HomeMy WebLinkAboutKVEC Policy and Reduction Rate for County Use 2018KITTITAS VALLEY EVENT CENTER POLICY AND REDUCTION RATE FOR
COUNTY RESERVATIONS
Kittitas Valley Event Center (KVEC) successfully rents out various facilities, with different
levels of accommodation and corresponding fee rates, throughout the year for public and private
events, with the revenue benefitting the KVEC. KVEC has experienced a surge in reservations
in recent years and in an effort to continue to build upon such necessary income generating
business while still accommodating Kittitas County Departments’ event space needs, has adopted
the following required procedures and reduction rate for event space reservations by a Kittitas
County Department:
1) KVEC EVENT RESERVATIONS - STANDARD RATE
A Kittitas County Department is welcome to reserve space at KVEC at any time, subject
to availability, at the standard rental rate charged to all other entities - See current fee
schedule for applicable rates.
2) KVEC EVENT RESERVATIONS – REDUCED RATE
A Kittitas County Department may benefit from a reduced rate for reservations at KVEC,
subject to availability, when the following conditions are met:
a. The requesting department is able to prove that all other venue options have
been exhausted and KVEC is the venue of last resort.
b. The requesting department must book their reservation through KVEC’s
online system or by calling the KVEC office. Informal requests will not be
honored.
c. The requesting department shall wait for confirmation of their reservation
from KVEC prior to sending out any communication to event/meeting
attendees.
d. The requesting department understands that KVEC resources may not be
available for last minute reservations.
e. The requesting department understands that KVEC reserves the right to
schedule the reduced rate reservation in the location of their choosing.
3) REDUCTION RATE
a. County Public:
i. Discount rates – 100% of room space, 100% of other paid amenities,
50% of personnel.
ii. Examples include: public hearings and open houses
b. County Internal:
i. Discount rates – 70% of room space, 50% of other paid amenities, 0%
of personnel
ii. Examples include: IT trainings for County staff, boards and
commissions (public lands advisory committee, fair board, etc)
c. County External:
i. Discount rates – 20% of room space, 0% of other paid amenities, 0%
of personnel
ii. County department events which include external audiences or
attendees.
iii. For example: a meeting of the WA State Association of County
Treasurers or Risk Pool trainings – e.g. having a trainer come to train
KC employees and inviting outside participants
d. County Membership or Association
i. Discount rates – 20% of room space, 0% of other paid amenities, 0%
of personnel
ii. Examples include: when Kittitas County is a member of a larger group
(ie: Yakima Basin Integrated Plan)
e. County Other and Goodwill
i. Discount rates - 20% of room space, 0% of other paid amenities, 0%
of personnel
ii. The catch-all category for events or meetings that don’t fit other
categories