HomeMy WebLinkAboutRes to Award Petro and Lube for 2016.pdf (Updated)KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED :
BACKGROUND:
INTERACTION:
RECOMMENDATION:
HANDLING:
ATTACHMENTS:
LEAD STAFF:
AGENDA STAFF REPORT
January 5,2016
Approve a Resolution to Award the Bid to
furnish Petroleum and Lubricant Products for
Calendar Year 2016.
Annually, Kittitas County Public Works goes
out to bid for the furnishing of Petroleum and
Lubricant Products in accordance with
specifications. Bid packets are sent out to all
local businesses in order to give equal
opportunity.
Bids were opened on December 17,2015, at
2:00 p.m. in the Public Works Department and
four bids were received. Public Works
recommends the bids from A-1 Petroleum for
Schedule "A"; R.E. Powell Distributing for
Schedule "B" based on profit margin and A & I
Distributors for Schedule "C".
Public Works
Move to approve Resolution to Award the Bids
to furnish Petroleum and Lubricant Products for
2016.
Return one (1) original to Public Works
Resolution; Bid Tabs
Mark Cook
Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION
NO. ()O/Lf -007-
TO AWARD THE BID TO FURNISH PETROLEUM AND LUBRICANT PRODUCTS FOR 2016 AND
AUTHORIZE THE PUBLIC WORKS DIRECTOR TO SIGN CONTRACT DOCUMENTS
WHEREAS: A Notice of Call for Bids was advertised for Petroleum and Lubricant Products for 2016 on
December 1, 2015; and
WHEREAS: Sealed bids were opened on December 17, 2015, at 2:00 p.m. in the Kittitas County Public
Works and four (4) bids were received; and
WHEREAS: The Public Works Department recommends that the responsible bids of A-1 Petroleum for
Schedule "A"; R.E. Powell Distributing for Schedule "B"; and A & I Distributors for Schedule
"C" be accepted.
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the
public, does hereby award the bid for 2016 Fuel to A-1 Petroleum for Schedule "A"; R.E. Powell Distributing
for Schedule "B", based on profit margin; and A & I Distributors for Schedule "C", upon such terms and
conditions as specified in the Proposal submitted by said bidder(s).
BE IT FURTHER RESOLVED that the Director of Public Works is authorized to sign the contract
documents upon such terms and conditions specified in the Proposal submitted by said bidder(s).
DATED this 5th day January, 2016, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
~~(--
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A1 PETROLEUM 2016 Fuel Bid SchA
2016 PETROLEUM BID -SCH. 'A' Ellensburg Area
Vendor Bid: A-1 PETROLEUM
NOTE -VENDOR IS RESPONSIBLE FOR ALL CURRENT TAX RATES
APPLICABLE TAXES AS OF: 1-Jul-2015 APPLICABLE TO KITTITAS COUNTY.
OPIS PAD -WEEK OF: 12115/2015 ANY CHANGES TO TAX RATES SHOULD BE NOTED AND SUPPORTED
WITH CURRENT TAX RULE.
CURRo APPLICABLE EXAMPLE FUEL BRAND:
,----------------------------------------------------------
TAXES Unleaded Unleaded Mid Unleaded Premo Unleaded
OPIS Pad $ 1.0000 $1.4900 $1.5800 $1.6700
WA ST Pollution Hazard Tax 0 .7000% $ 0 .0070 0.0104 0.0111 0.0117
PPT -Wa Petrol Product Tax.
