HomeMy WebLinkAboutPublic-boards-clerk-updated (2)Kittitas County
Board of County Commissioners
AGENDA STAFF REPORT
Agenda Date: March 20, 2018
Action Requested: Adopt a resolution directing all public boards, committees and
commissions be clerked by an employee and certain functions
performed by such employee
Background: In a public meeting on November 11, 2017 the Records Management
Committee recommended to the board each public board,
committee, and commission be clerked by a county employee who
serves as its public records officer and records officer. The board
asked DPA Mitchell to draft a resolution.
Interaction: Prosecuting Attorney’s Office (PA #42229)
Recommendation: Adopt the resolution directing all public boards, committees and
commissions be clerked by an employee and certain functions
performed by such employee.
Handling: None.
Attachments: Resolution
Lead Staff: Jim Goeben, IT Director
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION DIRECTING THAT ALL PUBLIC BOARDS, COMMITTEES AND
COMMISSIONS OF KITTITAS COUNTY BE CLERKED BY AN EMPLOYEE AND
CERTAIN FUNCTIONS PERFORMED BY SUCH EMPLOYEE
RESOLUTION No. 2018-_____
WHEREAS, the Kittitas County Records Management Committee has recommended to the
Board of County Commissioners that all Public Boards, Committees and Commissions under the
control of Kittitas County or its elected or appointed officials be clerked by a County employee
in order to simplify control of Records Management, and Public Records Act obligations and
compliance with those obligations; and
WHEREAS, Board of County Commissioners has accepted that recommendation; and
WHEREAS, the Board of County Commissioners has also accepted the recommendation that all
communication with those Public Boards, Committees and Commissions be one way, from the
Clerk to the members; and
WHEREAS, the Board of County Commissioners has further accepted the recommendation that
members of those Public Boards, Committees and Commissions not send any email that is of
other than transitory (minimal retention value); and
NOW THEREFORE, BE IT HEREBY RESOLVED that the Board of County
Commissioners of Kittitas County, Washington directs that all Public Boards, Committees and
Commissions under the control of Kittitas County or its elected or appointed officials be clerked
by a County employee; that all communication with those Public Boards, Committees and
Commissions be one way, from that Clerk to the members; that members of those Public Boards,
Committees and Commissions not send any email that is other than transitory (minimal retention
value) as defined by the Washington Secretary of State Local Government Records Retention
Schedules, and that the Clerk of each such Board, Committee and Commission shall be the
Records Officer and Public Records Officer of that entity.
ADOPTED this day of 2018.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
_________________________________________
Chair
ATTEST: _________________________________________
CLERK OF THE BOARD Vice-Chairman
_____________________ _________________________________________
Julie A. Kjorsvik Commissioner
Rev. 3/15/2018