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Home My WebLink AboutSKM_C654e18041216350KI'TTITAS COUNTY April 12, 2018 Mr. Christopher Horner Deputy Prosecuting Attorney 205 West Fifth, Room 213 Ellensburg, WA 98926-3129 KITTITAIS COUNTY DEPARTMENT OF PUBLIC WORKS Mark R. Cook, PE Director RE: Claim No.: 201803080044 Dear Mr. Horner: Public Works has reviewed the claim for damage (EXHIBIT 1) submitted by Kittitas County PUD No 1 dated 03/08/2018. I have verified that our Public Works Maintenance staff struck and damaged PUD power pole #46-04-020 as claimed. The damage occurred in December while we were performing ditch clearing operations. I recommend that the claim for damages be paid by the Board of County Commissioners for the requested amount of: $6,211.75. Respectfully, X40-AaI= Mark R. Cook Director Attachments: Exhibit 1 Claim No. 201803080044 C: Lisa Young, Risk Manager 411 N. Ruby St, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 Exhibit 1: Claim No. 201803080044 411 N. Ruby St, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 GREGORY L. ZEMPEL Our Mission: Seeking Justice, Serving Victims and Holding Offenders Accountable March 22, 2018 Sent Via Email Mark Cook, Director Kittitas County Public Works 411 N Ruby Street, Suite 1 Ellensburg, WA 98926 Re: Claim of Kittitas County PUD No. 1 Claim No. 101803080044 Dear Mark: 205 W 5th AVE Suite 213 Ellensburg WA 98926 509-962-7520 prosecutor@co.kittitas. wo. us The County received a claim for damages and it appears your department was involved. A copy of the claim is attached to this letter in case you have not already seen it. Please contact me at your earliest convenience to discuss what happened and any recommendations you have as to the resolution of the claim. Also, please provide me with copies of any records relevant to the incident at issue. Thank you in advance for your assistance in this matter, in erely, C IST0PHER E. HORNER Deputy Prosecuting Attorney (509) 962-7661 Enclosure as noted cc: Washington Counties Risk Pool Kittitas County Board of Commissioners Judy Pless, Fiscal Manager Lisa Young, HR Director/Risk Manager Candie Leader, Administrative Assistant, Public Works 03/08/2018 03:12:32 PM 201803080044 -i1 SU 0Q Paged of 7 Clams Against Countylrlsi�wc KC?ROS 1 Ki tltl 'alslCo MAUtll tor� KITTITAS COUNTY CLAIM FOR DAMAGES Return to: County Auditor 205 W 5'I' Ave, Suite 105 Ellensburg, WA 96926 509-962-7504 Instructions: Please read the entire form before completion. Fill out each question as completely as possible, to the best of your ability. Do not hesitate to use the back side of this form if you need more than the space provided. An incomplete response may delay the processing of your claim. Name (Including spouse, if married): Kittitas County PUD NO, 1 2. Phone (Home): { ) (Work): ( 509-933-7200 3. Address (include former address if at present address for less than 6 months): 1400 VANTAGE HWY, ELLENSBURG WA 98926 Ph%slcal SAME AS ABOVE Ma'b"-, 4. Date of Birth: 5. Date and Time of Incident: DECEMBER 18. 