Reinstated eff. 7/1/15 0 .3000% $ 0.0030 0.0045 0.0047 0.0050
Federal Excise Tax -EXEMPT EXEMPT 0 .0000 0.0000 0 .0000
Fed. LUST Tax $0.001 Per Gal $ 0 .0010 $ 0.0010 0 .0010 0.0010 0.0010
FOST -Fed Oil Spill Tax Blended
Fuel -Per Gal . $ 0.0017 $ 0 .0017 0 .0017 0.0017 0.0017
Wa MVFT (Gas Tax Per Gal) $ 0.4450 $ 0.4450 0.4450 0.4450 0.4450
Other: .. _---~ .-------~
PROFIT MARGIN -BID: $ -$ 0.1800 0 .1800 0.1800 I 0.1800
Subtotal $ 1.6377 $ 2.1326 $ 2.2235 $ 2.3144
WSST -KITTITAS CO. GAS -EXEMPT GAS -EXEMPT 0.0000 0.0000 0.0000
Total $ 1.6377 $ 2.1326 $ 2.2235 $ 2.3144
EXAMPLE FUEL BRAND:
Diesel No.2 Low Diesel No.2 Low
Sulfer Sulfer
DIESEL FUEL #2 $1 .0000
I
$1.0965
WA ST Pollution Hazard Tax 0.7000% 0.0070 0.0077 0 .0000 0.0000
Federal Excise Tax -EXEMPT EXEMPT 0.0000 0.0000 0 .0000
Fed. LUST Tax $0.001 Per Gal $ 0.0010 $ 0.0010 0.0010
PPT -Wa Petrol Product Tax.
Reinstated eff. 7/1/15 0 .3000% 0 .0030 0.0033 0 .0000 0 .0000
FOST -Fed Oil Spill Tax effective
1/1/09 -Per Gal. $ 0.0019 0.0019 0.0019
Wa MVFT (Gas Tax Per Gal) DIESEL -EXEMPT DIESEL -EXEMPT 0.0000 0.0000 0.0000
Other: ------._-----
PROFIT MARGIN -BID: $ -0.1800 0.1800 I
Subtotal $ 1.1929 $ 1.2904 $ -$ -
WSST -KITTITAS CO. 8.0000% 0.0954 0 .1032 0.0000 0.0000
Total $ 1.2883 1.3936 0.0000 0.0000
G:\Admin\Bidding Documents-Materials & Equip\Road Matenals Bid Documents\Materials Bid Documents\2016 Matenals Bid
Specs-Documents\Petro\Petroleum Fuel Bid Sheet Sch A-B Master Form
AMERIFUEL 2016 Fuel Bid SchA
2016 PETROLEUM BID -SCH. 'A' Ellensburg Area
Vendor Bid: R.E . POWELL
NOTE -VENDOR IS RESPONSIBLE FOR ALL CURRENT TAX RATES
APPLICABLE TAXES AS OF: 1-Jul-2015 APPLICABLE TO KITTITAS COUNTY.
OPIS PAD -WEEK OF: ANY CHANGES TO TAX RATES SHOULD BE NOTED AND SUPPORTED
WITH CURRENT TAX RULE.
CURRo APPLICABLE EXAMPLE FUEL BRAND: 76
TAXES Unleaded ·-------------------l ---------------------------------------Unleaded Mid Unleaded Premo Unleaded
OPIS Pad $ 1.0000 $1 .4640 $1 .6940 $1.8240
WA ST Pollution Hazard Tax 0 .7000% $ 0.0070 0.0102 0 .0119 0.0128
PPT -Wa Petrol Product Tax.
Reinstated eff. 7/1/15 0.3000% $ 0 .0030 0 .0044 0 .0051 0 .0055
Federal Excise Tax -EXEMPT EXEMPT 0 .0000 0 .0000 0.0000
Fed. LUST Tax $0.001 Per Gal $ 0 .0010 $ 0 .0010 0.0010 0.0010 0 .0010
FOST -Fed Oil Spill Tax Blended
Fuel -Per Gal. $ 0.0017 $ 0 .0017 0.0017 0 .0017 0 .0017
Wa MVFT (Gas Tax Per Gal) $ 0.4450 $ 0.4450 0.4450 0.4450 0.4450
Other:
00-__ ~_~_~oo _oo_ 00 __ ' ___ '-----1--------------
PROFIT MARGIN -BID: $ -$ 0.1800 0 .3000 0.3000 0.3000
Subtotal $ 1 .6377 $ 2.2264 $ 2.4587 $ 2.5900
WSST -KITTITAS CO . GAS -EXEMPT GAS -EXEMPT 0.0000 0.0000 0.0000
Total $ 1.6377 $ 2.2264 $ 2.4587 $ 2.5900
EXAMPLE FUEL BRAND: BP Unbranded
Diesel No.2 Low Diesel No.2 Low
Suiter Suiter
DIESEL FUEL #2 $1.0000 $1.0565
WA ST Pollution Hazard Tax 0 .7000% 0.0070 0.0074 0 .0000 0 .0000
Federal Excise Tax -EXEMPT EXEMPT 0 .0000 0 .0000 0.0000
Fed. LUST Tax $0.001 Per Gal $ 0.0010 $ 0 .0010 0.0010
PPT -Wa Petrol Product Tax.
