASSISTANCE GRANT 24 P&R A-300 (REV. 1212015) Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program 7. Professional Prevention Partners; i.e. Safe Kids, Washington Drowning Prevention Network, US Coast Guard Auxiliary, etc ... Partnering Organizations What measureable goal does this Time Frame partner help you achieve? WDFW Increased number of vessel Last weekend in June inspections during ODW Comments WDFW Officers partner with Kittitas County Sheriff's Office Deputies to cover more launch locations. 8. Local Ordinances Goal Enforce speed limit on Little Lake Kachess Expected Outcome Gain better compliance to County Ordinance Ordinance Title Hyperlink to full text Applies to a single water body or all. Speed limit http://www.co.kittitas.wa.us/boc/ countycode/title09 .aspxtlCha pter _9.10 Single on Lake Kachess Comments -describe any other ordinances you might propose to help reduce boating accidents within your jurisdiction. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&RA-300 (REV. 12/2015) 25 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program Prevention Goals Summary -Use comment box if needed Activity Goal for 2016 Patrol 170 hrs Inspections 170 Written Education Classes 2 Presentations to Groups & Schools 1 Media 2 Partners 1 partner, Continue partnership for increased OOW local Ordinances 1 ordinance, Increased compliance Comments INSTRUCTOR INFORMATION 9. Instructors Your agency must be willing to provide marine law enforcement instructors if requested by State Parks. Instructors must be able to attend Instructor Training and become NASBLA certified instructors. Instructors must be available to teach up to 40 hours of classes per year for three years. Please list potential MLE Instructor Candidates: Name Phone # Email Clayton Myers 509-962-7525 clay.myers@co.kittitas.wa.us Brent Severson 509-962-7525 brent.severson@co.kittitas.wa.us BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) Instructor Development (Please enter Yes or No) Yes Yes 26 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program PARTICIPATION IN MEETINGS The lead marine officer identified by your agency on Form A-299, must attend all meetings and conferences convened by State Parks . TRAINING I CURRENCY Agencies must ensure that all marine officers identified in their roster have received all training required by State Parks. Completion of Basic Marine law Enforcement (BMLE)/Sasic Crew Member (BCM) Course and annual BCM currency are the only requirements at this time. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 27 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program FY 2016 FEDERAL FINANCIAL ASSISTANCE GRANT AWARDS Agency Asotin CoSO Bainbridge Island PD Benton CoSO Black Diamond PO Bonney lake PD Chelan CoSO Clallam CoSO Clark Co SO Cowlitz Co SO Douglas Co SO Everett PD Ferry Co SO Franklin Co SO Gig Harbor PD Grant CoSO Grays Harbor Co SO Island CoSO Jefferson Co SO Kent PO King CoSO Kitsap CoSO Kittitas Co SO Klickitat Co SO lake Stevens PO lakewood PD Lewis CoSO lincoln Co SO Mason Co SO Mercer Island PO Pacific County Pend Orellle Co SO Pierce CoSO Port Orchard PO Poulsbo PO San Juan Co SO Seattle PD Skagit CoSO Snohomish Co SO Spokane Co SO Tacoma PO Thurston Co SO Walla Walla Co SO Whatcom Co SO Whitman Co 50 YakimaC050 BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&RA-300 (REV. 12/2015) Total 2016 Award Calculation $ 11,717.49 $ 12,817.22 $ 14,860.63 $ 11,888.79 $ 11,615.07 $ 14,091.60 $ 24,481.82 $ 19,976.22 $ 14,002.20 $ 12,196.28 $ 17,911.58 $ 12,695.60 $ 15,181.21 $ 12,055.68 $ 20,431.90 $ 19,040.83 $ 15,791.59 $ 18,219.29 $ 13,394.42 $ 16,367.37 $ 15,068.79 $ 13,283.05 $ 12,412.48 $ 13.786.82 $ 12.759.13 $ 15,384.60 $ 13,056.63 $ 15,645.82 $ 16,728.17 $ 13,204.59 $ 13,134.91 $ 18,567.25 $ 12,153.06 $ 11,421.03 $ 17,226.09 $ 42,023.78 $ 18,395.58 $ 16,508.56 $ 17,115.29 $ 14,330.69 $ 13,018.17 $ 12,638.70 $ 17,690.70 $ 14,840.45 $ 10,868.85 $ 699,999.98 28 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program SECTION 4 -ADDITIONAL BILLING AND ADMINISTRATIVE INFORMATION These grant funds are specifically for reducing boating-related loss of life, personal injury, and property damage tied to the U.S. Coast Guard's Strategic Plan of the National Recreational Boating Safety Program 2012 -2016. This is accomplished by using the grant funds for on-water law enforcement hours for patrol by officers who have completed a basic Recreational Boating Safety training course meeting State Parks standards. Review the plan at http://www.uscgboating.org/. By completing and submitting this application, the applicant agrees to the following terms: 1. Expand patrols beyond those paid for with state Vessel Registration Fees and local funds. 