2017 AT OR AROUND 16.00 6. Location of Incident: LOWER GREEN CANYON ROAD, 1.6 MILES SOUTH OF SMITHSON ROAD 1 of 3 Hnrnis Cm:n:e UU,I , ioi' Dan',ag,, Form R era ..I 112012 Describe in detail the defect which caused the injury: COUNTY ROAD DEPARTMENT (DITCH CLEANING CREW) HIT AND DAMAGED PUD POWER POLE #46-04-020 8. Describe in narrative form and in detail exactly how the incident occurred: SEE #7 9. List the names of all persons involved and contact information, if known. HANS SPOELSTRA (PUD LINEMAN) RYAN BERGE (ROAD FOREMAN) 10. Was claim investigated by a police officer? NO Sheriff State Patrol City Police 11. Description of claimant's vehicle: NA Make NA Year Model: PUD POWER POLE License No. 12. Describe what you did after the accident occurred: CONTACTED RYAN BERGE AT KITTITAS COUNTY 13. Describe the conversations you had, if any, with County personnel during or after the incident occurred: CALLED TO INFORM RYAN BERGE THAT CREW HAD STRUCK A POWER POLE 2 of 3 Kiaitas County Claim for Damages Form Revised 9/2012 14. Describe the damages or injuries which you sustained as a result of the incident: DAMAGE TO POWER POLE #46-04-020, HAD TO BE REPLACED 15. What is the amount of damages claimed'? (Include estimates and bills, if available): 56.211.75 16. How did you identify the County as the party responsible for your damage? COUNTY CREW CONTACTED PUD 17, List the names and addresses of all witnesses to the incident: HANS SPOELSTRA, RYAN BERGE KELEY DORMAIER ? I& Are you covered by insurance'? YES 11 -yes, who is your insurance agent. earner? FEDERATEDINSURANCE Dated this 5TH Day of MARCH .20 18 MATT BOAST, GENERAL MANAGER Signature of Claimant Subscribed and sworn (affirmed) to before me this 5TH day of MARCH ?p 18, seal .v wiutrti Ful-SO�h,� Notary Public in and for the State of Washington C.,,,,,,.,n �i �. ,afxrrgf�,, i Residing at oJz Jeu 2 = tig_,; 5� W 3 of 3 �j �qo��...•o` ti = Krttuas Couro Cla&n Gx Da:am_n: (omi ST q1 - rrrttt tq TE Of �.` ams<a �.mz Kittitas County PUBLIC UTILITY DISTRICT NO. 1 SPUD Providing Safeand Reli2131a Elect Commissioner/oe O'Leary February 6, 2018 Kittitas County Public Works 411 North Ruby Street, Suite 1 Ellensburg, WA 98926 RE., Invoice for damage to PUD pole To whom it may concern: S �rsice Commissioner On December 18, 2017 the county road crew damaged a Kittitas PUD power pole while cleaning the ditches along Lower Green Canyon Road. The PUD dispatched lineman to assess the damage. The lineman were able to secure the pole from failing that night, but the damage was significant enough that the pole had to be replaced the next day. The total cost including labor, equipment and materials to complete the repairs was $6,211.75 . I have attached a copy of the invoice for your reference. Please contact our office and make arrangements for payment. If you have any other questions or concerns, please give us a call or email. Regards, Matt Boast, General Manager (509) 933-7200 extension 804 matt. boa stPkittitasoud com Rogers PUD #1 of Kittitas County 1400 Vantage Highway Ellensburg, WA 98926 (509) 933-7200 Sold To: KITTITAS COUNTY PUBLIC WORKS 411 N RUBY ST, STE 1 ELLENSBURG WA 98926 Customer ID : KCPW01 Customer Account # : 105 Invoice # : 1982 Invoice Terms: Due Upon Receipt Invoice Date: 02/02/2018 Invoice Due Date : 02/02/2018 Ship to: KITTITAS COUNTY PUBLIC WORKS 41 IN RUBY ST, STE I ELLENSBURG WA 98926 KITTITAS COUNTY PUBLIC WORKS KITTITAS CO ROAD DEPT - POLE DAMAGE Type Item # Description Tar Qty Price Amount