Reinstated eff. 7/1/15 0.3000% 0.0030 0 .0032 0 .0000 0.0000
FOST -Fed Oil Spill Tax effective
1/1/09 -Per Gal. $ 0 .0019 0.0019 0.0019
Wa MVFT (Gas Tax Per Gal) DIESEL -EXEMPT DIESEL -EXEMPT 0.0000 0.0000 0 .0000
Other:
------~----~---00-1--' .. -
PROFIT MARGIN -BID: $ -0.1800 0.3000 1
Subtotal $ 1.1929 $ 1.3700 $ -$ -
WSST -KITTITAS CO . 8.0000% 0.0954 0.1096 0.0000 0 .0000
Total $ 1.2883 1.4796 0.0000 0 .0000
G:\Admln\Bidding Documents-Materials & EqUlp\Road Materials Bid Documents\Materials Bid Documents\2016 Materials Bid
Specs-Documents\Petro\Petroleum Fuel Bid Sheet Sch A-B Master Form
AMERIFUEL 2016 Fuel Bid SchB
2016 PETROLEUM BID -SCH. 'B' Cle Elum Area
Vendor Bid: R.E. POWELL
NOTE -VENDOR IS RESPONSIBLE FOR ALL CURRENT TAX RATES
APPLICABLE TAXES AS OF: 1-Jul-2015 APPLICABLE TO KITTITAS COUNTY.
OPIS PAD -WEEK OF: ANY CHANGES TO TAX RATES SHOULD BE NOTED AND SUPPORTED
WITH CURRENT TAX RULE.
CURRo APPLICABLE EXAMPLE FUEL BRAND: 76
,----------------------------------------------------------TAXES Unleaded Unleaded Mid Unleaded Premo Unleaded
OPIS Pad $ 1.0000 $1.4640 $1.6940 $1.8240
WA ST Pollution Hazard Tax 0.7000% $ 0 .0070 0 .0102 0.0119 0 .0128
PPT -Wa Petrol Product Tax.
Reinstated eft. 7/1/15 0.3000% $ 0 .0030 0 .0044 0.0051 0 .0055
Federal Excise Tax -EXEMPT EXEMPT 0 .0000 0.0000 0.0000
Fed. LUST Tax $0 .001 Per Gal $ 0 .0010 $ 0.0010 0 .0010 0.0010 0 .0010
FOST -Fed Oil Spill Tax Blended
Fuel -Per Gal. $ 0.0017 $ 0 .0017 0 .0017 0.0017 0.0017
Wa MVFT (Gas Tax Per Gal) $ 0.4450 $ 0.4450 0.4450 0.4450 0.4450
Other: r-.----r -----------·---------~----------_. r -_.-
PROFIT MARGIN -BID: $ -$ 0.1800 0 .3000 1 0.3000 0.3000
Subtotal $ 1.6377 $ 2.2264 $ 2.4587 $ 2.5900
WSST -KITTITAS CO. GAS -EXEMPT GAS -EXEMPT 0.0000 0.0000 0.0000
Total $ 1.6377 $ 2.2264 $ 2.4587 $ 2.5900
EXAMPLE FUEL BRAND: BP Unbranded
Diesel No.2 Low Diesel No.2 Low I
Suiter Suiter I
DIESEL FUEL #2 $1 .0000 $1.0565 $0.0000 $0 .0000
WA ST Pollution Hazard Tax 0 .7000% 0.0070 0 .0074 0.0000 0.0000
Federal Excise Tax -EXEMPT EXEMPT 0.0000 0.0000 0.0000
Fed. LUST Tax $0 .001 Per Gal $ 0.0010 $ 0 .0010 0 .0010
PPT -Wa Petrol Product Tax.
