ResolutiontoRatifyCoEngSignatureTO12

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS AGENDA STAFF REPORT AGENDA DATE: March 6, 2018 ACTION REQUESTED: Ratify the County Engineer's Signature on Task Order No. 12 with KPFF BACKGROUND: KPFF is Public Work's contract structural engineer through 2018. Recognizing our desire for supporting 2017 bridge inspections, we entered into a bridge inspection task order with KPFF (Task Order No. 9 — EXHIBIT 1). In fall of 2017, we became aware that our lead bridge inspector (Construction Manager Folk) was going to be out on extended leave beginning in December 2018. Knowing that we would require supplemental inspection support from KPFF through November 2015, the Public Works Director requested the County Engineer prepare an additional task order with KPFF covering the absence of the Construction Manager. The Public Works Director failed to direct a supplement to Task Order No. 9 extending the amount through December 2017 be prepared and, if over $50,000, bringing the action to the Board of County Commissioners for authorization. Rather, staff prepared a separate task order covering November through June of 2018 pursuant to Task Order No. 12 (EXHIBIT 2). Task Order No. 12 overlaps Task Order No. 9 and presents the appearance that Public Works is circumventing our authorized Task Order authority — this was not an intentional action. The Public Works Director discovered the error while paying consultant invoices on February 23`d, 2018. Ratifying the County Engineer's signature on Task Order No. 12 removes any perception that Public Works attempted to circumvent our purchasing authority. All other task orders since 01/01/2016 have appropriate Board of County Commission signature on tasks exceeding $50,000. The Public Works Director regrets missing the applied appropriate contract measures prior to authorizing Task Order No. 12.