Sale _ POLE DAMAGE - LOWER GRN CANYON No 1.00 6,211.75 6,2 (1.75 Item Total $6,211.75 Shipping Charges 0.00 Miscellaneous Charges 0.00 Sales Tax Total Invoice Due $6,211.75 ksmattb WO-Cateao Summa & Staking Page 1 of 1 PUD # I of Kittitas County b � 1/23/2018 9 43 20PM Work Order Status Assembi 10586 - Damaged Pole Replacement - Lower Green 0 SLIT' Sector 00 - Default A6 - DOUBLE DEADEND 107.200 - CONSTRUCTION WORK IN PROGRESS ateoory 1.00 NIA - MATERIAL Net Amount 1,007.50 OH - OVERHEAD 690.99 PR - PAYROLL 1,134.85 PRA - PAYROLL ALLOCATIONS 790.00 STO - STORES ALLOCATION 636.40 TR - TRANSPORTATION 1,125.00 GL Acct ID Order Total $5,384.74 108.800 - RETIREMENT WORK IN PROGRESS 1.00 Catevory Net Amount PR - PAYROLL 274.50 PRA - PAYROLL ALLOCATIONS 202.51 TR - TRANSPORTATION 350.00 GL Acct ID Order Total $827.01 Sector Total $6,211.75 Work Order Total $6,211.75 -------..... ---- --- --------- ---------....... _-------- ....------------ -- ----------------- Start Date 12/18/2017 T e Assembi Sub CPR SLIT' Install A6 - DOUBLE DEADEND 1 - DISTRIBUTION 1.00 Install POLE40-3 - POLE 40' CLASS 3 I - DISTRIBUTION 1.00 Install S1.01 - 100A CUTOUT/ARRESTOR COMBO 1 - DISTRIBUTION 1.00 Retire A6 - DOUBLE DEADEND I - DISTRIBUTION 1.00 Retire POLE 35 - POLE, 35' 1 - DISTRIBUTION 1.00 Retire S 1.01 - 100A CUTOUT/ARRESTOR COMBO I - DISTRIBUTION 1.00 Report Total $6,211.75 Database: Live Database 2eport:D:\Program Files\PCS\Insight Accounting\InstalledReports\WO-Category Parameters: ((WOMaint.WOID) ='10586') Last Mod irudrd i!WM&kin rpt Form No. 4479 Reported By: Fa, rp'."t ❑ Planned Outage Location: I ower f.tin r_ i . en �o ❑ Unplanned Outage '6 t fir" X Equipment/Property Damage Feeder: S L ❑ Customer Problem ❑ Power Quality/Service Issue Fill out all blocks and be specific as possible. Include drawings, photos, additional narrative as 0 Other: needed. INCIDENT REPORT AND POWER INTERRUPTION FORM . .- First Responder Na Name: Date: WO# s � � Date of Incident: Time Power Off: Time Power On: Time Reported: # of Customers affected Customer Hrs Off: 12-7$-Lol L/,00 Nature of,jDama%]e and Immediate Action Taken: (attach /Spare sheet if needed) ,} Ly --0tru.( zo Wks j-'; t 0 -IC R(n Mcje/1 F✓uM C_0 � ' 1 t, Gltl.nl`r�, Pole,P _'4 Ly PO 6 Follow -Up Work Required: X Yes ❑ No (If yes, explain below) ThwG l; y s/�tc®' FQP or* of pole tIN!-u'-1-uta I'6k InterruptionCause of Law EnforcemenUFire Investigation Report: ❑ Yes ❑ No If Yes, Agency: Officer: Contact #: ❑ Trees ❑ Fire ❑ Wildlife ❑ Flooding PUD Vehicles Used: 13 6 LENTnI,f .4 Q� Vehicle ❑ Natural 4 t — sez, 64ctctlu.il W. 0.7 T— /Lk Dig up/Construction Equipment ❑ Other: Outside Crew Used: ❑ Yes IX No PUD Employees Called Out: r� .$'f 0rp.. If -5:30 Hrs: I',ZZ Meals: Company Name: i44—e-r4e—r 54'— Hrs: -7 Meals: l }use kfi-r S YLI/`I Hrs: '_ Meals: No. of Employees: Hrs Worked: KJC' t CL7 1411 Hrs::— Meals: Hrs: Meals: Reimbursable: K Yes ❑ No'r`tilr t r 14:00-S,00 V"i?'W I Z I b 4f -00 Liable Party at Fault Con act Informat on of Rlsponsible Party: K��;}�� c.�n roa cr,—, Witness(s): C1 Yes ❑ No (If yes, insert information below) y First Responder Signature: Date: M nag Signature: Date: 12-)5_Z,l7 IZ i WAD - Kittitas PUD Shared DrivelForm Template Incident -Power Interruption Form 2015.docx