HomeMy WebLinkAboutEaston Memorial Day staff reportKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: April 17, 2018
ACTION REQUESTED: Request to Approve a Special Event Application – 2018
Easton Memorial Day Celebration (May 26, 2018).
BACKGROUND: The Commissioners office received a Special Event application to
hold the annual Easton Memorial Day Parade on Saturday May
26, 2018.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant will provide proof of
insurance & endorsements and believes that it should be adequate
coverage, since their parade has proven to have no effect on the
roads in the past.
The applicant will NOT need a waiver to Kittitas County Code
Chapter 5.20.160 – Closing Hours since their event is
scheduled to begin at 8:00 a.m. and according to the County Code,
events shall not be open to the public before the hour of 7:00 a.m.
The permit fee has been paid and Staff has routed the application
and received a recommendation of approval from the following
departments & attached memos with specifics: Sheriff, Public
Health, Public Works, Solid Waste and Fire Marshal. The County
Prosecutor was unable to provide feedback at the time of drafting
the Staff Report since we hadn’t received the Certificate of Liability
Insurance & Endorsements to review. The County Auditor didn’t
have feedback available at the time of drafting the Staff Report.
RECOMMENDATION:
Approve the Event Application to hold the 2018 Easton Memorial
Day Celebration on Saturday May 26, 2018.
Acknowledge the Kittitas County Public Works Department’s
memo from Lucas Huck, County Road Engineer for
recommendation to approve the special event permit with
recommendations of the following criteria: 1. Local advertisement
of event and detours in the local paper (NKC Tribune and Daily
record) two week in advance to inform the traveling public of the
upcoming event.
2. Traffic control techniques to be implemented for this event,
which will include traffic control plans, and or signing plans being
provided to the County for review.
Acknowledge the County Sheriff’s Department’s
recommendation of approval, noting two Reserve Deputies will be
assigned to the traffic control and the recommendation that the
organizers contact the Washington State Patrol and the
Department of Transportation for possible signange warning of
backups that may occur on the ramps, due to traffic volume
exiting.
Contingent upon Insurance being provided and approved by the
County Prosecutor by no later than 5-15-2018.
Approve the request for a waiver to KCC 5.20.100.
HANDLING: BOCC staff to send letter to applicant of the Board’s decision &
notify Departments of the outcome.
ATTACHMENTS: Special Event Application & Materials, receipt from Co. Treasurer.
Memos from County Departments w/recommendations.
LEAD STAFF: Mandy Buchholz, Deputy Clerk of the Board II