2. Enforce state RBS regulations using a "zero tolerance" policy for: a. Ufe jacket requirements, including lifejackets not worn, insufficient lifejackets, and lifejackets found unserviceable or the incorrect size; b. Completion and possession of the mandatory boater education card when operating, for operators required to carry it; c. Boat operation under the influence of alcohol (BUI) rules; and d. "Rules of the road" and other operating regulations. 3. Participate in the national Operation Dry Water campaign June 24, 25 & 26, 2016. 4. Follow the following procedures for requesting reimbursement. Invoices for reimbursement may be submitted no more often than monthly but no less than quarterly. a. Submit the following documents. i. The Marine Law Enforcement Grant Invoice Voucher (form A-19) provided including the Officer List Worksheet. When preparing the A-19 invoice voucher, please be sure all expenditures support the RBS mission and that detailed explanations are provided for purchases of equipment and maintenance that occurred during the period in which reimbursement is requested. Boating Program staff will review all A-19's and contact you if any expenditure listed is unclear. Copies of receipts may be requested to support reimbursement . ii. Summary of Activities Report (A-428) iii. Yellow copies of all written vessel inspections completed (P&R A-274). Copies submitted with the quarterly Summary of Activities Report will be sufficient. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 29 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program iv. Copies of the vessel log sheet to document each patrol vessel and shift may be requested. v. Names of officers performing patrols paid with these funds. b. A-19 Invoice Vouchers requesting reimbursement must be received and date stamped at State Parks by the following dates. The timely submission of reimbursement requests allows proper time for the processing of payments. A- 19's submitted after these dates will not be accepted, but may, at our discretion, be processed only when State Parks has been contacted in advance of due date. i. For the period April-May-June (2nd quarter): by July 15 th . For the period July-August-September (3rd quarter): by October 15 th . ii. Invoices for reimbursement (form A-19) may be submitted monthly or quarterly. c. Unforeseen Circumstances: If, during any quarter, an agency is unable to meet the requirements of the grant it should submit a letter, signed by the police chief or sheriff, along with the reimbursement request explaining the reasons and mitigating circumstances. In extreme cases, State Parks may request these applicants to submit a plan within 30 days of the end of the quarter that describes steps the applicant will take to meet minimum requirements. In these cases, reimbursement requests may be deferred until the plan is received and approved by State Parks. d . Grantees are required to maintain records of all allowable expenditures for which grant dollars were spent and must make these records available to State Parks for review upon request. Expenditure records may include but are not limited to receipts, invoices, and timesheets. These records must be maintained for six years following the completion of the grant. Agencies that did not report local expenditures on the annual Vessel Registration Fee Expenditure Report due November, 2014 are not eligible to apply for the grant. BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) 30 Washington State Parks & Recreation Commission 2016 Marine Patrol Federal Financial Assistance Grant Program AUTHORIZED SIGNATURE I certify that I am authorized to obligate the agency listed below and that I am authorized to accept such funds and to guarantee that the funds will be used solely for expenditures limited to the areas in WAC 352-65-040, and that federal grant funds will be used in conjunction with local funding and state Vessel Registration Fees. Grant funds are not for the replacement of local funds or state Vessel Registration Fees and are only for the performance to meet the terms and conditions detailed in this application.. ~ J'~:?_o: -- Authorized Representative: Signature Gene Dana Print Name Sheriff Title BOATING FEDERAL FINANCIAL ASSISTANCE GRANT P&R A-300 (REV. 12/2015) Date 31