HomeMy WebLinkAboutAmendment to Rodeo Contract between KC & Ellensburg Rodeo
_______Rodeo Contract Amendment Page 1
AMENDMENT TO RODEO CONTRACT
BETWEEN KITTITAS COUNTY AND ELLENSBURG RODEO ASSOCIATION
This Contract amendment, dated __________________, 2018 is made and entered into by
and between KITTITAS COUNTY (“County”), a subdivision of the State of Washington, and the
Ellensburg Rodeo Association (collectively “the parties”).
WHEREAS, the parties executed a contract on _____________________________; and
WHEREAS, the parties wish to amend section 13 of said contract.
NOW THEREFORE, in consideration of their mutual benefits, the parties mutually agree to
amend section 13 of their above‐mentioned contract as follows with all other provisions remaining
in full force and effect:
13. MAINTENANCE: The County shall perform such maintenance necessary to maintain the
Rodeo Arena in full operating condition. The Association shall designate their Grounds Director
to work closely with the Event Center Director concerning repair and maintenance for the Rodeo
Arena and the other leased grounds. The parties shall tour the grounds at a mutually agreeable
time, but no later than April 1st of each year, to designate and identify the needed maintenance.
The Parties will develop a mutually agreeable “punch list” of maintenance items which will be
the County’s responsibility for completing. The County shall have until July 1st of each year to
complete the punch list items. The Parties shall meet again at a mutually agreeable time after
July 1st of each year to review the County’s progress completing the maintenance punch list.
Any items which remain on the punch list as incomplete after July 1st, as mutually agreed in
writing by the Parties, may be completed by the Association. Notice of the incomplete punch list
items as mutually agreed by the Parties must be submitted to the Kittitas County Auditor and the
Kittitas County Board of County Commissioners no later than July 15th of the current year.
Direct costs, including but not limited to materials and any professional contractor costs, but
excluding any Association or volunteer labor costs related to the punch list items completed by
the Association may be deducted from the Rental Fees as described in Section 4 of this
Agreement. No deductions from the Rental Fees shall be allowed for labor, administrative, or
other costs not related to materials. All costs in this section for items which may remain on the
“punch list” after July 1st and which may be completed after that date by the Association, as
mutually agreed, shall not exceed $25,000.00.
The County agrees to conduct weed control and minor maintenance on the various
properties surrounding the Fairgrounds that are owned by the Association in return for the use of
those grounds and structures at times other than during the period of the Association’s
occupancy.
The Association shall not be held responsible for the normal repair, maintenance,
servicing or supply of materials to the leased premises. However, the Association shall be
responsible for the general cleanliness and garbage removal of any waster or litter created or
caused through the execution of this agreement, excluding animal waste and bedding, and shall
return the leased portions of the facility to the County in the condition in which they were
received.
_______Rodeo Contract Amendment Page 2
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS ELLENSBURG RODEO ASSOCIATION
____________________________________ ____________________________________
Chair [Print Name]
____________________________________ ____________________________________
Vice Chair ____________________________________
____________________________________ ____________________________________
Commissioner [Address]
_____________________________________
[Telephone]
ATTEST: _____________________________
___________, Clerk of the Board
APPROVED AS TO FORM:
____________________________________
Deputy Prosecuting Attorney