HomeMy WebLinkAboutWhisky Dick-Ellensburg Sprint staff reportKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: May 1, 2018
ACTION REQUESTED: Request to Approve a Special Event Application for the –
2018 Ellensburg Triathlon, including the Carey Lakes 10K
and 5K Runs to be held July 14, 2018.
BACKGROUND: The Commissioners office received a Special Event Application to
hold 2018 Ellensburg Triathlon, including the Carey Lakes 10K
and 5K Runs to be held July 14, 2018.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant has provided proof of
insurance & endorsements and believes that it should be adequate
coverage, since their event has proven to have no effect on the
roads in the past.
The applicant will also need a waiver to Kittitas County Code
Chapter 5.20.160 – Closing Hours since their events are
scheduled to begin setting up at 6:00 a.m. and according to the
County Code, events shall not be open to the public before the
hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the application
and received a recommendation of approval from the following
departments: Sheriff, Public Health, Solid Waste, Public Works,
Prosecutor & Fire Marshal, County Auditor (all comments
attached).
Public Works (Lucas Huck) stated the following:
Applicant will be required to work with Kittitas County Public Works to plan and
deploy traffic control strategies along County roads for the protection of event
participants and routine motorized traffic.
Applicant will be required to issue advanced notification for the event and any
traffic impacts in the Daily Record and NKC Tribune two weeks in advance to
inform the traveling public.
Applicant will be required to implement traffic control techniques which will
include traffic control plans, and or signing plans being provided to the County
for review.
County Auditor: Is requesting that the applicant register & request an exemption to
the Admissions Tax through the County’s website.
Staff Note: last year this event was looked into with regard to Admissions Tax
requirements and Neil Caulkins, Deputy Prosecutor worked with CDS to determine that
the event begins and ends on City property and 2 out of the 3 legs take place on City
property there is only a small portion of the bike ride on County property.
RECOMMENDATION: Approve the Special Event Application to hold Ellensburg
Triathlon, including the Carey Lakes 10K and 5K Runs to be held on July 14, 2018 and
grant their request for a waiver to Kittitas County Code Chapters 5.20.100 Penal Bond –
Bond of Indemnity and Kittitas County Code Chapter 5.20.160 Closing Hours, noting the
Applicant follows through with the requirements set out by Public Works & possible
County Auditor requirements.
HANDLING: BOCC staff to send letter to applicant of the Board’s decision &
notice to County Departments.
ATTACHMENTS: Special Event Applications
Certificate of Liability Insurance with endorsements
Memos from County Departments with recommendations
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II