Reinstated eft. 7/1/15 0.3000% 0.0030 0.0032 0.0000 0.0000
FOST -Fed Oil Spill Tax effective
1/1/09 -Per Gal. $ 0.0019 0.0019 0.0019
Wa MVFT (Gas Tax Per Gal) DIESEL -EXEMPT DIESEL -EXEMPT 0.0000 0.0000 0.0000
Other: ----------------,-------------------
PROFIT MARGIN -BID: $ -0 .1800 0.3000
Subtotal $ 1.1929 $ 1.3700 $ -$ -
WSST -KITTITAS CO. 8.0000% 0.0954 0 .1096 0.0000 0.0000
Total $ 1.2883 1.4795 0.0000 0.0000
G:\Admin\Bidding Documents-Materials & Equip\Road Materials Bid Documents\Materials Bid Documents\2016 Materials Bid
Specs-Documents\Petro\Petroleum Fuel Bid Sheet Sch A-B Master Form
LUBRICANTS -SCHEDULE "C"
Item Plan Item Description Prices Per A&I Prices Per RE Powell Prices Per Co-Energy No. Qty Unit Distributors Unit Unit
Motor Oil, API Service Class CJ4 or
C-1 400 Gallons higher,CF4, CC , SE , SO, SF SAE Multi-
grade 15-40 55 gallon drums $6.50 $2,600.00 $8.04 $3,216.00 $8.13 $3 ,252.00 +----'-..
Motor Oil, API Service Class CJ4 or higher,
C-2 600 Gallons CF4, CC, SE, SO, SF SAE Multi-grade 15-
40 (BULK DELIVERY) $6.50 $3,900.00 $7.19 $4,314.00 $6.89 $4,134.00
C-3 700 Gallons Tractor Hydraulic oil
(JD Cat Specifications) 55 Gallon Drums
$8.29 $5,803.00 $6.82 $4,774.00 $7 .39 $5,173.00
Motor Oil
C-4 110 Gallons API Service Class CC, SE, SAE-10
55 gallon drums $8.50 $935.00 $9.34 $1,027.40 $8.59 $944 .90
Universal Gear Lubricant, SAE
C-5 1200 Pounds Grade 80W-90, API Service Class GL-5, 55
Gal. Drum $1.10 $1,320.00 $1.65 $1,980.00 $1.21 $1,446.00
C-6 165 Gallons Universal Antifreeze -55 gallon drums
$9.00 $1,485.00 $8.43 $1,390.95 $9.95 $1 ,641 .75
C-7 360 Pounds Multi-Purpose Lithium Grease -120 Ib
Drum
$2.49 $896.40 $1.93 $694.80 $1.95 $702.00
C-8 210 Tubes Heavy Duty Moly EP2 14 oz . Grease Tubes
$2.00 $420.00 $3.35 $703.50 $2.66 $558.60
C-9 110 Gallons Delo ELC or Equivalent -55 gal drum
$9.00 $990.00 $7.90 $869.00 $10.22 $1,124.20
C-10 550 Gallons DEF Fluid -Tote
$2.00 $1,100.00 $2.45 $1,347.50 $1.40 $770.00
C-11 110 Gallons DEF Fluid -55 Gallon Drum
$2.00 $220.00 $2.65 $291.50 $2.25 $247.50
C-12 340 Gallons DEF Fluid .. 2.5 Gallon Container
$2.50 $850.00 $2.90 $986 .00 $3 .10 $1,054.00
$20,519.40 $21 ,594.65 $21,047.95
Tax .. 8.00% $1,641.55 8.00% $1,727.57 8.00% $1,683.84
Total of Schedule "e" -$22,160.95 $23,322.22 $22,731.79