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HomeMy WebLinkAboutAdditional Application MaterialsMarch 20, 2018 --�- Kittitas County Commissioners Attn: Mandy Buchholz(mandV.buehhofz(),co.kittit6s.wa_.us) BuDU 205 W 5th Ave. Room 110 RACING Ellensburg, WA 98926 Dear Mandy: We value all you and your staff do to help our Ellensburg Multisport Day be a success. We are planning to use the same courses as we did in 2017 for the Ellensburg Triathlon, that will include an Olympic distance and Sprint course. Our participants love the bike course. We also will have the Carey Lakes Run, which is a 5k and 10k run, within the park. Event Dates Saturday, July 14 2018 • Ellensburg Triathlon Carey Lake 5K and 10K Runs • Both starting at 8am at Irene Rinehart Park Here are the relevant course details for the Ellensburg Triathlons. The bike course exits from Irene Rinehart park turning right onto Umptanum Rd, right onto Manatash Road and will follow Manatash to the Sprint (just before Kittitas Reclamation District Road) or Olympic turn around (just before the gravel) as appropriate and return the same way. The Sprint is just over twelve miles and the Olympic is 24.8. The run stays within the park area. Links to the maps for the Ellensburg Triathlon are as follows: Olympic Swim (1 mile): http:llwww.mapmVfitness.com/routes/view/957437795 Bike (24.8 miles): http:/twww.i-napmlfjtness.com/routes/view/956823491 Run (10K): http:l/www.rnapmy itness.com/routes/view/956072145 Sprint Swim (.25 miles): hti :lNvww.ma myfTtness.com/routes/view/956072145 Bike (12.3 miles): litt2:1/www,mapmvfitness.com/routes/view/956080811 Run (5K): iitt ://www.ma m fitness.com/routes/view/957208841 Assuming approval from the County Board of Commissioners, the race will occur as follows: Ellensburg Triathlons • Swim begins at 8:OOam in Irene Rinehart Pond for the Olympic with an estimated swim time of 20-60 minutes. • Using the New Bike Course, please see description above. Estimated cycle time: 30 — 120 minutes. • Run leg remains on the trails within the park area. Included in with this letter is a copy of the insurance certificate listing Kittitas County as an additional insured. The following information is provided for the county health office in anticipation of standard queries I receive from them each year: • Water for aid stations will be from the city water supply, not an out-of-town well. We have used the water at the fairgrounds in the past and would like to do that again this year. • There will be 4 port -o -lets at Irene Rinehart Park in addition to the restrooms there. In the past it was requested that I also include the following information in our letter: • Penal Bond/Bond of Indemnity The bike portion of this event are held on the local roads and do not cause any damage to the these roads. I would like to request the board grant a waiver to the Penal Bond requirement. Our team works hard to make sure any that areas utilized by these events are left better than when the event started, and have not had any problems in years past with these events. • Waiver to the County Noise Ordinance Since the event begins at 8, 1 request the ability to use a bullhorn as needed to ensure the safety of all participants. thank you for your consideration. If you have any questions, or need more information, please do not hesitate to make contact with me by phone or email (see below). I ask that you respond by either standard mail or by email so that I can proceed accordingly and I thank you in anticipation. If you have any questions, please contact me (see contact information below). Sincerely, Deanna Muller BuDu Racing, LLC Deanna BuDuRa in .cam / 206/920-3983 Special Event Application Ellensburg Triathlon — 07/14/2018 Will the event obstruct, interfere or require the colure and free use of any public road, street or right -a -way? In addition, will you have traffic Control? We are asking to close the road to the park, but no other roads will be closed. Will need police/sheriff support in the following areas: • Park Entrance and Umptanum (cyclists turn right coming out of the park and left coming back into the park) • Turn around point on Manastash Rd at the Sprint event turn -around Oust before Kittitas Reclamation District Road) • Turn around point at Manastash Rd almost to where the road turns to gravel (if the Sheriff deems this a safety matter) Will there be off-site Parking? Parking will be at the Park and the ball fields if available. With an estimated attendance of 300, this should be enough parking. Will there be tickets sold to attend the event? Please see attached event flier. Do you have an informational Flier? Please see attached. Will there be food served? We provide bagels, meats and cheese, peanut butter, jelly, muffins and fruit for participants. Will submit permit. Do you have a plan for garbage and recycling? Ellensburg Triathlon (Irene Reinhart Park) I will find out if we need to bring a dumpster into the park for this event, if so, I will do that. There will be no water station for the bike, so no trash should be dropped out on the roads. I will make sure that the follow vehicle has a garbage bag in case something needs to be picked up. The run course water station will have a garbage bag for the water cups. We will have a recycle can available for participants, but we do not have much recycle that we bring, since we do not have plastic water bottles. Have you obtained a Certificate of Insurance specifically naming Kittitas County? See attached. The bike course has changed from the previous years and we have added an Olympic Distance course. The following information was included in the letter sent to Sheriff Dana back in April. We request road course: support starting at 7--45 am at the following critical points on the cycle course: • Manastash and Umptanum (cyclists turn right coming out of the park and left coming back into the park) • Turn around point for the Sprint event on Manastash Rd just before Kittitas Reclamation District Road — if deemed needed • Turn around point for the Olympic event on Manastash Rd almost to where the road turns to gravel (again - only if deemed necessary for safety) Here are the relevant course details for the Ellensburg Triathlons. The bike course exits from Irene Rinehart park turning right onto Umptanum Rd, right onto Manatash Road and will follow Manatash to the Sprint Oust before Kittitas Reclamation District Road) or Olympic turn around Oust before the gravel) as appropriate and return the same way. The Sprint is just over twelve miles and the Olympic is 24.8. The run stays within the park area. Here are links to the maps (PDF documents of the routes are included): Olympic: http:llwww.maprnyfitness.comlrouteslview/956823491, Sprint: http:llwww.mapmyritness.com/routeslviewi956080811/